Employment Opportunities

$61,728 to $75,792 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Commercial Property Agent is responsible for managing and developing OHA’s investment lands, real estate holdings, corporate offices and facilities (“Commercial Properties”), and for overseeing the acquisition of commercial properties. The Commercial Property Agent also assists the Integrated Assets Manager with management of investment lands and real estate holdings, and with the planning and development of Commercial Property.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Commercial Property Management

a. Responsible for ongoing management of Commercial Properties in coordination with the Integrated Assets Manager and other Program staff. Serves as the first point-of-contact in dealing with third party property managers, leasing agents, contractors, and other parties to ensure efficient and productive operations and management of OHA’s Commercial Properties.

b. In collaboration with the Integrated Assets Manager, other Program staff and legal counsel, leads in the negotiation, drafting, execution and implementation of leases, easements, licenses, rights of entry, permits, addenda, and other agreements relating to OHA Commercial Properties.

c. Reviews terms and conditions of existing leases for compliance with established procedures and guidelines. Ensures that leases, easements, licenses, permits, rights of entry and other agreements are current and updated on a timely basis.

d. On a regular basis, makes visual inspections of premises and facilities to determine repair, maintenance and/or replacement needs, compliance with terms and conditions of lease and other agreements. Recommends budgetary adjustments to fund the cost of repairs and maintenance activities.

e. Regularly evaluates operation of OHA’s Commercial Properties, identifies and minimizes risk, addresses issues and implements remedial actions when appropriate. In coordination with the integrated Assets Manager and other Program staff, develops procedures, work methods, and techniques to ensure that OHA’s Commercial Properties are properly managed and produce maximum returns on investment.

f. Oversees the work of the property management contractors, including allocation of building space, leasing, marketing and the acquisition and maintenance of furniture, machinery and equipment.

g. Develops and maintains effective working relationships with government agencies and private organizations which directly and indirectly interface with OHA in conjunction with OHA’s Commercial Properties.

h. As needed, represents OHA at area beautification enforcements affecting OHA’s Commercial Properties.

2. Operations
a. Assists with preparation and maintenance of work plans, budgets, rent rolls, property information binders and all other related operational planning and administrative documents.

b. Collects data related to project performance measures, as directed. Assists in the preparation and submission of performance reports according to established guidelines, timelines and protocols. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

c. Ensures that information and business workflow moves effectively through projects once priorities and decisions are communicated.

3. Real Estate Transactions

a. Works with Integrated Assets Manager, legal counsel, consultants and other Program staff to conduct due diligence on proposed acquisitions in accordance with established procedures, guidelines and standards.

b. Assists Integrated Assets Manager in analyzing information and documents pertinent to proposed transactions, evaluating proposals, and preparing reports of proposed transactions for submission to Land Division Director, CFO, COO and CEO.

c. Assists Integrated Assets Manager and other Program staff in implementing decisions regarding the acquisition or sale of OHA’s Commercial Properties. Works cooperatively with legal counsel, consultants and other OHA staff to negotiate, document and close transactions.

4. Commercial Property Development

a. Assists Integrated Assets Manager and other Program staff with ongoing planning and development of OHA’s Commercial Properties.

b. Assists Integrated Assets Manager and other Program staff with the implementation of approved development plans, working with program staff, legal counsel, other OHA staff, developers, contractors and vendors in the negotiation, drafting, execution and implementation of development plans including financing.

c. Reviews terms and conditions of existing leases for compliance with established procedures and guidelines. Ensures that all related contracts and agreements are monitored and updated as necessary.
d. Assists Integrated Assets Manager with the master planning and development process including working with the community, developers, contractors, marketing consultants and regulators to ensure compliance with all applicable procedures, guidelines and regulations.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Integrated Assets Manager, Land Division Director, COO and/or CEO.

6. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by Integrated Assets Manager and Land Division Director.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Education: Graduation from an accredited college or university with a bachelor’s degree in real estate, land use planning, business administration or a related field. A master’s degree is preferred.

2. General Experience. Four (4) years of progressively responsible work experience in one or any combination of the following: real estate transactions (acquisitions, sales and leasing), or land property management of commercial real estate properties.

3. Hawaiʻi Real Estate License strongly preferred.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Fundamental principles, practices, methods, techniques and procedures of land and property acquisition, development and/or management.
• General business practices, particularly with respect to leases, licenses and other agreements
• Legal documents and instruments pertaining to real property transactions and/or management
• Real estate environment, structure and funding, including real estate valuation
• Operations of a large property management program
• Fundamental principles, practices and methods of marketing.

2. Must have general knowledge regarding:
• Real estate environment, structure and funding, including real estate valuation.
• Negotiation of real estate transactions and management of corporate real estate holdings of substantial scope and complexity
• Analysis and development of lease terms and conditions for a variety of real property and facilities
• Real property valuations, real estate and property transactions, risk assessments, operations, and returns on investments
• Interpretation of real estate market conditions and trends
• General accounting principles, budgeting and financial analysis.

3. Must have demonstrated skills or ability to:
• Gather, organize and analyze pertinent data
• Prepare clear, concise and accurate reports
• Think strategically about broad, long-term goals; track, analyze, and manage complex internal and external issues (particularly in the areas of real estate investment, land use, public land trusts/ceded lands, and/or land and property management);
• Analyze systems, processes and practices and develop solutions for unusual problems and recommend operational improvements;
• Lead and implement data-informed decision-making practices in difficult or complicated situations;
• Prioritize business objectives and provide discipline to the implementation and reporting processes;
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization;
• Facilitate collaboration among subordinates and to work collaboratively with other managers;
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, consultants and the public; and
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public.

4. Must have valid driver’s license.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

* Note: The working title of this position is Community Outreach Agent. However, the position title is Beneficiary Services Agent.

$50,016 to $61,416 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Beneficiary Services Agent (“BSA”) under the direction of the Beneficiary Services Manager is responsible for knowing, understanding, applying, analyzing, evaluating and creating processes that collect, process, disseminate and manage information exchanges to enable beneficiary services and resourcing. BSAs also work with all OHA functions that operate out of the worksite and provide direct beneficiary services as programmed by OHA and/or assists beneficiaries in navigating through available community based services and resources. Neighbor Island BSAs also manage the OHA work site for OHA and beneficiary use, including but not limited to, coordinating daily operating staffing responsibilities of the work site with other OHA employees; communication and coordination with the 3rd party lessor and OHA centralized operations; and coordinated access to and use by beneficiaries and Native Hawaiian organizations. Beneficiary and community concerns and resolutions escalate to the Beneficiary Services Manager, the Director, Community Engagement Division and the Chief Operating Officer (“COO”).

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Beneficiary Services

a. Receives, collects, validates, and processes beneficiary collected information into established data system(s), determines eligibility (based on program parameters) and preliminarily recommends beneficiary aid award for OHA established direct service program(s).

b. Assists with Hawaiian Registry program activities at the respective work sites, including collection of documents, data verification and management of beneficiary data and related communication and interfaces with the beneficiary and Hawaiian Registry database.

c. Assists with genealogy, land and related research activities at the respective work sites including collection of documents, data verification and management of beneficiary data and related communication and interfaces, as directed.

d. Coordinates, monitors, and participates in community-based beneficiary activities, including grantee monitoring activities and OHA sponsored events and activities.

e. Intakes, processes, refers and/or distributes information to internal and external stakeholders, including notifying appropriate OHA personnel of intake priority and escalations as needed.

f. Establishes and maintains community and other networks for disseminating information and encourages support and participation in community coalition building and advocacy in collaboration with other OHA operating units.

g. Builds and strengthens and collaborates and participates in community network (e.g., professional associations, Hawaiian serving agencies and organizations, community associations) to promote and strengthen beneficiary and community coalition building and advocacy.

h. Collects pro-offered beneficiary and community provided data and escalates internally to further analyze and provide preliminarily reviews and evaluates and analyze recommendations on recommendations.

2. Communications

a. Monitors Board of Trustees meetings, community meetings, county and/or state meetings as well as other meetings as directed, providing post meeting insight and recommendations as needed.

b. Shares beneficiary and community organization activities (e.g., on e-mail lists, newsletter, annual reports) through established processes.

c. Attends and represents OHA at external meetings in collaboration with other OHA staff members as needed and as directed.

d. Communicates with the Beneficiary Services Manager, the Director, Community Engagement Division, and/or the COO on matters of planning or policymaking as related to OHA beneficiary impacts.

3. Work Site Management – Neighbor Island

a. Manages the OHA work site, including operating hours, scheduling and availability of the work site for OHA business (e.g., office hours, public and beneficiary access and use, community meetings, Board or Committee meetings, on-island Trustee support).

b. Maintains inventory of all work site materials, supplies and equipment.

c. Functions as the point of contact for the work site for all OHA business related needs, including working with OHA facilities, operations, information technology, human resources, commercial property functions.

d. Supports the OHA business needs of on-Island Trustee, visiting Trustees and/or Administration staff as needed.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Beneficiary Services Manager, the Director, Community Engagement Division, the COO and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Beneficiary Services Manager, the Director, Community Engagement Division, the COO and/or the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. High school diploma is required; Associate’s Degree or Bachelor’s Degree from an accredited institution of higher learning is preferred.

2. Five (5) years progressively responsible work experience in a community organization which involved the gathering and disseminating of information and related materials on a wide variety of social, cultural, historical and other similar topics; and working with individuals (e.g., clients, constituents, beneficiaries, customers) Seven (7) years of related experience is preferred.

3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• The operation and operational maintenance of various office appliances and equipment, including office duplicating, copying and fax machines, and computers
• Working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Organizations, groups and associations interested in working with and/or servicing Hawaiians
• Government and legislative framework

2. Must have demonstrated skills or ability to:
• Knowledge of Hawaiian protocol and customs
• Travel to off-site locations to assist with various outreach activities
• Interact with people from various parts of the community and from different cultural backgrounds
• Network and partner with other organizations
• Communicate both orally and in writing
• Deal tactfully with others
• Be self-directed, self-motivated
• Provide service and assistance to customers in an efficient and effective manner
• Critically analyze situations and make sound recommendations
• Focus on the objectives of the organization, deal objectively, and maintain composure in situations involving emotional discussions or other interpersonal conflicts.
• Use Microsoft Word, Excel and PowerPoint
• Possess a valid driver’s license.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

$61,728 to $75,792 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Compliance Advocate is responsible for assessing the policies and practices of other agencies impacting on native Hawaiians and Hawaiians to ensure the proper treatment and well-being of the Native Hawaiian Community and to intervene when necessary with legal and policy investigation, analysis, and recommended corrective actions.

The Compliance Advocate is also responsible for providing technical review of mechanisms to reach program goals and knowing, understanding, applying, developing, implementing, monitoring, evaluating, investigating, correcting, and advocating for policies that support the Office of Hawaiian Affairs’ advocacy with regard to ensuring all levels of government respect the rights owed to our ʻāina and wai as well as properly protecting Native Hawaiian traditions, customs, practices, rights, and the cultural, historical and natural resources relied upon for the exercise of such rights.

Activities include interaction with government agencies at federal, state, and county levels; promoting the participation of Native Hawaiians in review and consultation processes; and assisting in the development of advocacy positions and proposals advanced by the agency.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Analyzes and assesses the policies and practices of other governmental agencies and private entities and evaluates the impact of those policies and practices on Native Hawaiians.

Promotes advocacy efforts to include the protection of traditional and customary rights of Native Hawaiians, as well as assuring that federal, state, and county resources are proportionately directed to Native Hawaiian needs.

Serves as a technical resource person, providing analytical support for the agency on compliance issues as they affect the Native Hawaiian community.

Conducts appropriate research and investigations to secure important and relevant data and materials as directed. Coordinates and prepares reports on findings and recommendations.

Conducts technical reviews, including editing, proofreading, and an accuracy review, of testimony, letters, and memos prepared by Compliance Enforcement Program staff, as required.

Provides technical and strategic advice on legislative and administrative rule-making processes related to compliance issues as they affect the Native Hawaiian community, ʻiwi kūpuna and our ʻāina and wai.

Communicates with the Compliance Enforcement Manager and Lead Compliance Specialist and on request with the Director of Advocacy, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making related to compliance issues as they affect the Native Hawaiian community, ʻiwi kūpuna and our ʻāina and wai.

Works to develop and grow relationships with Native Hawaiian beneficiaries, and organizations to build a network for acquiring information helpful in addressing emergent issues in the Native Hawaiian community.

Attends legislative, government and community hearings and meetings in relation to prioritized issues.

Recognizes protocols and deals effectively with sensitive and confidential issues.

Coordinates meetings with government officials, beneficiary groups, and stakeholders, as required. Maintains effective working relationships with legislators, executive branch officials and stakeholders.

Ensures ongoing monitoring of political news and developments, debates, news conferences and press releases, and other occurrences, particularly as they relate to compliance issues as they affect the Native Hawaiian community, ʻiwi kūpuna and our ʻāina and wai. Maintains a watchful stance over the political arena.

Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Compliance Enforcement Manager, Community Engagement Director, Chief Operating Officer and/or the Chief Executive Officer.

Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Compliance Enforcement Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in business administration, law, public policy, or in any social sciences field such as economics, health, education, political science, or social work.

2. Four (4) years of progressively responsible work experience in conducting governmental and/or legislative research, planning and analysis; and other activities relating to government affairs. In addition, the work experience must have included a working knowledge of Federal, State and local governments, and their functions and structures; issues and problems relating to Native Hawaiians; programs and services for Native Hawaiians; and related areas.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

Hawaiian culture and community structures

Applicable state and federal statutes, rules, regulations, policies, procedures and directives governing treatment of Native Hawaiians, ʻiwi kūpuna and/or our ʻāina and wai

Legislative and rulemaking processes and effective ways to influence them

Report Writing

2. Must have general knowledge regarding:

Write clear and concise reports and correspondence

Communicate effectively (orally and in writing) with upper management, peers, contractors, government officials, and the public

Work collaboratively with other employees

Network and coordinate with key allies and partners

Plan, organize, coordinate, implement and evaluate activities that encourage communication and cooperative working relationships between OHA and beneficiary groups, public and private agencies, and the general community

Influence others towards achieving desired outcomes

Maintain detailed and accurate records while preparing reports

Use Microsoft Word, Excel and PowerPoint

How To Apply

To apply for this position, Download, complete and submit this fillable application form along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS

560 N. Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Director, Advocacy Division (functioning as the Chief Advocate) leads OHA’s Advocacy Division and oversees mission aligned public policy development, implementation, compliance, monitoring and evaluation; and OHA’s current co-Trustee role re: Papāhānaumokuākea Marine National Monument. The Chief Advocate is also responsible for working with the Director, Community Engagement and OHA’s Washington, D.C. Bureau Chief on related public policy matters.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Strategic Planning and Execution

• Provides strategic policy analyses to the Chief Operating Officer (“Ka Pou Nui”) and Chief Executive Officer (“Ka Pouhana”) on mission aligned issues and trends in the political, business, economic, cultural and social environments in which OHA is operating, and proactively recommends appropriate internal and external strategies and actions.

• Works with Ka Pou Nui, Ka Pouhana and Board of Trustees (“Ke Kaupoku”) on the formulation of OHA’s public policy development, implementation, monitoring, evaluation and advocacy related roles and responsibilities related to strategic priorities as well as the Strategic Plan.

• Briefs, coordinates, studies and makes recommendations to the Ka Pou Nui and Ka Pouhana on community, island, state, federal, indigenous and global issues, trends, and developments, which may have bearing on strategic and operational decision-making and impact on the Native Hawaiian community.

Operations

• Oversees the work of the Advocacy Division (“Ka Paia Kū”). Ensures Division programs are aligned with OHA’s Strategic Plan and initiatives. Reviews content of program work plans and budget to ensure accuracy and quality before submitting to the Ka Pou Nui for approval by the Ka Pouhana. Upon request, provides Ka Pou Nui, Ka Pouhana and Ke Kaupoku with updates on Division programs and results.

• In collaboration with the Community Engagement Division, supports the compliance and monitoring of international, federal, state and local legislation, regulations, and other government policies that impact Native Hawaiians. Advocates before legislative and other governing bodies on laws, policies, and practices to create broad-based sustainable change, while monitoring to ensure continued enforcement. Supports the development and implementation of community-based advocacy capacity and capabilities in alignment with OHAʻs Strategic Plan.

• Oversees the monitoring of administrative and court proceedings that may have an impact on interests of Native Hawaiians. Under the direction of Ke Kaupoku, Ka Pouhana, OHA’s General Counsel (“Ka Paepae”) and other Executive Staff to support legal counsel in representing OHA in administrative and court proceedings for actions related to the OHA’s advocacy efforts.

• Supports activities that are developed, prioritized, and executed so that resultant outcomes may include legal precedents, new regulations, policy changes, or amendments in laws which achieve systemic changes for Native Hawaiians.

• Leads and supervises the activities of Ka Paia Kū to ensure that the Program Manager(s) (“Nā Pou Kako`o”) and their respective operational groups comply with the core values, principles, ethical standards, and performance standards required by law, as well as those set forth by Ke Kaupoku and/or Ka Pouhana. Also ensures Division programs, activities, and communications are aligned with OHA’s Strategic Plan and initiatives.

• Ensures the Nā Pou Kako`o has resources and supports necessary to implement tactical and operational activities to advance OHA’s Strategic Plan.

• Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems within Programs and across all Divisions and Programs, disciplines, and organizational levels.

Management

• Makes hiring and other personnel recommendations to Human Resources and Ka Pou Nui. Ensures that the Division is staffed with personnel who are knowledgeable about applicable laws, policies and regulations, and understand the history, present context, and future implications/impacts of those laws, policies and regulations as they relate to Native Hawaiians and their communities.

• Works to identify and secure professional development and staff training for Division personnel as appropriate and within budgetary and professional guidelines, if applicable. Ensures that employees within the Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Cultivates the desired behaviors to drive program success and recommends performance improvement plans as needed.

• Ensures integration of Strategic Plan elements and performance measures into Division management, activities, procedures and practices. Also integrates those elements into employee and contractor performance reviews and improvement plans.

• Performs supervisory tasks, such as timecard and leave time approvals, performance reviews, coaching, training and related employment actions for the Division. Disseminates needed information to staff in a timely manner.

• Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

• Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

• The Chief Advocate must fully support in action, language, behavior and performance the priorities, decisions, and directives of Ka Pou Nui and/or Ka Pouhana.

• Regular attendance on a daily basis is required for this position.

• Performs other duties as assigned by the Public Policy Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

• Must hold a graduate degree in political science, public administration, business administration or a related field.

• Must have at least ten (10) years of progressively responsible work experience in advocacy, public policy or a related field that involved at least five (5) years of state, county, federal or indigenous government experience at the senior or executive level.

• Must have at least five (5) years of administrative experience that involved management and evaluation of professional staff and responsibility for the development, management, execution and coordination of program policies and activities. Administrative experience shall include but not be limited to oversight of staff and work performance, budget planning and development, project management, understanding of contract management and/or procurement processes, presentations at the Executive and/or Board levels, public speaking, high level strategic planning, collaboration with subordinates to develop professional development plans, and experience engaging broad stakeholders groups (e.g., business, professional, academic and/or Native Hawaiian communities).

• A successful candidate will be able to demonstrate previous work experiences and results that achieved broad, sustainable systemic changes.

• Combined Education and Experience: An equivalent combination of education and experience may be accepted by OHA as a substitute for the Education, Training and/or Experience requirements outlined above.

Knowledge, Skills and Abilities

Must have working knowledge of:
• History of Native Hawaiian lands and trusts, as well as legal issues and court decisions relevant to Native Hawaiian social, cultural, educational, economic and political issues and trends;
• Relevant (to OHA’s context) state and federal laws, regulations, policies, standards and practices;
• Legislative proceedings, practices, and requirements;
• Federal and state court/judicial and other legal proceedings, practices, and requirements;
• Agency proceedings, practices and requirements (e.g., administrative rules, federal rule-making);
• Other contexts, including organizations aligned to Native Hawaiian interests (e.g., American Indian tribes, Alaska Natives, Pacific Islanders, indigenous peoples);
• Relevant (to OHA’s context) executive, judicial, legislative working dynamics (e.g., and federal/state agency, inter-agency, department, division, branch, section); and
• Community development methods and approaches.

Must have general knowledge of:
• Human resources management;
• Office management;
• Data and records management; and
• Process improvement methodologies

Must have skills delivering or providing executive oversight in:
• Conducting complex research and analyses of policies, community issues, positions, and trends;
• Developing and executing legal strategies to achieve outcomes (including oversight of complex legal research and analysis, investigation and dissemination of findings, and litigation in federal and/or state courts or other formal legal or judicial proceedings);
• Developing and executing political strategies to achieve outcomes (including writing legislation and lobbying);
• Communicating, presenting, defending and coalescing advocacy initiatives with community stakeholders, constituencies, beneficiaries, performance partners, and other groups;

• Developing and leveraging community support strategies, including community advocacy capacity building;
• Developing community awareness and understanding and strengthening support of critical change issues (including developing, using, and leveraging coalitions built across broad spectrums);
• Writing/editing advocacy collateral (e.g., op-ed, articles for professional journals, other high-profile publications, social media dissemination);
• Negotiating favorable agreements;
• Coalescing and facilitating a wide range of affinity, interest, community based member groups toward a common purpose; and
• Speaking and presenting persuasively in public on matters and in contexts under the direction of Ka Pouhana or Board Chair.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Director, Communications Division is responsible for knowing, understanding, applying, analyzing, evaluating and creating information and service exchanges within and between the Office of Hawaiian Affairs’ (“OHA”) internal and external stakeholders, audiences, venues, locations and mediums. The Director, Communications Division works with OHA’s Board of Trustees (“BOT”) and Administration to formulate and implement consistent and aligned messaging, including responses to internally and externally initiated inquiries and requests. The Director, Communications Division oversees OHA’s Communications function; and is the OHA’s primary media contact.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic

a. Anticipates, analyzes and interprets general public opinion, attitudes and issues that may impact (positively and negatively) OHA and its strategic plans, policies, and programs, brand and image.

b. Assists BOT, OHA’s Chief Executive Officer (“CEO”), Chief Operating Officer (“COO”) Chief Financial Officer (“CFO”), Sr. Director of Hawaiian Cultural Affairs and Sr. Director of Strategy and Implementation to formulate Communications policies. Counsels CEO, COO, CFO, and Sr. Directors on the public ramifications of OHAʻs policy decisions and
courses of action. Works with operating units to formulate and provide written analysis of issues (including information on historical, demographic, and legal background and implications).

c. Works with COO, CEO and/or BOT (e.g., Chair, Chief of Staff) to draft various work products and deliverables (e.g., plans, press releases, opinion- editorials, testimonies, hearings) aligned with activities, messages, and policies.

2. Communications Operations

a. Works with CEO, COO, CFO, and Sr. Directors to coordinate the enhancement of the OHAʻs brand, including consistent communication of information and service exchanges within and between OHAʻs internal and external stakeholders, audiences, venues, locations and mediums.

b. Acts as media point of contact for OHA.

c. Oversees the facilitation and management of media relations efforts including but not limited to proactive story placement, news releases and statements and media training.

d. Maintains strong working relationships with the media to engage reporters and editors to protect the best interests of OHA.

e. Oversees the coordination, work and support of operating units to:

• Analyze issues;

• Draft service and/or communication recommendations;

• Coordinate the drafting and dissemination of various work products (e.g., speeches, talking points, flyers, key messages, newsletters, reports, promotional matter, documentaries, media);

• Enhance implementation of communications tools, including but not limited to, website, social media, and traditional media;

• Partner to develop and administer branding, public relations, marketing, advertising, and promotional programs for OHA and its programs, including but not limited to, newspaper and magazine print ads, television and radio broadcast ads, and internet advertising; and

• Evaluate the effectiveness of strategies and tactics.

f. Ensures all external and internal communications pieces are submitted for review of the CEO, COO and/or the BOT Chair, Sr. Directors as required, prior to implementation. Ensure messages representing OHA’s position are disseminated properly and coordinated with operating leadership.

g. Partners with operating leadership to enhance communications tools, including but not limited to, website, social media, and traditional media.

h. Works with CEO, COO, Sr. Directors, and HR to develop and disseminate internal communications program that includes internal electronic bulletin boards, monthly Administration newsletters (e.g. updates by the BOT Chair and CEO), monthly Administration newsletters, emails, quarterly meetings, and other internal communications that ensure our employees are informed of items that affect OHA and positions taken by OHA leadership.

3. Management

a. Makes hiring and other personnel recommendations to the COO. Ensures that the Program is staffed with skilled, knowledgeable and experienced individuals, who are knowledgeable about all relevant laws, policies and regulations, and understand their history and impact.

b. Works with OHA’s Human Resources Department to ensure professional development and staff training for Division personnel.

c. Ensures that employees within Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

d. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, and contractor performance reviews and improvement plans.

e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.

f. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

g. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CEO and COO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in communications, public relations, journalism, public policy, law, business administration (BBA) or related field.

2. Ten (10) years of progressively responsible work experience in media, communications, branding and public relations planning and execution; and at least five (5) years of administrative management experience that involved managing: Human Resources and related performance, including professional development, goal setting, evaluation and progressive discipline; 3rd party resources, including contracting, contract management, deliverables, evaluation; Financial budgets and other resourcing strategies (e.g., overtime, scheduling); and the implementation of priorities, initiatives, projects, programs and/or work site(s).

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting, performance-based contracting, performance reporting, evaluation and decision-making
• Principles, practices and techniques of journalism
• Principles, practices and techniques of public relations, branding, marketing, advertising, promotions and communications
• Hawaiian culture, values, community and issues

2. Must have demonstrated skills or ability to:
• Plan, organize and execute a broad range of public relations functions
• Evaluate different communication vehicles for their cost-effectiveness, and evaluate written materials for their creativity and effectiveness.
• Write and edit press releases, announcements, advertisements, articles, scripts, reports, proceedings, speeches and similar materials
• Understand the views and policies of OHA, its Board, and its CEO
• Work effectively in crisis situations
• Respond to multiple concurrent demands
• Speak simply and directly to individuals, groups, and the media
• Establish effective working relationships with press, media outlets, and the general public
• Deal tactfully with others in coordinating and executing public relations functions
• Work as a team member with Division managers and other staff

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Director, Community Engagement Division (“Director”) leads the Community
Engagement Division of the Office of Hawaiian Affairs (“OHA” or “Agency”) and is
responsible for leading community outreach programs. The Director works closely with
the Chief Operating Officer (“COO”) and the Directors of the Advocacy, Communications,
and Land Divisions, in particular, to implement OHAʻs strategic, tactical and operational
plans and activities, in alignment with Board and Administration policy positions.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Planning and Execution

a. Anticipates, analyzes and interprets beneficiary opinions, attitudes and
issues that may impact (positively or negatively) OHA and its strategic
plans, policies and programs.

b. Works with the COO, CEO and the Board of Trustees (“Board”) to improve
communication networks with Native Hawaiian constituencies.

c. Advises management at all levels on feedback from Native Hawaiian
constituencies on OHA programs, policies and plans.

d. Briefs the COO and/or CEO on external issues, trends, and developments
which may have bearing on strategic and operational decision making.

2. Operations

a. Oversees development and implementation of community outreach
initiatives which inform, involve, and engage Native Hawaiians. Identifies
high-priority needs and interests in the Hawaiian community and initiatives
that OHA can support to address those needs and interests.

b. Supports planning and implementation of outreach efforts required in other
OHA divisions such as Land, Advocacy and Communications.

c. Supervises the activities of the Community Engagement Division to ensure
that the Program Managers and their respective operational groups comply
with the values, principles, ethical standards, and performance standards
required by law, as well as those set forth by the Board and/or the CEO.
Also ensures Division programs, activities, and communications are aligned
with OHA’s Strategic Plan and initiatives.

d. Sets annual objectives for and evaluates the division’s community
engagement program and partnership opportunities, to include budget
planning for meeting those objectives.

e. Ensures that Division staff routinely collaborate to plan, make decisions,
and solve problems with other OHA Divisions and Programs.

f. Ensures that Programs routinely collaborate to plan, make decisions, and
solve problems within Programs and across all Divisions and Programs,
disciplines, and organizational levels.

3. Management

a. Makes hiring and other personnel recommendations to the COO and
CEO. Ensures that the Program is staffed with skilled, knowledgeable and
experienced individuals, who are knowledgeable about all relevant laws,
policies and regulations, and understand their history and impact.

b. Works with OHA’s COO, Human Resources Department, and the Directors
of the Advocacy, Research and Land Divisions to ensure cross collaborative
and collective professional development and staff training for personnel.

c. Ensures that employees within Divisions share information and insights,
use collaboration as needed to explore issues and/or solve problems, and
demonstrate shared responsibility for program performance. Takes
whatever actions are required to positively replace behaviors and/or
persons when necessary.

d. Ensures integration of Strategic Plan elements and performance measures
into Division management, employee, and contractor performance reviews
and improvement plans.

e. Performs supervisory tasks, such as leave time approvals, performance
reviews, and related employment decisions for the Division.

4. The Director must fully support in action, language, behavior and performance the
priorities, decisions, and directives of the COO and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the COO and/or CEO. Frequent travel is required for this position.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited four (4) year college or university.

2. Must have at least 10 years of progressively responsible work experience in
community outreach or related experience with demonstrated leadership skills.

3. Successful candidate will demonstrate experience with management of
professional staff and responsibility for the development, management, execution
and coordination of program policies and activities.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Native Hawaiian history and culture, and current Native Hawaiian social,
cultural, educational, economic, policial, and legal issues and trends.
• Appropriate and inappropriate ways for an individual or group to behave in
a Hawaiian community setting under varied circumstances (e.g. as a
leader, as a follower, as a co-equal; as a guest, as a host; as a junior-level
entity, as a senior-level entity; as on making an apology, as one accepting
an apology, etc.) and an ability to evaluate a situation and behave
accordingly.
• Community development and building methods and approaches

2. Must have skills delivering or providing executive oversight in:
• Conducting analysis of complex community issues, positions, and trends
• Developing and leveraging community support strategies
• Developing community awareness and support of critical change issues
(including developing, using, and leveraging coalitions built across broad
spectrums)
• Conference development, event planning and project management
• Community relations including resourcing, networking and relationship
management.
• Speaking and presenting persuasively in public

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

$133,416 to $163,776 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The General Counsel is the primary legal counsel to the Chief Executive Officer (“CEO”) and provides legal advice, guidance, and assistance on any and all matters relating to: the discharge of the CEO’s responsibilities and duties; compliance with federal, state, and local laws; and policies and procedures of the Board of Trustees (“BOT”).

The General Counsel, as directed by the CEO, may be assigned to assist the BOT and OHA staff relating to significant legal matters affecting the management and the operation of the agency, or its ability to fulfill OHA’s mission.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Legal Services to the Chief Executive Officer

a. Plans, develops and implements programs and projects which enhance the legal services provided to the CEO and protect the agency’s interests from a legal standpoint.

b. Provides legal counsel and guidance to the CEO on agency matters involving legal issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.

c. Makes recommendations to the CEO on organizational objectives and long-range plans to achieve agency growth relative to legal standing on various issues such as ceded lands, minimization of corporate liability, and related matters of a complex and controversial nature and scope.

d. Responsible for special projects and confidential assignments as directed by the CEO.

e. Develops and recommends corporate policies and procedures to the CEO and provides guidance and direction to senior management regarding best practices within the OHA Strategic Plan.

f. Prepares cases for arbitration, administrative, and court proceedings in contract, collections, and kuleana escheat matters, makes court appearances on behalf of the agency, and may represent agency on matters when directed to do so by the CEO.

2. Management of the Corporate Counsel Office

a. Supervises the legal staff assigned to the Corporate Counsel Office. Schedules assignments and evaluates the work products of the Legal Counsels and the Legal Office Administrator.

b. Drafts internal advisory memoranda and legal opinions on the agency’s legal position on various legal issues in light of the facts presented arising from policy, operational, and other administrative functions affecting the agency and having legal implications on the BOT, administration and staff.

c. Provides legal guidance and counsel to the CEO and the Chief Procurement Officer on procurement matters as requested.

d. Reviews and approves as to form and legal sufficiency on all OHA's contracts, leases and other transactional documents and instruments which impose obligations, responsibilities, encumbrances, liens, or releases upon OHA to safeguard the agency's interest.

e. Reviews and approves procurement actions for purchases of goods, services, and capital improvements for legal acceptability consistent with Chapters 103D and 103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules, and OHA procurement policies established by the Chief Procurement Officer to safeguard the agency’s interest.

f. Oversees all outsourced legal services contracts and coordinates all legal services rendered by outside counsel to the agency.

g. Oversees the maintenance of central files and the security of all original agency contracts.

h. Coordinates Americans with Disabilities Act accommodation requests for the agency.

3. Management of the Human Resources Department

a. Provides legal counsel and guidance to the Director, Human Resources Department on agency matters involving legal employment issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.

b. Reviews and approves as to form and legal sufficiency all Human Resources actions which may impose obligations, responsibilities, and encumbrances on the agency.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the CEO.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Education. Graduation from an accredited American law school.

2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.

3. Work Experience. Fifteen (15) years in the practice of law, which must have included at least ten years of practice in the State of Hawai‘i and eight years involving the following experience:

a. At least two years of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.

b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.

c. At least one year work experience in managing a law office, and supervising and evaluating the work activities of legal professionals and support staff.

d. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Transactions law to draft legal documents using computer software;

• Legal reference and research sources necessary for writing legal documents, opinions, and pleadings;

• Basic knowledge of Hawaiian language and in particular spelling, grammar, and pronunciations since many contracts and other legal documents contain Hawaiian words and names;

• Maintains knowledge of the current status and all developments in the laws that may have an impact on OHA, including: trust and fiduciary law, employment and personnel law, records access and information practices (Chapter 92F, HRS), intellectual property, kuleana escheat, business law, collections, law of non-profit organizations, parliamentary law, contracts, procurement, landlord-tenant code (Chapter 521, HRS), Hawai‘i Administrative Procedures Act and administrative regulations (Chapter 91, HRS).

• Working knowledge of legal processes, court proceedings, legal documents and instruments, and other related activities in order to effectively evaluate legal issues and cases, develop effective courses of action, and represent the Chief Executive Officer and the agency against legal challenges; and federal, state and local laws relating to the functions of the agency.

2. Must have demonstrated skills or ability to:

• Maintain a professional relationship and rapport with the persons the Corporate Counsel Office is supporting; demonstrate excellent work ethics;
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries; effectively participate in organizational planning, budget development, and operations of OHA; and
• Complement the mission of OHA and the functions of the Corporate Counsel Office.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

*Note: The working title of this position is GIS Analyst. However, the position title is Research Systems Administrator.

$50,016 to $61,416 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Research Systems Administrator, under the direction of the Director, Research Division (“Director”), is expected to manage and maintain the assigned research system(s) including: system functionality and maintenance (e.g., identify, design, implementation, training, performance, contract and contractor management, documentation); development and implementation of data collection, storage, maintenance and management processes; development and implementation of system utilization processes (e.g., system access, security, user management, help desk, training, request management and completion); and community engagement (e.g., projects, collaborations, presentations); ensuring the long term, strategic value of the research function managed system(s).

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. System(s) Functionality and Maintenance

a. Identifies, designs, implements and maintains necessary system functionality(ies).

b. Manages and adjusts, as needed, system functionality for optimal system performance.

c. Manages contract(s) and contractor(s) as needed.

d. Documents and updates design, operations and maintenance information and activities, consistent with organization system documentation format.

e. Works with organization information technology staff to ensure system(s) are supported, protected and optimized ensuring the long term, strategic value of the research function managed system(s).

f. Trains (e.g., information technology, end users) on system(s) functionality and related maintenance activities.

g. Develops and implements related policies and procedures to guide all aspects of database operations and management.

h. Maintains and updates knowledge and skills needed to continue long term, strategic value of the research function managed system(s).

2. Data Collection, Storage, Maintenance and Management

a. Identifies, designs, implements and maintains necessary data collection, storage, maintenance and management processes.

b. Identifies, negotiates various methods (e.g., acquisition, subscription), as needed and directed.

c. Compiles and analyzes existing data, historical records and documents, publications, and presentations.

d. Produces related outputs of compilation and analysis activities (e.g., data layers, maps, tables, or reports using spatial analysis procedures, GIS technology).

e. Curates, maintains, and manages data (e.g., demographic, archival, GIS) collections for use in web applications, research projects, ad hoc requests, special assignments, etc.

f. Designs and develops new database products and/or functionality (e.g., spatial databases) as needed or directed.

g. Analyzes and prepares metadata, and prepares reports, documents and bulletins on data procurement and database usage as directed.

3. System Utilization

a. Develops and implements systems utilization processes (e.g., system access, security, user management, help desk, training, request management and completion).

b. Conducts comparative and/or statistical analysis of existing research to address new questions, as needed and directed.

c. Prepares, compiles, extracts and analyzes data, and develops reports on research findings as needed and directed.

d. Adheres to all federal and state regulations and guidelines on research protocol, grant solicitation and awards, recruiting participants, confidentiality, ethics, and professionalism.

4. Community Engagement

a. Participates in community engagement opportunities (e.g., projects, collaborations, presentations, webinars) to share information and function of the data system(s), in collaboration with internal and community stakeholders.

b. Provides specialized technical assistance, training, information services, including presentations, trainings, and consultation as directed for the databases, including management and/or operations of knowledge and/or service centers.

c. Ensures that dissemination, presentation, and/or publication of research papers, data analysis, and data products adhere to applicable standards of research ethics, including those for web-based publication.

5. General Administration

a. Collaborates with the Director to develop and manage the budgets associated with the databases and operations of knowledge and/or service centers, as needed or directed.

b. Reviews Requests for Proposals (RFP) and Professional Service applications to secure research and data management resources under the direction of the Director.

c. Participates in the implementation of OHA’s Strategic Plan tactical and operational activities, including, program work plans, operational budgets, programs and policies as directed.

d. Prepares presentations for the Director, Chief Operating Officer (“COO”), the Chief Executive Officer (“CEO”) and/or the organization, as directed.

e. Establishes and maintains effective working relationships with OHA staff, individuals, agency representatives, and community groups in research and contract or grant monitoring matters.

6. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO and/or the CEO.

7. Regular attendance on a daily basis is required for this position.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree in data science, computer science, demography, public policy, social sciences, social work, economics, health, education, archival studies, library science, Hawaiian culture, Hawaiian history, planning, archeology, geography, Geographic Information Systems, urban planning, statistics.

2. Three (3) years of general experience that demonstrates possession of the ability to conduct research and data analysis, assess, manage and execute project budget, activities and deliverables, prepare presentations, trainings and promotional material, write reports, organize work, express ideas orally and in writing.
*A Master’s degree may be substituted for general experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

$59,952 to $73,632 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Grants Officer works under the direction of the Grants Supervisor and is responsible for developing and administering the OHA Grants Program and acts as the lead for all grants programs.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Grants Program.

a. Plans: Drafts and posts Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.

b. Reviews & Recommends: Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees (“BOT”), as directed, and issues notices of awards.

c. Contracts: Negotiates, drafts, and executes grant agreements/contracts.

d. Monitors: Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.

e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.

f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.

g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.

h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement and Beneficiary Services (OHA website, Ka Wai Ola o OHA, social media, etc.).

2. Internal Support

a. Assists manager by facilitating work flow among Office of Operations, Advocacy, Community Engagement, Beneficiary Services and Research.

b. Advises the Grants Supervisor and Grants Manager on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.

c. Advises and participates in the design and implementation of the OHA strategic plan, work plans, operational budget, programs and policies, as directed.

d. Provides grants updates to the OHA administration and BOT.

e. Identifies and coordinates team building activities and professional development training.

3. Technical Support

a. Maintains a grants tracking system for long-term grants record-keeping.

b. Manages the on-line grants application system.

c. Maintains and updates the OHA Grants Program webpage.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Perform other duties as assigned by the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a Bachelor’s degree preferably in a social science, business administration, public administration, Hawaiian Studies or related field.

2. Four and one-half (4-1/2) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Such experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.

3. University or college education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian culture, values, community and issues
• Community based organizations, non-profit organizations, businesses and other resources (public and private) addressing health, social, education, income assistance, land, culture and/or other individual and family needs for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits
• Handling of confidential data and records and understanding of Uniform Information Practices Act
• State Procurement Office processes

2. Must have demonstrated skills or ability to:

• Read and interpret complex written material
• Communicate effectively, orally and in writing
• Manage and maintain accurate program records
• Effectively use various electronic systems and software
• Apply established criteria in analyzing and evaluating projects and programs.
• Present information to individuals and groups about various technical and administrative aspects of a program.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups. Native Hawaiian organizations and individuals
• Prioritize work objectives in planning, organizing, coordinating, executing and monitoring multiple projects simultaneously
• Develop and implement strategic plans for overall program operations and budget.
• Maintain financial and operational records for grant programs
• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration
• Evaluate financial and operational performance of projects
• Prepare clear, concise and comprehensive proposals and reports
• Prioritize work objectives, and provide support to the implementation and reports process
• Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs
• Plan, organize, coordinate, execute and monitor multiple projects and initiatives simultaneously
• Facilitate group planning processes and problem solving efforts
• Work as a team member with OHA staff, service providers, and grant recipients

How To Apply

(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

This position may be filled by either a regular full-time employee or an emergency hire employee. Please indicate if you have a preference when submitting your application materials. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.

An Equal Opportunity Employer

$51,528 to $63,264 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

This position assists the Director and Human Resources Business Partners (HRBP) in executing the functions of the Human Resources Office (HRO). These functions include planning, developing, coordinating, and evaluating the Human Resources Program for OHA. This program provides services for recruitment and onboarding, employee relations, safety and security, benefits administration, timekeeping and payroll, and staff development.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Record Keeping and Reporting Responsibilities

a. Create, organize, and maintain HRO records and other similar electronic and hard copy files.

b. Research, compile, and organize data to assist the Director and HRBPs in the preparation of HRO reports and other operational purposes as needed.

c. Review and process personnel transactions in the appropriate HRIS systems.

2. Human Resources Support Services

a. Coordinate and inform employees of HRO benefit programs and processes. Maintain intake and tracking of HRO benefit programs.

b. Maintain intake and tracking of HRO professional development program and process as needed.

c. Conduct onboarding orientations and employee exit interviews. Prepare and process all related paperwork.

d. Assist HR Business Partners with projects as needed.

e. Coordinate and represent OHA at Position and benefit fairs.

f. Create and update templates, forms, and packets as needed.

g. Provides general responses to incoming emails that do not require personalized assistance from a particular HRO team member.

h. Create and distribute internal vacancy announcements and post external postings to Position boards and the OHA NeoGov Careers page.

i. Maintain intake and tracking of the HRO recruitment applicants. Assist with initial qualification review and document filing of internal and external application packets. Coordinate and file appropriate communications to applicants.

3. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the Director of Human Resources, the General Counsel and/or the CEO.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Director, Office of Human Resources and/or as requested by an HRBP.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with an associate’s degree in business administration, personnel and industrial relations, human resources management, or related field.

2. Two (2) years of progressively responsible work experience in one or any combination of personnel management functional areas, i.e., recruitment, examination, placement, position classification, pay or wage administration, benefits administration, employee relations and services, employee development, personnel program development, budget, payroll, labor relations, and personnel research.

Such experience must demonstrate the ability to deal effectively with fellow workers and operation personnel, recognize problems in the provision of program services, recommend effective and practical alternatives to a wide variety of human resources situations, and otherwise accept responsibility in the field of personnel administration.

3. Work experience may be substituted for university or college education on a year-for-year basis, provided the overall work experience has been of the type, quality, scope, and responsibility to conclusively demonstrate capability to perform the duties of the position. Experience of a routine clerical nature does not qualify for this level. Excess education beyond the bachelor’s degree may be substituted for the specialized experience required.

Knowledge, Skills and Abilities

1. Must have a working knowledge of:
• OHA’s mission and constitutional and statutory mandates
• Basic principles, practices, and techniques that apply to the several
functional areas of human resources management
• Laws, rules, regulations, contracts, policies, and procedures relating to
personnel matters affecting government and private employees
• Current practices and trends in public and private sector human resources
management

2. Must have demonstrated skills or ability to:
• Exercise judgment, tact, and discretion in handling confidential
information, and applying, and explaining policies and procedures.
• Identify problems, gather facts, research existing trends and practices
• Establish and maintain effective work relationships with other employees,
government officials, and the public.
• Present facts and recommendations clearly orally and in writing.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

$71,544 to $87,840 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Loan Manager oversees the Native Hawaiian Revolving Loan Fund (“NHRLF”) Program (“Program”) which provides loans to Native Hawaiians and Native Hawaiian businesses. The Loan Manager ensures that all requirements set forth by the Administration for Native Americans (“ANA”) are met; and loan initiating/origination and processing of loans according to ANA and NHRLF Board of Directors (“Board”) approved programmatic guidelines. The Loan Manager also works with the Board in areas of strategic/business planning, marketing of lending products, analysis of loan applications, and identification of problems and opportunities.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Program Direction

1. Ensures that the Program activities and projects are aligned with ANA and NHRLF Board.

2. Manages the loan origination function. Promote Program products, which includes informing Native Hawaiian businesses, nonprofit organizations and individuals of the Program’s products, benefits and features. Identifies leads, manages loan prospects and acquires new loans. Establishes, develops and maintains positive relationships with existing and potential customers and with appropriate business referral sources to generate leads with potential new or existing customers.

3. Ensures customer satisfaction with all parties involved on each loan that is originated from application to closing.

4. Formulates loan policies, procedures and operational guidelines. Prepares and submits all Program work plans, budget reports and other required reports and inquiries from ANA by established deadlines. Monitors and manages expenditures within budget allocations.

5. Keeps informed of trends, changes and developments in the State of Hawaii lending markets.

6. Monitors collaborators and competitors and stays current with changing rules, regulations and guidelines from the Farmers Home Administration, Small Business Administration, U.S. Treasury Department, U.S. Department of Agriculture, Veterans Administration, Community Development Finance Institutions Fund and other agencies.

Operations

1. Manage NHRLF fiscal operations, including annual budgeting and ongoing cash flow forecasting to incorporate loan repayments, projected new loans, and funding from the investment portfolio.

2. Administers all lending activities for all consumer and business loan operations to determine efficient work plans that achieve business objectives. Ensures optimal customer service and participates in all improvement activities.

3. Determines and maintains internal control on all loan processes and activities.

4. Manages the collection area, including collection contractors/contracts, payment plans and write-offs, and designs appropriate methods and procedures to maintain loan program effectiveness.

5. Monitors interest rates, performs quality reviews and analyzes financial reports to develop solutions to credit and business issues.

6. Develops and maintains professional relationships with all borrowers to answer all questions. Analyzes all credit reports for qualification purposes and documents all borrower resources.

Management

1. Actively participates in the recruitment of department employees, which can include interviewing candidates and making recommendations for hire. Provides training, whether directly or in coordination with agency-approved third-party providers, for all department employees. Plans, assigns and directs employee work. Engages in employee performance planning, feedback, and evaluation at scheduled intervals. Provides ongoing coaching and performance improvement planning to close performance gaps.

2. Conducts various assessments and audits to ensure department procedures are achieving accurate and desired results.

3. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

4. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties and responsibilities as assigned by the CFO, consistent with the ANA and NHRLF Board approved operational guidelines.

MINIMUM QUALIFICATIONS
Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in a field related to banking, finance, or business. Financial banking or analytical work experience providing knowledge, skills and abilities comparable to those acquired in completing a college or university degree may be substituted on a year-for-year basis, provided that the work experience was of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

2. Five (5) years of lending experience in a bank, revolving loan fund or other lending institution. Experience must include originating loans, providing consulting services and training staff on financial practices / procedures.

3. Three (3) years of administrative experience that clearly demonstrates an ability to effectively manage professional staff, develop solutions to complex and unprecedented situations, establish and maintain effective working relationships with others, and take primary responsibility for the development, management, execution and coordination of program policies and activities.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Loan operations in production, servicing, and accounting
• IT solutions for audit, compliance, accounting and branch operations matters
• Rules and regulations governing financial institutions
• PC skills including Microsoft Word, Excel, and commercial loan software

2. Must have general knowledge of:

• Data and records management
• Office management
• Human resources management

3. Must have demonstrated skills or ability to:

• Attract potential borrowers by cultivating relationships with real estate agents, financial planners, accountants, and others, who then refer their clients
• Sell loan products that enhance business development objectives
• Inform, persuade and convince customers of the perceived value of products and services
• Interface with Board of Directors and Executives on strategic initiatives
• Conduct investigations, prepare analyses and assessments, and formulate strategies for remedial actions
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Communicate effectively (in writing and orally) with executive management, peers, subordinates, contractors, government officials, courts and the public
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other managers
• Inspire confidence and to develop others’ skills and abilities
• Prepare and deliver oral and written reports and presentations
• Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Write reports, business correspondence, and procedure manuals
• Calculate figures and amounts such as discounts, interest, commissions and percentages
• Analyze personal and complex commercial financial and income information
• Enhance business and community standing through best practices, sound management philosophy, and related performance objectives

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

SALARY RANGE

$81,096 to $99,600 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Operations Manager oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Office, including the day-to-day operational activities of the Office of Hawaiian Affairs (“OHA”) work site(s), with the safety and security of the OHA employees, facilities and visitors, including beneficiaries, to the OHA work site(s) space(s), a primary objective. The Manager also supports the management of building assets. The Manager also sets and implements policies, procedures and practices for risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support. Additionally, this position is responsible for overseeing the procurement, installation, repair, maintenance, and management functions of all office furniture, operating machinery and equipment (excluding computer equipment and devices). This position is responsible for supervising and the assignment and distribution of work to the Facilities Agent and Operations Support Supervisor.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Facilities Management
• Plans, organizes and directs the maintenance and repair of all of OHA’s offices, equipment and grounds statewide, and works with each of OHA’s programs to ensure a safe and suitable work environment.
• Works with Resource Management – Financial Assets Division to ensure the OHA’s compliance with DAGS Inventory requirements for all State property.
• Ensures compliance with the State Procurement Office guidelines.
• Develops long and short-term maintenance plans and programs to ensure buildings, automobiles and equipment are in operational order.
• Ensures preventive maintenance and repair of building, automobiles and equipment assets are conducted as scheduled (annually/monthly/etc.).
• Periodically travels to OHA’s neighbor Island offices to inspect tenant spaces, conduct vendor and contract oversight and to assist in facilities related projects.
• Oversees the scheduling and coordination of repair/maintenance work for facilities as required.
• Develops short, mid- and long-term plans in support of statewide tenant and OHA facility moves, as needed.
• Oversees the regular property inspections and follow-up on necessary preventive maintenance works.

Management of Building Assets
• Coordinates with the Land Director to provide support in the development of property acquisition and management policies. Ensures the building assets’ work plans and activities are consistent with policies regarding the acquisition, development and management of buildings.
• As directed by the Chief Operating Officer (COO) and guided by the Director, Land Division, supports the performance of due diligence on proposed property acquisitions. Works closely with Director, Land Division and staff to support the preparation of reports analyzing proposed building acquisitions and sales and evaluating proposals in relation to OHA’s land policies and strategic objectives.
• Support the ongoing management of building assets and properties being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures staff enforces standards guidelines and procedures established by OHA for use of programmatic lands and property specifically with building assets.
• Coordinates with the Land Director to provide support in negotiating, preparing and executing leases, licenses and other agreements involving OHA properties specifically with building assets within the public land trust. Ensures that staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such properties.

Safety and Security
• Formulates policies, processes, procedures, guidelines, standards, templates and tools related to operations and facilities management, including emergency and evacuation procedures as part of safety and security measures for all OHA facilities and work site(s).
• Oversees, monitors and executes all safety and security functions for the OHA’s facilities as part of facilities management responsibilities.
• Conducts regular safety and security audits and drills.
• Reports and addresses any and all safety compliance deficiencies to the Chief Operating Officer (“COO”).

Operations
• Responsible for budgeting and managing the monthly, annual and biennium resources of the unit.
• Monitors and manages expenditures within budget allocations.
• Oversees and manages the vehicle fleet, coordinates with Corporate Counsel and Accounting to ensure proper registration and insurance coverages are maintained.
• Oversees the procurement and inventory management of office, facilities, and operational supplies for all locations. Conducts regular inventory control audits.
• Manages and coordinates event logistics for all OHA events (e.g., coordination with IT, hosting unit, set up, take down).
• Oversees the parking function at Na Lama Kukui, including shuttle services, as needed.
Administrative Pool
• Oversees and implements the policies, processes and procedures to implement administrative & clerical support, business travel services, unit fiscal processes and project, event coordination and support operational activities and needs of OHA.
• Supervises the Operations Support Supervisor in scheduling of work assignments, setting priorities and directing the work of Operations Support Coordinator & Assistants, based upon their skills and abilities.
• Evaluates and verifies performance of Operations Support Supervisor and the Operations Support Coordinator & Assistants through the review of completed work assignments, work techniques and feedback from internal and external stakeholders.
• Ensures projects and assignments are completed accurately, thoroughly and in a timely manner.
Communications
• Communicates frequently with third parties (e.g., property management, security, local law enforcement, contractors) as needed for safe, optimal facilities and work site(s).
• Identifies, engages and maintains relationships with vendors, suppliers, and professionals skilled to consult with and/or provide specific services as requested/required for facilities and work site(s).
• Coordinates and cascades communication from property management companies to internal OHA stakeholders.
• Oversees the management of mail, courier and messenger functions.

Management
• Makes hiring and other personnel recommendations for the Office to the COO.
• Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
• Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Office.

Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and Chief Executive Officer.

Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

• Performs other duties as assigned by the COO and/or Chief Executive Officer.
• Available for 24-hour emergency call service.
• Occasional travel is required for this position.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience
• High School graduate or equivalent.
• Graduation from an accredited four (4) year college or university with a bachelor’s degree in engineering, real estate, business administration or related field preferred.
• Ten (10) years of progressive work experience in commercial facilities management.
• Five (5) years of administrative experience that involved management of staff.
• Valid Hawaii driver’s license and clean driver’s abstract.
 
KNOWLEDGE, SKILLS AND ABILITIES

Must have working knowledge of:
• Facilities management, particularly inspection and maintenance procedures for all OHA Statewide Facilities, including electrical, mechanical and HVAC systems;
• Centralized purchasing methods, techniques and practices, State Procurement rules;
• Budgeting procedures and financial recordkeeping;
• Vehicle Fleet management; and,
• Inventory and control procedures for physical assets.

Must have demonstrated skills or ability to:
• Read and understand complex electrical, mechanical and automation systems, including materials and safety data sheets;
• Manage multiple ongoing projects simultaneously with a high attention to detail;
• Analyze and conceptualize, and to work with a high degree of accuracy and with confidential information;
• Coordinate, schedule and evaluate the work of contractors, vendors and consultants;
• Quickly assess and understand day-to-day operational needs;
• Connect all day-to-day functions with long-term operations;
• Develop and maintain effective working relationships with the BOT/Executive Offices, other OHA departments and all staff on outer island Offices;
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization;
• Prioritize multiple requests, develop action plans and provide disciplined implementation and reporting to other OHA departments; and,
• Use Excel, Word, SharePoint, Outlook, Oracle (or equivalent), and 10-key by touch.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

$69,696 to $85,560 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Policy and Records Management Officer is responsible for arranging, describing, preserving and providing access to OHA records with long-term, historical value; recommends and performs records reformatting, indexing, and delivery solutions for permanent and inactive records; and maintains record keeping systems, including a database catalog, as well as provides reference services to OHA Divisions/Programs and the general public.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Records Management

a. Manages the OHA physical archives at on-site and off-site locations and the OHA library. Assists the General Counsel’s office with the coordination of electronic records management.

b. Manages sensitive information, the content of which frequently pertains to public information. In addition to physical documentation, this also includes, but is not limited to:

• Board and committee meeting minutes, including the timely acquisition of original documentation and review of postings to the OHA website.

• Uniform Information Practices Act (UIPA) requests, tracking and responses, reporting record retention information to the OIP via web site, and other administrative actions.

• Hawaii State Act 10 statute compliance, monitoring, reporting and assisting management in the event of a security breach, and other administrative actions.

c. Applies appropriate judgment, discretion, and adherence to a professional code of ethics e.g., Society of American Archivists (SAA) and Association of Records Managers and Administrators (ARMA), Hawaii state statutes, such as HRS Section 92F, HRS Chapter 487J, 487N, and 487R, in all information managed.

d. Assists the General Counsel’s office with designing, researching, documenting, updating, maintaining and ensuring compliance with OHA’s records retention schedule. This includes, but is not limited to, audit compliance, federal and state compliance, and other managerial and administrative actions. Cross references records and their associated retention period with state and federal statutes, and managerial and administrative actions.

e. Coordinates the implementation of records storage and indexing solutions. Participates in developing system work sites, electronic libraries, or other information access systems.

f. Performs, documents, updates, and maintains inventories of active and inactive record storage areas in a physical and electronic environment. This includes, but is not limited to, working with the General Counsel’s office on the definition of record types, metadata, listing of catalogs, and other components required to efficiently store, retrieve, and dispose / destroy records, both physically and electronically.

g. Ensures pertinent records are prepped, scanned, indexed and electronically stored, submitted to other parties for posting e.g., OHA website and backed- up in a current format.

h. Assists General Counsel’s office and OHA divisions and programs in implementing, maintaining and performing periodic reviews to ensure records are reformatted and backed-up when appropriate e.g., microfilm, copy photography, digital imaging; may also prepare records for reformatting, including creation of targets, in accordance with Records Management Unit, International Standards Organization (ISO) and Association for Information and Image Management (AIIM) guidelines.

i. Regularly works with records custodians. Performs quality control and compliance reviews and provides formal findings, recommendations, or work- around solutions to the General Counsel office.

j. Works with program staff to coordinate the scheduling of physical and electronic records disposition; recommends active and inactive records storage periods in accordance with federal, state, local, and other statutes, including collaborating with appropriate internal or external parties.

k. Processes records according to archival principles and standards e.g., Dublin Core Metadata Initiative, Society of American Archivists (SAA) and creates finding aids and indexes for internal and external use.

l. Preserves records by identifying endangered materials and level of conservation work needed; provides basic repair and preventive preservation for paper records. Collaborates with internal and external parties to define the historical significance of records and other materials.

m. Assists the General Counsel’s office in designing and presenting training material for OHA Trustees and staff.

n. Coordinates participation in Library of Congress’ National Union Catalog of Manuscript Collections (NUCMUC), National Inventory of Documentary Sources (NIDS) and other shared national/international systems, as they become available.

o. Maintains archival collections management information, including up-to-date shelf list inventory, transfer, and disposal/destruction records. Maintains data in MARC-based database or equivalent, utilizing data for production of electronic finding aids.

p. Assists with researching, planning, developing, and implementing short and long-range goals for the archives and records center in coordination with each division and/or program and other internal and/or external parties. This includes compliance with OHA business and work plans.

q. Drafts policies and procedures related to records management for review by General Counsel and approval by the Chief Executive Officer.

r. Assists the General Counsel’s office with contributing data for the program budget, researches new purchases, and other costs, including involvement with procurement, purchasing, and payment processes.

2. Policy Framework

a. Maintains OHA’s Policy Framework, including policy inventory, electronic site, and documents; establishes formats and communicates reminders and updated renewal schedules, assists operating units with new policies working with assigned policy stewards.

3. Other Technical Duties

a. Provides reference services to internal and external audiences by providing access, interpreting finding aids, and providing instruction on the proper handling of materials appropriate to the individual researcher’s needs. This position may be required to respond in person, by phone, e-mail or fax, and may also refer researchers to other resources.

b. Recruits, trains and supervises interns and volunteers, as needed.

c. Researches new technologies, automation, and new software and hardware for physical archives and records center, as needed.

d. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by Senior Legal Counsel and/or General Counsel.

MINIMUM QUALIFICATIONS
Education, Training and/or Experience

1. Graduation from an accredited college or university in archives management, library science, or a related field. Master of Arts in Library or Information Science is preferred.

2. Three (3) years of progressively responsible work experience in archives or records management programs or projects and/or information settings, and in records management and computer technology.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Contemporary archival and records management principles and practices
• Rules, regulations, and laws relating to archives/records center and public records
• Descriptive cataloging principles
• Encoded Archival Description (EAD) and HTM
• General administrative principles and practices

2. Must have demonstrated skills or ability to:

• Analyze and solve complex problems pertaining to archival methods and procedures
• Plan, organize, and carry out a broad range of technical support services relating to information systems and records management
• Work efficiently and effectively in a dynamic and evolving environment
• Analyze an information network and recommend changes and improvements to ensure reliable and consistent service to users
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships, with other employees, external agencies and their representatives, and with the general public
• Review and prepare reports requiring judgment as to the nature of the problem and potential solutions
• Speak simply and directly in conveying information on various technical and administrative aspects of the program

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

$59,952 to $73,632 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Provides technical assistance to the Public Policy Manager.

2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.

3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.

4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by county legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on county legislative issues and administrative issues as necessary.

5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.

6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.

7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the Hawaiian community.

8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed, including white papers, legislation, administrative rules, testimony, letters and memos.

9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.

10. Attends legislative, government and community hearings and meetings in relation to prioritized issues

11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.

12. Recognizes protocols and deals effectively with sensitive and confidential issues.

13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, the Director, the Chief Operating Officer and the Chief Executive Officer.

14. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Public Policy Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.

2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.

3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.

4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
• Effective report writing
• Office practices and procedures

2. Must have demonstrated skills or ability to:

• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

$71,232 to $87,480 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Research and Evaluation Analyst conducts independent, specialized, and/or
assigned research and evaluations on topics, including but not limited to the Office of
Hawaiian Affair’s (OHA) Strategic Plan Foundations and Directions (e.g., education,
health, housing, and economics). This position is expected to identify, recommend, and initiate and/or be assigned research or evaluation projects, develop work outlines within the parameters determined by the Director, Research and Evaluation Division (Director), complete necessary research, data collection and analysis, and develop comprehensive recommendations for assigned projects.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Conducts research on OHA’s Strategic Plan, including education, health, housing,
economy, and related fields, as directed.

2. Plans, designs, and conducts fact-finding and analysis in collaboration with the
Director.

3. Assists program staff in developing or reframing research questions, developing
and designing methods for the implementation of projects, as well as, providing
assistance and content expertise in the development of surveys that focus on
improving advocacy for beneficiaries.

4. Plans, designs, and executes OHA’s process evaluation projects in collaboration
with the Director and all divisions and programs of OHA; develops, coordinates,
and monitors related evaluation contracts and deliverables as needed.

5. Leads, plans, and performs process analysis and evaluation of established
programs’ objectives, costs, and measures of effectiveness. Analyzes, interprets,
and reports findings of the process evaluations; participates with the Director in
identifying and reporting on pivot points or areas of opportunity for internal process
change for maximum impact.

6. Plans, designs, and executes OHA’s impact evaluation projects in collaboration
with the Director and all divisions and programs of OHA, analysis to evaluate the
impact of OHA activities on the conditions of Native Hawaiians; develops,
coordinates, and monitors related evaluation contracts and deliverables as
needed.

7. Assists in the quality control vetting process for different types of analysis (e.g.
inter-rater checking for qualitative analysis, independent source and data checking
for quantitative analysis).

8. Prepares, compiles, extracts and analyzes data, and prepares reports, documents
and bulletins on research findings as directed.

9. Provides research and data support to program staff in conducting program
feasibility studies.

10. Develops and maintains statistics, addresses, and service provider databases
needed for the efficient operation of OHA programs and activities.

11. Reviews Requests for Proposals (RFP) to secure research and data management
resources under the direction of the Director.

12. Under the direction of the Director, prepares program documents, statistical
publications, and reports.

13. Prepares presentations for the Director and/or the Chief Operating Officer as
directed.

14. Prepares presentations for community partners (including but not limited to
neighborhood groups, academics, and associations).

15. Participates, when assigned, in the design and implementation of program work
plans, operational budgets, programs and policies as directed.

16. Establishes, maintains effective working relationships, and collaborations with
OHA staff, Trustees, individuals, agency representatives, and community groups
to support and facilitate research project partnerships or initiatives with an
alignment to the OHA Strategic Plan as well as provide support and oversight on
contract and RFP monitoring matters.

17. Fully supports in action, language, behavior and performance the priorities,
decisions, and directives of the Director, Research and Evaluation Division, Chief
Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).

18. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

1. Performs other duties as assigned by the Director, Research and Evaluation
Division.

2. Travel and have a valid driver license.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Graduation from an accredited college or university with a bachelor’s degree in
education, economics, urban and regional planning, health, statistics, public policy,
social work, Hawaiian Studies, archeology, or another human services related
field.

2. Three (3) years of progressively responsible professional experience in conducting
research and/or evaluation in such areas as education, economics, urban and
regional planning, health, statistics, public policy, social work, Hawaiian Studies,
archeology, or another human services related field, and a demonstrated skill in
conducting community development and advocacy-related research and program
development.
• A Master’s degree in education, economics, urban and regional planning,
health, statistics, public policy, social work, Hawaiian Studies, archeology,
or another human services related field may be substituted for experience
for two years of experience.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Research principles and practices and report writing
• Evaluation principles and practices and report writing
• General research sources and sources of socio-economic information
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
• Governmental organization, programs and functions

2. Must have demonstrated skills or ability to:
• Gather, compile, analyze, and record data to identify and explore strengths,
needs, and disparities of Native Hawaiians to inform OHA’s decision-making
and support community research and data needs
• Plan, organize and conduct research projects
• Analyze and review documents, statistics, and contracts; design
instruments and conduct surveys
• Document research findings
• Create databases
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with management, peers,
contractors, and the public.
• Work collaboratively and as a team member, establishing and maintaining
effective working relationships with management and staff
• Independently complete statistical, qualitative, and comparative analysis
• Use Microsoft Word, Excel, Access and PowerPoint
• Travel to off-site locations, which may include the outer islands, to conduct
research
• Possess a valid driver license

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

$71,232 to $87,480 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Strategy Consultant performs assigned strategic and tactical environmental assessments on the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics); assists in aligning, developing and implementing OHA, partner, collaborator, and contractor activities to OHA strategy and tactical plans; assists in developing internal policies, processes, programs, services and reporting; supports OHA project and portfolio management (PPM) activities; assists the Research and Evaluation team to conduct process and impact evaluation, and assists the Director of Housing, Infrastructure, and Sustainability (“Director”) in executing the work of the Office of Strategy and Implementation. Work is performed in accordance with standard project management methods.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategy Formation Function:

a. Conducts strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform the implementation of OHA strategies and tactics.

2. Strategy Implementation Function:

a. Assists in various planning, design and execution of activities to support the alignment of OHA tactics, initiatives, and projects to OHA’s Strategic Plan.

b. Assists the Director with advising on, and facilitating, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.

c. Provides technical assistance and support to OHA programs, services, and projects, including assisting in policy, processes, and procedure development.

3. Tactical Plans and Process Planning, Design and Execution Function:

a. Plans, designs, and executes OHA’s tactical projects under the direction of and in collaboration with the Director and all divisions and programs of OHA; develops, coordinates, and monitors related program, service, and project contracts and deliverables as needed.

b. Leads, plans, and performs process analysis and evaluation of new and established programs’ objectives, costs, and measures of effectiveness. Works collaboratively with Research & Evaluation to analyze, interpret, and reports findings of tactical plans and process evaluations; participates with the Director in identifying and reporting on pivot points or areas of opportunity for external and/or internal plan and/or process change for maximum impact of programs, services, and projects.

4. OTHER DUTIES/RESPONSIBILITIES

a. Drafts memoranda and correspondence.

b. Prepares and delivers presentations to a variety of audiences.

c. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the Director, the Senior Director, Office of Strategy and Implementation (“Senior Director”), and the Chief Executive Officer (“CEO”).

d. Regular attendance on a daily basis is required for this position.

e. Performs other duties as assigned by the Director and the Senior Director.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university.

2. Three years of general work experience that demonstrates the ability to read and comprehend complex materials, write reports, organize work, and express ideas orally and in writing; and knowledge of human relations, English grammar, statistics, and evaluation methodologies and techniques.

3. Three years of progressively responsible professional work experience which involved project management, planning, monitoring, and reporting.

• A Master’s degree in communications, public policy, Hawaiian studies, social science, political science, law, economics, business, or a related field may be substituted for two years of professional work experience and two years of general work experience.

4. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian communities
• Project management principles, practices, and techniques
• Effective report writing
• Development, maintenance, and continuous improvement of policies, processes, and procedures
• Governmental agencies and/or Hawaiian-based community development organizations and practices
• Hawaiian culture, history, and current events

2. Must have demonstrated skills or ability to:

• Understand organizational structure and related administrative policies and procedures
• Analyze and review program policies, processes, and procedures
• Apply project management principles, methods, and techniques to various types of assignments
• Determine data needs, conduct interviews, do other fact-finding, and derive sound conclusions
• Exercise judgment, tact, and discretion in securing and providing information to a wide variety of individuals or groups
• Prepare oral and written reports, and make presentations
• Communicate effectively (in writing and orally) with management, peers, and the public
• Work collaboratively with other employees
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Perform work in an independent manner
• Use Microsoft Word, Excel and PowerPoint

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer