Employment Opportunities

$66,876 to $84,696 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Policy and Records Management Officer is responsible for arranging, describing, preserving and providing access to OHA records with long-term, historical value; recommends and performs records reformatting, indexing, and delivery solutions for permanent and inactive records; and maintains record keeping systems, including a database catalog, as well as provides reference services to OHA Divisions/Programs and the general public.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Records Management
   1. Manages the OHA physical archives at on-site and off-site locations and the OHA library.
   2. Advises on the management of both public and sensitive documents and information, in both physical and electronic forms. This includes, but is not limited to:
      • BOT and Standing Committee minutes, including the timely posting to the OHA Web site.
      • Uniform Information Practices Act (UIPA) requests, tracking and responses, reporting record retention information to the OIP via web site, and other administrative actions.
      • Compliance with Hawai‘i Revised Statutes Chapter 487J, 487N and 487R including, monitoring, reporting, and security breach response.
   3. Applies appropriate judgment, discretion and adherence to a professional code of ethics e.g., Society of American Archivists (SAA) and Association of Records Managers and Administrators (ARMA) in all information managed.
   4. Designs, updates, maintains and ensures compliance with OHA’s general records retention schedule. This work considers audit compliance, federal and state law compliance and the operational needs of agency programs and projects.
   5. Coordinates the implementation of records storage and indexing solutions. Participates in the developing of system work sites, electronic libraries, and other information access systems.
   6. Creates, updates, and maintains inventories of active and inactive record storage areas in a physical and electronic environment. This includes, but is not limited to, definitions or record types, metadata, listing of catalogs and other components required to efficiently store, retrieve, and dispose of records, both physically and electronically.
   7. Assists OHA divisions and programs in implementing, maintaining, and performing periodic reviews to ensure records are reformatted and backed-up when appropriate e.g., digital imaging; may also prepare records for reformatting, including creation of targets, in accordance with Records Management Unit, International Standards Organization (ISO) and Association for Information and Image Management (AIIM) guidelines.
   8. Regularly works with records custodians. Performs quality control and compliance reviews and provides formal findings, recommendations or work- around solutions to the Corporate Counsel office.
   9. Works with program staff to coordinate the scheduling of physical and electronic records disposition; recommends active and inactive records storage periods in accordance with state, local and other statutes, including collaborating with appropriate internal or external parties.
   10. Processes records according to archival principles and standards e.g., Dublin Core Metadata Initiative, Society of American Archivists (SAA), and creates finding aids and indexes for internal and external use.
   11. Preserves records by identifying endangered materials and level of conservation work needed; provides basic repair and preventive preservation for paper records. Collaborates with internal and external parties to define the historical significance of records and other materials.
   12. Designs and presents trainings on records storage, security, and management for OHA Trustees and staff.
   13. Assists with researching, planning, developing, and implementing short and long-range goals for the physical archives and records center in coordination with each division and/or program and other internal and/or external parties. This includes compliance with OHA business and work plans.
   14. Drafts policies and procedures related to records management for review by General Counsel and approval by the Administrator.
   15. Assists the Corporate Counsel’s office with contributing data for the program budget, and researching new purchases and other costs, including involvement with procurement, purchasing, and payment processes.
2. Policy Framework
   1. Maintains OHA’s Policy Framework, including policy and procedures inventory, electronic site and documents; establishes formats and communicates reminders and updated renewal schedule; and assists divisions and programs with new policies and procedures.
3. Other Technical Duties
   1. Provides reference services to internal and external audiences by providing access, finding aids, and providing instruction on the proper handling of materials appropriate to the individual researcher’s needs. This position may be required to respond in person, by phone, e-mail or fax, and may also refer researchers to other resources.
   2. Researches new technologies, automation and new software and hardware for physical archives and records center, as needed.
   3. This position is based on Oʻahu, with an expectation of regular, in-person attendance at the designated duty station. Limited telework may be authorized in accordance with the OHA Employee Handbook and subject to supervisory approval.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by Associate General Counsel.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Education. Bachelor’s degree from an accredited college or university in archives management, library science, or a related field. Master of Arts in Library or Information Science is preferred. Four (4) years of work experience in records management, to include the designing and updating records management schedules and systems, may be substituted for the specialized bachelor’s degree requirement; provided that the candidate must have obtained a bachelor’s degree in another field.
2. Work Experience. Three (3) years of progressively responsible work experience in archives or records management programs or projects.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
   • Contemporary records management and archival principles and practices
   • Rules, regulations and laws relating to archives/records center and public records
   • Descriptive cataloging principles
2. Must have demonstrated skills or ability to:
   • Analyze and solve complex problems pertaining to archival methods and procedures;
   • Plan, organize, and carry out a broad range of technical support services relating to information systems and records management;
   • Work efficiently and effectively in a dynamic and evolving environment;
   • Analyze an information network and recommend changes and improvements to ensure reliable and consistent service to users;
   • Present facts clearly both orally and in writing;
   • Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public;
   • Review and prepare reports requiring judgment as to the nature of the problem and potential solutions; and
   • Speak simply and directly in conveying information on various technical and administrative aspects of the program.

How To Apply

To apply for this position, Download, complete and submit this fillable application form along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: [email protected]

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

Closing Date: June 24, 2026 at 4:30pm HST
*Deadline may be extended if a suitable candidate pool is not identified by the initial deadline.

$69,600 to $88,152 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Research and Evaluation Analyst conducts independent, specialized, and/or assigned research and evaluations on topics, including but not limited to the Office of Hawaiian Affair’s (OHA) Strategic Plan Foundations and Directions (e.g., education, health, housing, and economics). This position is expected to identify, recommend, and initiate and/or be assigned research or evaluation projects, develop work outlines within the parameters determined by the Director, Research and Evaluation Division (“Director”) or Manager, Research and Evaluation (“Manager”), complete necessary research, data collection and analysis, and develop comprehensive recommendations for assigned projects.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Conducts research on OHA’s Strategic Plan, including education, health, housing, economy, and related fields, as directed.
2. Plans, designs, and conducts fact-finding and analysis in collaboration with the Manager.
3. Assists program staff in developing or reframing research questions, developing and designing methods for the implementation of projects, as well as, providing assistance and content expertise in the development of surveys that focus on improving advocacy for beneficiaries.
4. Leads, plans, and performs process analysis and evaluation of established programs’ objectives, costs, and measures of effectiveness. Analyzes, interprets, and reports findings of the process evaluations; participates with the Manager in identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
5. Plans, designs, and executes OHA’s impact evaluation projects in collaboration with the Manager, Director, and all divisions and programs of OHA, analysis to evaluate the impact of OHA activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
6. Assists in the quality control vetting process for different types of analysis (e.g. inter-rater checking for qualitative analysis, independent source and data checking for quantitative analysis).
7. Prepares, compiles, extracts and analyzes data, and prepares reports, documents and bulletins on research findings as directed.
8. Provides research and data support to program staff in conducting program feasibility studies.
9. Develops and maintains statistics, addresses, and service provider databases needed for the efficient operation of OHA programs and activities.
10. Reviews Requests for Proposals (RFP) to secure research and data management resources under the direction of the Director and/or Manager.
11. Under the direction of the Manager, prepares program documents, statistical publications, and reports.
12. Prepares presentations for the Manager, Director and/or the Chief Operating Officer (“COO”) as directed.
13. Prepares presentations for community partners (including but not limited to neighborhood groups, academics, and associations).
14. Participates, when assigned, in the design and implementation of program work plans, operational budgets, programs and policies as directed.
15. Establishes, maintains effective working relationships, and collaborations with OHA staff, Trustees, individuals, agency representatives, and community groups to support and facilitate research project partnerships or initiatives with an alignment to the OHA Strategic Plan as well as provide support and oversight on contract and RFP monitoring matters.
16. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Manager, Director, COO and/or the Chief Executive Officer (“CEO”).
17. This position is based on O‘ahu, with an expectation of regular, in-person attendance at the designated duty station. Limited telework may be authorized in accordance with the OHA Employee Handbook and subject to supervisory approval.

OTHER DUTIES/RESPONSIBILITIES

1. Performs other duties as assigned by the Manager, Research and Evaluation.
2. Travel and have a valid driver license.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field.
2. Three (3) years of progressively responsible professional experience in conducting research and/or evaluation in such areas as education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies archeology, or another human services related field, and a demonstrated skill in conducting community development and advocacy-related research and program development.
   • A Master’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field may be substituted for experience for two years of experience.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
   • Research principles and practices and report writing
   • Evaluation principles and practices and report writing
   • General research sources and sources of socio-economic information
   • Hawaiian based community development organizations and practices
   • Hawaiian culture, history, and current events
   • Governmental organization, programs and functions
2. Must have demonstrated skills or ability to:
   • Gather, compile, analyze, and record data to identify and explore strengths, needs, and disparities of Native Hawaiians to inform OHA’s decision making and support community research and data needs
   • Plan, organize and conduct research projects
   • Analyze and review documents, statistics, and contracts; design instruments and conduct surveys
   • Document research findings
   • Create databases
   • Prepare oral and written reports and make presentations
   • Communicate effectively (in writing and orally) with management, peers,
     contractors, and the public
   • Work collaboratively and as a team member, establishing and maintaining
     effective working relationships with management and staff
   • Independently complete statistical, qualitative, and comparative analysis
   • Use Microsoft Word, Excel, Access and PowerPoint
   • Travel to off-site locations, which may include the outer islands, to conduct research
   • Possess a valid driver license

How To Apply

To apply for this position, Download, complete and submit this fillable application form along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: [email protected]

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer