The Office of Hawaiian Affairs is undergoing a reorganization that prioritizes our beneficiaries, their needs, and the communities we serve. This includes a restructuring of staff and services. OHA is currently recruiting executive leaders, managers and other professional staff to serve the lāhui.
The Office of Hawaiian Affairs is an equal opportunity employer. To apply for any of the posted positions in the jobs listing below, download, complete and submit an application. Submit your completed application and resume to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or submit via email: careers@oha.org
In addition to the opportunity to work toward the betterment of the Native Hawaiian community, the Office of Hawaiian Affairs offers competitive compensation and excellent employee benefits. As a quasi-state agency, OHA provides the following state benefits:
$50,760 to $62,328 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Administrative Assistant (“Assistant”) for the division(s)’ Director(s) (“Director(s)”) is responsible for providing day-to-day administrative and technical support to the assigned Director(s) and assist with a wide range of administrative support-related tasks for the team, with limited supervision.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Administrative and Technical Support
a. Provides administrative and technical support to the Director(s). Research, compile and prepare correspondence, reports, documents, matrices, and charts under the direction of the Director(s).
b. Manages schedules and calendars of the Director(s). Schedules and coordinates meetings, events, and/or other similar activities using discretion and independent judgment. Screens, prioritizes and directs the Director(s)ʻ visitors, and telephone calls.
c. Screens, prioritizes and directs the Director(s)’ mail and emails. Identifies mail and emails requiring response by Director(s) and refers remainder to appropriate OHA staff for follow up. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.
d. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings to take notes and prepare summaries or minutes.
e. Requisitions supplies, equipment, printing, maintenance, and other services for the Director(s)ʻ offices.
f. Manages confidential information that may have an impact on the OHA’s operations, performance, or reputation if shared beyond its intended audience.
2. Division Office Responsibilities
a. Assists division Directors in tracking projects, deadlines, work assignments, and work
products of Director(s). On behalf of the Director(s), conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the Director(s).
b. Ensures administrative and clerical tasks performed on behalf of the Director(s) comply
with policies and procedures.
c. Provides information to others seeking information on programs and operations. Refers detailed inquiries to the appropriate team member.
d. Reviews and checks records and forms for accuracy, completeness, and conformance with established OHA policies and procedures. Assists division Directors in coordinating updates of forms and records to meet requirements under applicable federal, state, and local laws.
3. Accounting Activities
a. Assists with the division(s)’ accounting activities. Prepares appropriate accounting request forms and documents for the division(s). Maintains records of expenditures.
b. Assists with the preparation of budgets and related expenditure reports. Assists with collecting and compiling statistical, financial, and other accounting information for monthly, special, and periodic reports.
c. Manages the Director(s)’ accounting activities. Prepares purchase requisitions, payment of invoices, check requests, and reimbursement requests. Maintains records of expenditures.
d. Assists with the preparation of budgets and explanations on any budget variances. Assists with collecting and compiling statistical, financial, and other information for monthly, special, and periodic reports.
4. Records Management Responsibilities
a. Prepares and maintains the Director(s)’ files.
b. Assists in retention and maintenance of Director(s)’ office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.
5. Assists Director(s) with special projects.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Director(s).
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma required.
2. Three (3) years of secretarial or clerical experience with demonstrated proficiency in English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; and speak and write effectively.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Office management
• Record keeping, designing, and maintaining filing system
2. Must have demonstrated skills and abilities in:
• Administrative, clerical, and executive office support
• Project management (including planning, organizing, scheduling, and prioritizing)
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling, and maintenance of sensitive and confidential information
• Basic research and data analysis
• Use Microsoft Word, Excel, and PowerPoint
To apply for this position, Download, complete and submit this fillable application form along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$50,760 to $62,328 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Administrative Assistant (“Assistant”) for the division(s)’ Director(s) (“Director(s)”) is responsible for providing day-to-day administrative and technical support to the assigned Director(s) and assist with a wide range of administrative support-related tasks for the team, with limited supervision.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Administrative and Technical Support
a. Provides administrative and technical support to the Director(s). Research, compile and prepare correspondence, reports, documents, matrices, and charts under the direction of the Director(s).
b. Manages schedules and calendars of the Director(s). Schedules and coordinates meetings, events, and/or other similar activities using discretion and independent judgment. Screens, prioritizes and directs the Director(s)ʻ visitors, and telephone calls.
c. Screens, prioritizes and directs the Director(s)’ mail and emails. Identifies mail and emails requiring response by Director(s) and refers remainder to appropriate OHA staff for follow up. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.
d. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings to take notes and prepare summaries or minutes.
e. Requisitions supplies, equipment, printing, maintenance, and other services for the Director(s)ʻ offices.
f. Manages confidential information that may have an impact on the OHA’s operations, performance, or reputation if shared beyond its intended audience.
2. Division Office Responsibilities
a. Assists division Directors in tracking projects, deadlines, work assignments, and work
products of Director(s). On behalf of the Director(s), conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the Director(s).
b. Ensures administrative and clerical tasks performed on behalf of the Director(s) comply
with policies and procedures.
c. Provides information to others seeking information on programs and operations. Refers detailed inquiries to the appropriate team member.
d. Reviews and checks records and forms for accuracy, completeness, and conformance with established OHA policies and procedures. Assists division Directors in coordinating updates of forms and records to meet requirements under applicable federal, state, and local laws.
3. Accounting Activities
a. Assists with the division(s)’ accounting activities. Prepares appropriate accounting request forms and documents for the division(s). Maintains records of expenditures.
b. Assists with the preparation of budgets and related expenditure reports. Assists with collecting and compiling statistical, financial, and other accounting information for monthly, special, and periodic reports.
c. Manages the Director(s)’ accounting activities. Prepares purchase requisitions, payment of invoices, check requests, and reimbursement requests. Maintains records of expenditures.
d. Assists with the preparation of budgets and explanations on any budget variances. Assists with collecting and compiling statistical, financial, and other information for monthly, special, and periodic reports.
4. Records Management Responsibilities
a. Prepares and maintains the Director(s)’ files.
b. Assists in retention and maintenance of Director(s)’ office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.
5. Assists Director(s) with special projects.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Director(s).
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma required.
2. Three (3) years of secretarial or clerical experience with demonstrated proficiency in English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; and speak and write effectively.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Office management
• Record keeping, designing, and maintaining filing system
2. Must have demonstrated skills and abilities in:
• Administrative, clerical, and executive office support
• Project management (including planning, organizing, scheduling, and prioritizing)
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling, and maintenance of sensitive and confidential information
• Basic research and data analysis
• Use Microsoft Word, Excel, and PowerPoint
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$50,760 to $62,328 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Administrative Assistant (“Assistant”) for the division(s)’ Director(s) (“Director(s)”) is responsible for providing day-to-day administrative and technical support to the assigned Director(s) and assist with a wide range of administrative support-related tasks for the team, with limited supervision.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Administrative and Technical Support
a. Provides administrative and technical support to the Director(s). Research, compile and prepare correspondence, reports, documents, matrices, and charts under the direction of the Director(s).
b. Manages schedules and calendars of the Director(s). Schedules and coordinates meetings, events, and/or other similar activities using discretion and independent judgment. Screens, prioritizes and directs the Director(s)ʻ visitors, and telephone calls.
c. Screens, prioritizes and directs the Director(s)’ mail and emails. Identifies mail and emails requiring response by Director(s) and refers remainder to appropriate OHA staff for follow up. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.
d. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings to take notes and prepare summaries or minutes.
e. Requisitions supplies, equipment, printing, maintenance, and other services for the Director(s)ʻ offices.
f. Manages confidential information that may have an impact on the OHA’s operations, performance, or reputation if shared beyond its intended audience.
2. Division Office Responsibilities
a. Assists division Directors in tracking projects, deadlines, work assignments, and work
products of Director(s). On behalf of the Director(s), conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the Director(s).
b. Ensures administrative and clerical tasks performed on behalf of the Director(s) comply
with policies and procedures.
c. Provides information to others seeking information on programs and operations. Refers detailed inquiries to the appropriate team member.
d. Reviews and checks records and forms for accuracy, completeness, and conformance with established OHA policies and procedures. Assists division Directors in coordinating updates of forms and records to meet requirements under applicable federal, state, and local laws.
3. Accounting Activities
a. Assists with the division(s)’ accounting activities. Prepares appropriate accounting request forms and documents for the division(s). Maintains records of expenditures.
b. Assists with the preparation of budgets and related expenditure reports. Assists with collecting and compiling statistical, financial, and other accounting information for monthly, special, and periodic reports.
c. Manages the Director(s)’ accounting activities. Prepares purchase requisitions, payment of invoices, check requests, and reimbursement requests. Maintains records of expenditures.
d. Assists with the preparation of budgets and explanations on any budget variances. Assists with collecting and compiling statistical, financial, and other information for monthly, special, and periodic reports.
4. Records Management Responsibilities
a. Prepares and maintains the Director(s)’ files.
b. Assists in retention and maintenance of Director(s)’ office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.
5. Assists Director(s) with special projects.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Director(s).
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma required.
2. Three (3) years of secretarial or clerical experience with demonstrated proficiency in English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; and speak and write effectively.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Office management
• Record keeping, designing, and maintaining filing system
2. Must have demonstrated skills and abilities in:
• Administrative, clerical, and executive office support
• Project management (including planning, organizing, scheduling, and prioritizing)
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling, and maintenance of sensitive and confidential information
• Basic research and data analysis
• Use Microsoft Word, Excel, and PowerPoint
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$138,696 to $170,304 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Chief of Staff serves as the Board Chair’s chief policy advisor. This position is responsible for the Chair’s office. It also manages and directs all operations and staff of the Chair’s Oʻahu and district office(s), while coordinating the Chair’s activities with other Trustee office(s). The Chief of Staff reports directly to the Chair of the Board of Trustees (BOT).
This position is tasked with the following responsibilities:
1. Assisting the Chair in managing the daily productivity of the BOT and the staff of each Trustee.
2. Addressing the confidential needs of the Chair.
3. Overseeing the staff of the Chair’s office.
4. Coordinating daily BOT staff functions and operations.
5. Acting as a liaison between the Chair/BOT and the Chief Executive Officer (Ka Pouhana), OHA executive team, administrative staff, legislative staff, government agencies, and community leaders as directed.
This role carries significant authority to ensure the efficient and professional operation of the Chair’s office and staff, requiring poise and administrative expertise.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
A. Administrative Responsibilities
1. Plan and manage the daily operations of the Chair’s office and staff.
2. Assist the Chair in reviewing BOT policies, rules, strategies, and procedures; provide analysis and recommendations to Trustees, BOT staff, and Administration.
3. Identify opportunities to enhance BOT operations, governance, long-term planning, and issue resolution, and recommend both immediate and long-term actions.
4. Oversee BOT and Committee meetings, ensuring compliance with legal requirements, including filing agendas, recording and distributing minutes, processing testimony and reports, and fulfilling related requests.
5. Review and route correspondence to and from the Chair, assisting with research, responses, and follow-up.
6. Analyze reports and studies submitted to the Chair, BOT, and/or Administration.
7. Represent the Chair or BOT at conferences, conventions, meetings, and hearings, as requested.
8. Track and inform the Chair of administrative actions and BOT decisions.
9. Assist BOT and Committee Chairs with agenda development, BOT item reviews, and follow-up on action items from meetings.
10. Ensure BOT governance reports are provided on schedule, overseeing development and distribution.
11. Monitor BOT compliance with legal guidelines and governance best practices in consultation with BOT Counsel and OHA’s Corporate Counsel.
12. Supervise logistics for BOT events, including Investiture, State of OHA addresses, and community information sessions.
13. Develop and coordinate onboarding for newly elected or selected Trustees, ensuring a comprehensive onboarding plan is ready for execution immediately post-election or selection.
14. Coordinates the development of the BOT’s annual budget by collaborating with the Chair, Trustees, and key staff to identify priorities, align funding with strategic objectives, and ensure fiscal responsibility.
15. Assists with developing contracts for the BOT by drafting and refining contract terms, scope of work, deliverables, and performance metrics to ensure clarity and alignment with the BOT’s objectives. Collaborates with legal, administrative, and program teams to address compliance requirements, mitigate risk, and secure the necessary approvals for execution.
16. Perform other duties as assigned by the Chair.
B. Operational Responsibilities
1. Direct, coordinate, and evaluate activities of the Chair’s office and assigned personnel (e.g., Private Secretary to the BOT Chair, Trustee Secretary, and Trustee Aide).
2. Ensure efficiency, productivity, and professionalism among the Chair’s staff.
3. Coordinate activities across BOT staff to ensure smooth operations.
4. Consult BOT Counsel or OHA Corporate Counsel on BOT Executive Session agenda items.
5. Oversee the preparation and confidentiality of BOT Executive Session minutes.
6. Conduct regular meetings with Chair’s staff and assist in the beginning of the year goal setting, mid-year and annual performance evaluations.
7. Draft speeches for the Chair in collaboration with OHA Communications and Administration teams, and supervise speechwriting for other Trustees representing OHA or the BOT Chair at public events.
8. Monitors the implementation of the approved BOT annual budget, ensuring compliance with organizational policies and addressing any adjustments needed throughout the fiscal year.
9. Monitors compliance with contracts by reviewing terms and deliverables, ensuring that all contractual obligations are met and align with organizational policies and objectives. Review contractor invoices for accuracy and completeness before payment, verifying that services rendered align with contract specifications. Ensures fiscal compliance by adhering to budgetary constraints, regulatory requirements, and establishing financial protocols.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in public administration, political science, business, or a related field. Advanced academic or professional degrees, such as a Juris Doctorate in Native Hawaiian Law preferred.
2. Basic knowledge of the Hawaiian language (ʻŌlelo Hawaiʻi). Fluency preferred.
3. Familiarity with the four major elements of the Kumu Honua Mauli Ola framework.
4. Ten (10) years of relevant experience demonstrating the required knowledge, skills, and abilities. Five (5) years of experience in a similar position in public administration or a community-serving organization preferred.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Principles of public and business administration, supervision, and program planning.
• Structure and functions of state government and OHA.
• Federal and state laws and country regulations.
• Public relations, supervision, and legislative processes.
• Hawaiian culture, language (ʻŌlelo Hawaiʻi), customs, issues, and concerns.
2. Must have demonstrated skills or ability to:
• Plan, organize, develop, coordinate, and review staff activities.
• Build and maintain cooperative relationships with public officials, government staff, community leaders, and stakeholders.
• Develop and implement programs and policies aligned with OHA’s goals.
• Build coalitions, engage stakeholders, and lead collaborative processes.
• Communicate clearly and tactfully, both orally and in writing. Excellent communication and organizational abilities.
• Demonstrate a commitment to servant leadership.
• Exhibit an outstanding work ethic.
• Exhibit hustle, grit, perseverance, and professional temperament.
• Demonstrate critical thinking and sound decision-making skills.
• Demonstrate creativity, innovation, adaptability, and the ability to manage competing demands.
• Have discretion, independent judgment, and initiative.
• Ability to perform under stressful conditions while maintaining professionalism.
To apply for this position, Download, complete and submit this fillable application form along with the following documents:
• Resume or Curriculum Vitae (CV): Detailing professional experience, education, and accomplishments
• Cover Letter: Explaining your interest in the position, how you meet the qualifications, and your vision for the role
• Writing Sample: Responding to the prompts listed in the writing sample requirements section below
• Educational Transcripts (copies verifying educational qualifications, official transcripts may be requested later)
• Professional Certifications or Licenses (if applicable)
• Optional Portfolio (showcasing relevant work, such as policy proposals or strategic plans)
Submit application documents to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Writing Sample Requirements:
1. What are your strengths and weaknesses, and how would you address your weaknesses if selected as Chief of Staff?
2. Describe your management philosophy and experience in managing people, including handling staff counseling and terminations.
3. Identify the top three challenges currently facing OHA and provide one actionable suggestion for each challenge.
4. Provide an example where you demonstrated servant leadership.
Applications must be submitted by Monday, January 20th, 2025 at 4:30pm HST. Target start date: Monday, February 3rd, 2025
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$61,728 to $75,792 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Commercial Property Agent is responsible for managing and developing OHA’s investment lands, real estate holdings, corporate offices and facilities (“Commercial Properties”), and for overseeing the acquisition of commercial properties. The Commercial Property Agent also assists the Integrated Assets Manager with management of investment lands and real estate holdings, and with the planning and development of Commercial Property.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Commercial Property Management
a. Responsible for ongoing management of Commercial Properties in coordination with the Integrated Assets Manager and other Program staff. Serves as the first point-of-contact in dealing with third party property managers, leasing agents, contractors, and other parties to ensure efficient and productive operations and management of OHA’s Commercial Properties.
b. In collaboration with the Integrated Assets Manager, other Program staff and legal counsel, leads in the negotiation, drafting, execution and implementation of leases, easements, licenses, rights of entry, permits, addenda, and other agreements relating to OHA Commercial Properties.
c. Reviews terms and conditions of existing leases for compliance with established procedures and guidelines. Ensures that leases, easements, licenses, permits, rights of entry and other agreements are current and updated on a timely basis.
d. On a regular basis, makes visual inspections of premises and facilities to determine repair, maintenance and/or replacement needs, compliance with terms and conditions of lease and other agreements. Recommends budgetary adjustments to fund the cost of repairs and maintenance activities.
e. Regularly evaluates operation of OHA’s Commercial Properties, identifies and minimizes risk, addresses issues and implements remedial actions when appropriate. In coordination with the integrated Assets Manager and other Program staff, develops procedures, work methods, and techniques to ensure that OHA’s Commercial Properties are properly managed and produce maximum returns on investment.
f. Oversees the work of the property management contractors, including allocation of building space, leasing, marketing and the acquisition and maintenance of furniture, machinery and equipment.
g. Develops and maintains effective working relationships with government agencies and private organizations which directly and indirectly interface with OHA in conjunction with OHA’s Commercial Properties.
h. As needed, represents OHA at area beautification enforcements affecting OHA’s Commercial Properties.
2. Operations
a. Assists with preparation and maintenance of work plans, budgets, rent rolls, property information binders and all other related operational planning and administrative documents.
b. Collects data related to project performance measures, as directed. Assists in the preparation and submission of performance reports according to established guidelines, timelines and protocols. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
c. Ensures that information and business workflow moves effectively through projects once priorities and decisions are communicated.
3. Real Estate Transactions
a. Works with Integrated Assets Manager, legal counsel, consultants and other Program staff to conduct due diligence on proposed acquisitions in accordance with established procedures, guidelines and standards.
b. Assists Integrated Assets Manager in analyzing information and documents pertinent to proposed transactions, evaluating proposals, and preparing reports of proposed transactions for submission to Land Division Director, CFO, COO and CEO.
c. Assists Integrated Assets Manager and other Program staff in implementing decisions regarding the acquisition or sale of OHA’s Commercial Properties. Works cooperatively with legal counsel, consultants and other OHA staff to negotiate, document and close transactions.
4. Commercial Property Development
a. Assists Integrated Assets Manager and other Program staff with ongoing planning and development of OHA’s Commercial Properties.
b. Assists Integrated Assets Manager and other Program staff with the implementation of approved development plans, working with program staff, legal counsel, other OHA staff, developers, contractors and vendors in the negotiation, drafting, execution and implementation of development plans including financing.
c. Reviews terms and conditions of existing leases for compliance with established procedures and guidelines. Ensures that all related contracts and agreements are monitored and updated as necessary.
d. Assists Integrated Assets Manager with the master planning and development process including working with the community, developers, contractors, marketing consultants and regulators to ensure compliance with all applicable procedures, guidelines and regulations.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Integrated Assets Manager, Land Division Director, COO and/or CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by Integrated Assets Manager and Land Division Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education: Graduation from an accredited college or university with a bachelor’s degree in real estate, land use planning, business administration or a related field. A master’s degree is preferred.
2. General Experience. Four (4) years of progressively responsible work experience in one or any combination of the following: real estate transactions (acquisitions, sales and leasing), or land property management of commercial real estate properties.
3. Hawaiʻi Real Estate License strongly preferred.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Fundamental principles, practices, methods, techniques and procedures of land and property acquisition, development and/or management.
• General business practices, particularly with respect to leases, licenses and other agreements
• Legal documents and instruments pertaining to real property transactions and/or management
• Real estate environment, structure and funding, including real estate valuation
• Operations of a large property management program
• Fundamental principles, practices and methods of marketing.
2. Must have general knowledge regarding:
• Real estate environment, structure and funding, including real estate valuation.
• Negotiation of real estate transactions and management of corporate real estate holdings of substantial scope and complexity
• Analysis and development of lease terms and conditions for a variety of real property and facilities
• Real property valuations, real estate and property transactions, risk assessments, operations, and returns on investments
• Interpretation of real estate market conditions and trends
• General accounting principles, budgeting and financial analysis.
3. Must have demonstrated skills or ability to:
• Gather, organize and analyze pertinent data
• Prepare clear, concise and accurate reports
• Think strategically about broad, long-term goals; track, analyze, and manage complex internal and external issues (particularly in the areas of real estate investment, land use, public land trusts/ceded lands, and/or land and property management);
• Analyze systems, processes and practices and develop solutions for unusual problems and recommend operational improvements;
• Lead and implement data-informed decision-making practices in difficult or complicated situations;
• Prioritize business objectives and provide discipline to the implementation and reporting processes;
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization;
• Facilitate collaboration among subordinates and to work collaboratively with other managers;
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, consultants and the public; and
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public.
4. Must have valid driver’s license.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
* Note: The working title of this position is the Community Outreach Agent. However, the position title is Beneficiary Services Agent.
$50,016 to $61,416 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Beneficiary Services Agent (“BSA”), under the direction of the Beneficiary Services Manager (“BSM”) is responsible for engaging, knowing, understanding, applying, analyzing, evaluating and creating processes that collect, process, disseminate and manage information exchanges to enable beneficiary services and resourcing. BSAs also work with all OHA functions that operate out of the worksite and provide direct beneficiary services as programmed by OHA and/or assists beneficiaries in navigating through available community based services and resources. Neighbor Island BSAs also manage the OHA work site for OHA and beneficiary use, including but not limited to, coordinating daily operating staffing responsibilities of the work site with other OHA employees; communication and coordination with the 3rd party lessor and OHA centralized operations; and coordinated access to and use by beneficiaries and Native Hawaiian organizations. Beneficiary and community concerns and resolutions escalate to the BSM, the Director, Community Engagement Division and the Chief Operating Officer (“COO”).
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Community Engagement
a. Builds, strengthens, collaborates and participates in community network (e.g., professional associations, Hawaiian serving agencies and organizations, community associations) to promote and strengthen beneficiary and community coalition building and advocacy.
b. Establishes and maintains community and other networks for gathering and disseminating information. Identifies and escalates critical data/information, preliminary analyses and recommendations internally for further evaluation and action. Encourages support and participation in community coalition building and advocacy in collaboration with other OHA operating units.
c. Coordinates, monitors, and participates in community-based beneficiary activities, including grantee and grantee monitoring activities.
d. Collaborates and assists the logistics planning and execution of OHA sponsored events and activities, including Island Community meetings and Board of Trustees meetings.
2. Beneficiary Services
a. Intakes, validates, safeguards, and processes beneficiary collected information into established data system(s), determines eligibility (based on program parameters) and preliminarily recommends beneficiary aid award for OHA established direct service program(s).
b. Assists with Hawaiian Registry program activities at the respective work sites, including collection of documents, data verification and management of beneficiary data and related communication. Interfaces with the beneficiary and Hawaiian Registry database.
c. Assists with genealogy, land and related research activities at the respective work sites including collection of documents, data verification and management of beneficiary data and related communication and interfaces, as directed.
d. Intakes, processes, refers and/or distributes information to internal and external stakeholders, including notifying appropriate OHA personnel of intake priority and escalations as needed.
3. Communications
a. Monitors Board of Trustees meetings, community meetings, county and/or state meetings as well as other meetings as directed, providing post meeting insight and recommendations.
b. Shares beneficiary and community organization activities (e.g., on e-mail lists, newsletter, annual reports) through established processes.
c. Attends and represents OHA at external meetings in collaboration with other OHA staff members as needed and as directed.
d. Communicates with the BSM, the Director, Community Engagement Division, and/or the COO on matters of planning or policy-making as related to OHA beneficiary impacts.
4. Work Site Management – Neighbor Island
a. Manages the OHA work site, including operating hours, scheduling and availability of the work site for OHA business (e.g., office hours, public and beneficiary access and use, community meetings, Board or Committee meetings, on-island Trustee support).
b. Maintains inventory of all work site materials, supplies and equipment.
c. Functions as the point of contact for the work site for all OHA business related needs, including working with OHA facilities, operations, information technology, human resources, commercial property functions.
d. Supports the OHA business needs of on-Island Trustee, visiting Trustees and/or Administration staff as needed.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Office of Hawaiian Affairs, its BSM, Community Engagement Director and Division, the COO and/or the Chief Executive Officer (“CEO”).
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Beneficiary Services Manager, the Director, Community Engagement Division, the COO and/or CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma is required; Associate’s Degree or Bachelor’s Degree from an accredited institution of higher learning is preferred.
2. Five (5) years progressively responsible work experience in a community organization which involved the gathering and disseminating of information and related materials on a wide variety of social, cultural, historical and other similar topics; and working with individuals (e.g., clients, constituents, beneficiaries, customers) Seven (7) years of related experience is preferred.
3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• The operation and operational maintenance of various office appliances and equipment, including office duplicating, copying and fax machines, and computers
• Working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Organizations, groups and associations interested in working with and/or servicing Hawaiians
• Government and legislative framework
2. Must have demonstrated skills or ability to:
• Knowledge of Hawaiian protocol and customs
• Travel to off-site locations to assist with various outreach activities
• Interact with people from various parts of the community and from different cultural backgrounds
• Network and partner with other organizations
• Communicate both orally and in writing
• Deal tactfully with others
• Be self-directed, self-motivated
• Provide service and assistance to customers in an efficient and effective manner
• Critically analyze situations and make sound recommendations
• Focus on the objectives of the organization, deal objectively, and maintain composure in situations involving emotional discussions or other interpersonal conflicts.
• Use Microsoft Word, Excel and PowerPoint
• Possess a valid driver’s license.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$61,728 to $75,792 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Compliance Advocate is responsible for assessing the policies and practices of other agencies impacting on native Hawaiians and Hawaiians to ensure the proper treatment and well-being of the Native Hawaiian Community and to intervene when necessary with legal and policy investigation, analysis, and recommended corrective actions.
The Compliance Advocate is also responsible for providing technical review of mechanisms to reach program goals and knowing, understanding, applying, developing, implementing, monitoring, evaluating, investigating, correcting, and advocating for policies that support the Office of Hawaiian Affairs’ advocacy with regard to ensuring all levels of government respect the rights owed to our ʻāina and wai as well as properly protecting Native Hawaiian traditions, customs, practices, rights, and the cultural, historical and natural resources relied upon for the exercise of such rights.
Activities include interaction with government agencies at federal, state, and county levels; promoting the participation of Native Hawaiians in review and consultation processes; and assisting in the development of advocacy positions and proposals advanced by the agency.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Analyzes and assesses the policies and practices of other governmental agencies and private entities and evaluates the impact of those policies and practices on Native Hawaiians.
2. Promotes advocacy efforts to include the protection of traditional and customary rights of Native Hawaiians, as well as assuring that federal, state, and county resources are proportionately directed to Native Hawaiian needs.
3. Serves as a technical resource person, providing analytical support for the agency on compliance issues as they affect the Native Hawaiian community.
4. Conducts appropriate research and investigations to secure important and relevant data and materials as directed. Coordinates and prepares reports on findings and recommendations.
5. Conducts technical reviews, including editing, proofreading, and an accuracy review, of testimony, letters, and memos prepared by Compliance Enforcement Program staff, as required.
6. Provides technical and strategic advice on legislative and administrative rule-making processes related to compliance issues as they affect the Native Hawaiian community, ʻiwi kūpuna and our ʻāina and wai.
7. Communicates with the Compliance Enforcement Manager and Lead Compliance Specialist and on request with the Director of Advocacy, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making related to compliance issues as they affect the Native Hawaiian community, ʻiwi kūpuna and our ʻāina and wai.
8. Works to develop and grow relationships with Native Hawaiian beneficiaries, and organizations to build a network for acquiring information helpful in addressing emergent issues in the Native Hawaiian community.
9. Attends legislative, government and community hearings and meetings in relation to prioritized issues.
10. Recognizes protocols and deals effectively with sensitive and confidential issues.
11. Coordinates meetings with government officials, beneficiary groups, and stakeholders, as required. Maintains effective working relationships with legislators, executive branch officials and stakeholders.
12. Ensures ongoing monitoring of political news and developments, debates, news conferences and press releases, and other occurrences, particularly as they relate to compliance issues as they affect the Native Hawaiian community, ʻiwi kūpuna and our ʻāina and wai. Maintains a watchful stance over the political arena.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Compliance Enforcement Manager, Community Engagement Director, Chief Operating Officer and/or the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Compliance Enforcement Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in business administration, law, public policy, or in any social sciences field such as economics, health, education, political science, or social work.
2. Four (4) years of progressively responsible work experience in conducting governmental and/or legislative research, planning and analysis; and other activities relating to government affairs. In addition, the work experience must have included a working knowledge of Federal, State and local governments, and their functions and structures; issues and problems relating to Native Hawaiians; programs and services for Native Hawaiians; and related areas.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture and community structures
• Applicable state and federal statutes, rules, regulations, policies, procedures and directives governing treatment of Native Hawaiians, ʻiwi kūpuna and/or our ʻāina and wai
• Legislative and rulemaking processes and effective ways to influence them
• Report Writing
2. Must have general knowledge regarding:
• Write clear and concise reports and correspondence
• Communicate effectively (orally and in writing) with upper management, peers, contractors, government officials, and the public
• Work collaboratively with other employees
• Network and coordinate with key allies and partners
• Plan, organize, coordinate, implement and evaluate activities that encourage communication and cooperative working relationships between OHA and beneficiary groups, public and private agencies, and the general community
• Influence others towards achieving desired outcomes
• Maintain detailed and accurate records while preparing reports
• Use Microsoft Word, Excel and PowerPoint
To apply for this position, Download, complete and submit this fillable application form along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$110,688 to $135,912 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Director of Hawaiian Ethos is responsible for institutionalizing and upholding the ethos of the Office of Hawaiian Affairs (OHA). This role involves planning, coordinating, directing, supervising, and participating in all aspects of OHA’s programs and activities to promote, support, and advocate for Hawaiian protocol, culture, history, arts and language within and on behalf of the organization.
The Director of Hawaiian Ethos works in concert with the Sr. Director of Hawaiian Cultural Affairs to oversee cultural projects, which may include cross-collaboration with several of
OHA’s partners and programs, identify the types of programs that need to be developed to benefit the Hawaiian community, establish cultural goals for Advocacy Initiatives, and coordinate Division activities with Executive Assistants.
This position works closely with the Senior Director of Hawaiian Cultural Affairs, the Hawaiian Cultural Operations Project Manager.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Cultural Protocol for OHA
a. Leads the planning, coordination, and execution of Hawaiian protocol; supports the Senior Director of Hawaiian Cultural Affairs who acts as the Protocol officer for esteemed guests, Executive Team ceremonies, and major OHA events where hoʻokupu and ceremonial protocols are observed (internal and external).
b. Helps to coordinate huakaʻi and Hawaiian cultural professional development for Divisional/Program retreats with the Executive Assistant and Program Administrative Assistants.
c. Serves as an in-house cultural resource on issues and projects related to Hawaiian cultural protocol, language and translation, practices, mores & traditions, history, and customs.
2. OHA-wide Consultation and Support
a. Develop cultural products consistent with OHA’s Strategic Plan, outlining the organization’s goals, objectives, programs, and activities.
b. As a member of the Hawaiian Cultural Affairs team implements cultural programs and activities; develops and presents the statement of purpose, scope of work, and budgeted resources to the Chief Executive Officer.
c. Works in concert with the Sr. Director of Hawaiian Cultural Affairs to advise the Chief Executive Officer on programs, projects, and activities with counterparts in federal, state, and private agencies that assist and align with OHA’s efforts.
d. Conducts Hawaiian cultural services and referrals.
e. Provides an organizational filter for phone calls and email inquiries. In working with Communications, provides information or referrals to interested parties concerning traditional Hawaiian religious practices, rights, protocol, and language translation.
f. Maintains relationships with counterparts in other government and private agencies to advocate on behalf of Native Hawaiians and share information to advance the coordination of resources in support of Hawaiian culture.
g. Coordinates various in-service workshop offerings for OHA Trustees, Administration and staff.
h. Writes/reviews articles for OHA media outlets and other publications in consultation with Community Engagement, as needed.
3. Programmatic Consultation and Support
a. Communicates with other Divisions and/or their Assistants to gather necessary information to expedite the completion of culture-related projects.
b. Provides coordination and implementation of OHA conferences and summits that require logistical and content details connecting the event to Hawaiian culture. Responsible for planning and preparation of conference and summit protocols, incorporating healthy Hawaiian food, Hawaiian community, and practitioners in collaboration with Community Outreach.
c. Monitors the performance of contracts receiving funding from OHA as “culturally based” with consultation from Grants and Program Improvement.
4. Operations
a. Monitors and ensures expenditures are utilized as requested for organizational activities, projects, and programs.
b. Monitors personal work plans as they are utilized for organizational activities, projects, and programs.
c. Assists with general Hawaiian cultural matters and special assignments as they relate to the mandate, mission, and/or Strategic Plan.
5. General Support
a. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the CEO, CFO, and the Sr. Director of Hawaiian Cultural Affairs.
b. Daily attendance is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Sr. Director of Hawaiian Cultural Affairs, COO, and/or CEO.
MINIMUM QUALIFICATIONS
1. Graduation from an accredited college or university with a bachelor’s degree in Hawaiian Studies, Hawaiian Language, Education, or a social science or humanity with an emphasis on Hawaiian culture, customs, history, language, and/or arts.
2. Five (5) years of professional specialized experience demonstrating skill and facility in cultural administration, Hawaiian language, or anthropological research.
3. Fluency and proficiency in the Hawaiian and English languages.
4. Specialized professional experience that demonstrates possession of the ability to perform specialist duties including but not limited to the following: Hawaiian culture, customs, issues, and concerns; fundamental principles, practices, methods, techniques, and procedures of cultural, historical, and anthropological research; cultural, historical, and anthropological resource materials and sources; Hawaiian language, protocol, and religious practices; principles and practices of supervision.
5. Five (5) years of apprenticeship or kākoʻo practicum in the Hawaiian community and supporting Native Hawaiian organizations, Hālau hula, programs and projects to include, but not limited to, Hawaiian cultural practices such as kākāʻōlelo/ haʻiʻōlelo, oli, haku mele, hula, kākau, lawaiʻa, kilo, mahiʻai ʻāina, waʻa.
• Substitutions: A Master’s degree in Hawaiian Studies or Hawaiian Language from an accredited university may be substituted for two (2) years of specialized professional experience OR three (3) years of documented work in the Hawaiian community and supporting Native Hawaiian organizations, programs, and projects.
• ʻUniki graduation from a recognized kumu and/or hālau may be deemed equivalent to three (3) years of specialized professional experience OR three (3) years of documented work in the Hawaiian community and supporting Native Hawaiian organizations, programs, and projects. (depending on the level of ʻuniki).
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture, customs, issues, and concerns.
• Fundamental principles, practices, methods, techniques, and procedures of cultural, historical, and anthropological research.
• Cultural, historical, and anthropological resource materials and sources.
• Hawaiian language, protocol, and religious practices.
2. Must have demonstrated skills or ability to:
• Plan, organize, and coordinate cultural research, planning, and/or developmental cultural studies; prepare cultural reports and summaries.
• Recognize Hawaiian cultural and language trends and problems to advise the Executive Office and interpret their significance.
• Oli and haʻi for formal and informal ceremonies (should come with a repertoire of mele oli – and discern the appropriateness when the mele should be performed.
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented teamwork approach to others in the organization.
• Communicate effectively (in writing and orally) with upper management, peers, contractors, and the public.
• Inspire confidence and develop others’ skills and abilities.
• To promulgate and amplify the Hawaiian language and culture, and to engage in all work leading through the lens of a Hawaiian worldview.
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$113,736.00 to $139,656.00 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Director, Office of Technology Services (“CTO”) is responsible for the day-to-day activities of the Office of Technology Services (“Office”). The CTO is also responsible for managing OHA’s information systems infrastructure, for preserving technology assets in a secure environment, and for managing its technology investments in a fiscally responsible manner. The CTO recommends technology solutions to support new initiatives and emerging organizational models of performance and service.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Office Direction
a. Ensures that Office activities, projects, and investments are aligned with strategic priorities and directives of the Chief Executive Officer(“CEO”) and the Chief Operating Officer (“COO”).
b. Communicates with the COO regarding internal and external technology issues, trends, and ongoing professional observations that may bear on their strategic and operational decision-making.
c. Develops, evaluates, implements, maintains, reviews, and documents standards, service level agreements, and policies and procedures for information technology and services.
2. Projects and Operations
a. IT Infrastructure, Network Engineering and Security
i. Develops long-term technology plan and provides recommendations to the COO that takes into account OHA’s Strategic Plan and Operational Plan implementation requirements, internal and external technology trends, and OHA’s future needs.
ii. Assesses, develops, proposes, and implements enterprise-wide information technology standards; develops, proposes, and implements enterprise-level advisory, review, and/or executive-level review processes for approval of technology projects, and ensures compliance. Recommends, reviews, implements, and maintains IT service delivery standards, policies, and procedures.
iii. Reviews all computer-related purchases and other proposals related to information technology. This includes reviewing contracts to ensure compliance with IT standards as well as gathering third-party non-disclosure agreements. Collaborates with Administrative Services personnel to develop and monitor IT budgets (short-term, long-term, work plans) and related expenditures. Prepares and evaluates RFPs related to information technology.
iv. Conducts business analyses and develops and/or procures off-the-shelf products and/or customized applications that achieve agreed upon business objectives. Provides technical assistance, training, and follow-up support services to ensure successful implementation.
v. Researches and evaluates new technologies, methods, products, and performance tools; provides analyses and recommendations to the COO.
vi. Designs, builds and maintains network infrastructure including wiring, network interfaces, and connectivity devices (routers and switches). Implements new connectivity technologies (wireless, Bluetooth, etc.). Ensures network integration and connectivity to other LAN and mainframe systems, as well as design, implementation, and maintenance.
vii. Plans, evaluates and implements changes and improvements to the information network to ensure reliable and consistent service. This includes the continued update of internal or external datacenter and network diagrams, flowcharts, ports, metrics, scorecards, and maintenance logs as well as updating lists of system architectures/infrastructures, application servers, databases and interconnections (data sharing) with other systems. Works with vendor representatives to determine causes of system failures, resolve performance issues, and arrange for preventative maintenance and other required services.
viii. Responsible for developing ongoing programs to troubleshoot, configure, repair, and maintain computers, servers, and miscellaneous computing devices.
ix. Develops and maintains security systems and procedures to safeguard intellectual and physical property as well as the OHA network. This includes but is not limited to working with OHA data owners, appropriate Administrative Services personnel, remote access users and/or third parties through the performance of the following tasks (supporting documentation should be maintained for review, where applicable):
• Security updates, including applying and tracking all patches
• Assignment of data classifications
• Data back-ups, including restoration evaluations
• Business continuity plans
• Physical inventories of hardware and software
• Capacity planning
• Password protection
• Data encryption
• Logical authentication controls, including remote users
• Software and internet monitoring
• Virus and ransomware protection
• Anti-phishing campaigns
x. Identifies and neutralizes network security risks. Prepares analyses and risk management reports that document the identification of risks mitigating controls, recommendations, and follow-up measures to ensure the proper implementation of recommendations. Assigns, communicates evaluates, and reports levels of alerts to appropriate Administrative Services personnel and information owners. Works with appropriate Administrative Services personnel and the Senior Legal Counsel to collect and review internal and/or external security threats. Maintains hardware replacement schedule to ensure operational efficiency throughout the organization. Responsible for installation and maintenance of all computer and communications products and software. Coordinates installation and maintenance tasks.
xi. Develops, implements, and maintains procedures, standards, and reports for monitoring, tracking, diagnosing, analyzing, and resolving hardware, software, and network problems.
b. System Administration, End-User Support, and Training
i. Consults with all internal stakeholders to develop and implement Service Level Agreements for major projects based upon specific business needs. Collaborates with users and teams to develop and implement operations, security, and communications systems to address business needs.
ii. Trains end users with respect to Information Systems (IS)/IT policies and procedures and in the use of application software.
iii. Represents the organization on information technology-related meetings.
iv. Develops, implements, and maintains ongoing programs to train and assist end users in the use of OHA computers, communication systems, and software applications. Oversees administration of the Helpdesk program.
v. Develops, implements, and maintains procedures, standards, and reports for monitoring, tracking, diagnosing, analyzing, and resolving problems.
3. Management
a. Makes hiring and other personnel recommendations for the Office.
b. Ensures that Office staff share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for office performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the COO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration, computer science, Information Systems, or a related field. A graduate-level degree is highly desirable.
2. Ten (10) years of progressively responsible work experience in broad-based IT operations, including the strategic application of technologies in complex, matrixed organizations; perform and understand network administration and project management; write clear and comprehensive reports and other documents; read and interpret complex written materials; and solve complex problems logically and systematically.
• Five (5) years of director-level management experience in the IT field that involved supervision of professional IT staff and responsibility for the development, management, execution, and coordination of IT policies and activities.
• Five (5) years of progressively responsible specialized work experience in computer systems analysis which involved the analysis and design of systems of electronic processing of data; stored computer programming experience which included participation in systems analysis; or project management experience which involved systems design and project implementation of LAN system, which included responsibility for LAN systems installation, operation, maintenance, problem resolution and troubleshooting support in a PC and Mac environment, and analyzing situations and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action. Such experience must also have involved an attention to detail, strict adherence to procedures, prudent judgment in the face of unforeseen problems, and the timely execution of tasks when deadlines are present.
• A CompTIA Network+, Microsoft 365 Fundamentals, Cisco CCNA, or equivalent certification may be substituted for (1) year of the General Experience required.
• A CompTIA Security+, Microsoft SCI Fundamentals, Cisco CCNA Security, or equivalent Certification may be substituted for (2) years of the General Experience required.
• A master’s degree from an accredited college or university may be substituted for one (1) year of the General Experience required.
• A Ph.D. degree from an accredited college or university may be substituted for two (2) years of the General Experience required.
• Excess Specialized or Supervisory Experience may be substituted for General Experience on a month-for-month basis.
3. An equivalent combination of experience and education may be considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting and contracting, performance reporting, evaluation and decision making
• Systems design, development and implementation
• Project management and network administration principles and practices
• Various Windows, office, cloud-based, SaaS applications and Operations Systems
• Creating and maintaining databases
• Multiple communication techniques
• General administrative principles and practices
2. Must have general knowledge of:
• USMARC format and archives use of the Internet
• Encoded Archival Description (EAD) and HTM
3. Must have demonstrated skills or ability to:
• Plan, organize and carry out a broad range of technical support services relating to information systems
• Work efficiently and effectively in a dynamic and evolving environment
• Analyze an information network and recommend changes and improvements to insure reliable and consistent service to users
• Monitor and assess new trends, tools and application
• Present facts clearly, both orally and in writing
• Plan, organize, procure, maintain and control an inventory of computer supplies and equipment
• Manage subordinates
• Speak simply and directly in conveying information on various technical and administrative aspects of the program
• Function effectively in a team environment
• Customer service skills are essential due to daily contact with end-users in various departments
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$105,432.00 to $129,456.00 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Director, Resources Management – Land Division (“Director”) is responsible for the planning, development, and overall management and stewardship of OHA’s Investment, Corporate, Programmatic, and Legacy Lands. The Director advises the Chief Operating Officer (“COO”) and Chief Executive Officer (“CEO”) on real estate strategies, asset allocation, financing options, and management plans for OHA’s overall real estate portfolio; including the development and implementation of policies for the acquisition, disposition, and management of OHA’s land holdings. The Director must effectively execute OHA’s Strategic Plan, advancing OHA’s advocacy initiatives, and collaborating within and across Divisions and Programs.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Planning and Execution
a. Provides strategic analysis to the COO and CEO on issues and trends in the political, business, economic and social environment in which OHA is operating, and proactively recommends appropriate organizational strategies and actions.
b. Works with COO, CEO and Board of Trustees (“Board”) on the formulation of OHA’s Strategic Plan, including all related components and updates.
c. Briefs the COO and/or CEO on internal and external issues, trends, and ongoing professional observations which may have bearing on strategic and operational decision making.
2. Operations
a. Land Asset Management and Systems
i. Responsible for overseeing work of Division staff to create and administer comprehensive programs for the acquisition, planning, development, and overall management and stewardship of OHA’s Investment, Corporate, Programmatic, and Legacy Lands. Works closely with COO and CEO to ensure that real estate strategies, asset allocation, financing, and plans for OHA’s real estate portfolio are consistent with OHA’s Strategic Plan and policies adopted by the Board.
ii. Ensures that land investment and commercial real estate performance are consistent with current best practices and applicable benchmarks. Ensures that Division budgets demonstrate fiscal restraint, and are formulated and executed properly.
iii. Primarily responsible for developing standards, guidelines and procedures for: (1) the proper conservation, preservation, enhancement and use of Legacy Lands; and (2) use of Programmatic Lands. Ensures that standards, guidelines and procedures are consistent with federal, state and county laws, as well as restricted uses of such lands.
iv. Ensures development and maintenance of comprehensive land asset management systems.
v. Works with COO, CEO, General Counsel, and CFO to ensure retention of outside consultants and contractors in accordance with OHA’s procurement procedures. Oversees work of outside consultants and contractors to ensure compliance with the terms of the applicable contracts.
vi. Also works with COO, CEO, General Counsel, and CFO on the leasing of any Investment, Corporate, Programmatic, and Legacy Lands.
b. Oversight of Division
i. Directly manages the Integrated Assets Manager and provides oversight of all day-to-day operations including: planning, development, management, acquisition and disposition of land and commercial Division.
ii. Supervises the activities of the Division to ensure that the Integrated Asset Manager and staff comply with the values, principles, ethical standards, and performance standards set forth by the Board of Trustees and/or the CEO while performing their duties. Also ensures Division programs are aligned with OHA’s Strategic Plan and initiatives.
iii. Ensures the Integrated Asset Manager have resources necessary to complete assignments.
iv. Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems with other OHA Divisions and Programs.
3. Management
a. Makes hiring and other personnel recommendations for the Division to the COO.
b. Works with OHA’s Human Resources office to ensure professional development and staff training for Division personnel.
c. Ensures that employees within Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
d. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, contractor, grantee, and lessee performance reviews and improvement plans.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for Division.
4. The Director must fully support in action, language, behavior and performance the priorities, decisions, and directives of the COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the COO and/or CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Bachelor’s degree from an accredited four (4) year college or university in architecture, urban planning, natural resources management, business administration, or related field or discipline related to the position tasks to be performed. Graduate degree is highly desirable.
2. Ten (10) years of progressively responsible work experience in real estate transactions (acquisitions, sales, and leases), and property or land management.
3. Five (5) years supervisory experience at the executive level required.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Subject matter expertise in Native Hawaiian land use, history, and culture, and current Native Hawaiian social, cultural, educational, economic, and political issues and trends affecting real estate laws, regulations and requirements
• Fundamental principles, practices, methods, techniques, and procedures of land planning, land use, acquisition, and management
• Hawaiian culture, customs, issues and concerns, especially as they relate to land use and management
• Real estate financing and development
• General business practices, particularly with respect to leases, licenses and other agreements
2. Must have general knowledge of:
• Land and real estate valuation
• Land, resource, and cultural/historical sites preservation and management
• History of Native Hawaiian Lands and Trusts including, but not limited to existing, current and prospective legislations and legal settlements
• Real estate laws, regulations and requirements
• Human resources management
• Facilities and office management
• Data and records management
• Government accounting, budgeting, auditing and reporting
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Assess organizational issues, dynamics, behaviors, practices and implement innovative organizational systems, structures and practices
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other executive managers.
• Inspire confidence develop others’ skills and abilities
• Managing senior level managers and professionals accustomed to high levels of autonomy and independence so that efforts are aligned to organizational priorities and results
• Track, analyze, and manage complex internal and external issues (particularly in the areas of real estate investment, land use, public land trusts/ceded lands, and land and property management)
• Analyze problems and independently develop effective solutions
• Manage multiple complex projects and priorities
• Manage organizational and individual performance
• Manage government contracts and leases
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors and the public
• Prepare knowledge leaders and other OHA speakers for public speaking events
To apply for this position, Download, complete and submit this fillable application form along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
*Note: The working title of this position is GIS Analyst. However, the position title is Research Systems Administrator.
$50,016 to $61,416 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Research Systems Administrator, under the direction of the Director, Research Division (“Director”), is expected to manage and maintain the assigned research system(s) including: system functionality and maintenance (e.g., identify, design, implementation, training, performance, contract and contractor management, documentation); development and implementation of data collection, storage, maintenance and management processes; development and implementation of system utilization processes (e.g., system access, security, user management, help desk, training, request management and completion); and community engagement (e.g., projects, collaborations, presentations); ensuring the long term, strategic value of the research function managed system(s).
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. System(s) Functionality and Maintenance
a. Identifies, designs, implements and maintains necessary system functionality(ies).
b. Manages and adjusts, as needed, system functionality for optimal system performance.
c. Manages contract(s) and contractor(s) as needed.
d. Documents and updates design, operations and maintenance information and activities, consistent with organization system documentation format.
e. Works with organization information technology staff to ensure system(s) are supported, protected and optimized ensuring the long term, strategic value of the research function managed system(s).
f. Trains (e.g., information technology, end users) on system(s) functionality and related maintenance activities.
g. Develops and implements related policies and procedures to guide all aspects of database operations and management.
h. Maintains and updates knowledge and skills needed to continue long term, strategic value of the research function managed system(s).
2. Data Collection, Storage, Maintenance and Management
a. Identifies, designs, implements and maintains necessary data collection, storage, maintenance and management processes.
b. Identifies, negotiates various methods (e.g., acquisition, subscription), as needed and directed.
c. Compiles and analyzes existing data, historical records and documents, publications, and presentations.
d. Produces related outputs of compilation and analysis activities (e.g., data layers, maps, tables, or reports using spatial analysis procedures, GIS technology).
e. Curates, maintains, and manages data (e.g., demographic, archival, GIS) collections for use in web applications, research projects, ad hoc requests, special assignments, etc.
f. Designs and develops new database products and/or functionality (e.g., spatial databases) as needed or directed.
g. Analyzes and prepares metadata, and prepares reports, documents and bulletins on data procurement and database usage as directed.
3. System Utilization
a. Develops and implements systems utilization processes (e.g., system access, security, user management, help desk, training, request management and completion).
b. Conducts comparative and/or statistical analysis of existing research to address new questions, as needed and directed.
c. Prepares, compiles, extracts and analyzes data, and develops reports on research findings as needed and directed.
d. Adheres to all federal and state regulations and guidelines on research protocol, grant solicitation and awards, recruiting participants, confidentiality, ethics, and professionalism.
4. Community Engagement
a. Participates in community engagement opportunities (e.g., projects, collaborations, presentations, webinars) to share information and function of the data system(s), in collaboration with internal and community stakeholders.
b. Provides specialized technical assistance, training, information services, including presentations, trainings, and consultation as directed for the databases, including management and/or operations of knowledge and/or service centers.
c. Ensures that dissemination, presentation, and/or publication of research papers, data analysis, and data products adhere to applicable standards of research ethics, including those for web-based publication.
5. General Administration
a. Collaborates with the Director to develop and manage the budgets associated with the databases and operations of knowledge and/or service centers, as needed or directed.
b. Reviews Requests for Proposals (RFP) and Professional Service applications to secure research and data management resources under the direction of the Director.
c. Participates in the implementation of OHA’s Strategic Plan tactical and operational activities, including, program work plans, operational budgets, programs and policies as directed.
d. Prepares presentations for the Director, Chief Operating Officer (“COO”), the Chief Executive Officer (“CEO”) and/or the organization, as directed.
e. Establishes and maintains effective working relationships with OHA staff, individuals, agency representatives, and community groups in research and contract or grant monitoring matters.
6. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO and/or the CEO.
7. Regular attendance on a daily basis is required for this position.
MINIMUM QUALIFICATIONS
1. Graduation from an accredited college or university with a bachelor’s degree in data science, computer science, demography, public policy, social sciences, social work, economics, health, education, archival studies, library science, Hawaiian culture, Hawaiian history, planning, archeology, geography, Geographic Information Systems, urban planning, statistics.
2. Three (3) years of general experience that demonstrates possession of the ability to conduct research and data analysis, assess, manage and execute project budget, activities and deliverables, prepare presentations, trainings and promotional material, write reports, organize work, express ideas orally and in writing.
• A Master’s degree may be substituted for general experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Research principles, practices, analytical and/or statistical methods and techniques
• Database design, development, management and maintenance
• Data collection, analysis, management, and reporting
• Software experience in SQL, ArcGIS, SAS, SPSS, or other relevant applications
• Hawaiian based community development organizations and practice
• Governmental organization, programs and functions
2. Must have demonstrated skills or ability to:
• Plan, organize and manager projects
• Explain complex concepts (e.g., functionality, needs) simply as needed for various stakeholder audiences;
• Analyze and review deliverables and project results
• Create, manage and maintain databases
• Establish, maintain and process budget and budget related items
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with various stakeholder groups including Board of Trustees, Administration, peer and co-workers, contractors, beneficiaries, legislators and the general public
• Work collaboratively with other employees
• Develop and maintain effective working relationships with other employees, external agencies and their representatives, beneficiaries and with the general public
• Use Microsoft Word, Excel, Access and PowerPoint
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$81,096 to $99,600 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Grants Manager oversees the services provided by contractors and grant recipients. The Grants Manager ensures all program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Community Engagement Division.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Operations
a. Collaborates with other Programs to identify funders that are aligned with OHA’s interests which might 1) provide matching and/or supplemental funding for grants and direct services contracts and/or 2) provide funding for OHA Programs to achieve strategic plan initiatives.
b. Prepares grant applications that meet the guidelines and criteria of funders.
c. Prepares guidelines for OHA’s grants and defines “scope of services” for OHA’s direct service contracts. Ensures well-coordinated development, release, and evaluation of grant and direct service contract proposals which respond to priorities set by the Executive Team, and which address identified gaps in services.
d. Develops communications, training sessions, technical assistance sessions, tools and templates to build capacity of potential grantees and contractors to deliver services in compliance with established guidelines and requirements.
e. Awards grants and contracts according to OHA’s established guidelines and requirements, all applicable legal requirements, and OHA’s strategic priorities, strategic results, values and principles. Ensures that Strategic Plan and Operational Plan performance measures are integrated into provider contracts.
f. Evaluates trends and project demands, and accurately plan the extent and timing of contracted services to eliminate unplanned expenditures.
g. Monitor and manage all contracts awarded according to OHA guidelines and requirements; ensure that all applicable documentation and reporting procedures are followed. Ensures that Strategic Plan and Operational Plan performance measures are integrated into provider contracts. Also manages or supports managing of grant reporting and monitoring for funding provided to OHA Programs.
h. Review contractor performance reports and contractors’ plans for improvement. Evaluates grantees’ and contractors’ performance and provides recommendations regarding contract modifications and renewals.
i. Provides service improvement consultations and technical assistance sessions to service provider contractors so they can improve services and achieve intended results for beneficiaries according to the performance measures in their contract.
j. Reviews and evaluates Grants Program policies and procedures to ensure efficiency and effectiveness.
k. Ensures that grant and contract award decisions align with OHA’s strategic priorities, strategic results, values and principles.
2. Fiscal Duties
a. Develops grant budget in collaboration with other OHA units. Reviews and manages grant budget, ensures that all expenditures comply with budgetary guidelines and constraints.
b. Prepares, completes, and submits financial reports.
c. Works closely with Financial Assets to manage grants budget and fiscal processes and requirements.
3. Management
a. Makes hiring and other personnel recommendations for the Program to the Director, Community Engagement Division.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program.
d. Participates in training and development as needed. Responsible for training and supervising staff.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, Community Engagement Division, COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the Director, Community Engagement Division, COO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. Five (5) years of progressive program planning, and grant and contract management experience which involved gathering, evaluating, and analyzing facts and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives and prepare clear and concise written reports and recommendations for action.
3. Three (3) years of responsible experience in management and supervising others.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting, performance-based contracting, performance reporting, evaluation and decision-making.
• A variety of writing styles.
• Hawaiian culture, values, community and issues.
• Service providers and other resources addressing legal representation, health, social, education, income assistance, and/or other individual and family needs for members of the Native Hawaiian community.
2. Must have demonstrated skills or ability to:
• Plan, organize, and execute a broad range of communication functions.
• Understand and interpret the views and policies of OHA, its Board, and its CEO.
• Work effectively in crisis situations.
• Respond to multiple concurrent demands.
• Speak simply and directly to individuals, groups, and the media in conveying information about OHA programs, activities and controversies.
• Interact with individuals and agencies to establish effective working relationships.
• Deal tactfully with others within and outside the agency in coordinating and executing communications functions.
• Work as a team member with line of business (LOB) managers and other staff.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$59,952 to $73,632 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Grants Officer works under the direction of the Grants Supervisor and is responsible for developing and administering the OHA Grants Program and acts as the lead for all grants programs.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Grants Program
a. Plans: Drafts and posts Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.
b. Reviews & Recommends: Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees (“BOT”), as directed, and issues notices of awards.
c. Contracts: Negotiates, drafts, and executes grant agreements/contracts.
d. Monitors: Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.
e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.
f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.
g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.
h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement and Beneficiary Services (OHA website, Ka Wai Ola o OHA, social media, etc.).
2. Internal Support
a. Assists manager by facilitating work flow among Office of Operations, Advocacy, Community Engagement, Beneficiary Services and Research.
b. Advises the Grants Supervisor and Grants Manager on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.
c. Advises and participates in the design and implementation of the OHA strategic plan, work plans, operational budget, programs and policies, as directed.
d. Provides grants updates to the OHA administration and BOT.
e. Identifies and coordinates team building activities and professional development training.
3. Technical Support
a. Maintains a grants tracking system for long-term grants record-keeping.
b. Manages the on-line grants application system.
c. Maintains and updates the OHA Grants Program webpage.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Perform other duties as assigned by the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a Bachelor’s degree preferably in a social science, business administration, public administration, Hawaiian Studies or related field.
2. Four and one-half (4-1/2) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Such experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.
3. University or college education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture, values, community and issues
• Community based organizations, non-profit organizations, businesses and other resources (public and private) addressing health, social, education, income assistance, land, culture and/or other individual and family needs for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits
• Handling of confidential data and records and understanding of Uniform Information Practices Act
• State Procurement Office processes
2. Must have demonstrated skills or ability to:
• Read and interpret complex written material
• Communicate effectively, orally and in writing
• Manage and maintain accurate program records
• Effectively use various electronic systems and software
• Apply established criteria in analyzing and evaluating projects and programs.
• Present information to individuals and groups about various technical and administrative aspects of a program.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups. Native Hawaiian organizations and individuals
• Prioritize work objectives in planning, organizing, coordinating, executing and monitoring multiple projects simultaneously
• Develop and implement strategic plans for overall program operations and budget.
• Maintain financial and operational records for grant programs
• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration
• Evaluate financial and operational performance of projects
• Prepare clear, concise and comprehensive proposals and reports
• Prioritize work objectives, and provide support to the implementation and reports process
• Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs
• Plan, organize, coordinate, execute and monitor multiple projects and initiatives simultaneously
• Facilitate group planning processes and problem solving efforts
• Work as a team member with OHA staff, service providers, and grant recipients
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
This position may be filled by either a regular full-time employee or an emergency hire employee. Please indicate if you have a preference when submitting your application materials. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.
An Equal Opportunity Employer
$81,096 to $99,600 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Operations Manager oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Office, including the day-to-day operational activities of the Office of Hawaiian Affairs (“OHA”) work site(s), with the safety and security of the OHA employees, facilities and visitors, including beneficiaries, to the OHA work site(s) space(s), a primary objective. The Manager also supports the management of building assets. The Manager also sets and implements policies, procedures and practices for risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support. Additionally, this position is responsible for overseeing the procurement, installation, repair, maintenance, and management functions of all office furniture, operating machinery and equipment (excluding computer equipment and devices). This position is responsible for supervising and the assignment and distribution of work to the Facilities Agent and Operations Support Supervisor.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Facilities Management
a. Plans, organizes and directs the maintenance and repair of all of OHA’s offices, equipment and grounds statewide, and works with each of OHA’s programs to ensure a safe and suitable work environment.
b. Works with Resource Management – Financial Assets Division to ensure the OHA’s compliance with DAGS Inventory requirements for all State property.
c. Ensures compliance with the State Procurement Office guidelines.
d. Develops long and short-term maintenance plans and programs to ensure buildings, automobiles and equipment are in operational order.
e. Ensures preventive maintenance and repair of building, automobiles and equipment assets are conducted as scheduled (annually/monthly/etc.).
f. Periodically travels to OHA’s neighbor Island offices to inspect tenant spaces, conduct vendor and contract oversight and to assist in facilities related projects.
g. Oversees the scheduling and coordination of repair/maintenance work for facilities as required.
h. Develops short, mid- and long-term plans in support of statewide tenant and OHA facility moves, as needed.
i. Oversees the regular property inspections and follow-up on necessary preventive maintenance works.
2. Management of Building Assets
a. Coordinates with the Land Director to provide support in the development of property acquisition and management policies. Ensures the building assets’ work plans and activities are consistent with policies regarding the acquisition, development and management of buildings.
b. As directed by the Chief Operating Officer (COO) and guided by the Director, Land Division, supports the performance of due diligence on proposed property acquisitions. Works closely with Director, Land Division and staff to support the preparation of reports analyzing proposed building acquisitions and sales and evaluating proposals in relation to OHA’s land policies and strategic objectives.
c. Support the ongoing management of building assets and properties being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures staff enforces standards guidelines and procedures established by OHA for use of programmatic lands and property specifically with building assets.
d. Coordinates with the Land Director to provide support in negotiating, preparing and executing leases, licenses and other agreements involving OHA properties specifically with building assets within the public land trust. Ensures that staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such properties.
3. Safety and Security
a. Formulates policies, processes, procedures, guidelines, standards, templates and tools related to operations and facilities management, including emergency and evacuation procedures as part of safety and security measures for all OHA facilities and work site(s).
b. Oversees, monitors and executes all safety and security functions for the OHA’s facilities as part of facilities management responsibilities.
c. Conducts regular safety and security audits and drills.
d. Reports and addresses any and all safety compliance deficiencies to the Chief Operating Officer (“COO”).
4. Operations
a. Responsible for budgeting and managing the monthly, annual and biennium resources of the unit.
b. Monitors and manages expenditures within budget allocations.
c. Oversees and manages the vehicle fleet, coordinates with Corporate Counsel and Accounting to ensure proper registration and insurance coverages are maintained.
d. Oversees the procurement and inventory management of office, facilities, and operational supplies for all locations. Conducts regular inventory control audits.
e. Manages and coordinates event logistics for all OHA events (e.g., coordination with IT, hosting unit, set up, take down).
f. Oversees the parking function at Na Lama Kukui, including shuttle services, as needed.
5. Administrative Pool
a. Oversees and implements the policies, processes and procedures to implement administrative & clerical support, business travel services, unit fiscal processes and project, event coordination and support operational activities and needs of OHA.
b. Supervises the Operations Support Supervisor in scheduling of work assignments, setting priorities and directing the work of Operations Support Coordinator & Assistants, based upon their skills and abilities.
c. Evaluates and verifies performance of Operations Support Supervisor and the Operations Support Coordinator & Assistants through the review of completed work assignments, work techniques and feedback from internal and external stakeholders.
d. Ensures projects and assignments are completed accurately, thoroughly and in a timely manner.
6. Communications
a. Communicates frequently with third parties (e.g., property management, security, local law enforcement, contractors) as needed for safe, optimal facilities and work site(s).
b. Identifies, engages and maintains relationships with vendors, suppliers, and professionals skilled to consult with and/or provide specific services as requested/required for facilities and work site(s).
c. Coordinates and cascades communication from property management companies to internal OHA stakeholders.
d. Oversees the management of mail, courier and messenger functions.
7. Management
a. Makes hiring and other personnel recommendations for the Office to the COO.
b. Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Office.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and Chief Executive Officer.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
1. Performs other duties as assigned by the COO and/or Chief Executive Officer.
2. Available for 24-hour emergency call service.
3. Occasional travel is required for this position.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High School graduate or equivalent.
2. Graduation from an accredited four (4) year college or university with a bachelor’s degree in engineering, real estate, business administration or related field preferred.
3. Ten (10) years of progressive work experience in commercial facilities management.
4. Five (5) years of administrative experience that involved management of staff.
5. Valid Hawaii driver’s license and clean driver’s abstract.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Facilities management, particularly inspection and maintenance procedures for all OHA Statewide Facilities, including electrical, mechanical and HVAC systems;
• Centralized purchasing methods, techniques and practices, State Procurement rules;
• Budgeting procedures and financial recordkeeping;
• Vehicle Fleet management; and,
• Inventory and control procedures for physical assets.
2. Must have demonstrated skills or ability to:
• Read and understand complex electrical, mechanical and automation systems, including materials and safety data sheets;
• Manage multiple ongoing projects simultaneously with a high attention to detail;
• Analyze and conceptualize, and to work with a high degree of accuracy and with confidential information;
• Coordinate, schedule and evaluate the work of contractors, vendors and consultants;
• Quickly assess and understand day-to-day operational needs;
• Connect all day-to-day functions with long-term operations;
• Develop and maintain effective working relationships with the BOT/Executive Offices, other OHA departments and all staff on outer island Offices;
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization;
• Prioritize multiple requests, develop action plans and provide disciplined implementation and reporting to other OHA departments; and,
• Use Excel, Word, SharePoint, Outlook, Oracle (or equivalent), and 10-key by touch.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$69,696 to $85,560 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Policy and Records Management Officer is responsible for arranging, describing, preserving and providing access to OHA records with long-term, historical value; recommends and performs records reformatting, indexing, and delivery solutions for permanent and inactive records; and maintains record keeping systems, including a database catalog, as well as provides reference services to OHA Divisions/Programs and the general public.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Records Management
a. Manages the OHA physical archives at on-site and off-site locations and the OHA library. Assists the General Counsel’s office with the coordination of electronic records management.
b. Manages sensitive information, the content of which frequently pertains to public information. In addition to physical documentation, this also includes, but is not limited to:
• Board and committee meeting minutes, including the timely acquisition of original documentation and review of postings to the OHA website.
• Uniform Information Practices Act (UIPA) requests, tracking and responses, reporting record retention information to the OIP via web site, and other administrative actions.
• Hawaii State Act 10 statute compliance, monitoring, reporting and assisting management in the event of a security breach, and other administrative actions.
c. Applies appropriate judgment, discretion, and adherence to a professional code of ethics e.g., Society of American Archivists (SAA) and Association of Records Managers and Administrators (ARMA), Hawaii state statutes, such as HRS Section 92F, HRS Chapter 487J, 487N, and 487R, in all information managed.
d. Assists the General Counsel’s office with designing, researching, documenting, updating, maintaining and ensuring compliance with OHA’s records retention schedule. This includes, but is not limited to, audit compliance, federal and state compliance, and other managerial and administrative actions. Cross references records and their associated retention period with state and federal statutes, and managerial and administrative actions.
e. Coordinates the implementation of records storage and indexing solutions. Participates in developing system work sites, electronic libraries, or other information access systems.
f. Performs, documents, updates, and maintains inventories of active and inactive record storage areas in a physical and electronic environment. This includes, but is not limited to, working with the General Counsel’s office on the definition of record types, metadata, listing of catalogs, and other components required to efficiently store, retrieve, and dispose / destroy records, both physically and electronically.
g. Ensures pertinent records are prepped, scanned, indexed and electronically stored, submitted to other parties for posting e.g., OHA website and backed- up in a current format.
h. Assists General Counsel’s office and OHA divisions and programs in implementing, maintaining and performing periodic reviews to ensure records are reformatted and backed-up when appropriate e.g., microfilm, copy photography, digital imaging; may also prepare records for reformatting, including creation of targets, in accordance with Records Management Unit, International Standards Organization (ISO) and Association for Information and Image Management (AIIM) guidelines.
i. Regularly works with records custodians. Performs quality control and compliance reviews and provides formal findings, recommendations, or work- around solutions to the General Counsel office.
j. Works with program staff to coordinate the scheduling of physical and electronic records disposition; recommends active and inactive records storage periods in accordance with federal, state, local, and other statutes, including collaborating with appropriate internal or external parties.
k. Processes records according to archival principles and standards e.g., Dublin Core Metadata Initiative, Society of American Archivists (SAA) and creates finding aids and indexes for internal and external use.
l. Preserves records by identifying endangered materials and level of conservation work needed; provides basic repair and preventive preservation for paper records. Collaborates with internal and external parties to define the historical significance of records and other materials.
m. Assists the General Counsel’s office in designing and presenting training material for OHA Trustees and staff.
n. Coordinates participation in Library of Congress’ National Union Catalog of Manuscript Collections (NUCMUC), National Inventory of Documentary Sources (NIDS) and other shared national/international systems, as they become available.
o. Maintains archival collections management information, including up-to-date shelf list inventory, transfer, and disposal/destruction records. Maintains data in MARC-based database or equivalent, utilizing data for production of electronic finding aids.
p. Assists with researching, planning, developing, and implementing short and long-range goals for the archives and records center in coordination with each division and/or program and other internal and/or external parties. This includes compliance with OHA business and work plans.
q. Drafts policies and procedures related to records management for review by General Counsel and approval by the Chief Executive Officer.
r. Assists the General Counsel’s office with contributing data for the program budget, researches new purchases, and other costs, including involvement with procurement, purchasing, and payment processes.
2. Policy Framework
a. Maintains OHA’s Policy Framework, including policy inventory, electronic site, and documents; establishes formats and communicates reminders and updated renewal schedules, assists operating units with new policies working with assigned policy stewards.
3. Other Technical Duties
a. Provides reference services to internal and external audiences by providing access, interpreting finding aids, and providing instruction on the proper handling of materials appropriate to the individual researcher’s needs. This position may be required to respond in person, by phone, e-mail or fax, and may also refer researchers to other resources.
b. Recruits, trains and supervises interns and volunteers, as needed.
c. Researches new technologies, automation, and new software and hardware for physical archives and records center, as needed.
d. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by Senior Legal Counsel and/or General Counsel.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university in archives management, library science, or a related field. Master of Arts in Library or Information Science is preferred.
2. Three (3) years of progressively responsible work experience in archives or records management programs or projects and/or information settings, and in records management and computer technology.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Contemporary archival and records management principles and practices
• Rules, regulations, and laws relating to archives/records center and public records
• Descriptive cataloging principles
• Encoded Archival Description (EAD) and HTM
• General administrative principles and practices
2. Must have demonstrated skills or ability to:
• Analyze and solve complex problems pertaining to archival methods and procedures
• Plan, organize, and carry out a broad range of technical support services relating to information systems and records management
• Work efficiently and effectively in a dynamic and evolving environment
• Analyze an information network and recommend changes and improvements to ensure reliable and consistent service to users
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships, with other employees, external agencies and their representatives, and with the general public
• Review and prepare reports requiring judgment as to the nature of the problem and potential solutions
• Speak simply and directly in conveying information on various technical and administrative aspects of the program
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$59,952 to $73,632 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Provides technical assistance to the Public Policy Manager.
2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.
3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.
4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by county legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on county legislative issues and administrative issues as necessary.
5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.
6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.
7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the Hawaiian community.
8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed, including white papers, legislation, administrative rules, testimony, letters and memos.
9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.
10. Attends legislative, government and community hearings and meetings in relation to prioritized issues
11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.
12. Recognizes protocols and deals effectively with sensitive and confidential issues.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, the Director, the Chief Operating Officer and the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.
4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
• Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$71,232 to $87,480 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Research and Evaluation Analyst conducts independent, specialized, and/or assigned research and evaluations on topics, including but not limited to the Office of Hawaiian Affair’s (OHA) Strategic Plan Foundations and Directions (e.g., education, health, housing, and economics). This position is expected to identify, recommend, and initiate and/or be assigned research or evaluation projects, develop work outlines within the parameters determined by the Director, Research and Evaluation Division (Director), complete necessary research, data collection and analysis, and develop comprehensive recommendations for assigned projects.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Conducts research on OHA’s Strategic Plan, including education, health, housing, economy, and related fields, as directed.
2. Plans, designs, and conducts fact-finding and analysis in collaboration with the Director.
3. Assists program staff in developing or reframing research questions, developing and designing methods for the implementation of projects, as well as, providing assistance and content expertise in the development of surveys that focus on improving advocacy for beneficiaries.
4. Plans, designs, and executes OHA’s process evaluation projects in collaboration with the Director and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
5. Leads, plans, and performs process analysis and evaluation of established programs’ objectives, costs, and measures of effectiveness. Analyzes, interprets, and reports findings of the process evaluations; participates with the Director in identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
6. Plans, designs, and executes OHA’s impact evaluation projects in collaboration with the Director and all divisions and programs of OHA, analysis to evaluate the impact of OHA activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
7. Assists in the quality control vetting process for different types of analysis (e.g. inter-rater checking for qualitative analysis, independent source and data checking for quantitative analysis).
8. Prepares, compiles, extracts and analyzes data, and prepares reports, documents and bulletins on research findings as directed.
9. Provides research and data support to program staff in conducting program feasibility studies.
10. Develops and maintains statistics, addresses, and service provider databases needed for the efficient operation of OHA programs and activities.
11. Reviews Requests for Proposals (RFP) to secure research and data management resources under the direction of the Director.
12. Under the direction of the Director, prepares program documents, statistical publications, and reports.
13. Prepares presentations for the Director and/or the Chief Operating Officer as directed.
14. Prepares presentations for community partners (including but not limited to neighborhood groups, academics, and associations).
15. Participates, when assigned, in the design and implementation of program work plans, operational budgets, programs and policies as directed.
16. Establishes, maintains effective working relationships, and collaborations with OHA staff, Trustees, individuals, agency representatives, and community groups to support and facilitate research project partnerships or initiatives with an alignment to the OHA Strategic Plan as well as provide support and oversight on contract and RFP monitoring matters.
17. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, Research and Evaluation Division, Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
18. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
1. Performs other duties as assigned by the Director, Research and Evaluation Division.
2. Travel and have a valid driver license.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field.
2. Three (3) years of progressively responsible professional experience in conducting research and/or evaluation in such areas as education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field, and a demonstrated skill in conducting community development and advocacy-related research and program development.
• A Master’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field may be substituted for experience for two years of experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Research principles and practices and report writing
• Evaluation principles and practices and report writing
• General research sources and sources of socio-economic information
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
• Governmental organization, programs and functions
2. Must have demonstrated skills or ability to:
• Gather, compile, analyze, and record data to identify and explore strengths, needs, and disparities of Native Hawaiians to inform OHA’s decision-making and support community research and data needs
• Plan, organize and conduct research projects
• Analyze and review documents, statistics, and contracts; design instruments and conduct surveys
• Document research findings
• Create databases
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with management, peers, contractors, and the public
• Work collaboratively and as a team member, establishing and maintaining effective working relationships with management and staff
• Independently complete statistical, qualitative, and comparative analysis
• Use Microsoft Word, Excel, Access and PowerPoint
• Travel to off-site locations, which may include the outer islands, to conduct research
• Possess a valid driver license
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$71,232 to $87,480 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Safety & Facilities Officer ensures safety of OHA staff by ensuring compliance with OSHA and other safety standards, assessing and mitigating risks across the organization, developing and executing safety policies, procedures, and training programs for staff, and conducting regular safety-based inspections. The Safety & Facilities Officer is also responsible for coordinating the acquisition, planning, construction, and maintenance of office equipment (excluding computer equipment and devices), furniture, buildings, and other facilities. This position assists with budgeting and scheduling facility modifications, including estimates on equipment, labor materials, and other related costs. The Safety & Facilities Officer is often the first responder to requests from OHA staff.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Safety
a. Ensures OHA compliance with OSHA and other regulatory requirements to protect staff and the organization.
b. Assesses and mitigates risks that may threaten or impact the health and safety of OHA employees across all areas of operation
c. Conducts and keeps records of regularly scheduled safety inspections of all OHA work sites, and makes determinations and recommendations on action plans to address deficiencies.
d. Investigates and documents accidents and safety-related staff complaints. Researches and develops safety policies and procedures that include Emergency Operating Procedures. Updates and revises procedures annually.
e. Collaborates across the organization to address emerging needs and to coordinate safety training for all staff. Develops a schedule for regular training.
f. Acts as OHA’s Emergency Operations Coordinator during times of emergencies, crises, etc.
2. Facilities Inspection and Maintenance
a. Responds to requests from internal staff for building space allocations, office relocation, modifications to facilities and/or maintenance, and other requests in a courteous, professional manner. Inspects facilities in response to such requests to determine the appropriate remedial actions to be taken and prepares recommendations for approval.
b. Coordinates with the Commercial Property Agent and other Program staff for minor construction modifications and repairs (no building permit required). Drafts and maintains schedules and serves as a lead for all parties involved (vendors, staff, etc.).
c. Coordinates with the Commercial Property Agent and other Program staff for regular inspections and maintenance of OHA’s facilities. Maintains OHA offices and works with others to ensure a safe and suitable work environment as directed.
3. Acquisition and Maintenance of Furniture, Machinery and Equipment
a. Oversees all office equipment and furniture (non-IT equipment) including the maintenance, repair, relocation, and acquisition of equipment and furniture. Works with Financial Services to maintain DAGS Inventory compliance for all State property and ensures compliance with the State Procurement Office guidelines.
b. Works with Commercial Property and other Program staff on office improvements, renovations, and relocation projects involving equipment, furniture, boxes, supplies, and inventories.
4. Administrative Support
a. Communicates frequently with other OHA departments regarding their facility’s needs in a courteous, professional manner. Communicates constantly with the Commercial Property Agent and other Program staff to assess facility needs and changes required to accommodate new OHA facilities or meet the needs of existing facilities.
b. Assists the Operations Manager and other Program staff with the preparation of OHA budgets, funding requests, contracts, purchase requisitions, and other documents used to fund and purchase all facilities-related goods and services.
c. Coordinates with the Commercial Property Agent and other Program staff to schedule and oversee the work of consultants, contractors, and vendors.
d. Assists with the monitoring of contracts, vendor agreements, and overall vendor/client relations.
5. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the Operations Manager, Chief Operating Officer, and Chief Executive Officer.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by Operations Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. A bachelor’s degree in occupational health and safety, environmental science industrial hygiene, or related field.
2. Three (3) years of work experience in a safety-related role. Proficiency in safety auditing, inspection and identifying hazards. Versed in creating emergency response plans. Experience in using and maintaining safety equipment like fire extinguishers and eye protection.
3. Three (3) years of work experience that involved planning, organizing, and coordinating facilities and supply management activities.
• Additional education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• HIOSH and OSHA laws, regulations, standards, and best practices
• Facilities management, particularly inspection and maintenance procedures
• Centralized purchasing methods, techniques, and practices
• Basic budgeting procedures and financial recordkeeping
• Inventory and control procedures for physical assets
2. Must have demonstrated skills and abilities to:
• Multitask, prioritize and manage time efficiently
• Successfully deal with emergency situations
• Handle and respond to complaints and troubleshoot issues in a courteous and professional manner
• Manage multiple ongoing projects simultaneously with high attention to detail
• Quickly assess and understand day-to-day operational needs
• Works collaboratively with other employees
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization
• Develop and maintain effective working relationships with others
• Prioritize requests, develop action plans, and provide disciplined implementation and reporting
• Manage multiple ongoing projects simultaneously with high attention to detail
• Coordinate and schedule the work of consultants, contractors, and vendors
• Use Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
$81,096 to $99,600 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
The Senior Systems Engineer & Administrator is responsible for managing and executing IT projects, optimizing and assisting with the management, maintenance, and development of infrastructure, network, hardware and software, operating systems, cybersecurity, third-party products, Enterprise Application Administration, troubleshooting, and operations/user support, at the complex level.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Complex Information Systems Management
a. Assists in the development, testing, implementation, and maintenance of information services standards, policies and procedures. This includes, but is not limited to the following:
• Gathering IT-related end-user requests, suspected policy and security violations, or other issues identified by end-users
• Logging requests and/or issues, assigning the severity level of the issue
• Developing an approach to resolve the issue
• Testing the solution, if applicable resolving or assisting in resolving tasks and/or security issues
• Troubleshoot and resolve complex technical issues related to servers, networks, and applications that are escalated from the Systems Engineer & Administrator.
• Monitoring and tracking requests
• Closing requests after the solution is resolved or implemented and it is determined that requestor is satisfied
• Following up to ensure solutions were properly implemented
• Retaining and fi ling requests in an organized manner
• Assisting the IT Director with gathering, developing, testing, implementing, and maintaining the business continuation plan.
• Promoting the constant information protection awareness to all information system users. Awareness is promoted through regular contact with all computer users and enforcement of policies, procedures, and the responsible use of their computers.
b. Monitors server conditions to ensure that servers are operating at optimum levels, and to ensure the integrity of OHA information systems.
c. Plans, evaluates, and implements changes and improvements to the information network to ensure reliable and consistent service. This includes the continued update of internal or external data center and network diagrams, flowcharts, ports, metrics, scorecards, and maintenance logs as well as updating lists of system architectures/infrastructures (including wiring, network interfaces, and connectivity devices such as routers and switches), application servers, databases and interconnections (data sharing) with other systems.
d. Works with vendor representatives/engineers to determine causes of system failures, resolves performance issues, and arranges for preventative maintenance and other required services.
e. Assists the IT Director with back-ups and recoveries. Performs regularly scheduled restorations of media back-ups to test the capability of the restoration process. Restoration testing will be performed with live production backup data on the test systems in the test environment.
f. Evaluate applicable products and projects. Researches and evaluates new technologies, methods, products, and performance tools.
g. Collaborates with user departments and teams to develop and implement automated operations, security, and communication; network design and management; custom application analysis, design, and development; and network integration and connectivity to other LAN and mainframe systems. Maintains the list of applications and information owners.
2. Project Management
a. Leads, participates, and executes in IT projects, ensuring successful planning, execution, and completion.
b. Develops comprehensive project plans, including timelines, milestones, and resource allocation. Coordinates with cross-functional teams to ensure project objectives are met on time and within budget.
c. Serves as the primary point of contact for project stakeholders. Ensures clear and consistent communication throughout the project lifecycle.
d. Identifies potential risks and develops mitigation strategies. Monitors project progress and adjusts plans as necessary to address any issues that arise. Ensures that all risks are documented and communicated to relevant stakeholders.
e. Maintains detailed project documentation, including project plans, status reports, and post-project evaluations. Provides regular updates to senior management and other stakeholders on project progress and outcomes.
f. Evaluates completed projects to identify lessons learned and areas for improvement. Implements best practices and process improvements to enhance future project performance.
g. Provides training and support to team members and end-users as needed.
3. Network Engineering and Security Administration
a. Assists in maintaining computer and related equipment, software, development tools and third party-purchased IT equipment inventory.
b. Resets passwords in the event that they are forgotten by the user.
c. Designs, builds, configures, tests, implements, and maintains the information network infrastructure, wired and wireless. Diagnoses and resolves communication and networking problems. This includes the monitoring, tracking, and documentation of this process.
d. Maintains and tracks permanent off site access between OHA’s main headquarters and remote locations such as the neighbor islands.
e. Manages and maintains network resource, which includes switches, firewalls and web filters. This includes the maintenance of logs and other appropriate documents.
f. Plans and coordinates installation and maintenance tasks. This includes the maintenance of logs and other appropriate documents.
g. Installs and maintains communications related software products. Assists in evaluating communication alternatives and solutions for the organization.
h. Identifies and neutralizes network security risks. Assists in removing viruses from the network.
4. Administrative and Operations
a. Provides technical support to end-user computers, either in person or via remote control. Diagnoses and resolves software-related problems.
b. Assists in maintaining computer and related equipment, software, development tools, and third-party-purchased IT equipment inventory.
c. Works with the Accounting Assistant(s) to add, transfer or dispose hardware, software and other IT-related assets. This includes the preparation of appropriate forms and re-confirmation of results per internally or externally generated inventory reports.
d. Procures and reviews all computer-related purchases.
e. Serves as a Purchase Requisition representative for the IS Program.
f. Wipes data contained on portable media that is no longer required, prior to removal from site.
g. Assists the IT Director in developing and reviewing proposals relating to information technology.
h. Assists the IT Director with reports and other appropriate documents, which include but are not limited to:
• Risk management reports
• Incident reports
• Change management forms
i. Represents the agency at information technology meetings, as assigned.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, Office of Technology Services(“CTO”), the COO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the IT Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in computer science, Information Systems, or related field.
• A CompTIA Network+, Microsoft 365 Fundamentals, Cisco CCNA, or equivalent certification may be substituted for (1) year of the Education required.
• A CompTIA Security+, Microsoft SCI Fundamentals, Cisco CCNA Security, or equivalent Certification may be substituted for (2) years of the Education required.
2. Five (5) years of work experience with demonstrated ability to analyze and design network systems; perform and understand network administration and project management; write clear and comprehensive reports and other documents; read and interpret complex written materials; and solve complex problems logically and systematically.
• Three (3) years of specialized experience in computer systems analysis which involved the analysis and design of systems of electronic processing of data; stored computer programming experience which included participation in systems analysis; or project management experience which involved systems design and project implementation of LAN system, which included responsibility for LAN systems installation, operation, maintenance, problem resolution and troubleshooting support in a PC and Mac environment, and analyzing situations and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem- solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action. Such experience must also have involved an attention to detail, strict adherence to procedures, prudent judgment in the face of unforeseen problems, and the timely execution of tasks when deadlines are present.
• A CompTIA Network+, Microsoft 365 Fundamentals, Cisco CCNA, or equivalent certification may be substituted for (1) year of the General Experience required.
• A CompTIA Security+, Microsoft SCI Fundamentals, Cisco CCNA Security, or equivalent Certification may be substituted for (2) years of the General Experience required.
3. An equivalent combination of experience and education may be considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Systems design, development and implementation
• Project management and network administration principles and practices
• Various Windows, office, cloud-based, SasS applications and Operations Systems
• Multiple communication techniques
• General administrative principles and practices
2. Must have demonstrated skills or ability to:
• Communicate at all levels
• Plan, organize and carry out a broad range of technical support services relating to information systems
• Work efficiently and effectively in a dynamic and evolving environment
• Analyze an information network and recommend changes and improvements to insure reliable and consistent service to users
• Monitor and assess new trends and information technology tools and applications
• Develop an effective working knowledge of information systems methods and practices
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Plan, organize, procure, maintain and control an inventory of computer supplies and equipment
• Work effectively with others
• Review and prepare reports requiring judgment as to the nature of the problem and potential solutions
• Speak simply and directly in conveying information on various technical and administrative aspects of the program
• Function effectively in a team environment
• Customer service skills are essential due to daily contact with end-users in various departments
To apply for this position, Download, complete and submit this fillable application form along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
560 N. Nimitz Hwy #200
Honolulu, HI 96817
© 2025 Office of Hawaiian Affairs