The Office of Hawaiian Affairs is undergoing a reorganization that prioritizes our beneficiaries, their needs, and the communities we serve. This includes a restructuring of staff and services. OHA is currently recruiting executive leaders, managers and other professional staff to serve the lāhui.
The Office of Hawaiian Affairs is an equal opportunity employer. To apply for any of the posted positions in the jobs listing below, download, complete and submit an application. Submit your completed application and resume to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or submit via email: ohahr@oha.org
In addition to the opportunity to work toward the betterment of the Native Hawaiian community, the Office of Hawaiian Affairs offers competitive compensation and excellent employee benefits. As a quasi-state agency, OHA provides the following state benefits:
The Accountant is responsible for preparing accurate and timely monthly financial statements; day-to-day processing and auditing of accounting transactions; maintaining accounting records in the administration of financial activities; financial record keeping procedures; interpreting and applying auditors’ instructions and management’s policies; and performing complex special projects.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Accounting Functions and Operations
a. Responsible for the preparation of all financial reports and schedules in an accurate and timely fashion.
b. Prepares necessary journal entries and posts all accounting ledgers.
c. Performs detailed reconciliation of internal records with the various ledgers and journals.
d. Performs bank reconciliations on cash and related accounts.
e. Verifies the accuracy of appropriations and expenditures, correcting any discrepancies through the appropriate financial journal within guidelines.
f. Records, controls and monitors cost plans for projects and ensures accurate project cost accounting data.
g. Reviews, analyzes, reconciles, and posts various journal entries as it relates to OHA’s commercial properties.
h. Responsible for the annual update of audit schedules and the secondary liaison during financial audits.
i. Maintains account and fund structure.
j. Reconciles the State of Hawai‘i’s Department of Accounting and General Services (DAGS) reports to the general ledger including the preparation of journal vouchers as required to complete reconciliation.
k. Monitors OHA’s operating cash balances and cash flow requirement.
l. Designs systems for the automation of financial management reports and maintains OHA’s financial management software and its associated modules.
m. Maintains all expense and income databases including coding of the databases for the production of financial reports.
n. Follows-up and implements post audit instructions.
o. Conducts monthly and fiscal year closing.
p. Designs and improves month-end and year-end accounting schedules and work papers.
q. Assists in the preparation of a variety of financial analysis techniques to produce a meaningful understanding to the financial situation both within OHA and outside of OHA.
r. Researches, plans, designs, and prepares various reports, spreadsheets, charts, tables, graphs for presentation, etc. as assigned.
s. Conducts annual physical inventory.
t. Reviews reconciliation of the Quarterly Trustee Sponsorship and Annual Allowance Fund prepared by the Accounting Assistant. Communicates with the BOT staff regarding discrepancies identified and missing documentation.
2. Fiscal Support and Operations
a. Ensures source documents are properly input into OHA’s financial management system.
b. Serves as primary liaison in fielding accounting related questions, verifying allocations and their proper distributions and use.
c. Maintains accessible and clearly marked files for all subsidiary and financial related reports.
d. Consults with colleagues ensuring open lines of communication and ensuring a clear understanding of financial reports produced.
e. Assists the Controller in ensuring that all financial operations are effectively managed and controlled.
f. Assists the Controller in maintaining the general accounting functions, including monitoring and internal fiscal control systems.
g. Ensures that all agency financial reporting requirements (internal and external) are met, including the preparation of monthly, quarterly, and annual reports in accordance with appropriate specifications.
h. Builds and maintains positive working relationships with co-workers, management and the public using principles of good customer service.
3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Accounting Manager, the Controller, the Director, Resources Management – Financial Assets Division, and/or the CEO.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Accounting Manager, the Controller, the Director, Resources Management – Financial Assets Division, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration or related field, with at least twenty-four (24) semester hours in accounting and/or auditing subjects.
2. Except for the substitutions provided elsewhere in this specification, applicants must have had progressively responsible experience of the kind and quality described in the paragraphs below.
a. General Experience. One and one-half (1 ½) years of professional accounting or auditing experience which included coordination and assigning work, evaluating performance, providing technical assistance in difficult and problem cases, and training of subordinate personnel.
b. Specialized Experience. Two (2) years specialized experience which involves professional accounting or auditing experience with supervisory responsibility. Such experience must have demonstrated a thorough knowledge of the theories, principles, practices and techniques of accounting and the ability to apply this knowledge to complex accounting problems; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.
c. At this level, supervisory aptitude, rather than actual supervisory experience, may be accepted. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments, which involve some supervisory responsibilities or aspects.
d. Substitution:
• A Certified Public Accountant (CPA) Certification may be substituted for General or Specialized Experience.
• A master’s degree from an accredited college or university may be substituted for General and one (1) year of the Specialized Experience Required.
• A master’s degree in accounting from an accredited college or university may be substituted for General or Specialized Experience.
• Excess Specialized or Supervisory Experience may be substituted for General Experience on a month-for-month basis.
e. Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Theories, principles, practices and techniques of public and private agency/business accounting and the ability to apply this knowledge to complex accounting problems
• Operating experience outside the accounting/finance function
• General business environment and structure
• Multiple communication techniques and the ability to communicate at all levels
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
a. Establish internal credibility across organizational lines
b. Understand day-to-day operations and add value in establishing business metrics
c. Develop solutions to complex and unprecedented situations
d. Prioritize business objective and provide discipline to implementation and reporting process
e. Apply project cost accounting principles to an existing automated accounting system
f. Skill in building and participating in a collaborative, team environment
g. Analyze systems, processes and practices and develop solutions for unusual problems
h. Recommend operational improvements
i. Present facts clearly both orally and in writing
j. Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
k. Function effectively in a team environment
l. Use of Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Accounting Assistant is responsible for the functional support of the day-to-day processing of accounts payable and accounts receivable transactions, including pre-audit of fiscal documents.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Pre-Audit/Accounts Payable Processing
a. Processes, opens and sorts incoming accounts payable invoices and forwards as applicable.
b. Time stamps and screens all accounts payable and cash disbursements for procurement and organizational compliance.
c. Reviews, verifies, receives/matches, and confirms account code and authorizations on purchase orders, vendor invoices, travel and per diem requests, purchase card documentation, and all other cash disbursement requests.
d. Tracks rush requests.
e. Informs internal requester of any changes made to account codes.
f. Accurately enters payment requests in OHA’s financial management software (e.g., Oracle Financials) for further batch processing.
g. Assists OHA Program staff with financial management accounts payable module, fiscal documents and account coding in Oracle Financials.
h. Forwards payment batches to Accounting Manager for review and approval.
2. Accounts Receivable Processing
a. Processes, opens and sorts incoming accounts receivable payments and forwards as applicable.
b. Batches payments received for deposit into proper bank accounts. Prepares Treasury Deposit Receipt to log deposits and to accurately apply credits to outstanding accounts in OHA’s financial management software (e.g., Oracle Financials).
c. Communicates with OHA program staff monitors on past due accounts and follows-up on missing and/or incomplete documentation.
3. Payment Processing
a. Opens and closes fiscal periods in OHA’s financial management software (e.g., Oracle Financials) and its associated modules.
b. Obtains appropriate authorization on payment batches before issuing checks and transmitting positive pay information to OHA’s financial institution
c. Prepares check transmittal receipts and obtains staff initials to confirm receipt of checks delivered in-house. Mails all other checks not delivered in-house.
d. Interfaces OHA’s system with the State of Hawai‘i’s FAMIS system to request reimbursement for general fund expenditure and issuance of ceded land revenue from various state departments.
e. Runs unposted invoices and payment sweep program to following month and close prior month once invoices are swept.
f. Creates and maintains supplier/vendor list in OHA’s financial management system including OHA W-9s, ACH Direct Deposit Agreement, determining tax classification, and confirming addresses as applicable.
4. Administrative and Operational Support
a. Maintains and reports inventory control records to the State of Hawai‘i’s Department of Accounting and General Services (DAGS) including working with the Accounting Manager to monitor and maintain the asset management system.
b. Prepares and reconciles quarterly/semi-annual expense reports (trustee allowance, travel report, etc.) as assigned.
c. Provides billing, payment, and other purchasing information to vendors, OHA personnel, and others as applicable.
d. Assists in the monthly and fiscal year end closing as assigned.
e. Tracks and follows-up with requesters, both internal and external, on missing and/or incomplete documents.
f. Maintains organized and accurate files.
g. Refers any questionable requests to the Accounting Manager for further guidance and instruction.
h. Maintains petty cash account for the OHA main office. Performs periodic review of reconciliation of petty cash accounts for OHA’s outreach offices located on outer Islands.
i. Investigates discrepancies in order to reconcile accounts.
j. Annually reviews, prepares, and mails IRS Form 1099-Misc to OHA vendors as required.
k. Organizes and distributes paystubs to employees for bi-monthly payroll.
l. Mails or distributes annual W-2s to employees.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training And/or Experience
1. Graduation from high school, preferably graduating from an accredited two (2) year college or university with an Associate’s degree in accounting or a related field.
2. Except for the substitutions provided elsewhere in this specification, applicants must have had progressively responsible experience of the kind and quality described in the paragraphs below.
Six (6) months of general experience which demonstrated knowledge of arithmetic and spelling; knowledge of accounting and analytical problem solving; ability to follow oral and written directions; to write simply and directly and to observe differences in words and numbers quickly and accurately.
Three (3) years of specialized experience which involved work in coding and reconciling accounts and the upkeep of standard financial worksheet subsidiary ledgers, journals, and schedules; maintaining, financial accounting records and deriving reports therefrom. The specialized experience should have included at least one (1) year of supervisory experience involving the assignment, coordination, and evaluation of complex account and clerical work.
Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations; modern office procedures and method; basic principles and practices of accounting; arithmetic and basic mathematical calculations; department policies and procedures related to clerical accounting functions; and the ability to develop and maintain effective working relationships with others.
Substitution:
a. A bachelor’s degree in business administration (BBA) may be substituted for General or Specialized Experience.
b. Excess Specialized Experience may be substituted for Educational and/or Work Experience on a month-for-month basis.
Knowledge, Skills And Abilities
1. Must have working knowledge of:
• Basic principles and practices of accounting and the ability to apply this knowledge to day-to-day tasks
• Arithmetic and basic mathematical calculations, including decimals and percentages
• General business environment and structure
• Modern office procedures and methods, including standard filing, indexing, and cross-referencing
• Policies and procedures related to clerical accounting functions
• Multiple communication techniques and the ability to communicate at all levels
2. Must have demonstrated skills or ability to:
• Supervise, plan, and analyze
• Make mathematical calculations and perform detailed clerical work with speed and accuracy
• Intermittently, review and proof documents related to operations
• Observe, identify and problem solve office operations and procedures
• Learn to understand and explain OHA’s policies and procedures
• Process, balance and adjust a variety of fiscal transactions and accounting data
• Learn policies and procedures applicable to the processing and maintenance of accounting data
• Obtain information through questioning and deal firmly and courteously with the public
• Must also be able to understand and follow written and oral instructions
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Operate a personal computer in the performance of a variety of clerical accounting and statistical functions
• Type at a speed necessary for successful job performance
• Use of Oracle (or equivalent) and 10-key by touch
• Customer service skills are essential due to daily contact with end-users in various departments
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Accounting Manager is responsible for overseeing the professional accounting activities in the Financial Assets Program. This includes maintenance of accounting records; ensuring the integrity and accuracy of financial statements; preparation, analysis or interpretation of financial statements and other accounting reports; modification of prescribed systems to meet agency needs; and use of accounting media to solve management problems through advice or collaboration.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Resources Management – Financial Assets Division (“CFO”).
b. Communicates with the Controller and CFO regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
2. Operations
a. Assists Controller in formulating policies, procedures, guidelines, standards, templates and tools related to accounting programs.
b. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
c. Ensures the proper handling and maintenance of confidential, sensitive and/or proprietary information.
3. Accounting Services
a. Ensures the accuracy of the Accounts Receivable, Accounts Payable, and General Ledger processes to ensure the timely and accurate availability of financial data for monthly, quarterly, and annual financial statement reporting.
b. Serves as liaison during financial audits.
c. Directs the establishment and maintenance of accounting controls for budget execution within established policies and procedures.
d. Prepares financial statements and various other recurring and special financial reports, including required State reports.
e. Reports and interprets for management use the financial information produced by the accounting system.
f. Develops, recommends and implements changes in the accounting system and related procedures to accommodate new requirements or improve the utilization of data.
g. Drafts and recommends changes in fiscal policies, procedures and forms governing the accounting functions. Discusses objectives with the Controller and implements changes as directed. Interprets directives and/or new policies pertinent to the accounting office.
h. Conducts studies and estimates of revenue and operating costs, makes recommendations, and manages the allocation of funds to various programs or activities, as directed.
i. Analyzes legal and procedural requirements pertaining to fiscal matters; reports findings and makes recommendations to the Controller.
j. Directly responsible for reviewing and reconciling Trustee Allowances on a quarterly basis. Documents findings in writing and submits to the Controller for review and further disposition.
k. Assists with the creation, update and maintenance of accounting forms.
l. Prepares the semi-annual Trustee Travel Report.
m. Works with the Controller to establish or delete new cost units and general ledger accounts as needed.
n. Provides accounting data for budget workshops as needed.
o. Analyzes financial variance reports. Develops and implements methodologies to explain/communicate financial variances to appropriate stakeholders. Maintains effective working relationships with internal operating programs and external agencies.
p. Works with the CEO, the CFO, the Controller and the Financial & Reporting Analysts to devise expenditure reports as requested by beneficiaries, OHA Board of Trustees or other OHA personnel.
q. Promotes the use of financial data and measurements in planning and forecasting agency operations and in evaluating current and past performance.
r. Assists the Controller with special projects, which includes establishing requirements and expectations, working with stakeholders, establishing deadlines, tracking/communicating the status of each project and communicating results.
4. Management
a. Makes hiring and other personnel recommendations for the Accounting staff to the Controller.
b. Ensures that employees within Accounting share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Controller, CFO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Controller, CFO and/or CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four-year college or university with a bachelor’s degree in accounting, or a bachelor’s degree with accounting and/or auditing coursework equivalent to a major in accounting.
2. One and one-half (1-1/2) years of progressively responsible professional accounting or auditing experience.
3. Three (3) years of specialized work experience involving professional accounting, finance or auditing work assignments, which involved performing work regularly encompassing difficult and complex situations and problems. Such experience must have demonstrated a thorough knowledge of the theories, principles, practices and techniques of accounting and the ability to apply this knowledge to complex accounting problems; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.
• A Certified Public Accountant (CPA) Certification may be substituted for one and one-half years of Specialized Experience.
4. One (1) year of supervisory experience which included planning and directing the work of others, assigning and reviewing their work, advising them on difficult problem areas, timing and scheduling their work, and training and developing new employees.
5. Special Requirements: Applicants must possess a working knowledge and understanding of the following:
a. Principles of fund, financial and cost accounting, under standards prescribed by the American Institute of Certified Public Accountants (AICPA) and the Financial Accounting Standards Board (FASB);
b. Auditing standards as prescribed by the AICPA, and with those standards and procedures set forth in the AICPA State and Local Government Committee’s Audit and Accounting Guide;
c. Standards for financial audits set forth in the U.S. General Accounting Office’s Government Auditing Standards and the provisions of the Office of Management and Budget’s Compliance Supplement for Single Audits of State and Local Governments.
d. Generally Accepted Accounting Principles (GAAP).
e. A master’s degree in accounting or finance from an accredited college or university may be substituted for one and one-half years of Specialized Experience.
6. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting, performance based contracting, performance reporting, evaluation and decision making
• Theories, principles, practices and techniques of public and private agency/business accounting and the ability to apply this knowledge to complex accounting problems
• State appropriation and budget account procedures and reporting requirements
• General business environment and structure; general administrative principles and practices; the appropriate staffing level to support operations
• Structure and functions of the Office of Hawaiian Affairs
2. Must have demonstrated skills or ability to:
• Apply technical accounting theories, principles, practices and techniques to complex accounting problems
• Devise and modify accounting methods, techniques and procedures
• Quickly assess and understand day-to-day operations
• Coordinate fiscal activities with other phases of management
• Communicate with all levels of the organization
• Prioritize business objectives and provide disciplined implementation and reporting
• Develop solutions to complex and unprecedented situations
• Communicate, motivate, train and supervise staff in a professional manner
• Write clear and comprehensive reports and other documents
• Read and interpret complex written material
• Develop and maintain effective working relationships with others
• Solve complex problems logically and systematically
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Beneficiary Services Agent (“BSA”) under the direction of the Beneficiary Services Manager is responsible for knowing, understanding, applying, analyzing, evaluating and creating processes that collect, process, disseminate and manage information exchanges to enable beneficiary services and resourcing. BSAs also work with all OHA functions that operate out of the worksite and provide direct beneficiary services as programmed by OHA and/or assists beneficiaries in navigating through available community based services and resources. Neighbor Island BSAs also manage the OHA work site for OHA and beneficiary use, including but not limited to, coordinating daily operating staffing responsibilities of the work site with other OHA employees; communication and coordination with the 3rd party lessor and OHA centralized operations; and coordinated access to and use by beneficiaries and Native Hawaiian organizations. Beneficiary and community concerns and resolutions escalate to the Beneficiary Services Manager, the Director, Communications Division and the Chief Executive Officer (“CEO”).
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Beneficiary Services
a. Receives, collects, validates, and processes beneficiary collected information into established data system(s), determines eligibility (based on program parameters) and preliminarily recommends beneficiary aid award for OHA established direct service program(s).
b. Assists with Hawaiian Registry program activities at the respective work sites, including collection of documents, data verification and management of beneficiary data and related communication and interfaces with the beneficiary and Hawaiian Registry database.
c. Assists with genealogy, land and related research activities at the respective work sites including collection of documents, data verification and management of beneficiary data and related communication and interfaces, as directed.
d. Coordinates, monitors, and participates in community-based beneficiary activities, including grantee monitoring activities and OHA sponsored events and activities.
e. Intakes, processes, refers and/or distributes information to internal and external stakeholders, including notifying appropriate OHA personnel of intake priority and escalations as needed.
f. Establishes and maintains community and other networks for disseminating information and encourages support and participation in community coalition building and advocacy in collaboration with other OHA operating units.
g. Builds and strengthens and collaborates and participates in community network (e.g., professional associations, Hawaiian serving agencies and organizations, community associations) to promote and strengthen beneficiary and community coalition building and advocacy.
h. Collects pro-offered beneficiary and community provided data and escalates internally to further analyze and provide preliminarily reviews and evaluates and analyze recommendations on recommendations.
2. Communications
a. Monitors Board of Trustees meetings, community meetings, county and/or state meetings as well as other meetings as directed, providing post meeting insight and recommendations as needed.
b. Shares beneficiary and community organization activities (e.g., on e-mail lists, newsletter, annual reports) through established processes.
c. Attends and represents OHA at external meetings in collaboration with other OHA staff members as needed and as directed.
d. Communicates with the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO on matters of planning or policymaking as related to OHA beneficiary impacts.
3. Work Site Management – Neighbor Island
a. Manages the OHA work site, including operating hours, scheduling and availability of the work site for OHA business (e.g., office hours, public and beneficiary access and use, community meetings, Board or Committee meetings, on-island Trustee support).
b. Maintains inventory of all work site materials, supplies and equipment.
c. Functions as the point of contact for the work site for all OHA business related needs, including working with OHA facilities, operations, information technology, human resources, commercial property functions.
d. Supports the OHA business needs of on-Island Trustee, visiting Trustees and/or Administration staff as needed.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma is required; Associate’s Degree or Bachelor’s Degree from an accredited institution of higher learning is preferred.
2. Five (5) years progressively responsible work experience in a community organization which involved the gathering and disseminating of information and related materials on a wide variety of social, cultural, historical and other similar topics; and working with individuals (e.g., clients, constituents, beneficiaries, customers) Seven (7) years of related experience is preferred.
3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• The operation and operational maintenance of various office appliances and equipment, including office duplicating, copying and fax machines, and computers
• Working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Organizations, groups and associations interested in working with and/or servicing Hawaiians
• Government and legislative framework
2. Must have demonstrated skills or ability to:
• Knowledge of Hawaiian protocol and customs
• Travel to off-site locations to assist with various outreach activities
• Interact with people from various parts of the community and from different cultural backgrounds
• Network and partner with other organizations
• Communicate both orally and in writing
• Deal tactfully with others
• Be self-directed, self-motivated
• Provide service and assistance to customers in an efficient and effective manner
• Critically analyze situations and make sound recommendations
• Focus on the objectives of the organization, deal objectively, and maintain composure in situations involving emotional discussions or other interpersonal conflicts.
• Use Microsoft Word, Excel and PowerPoint
• Possess a valid driver’s license.
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Beneficiary Services Manager (“BSM”) is responsible for managing the day-to-day activities of the Beneficiary Services Program (the “Program”). Management includes knowing, understanding, applying, analyzing, evaluating and creating processes that collect, process, disseminate and manage information exchanges to enable beneficiary services and resourcing. The BSM manages and oversees the Program and Beneficiary Services Agents (“BSA”) that manage OHA functions operating out of and the OHA worksites and provide direct beneficiary services as programmed by OHA and/or assists beneficiaries in navigating through available community based services and resources. Beneficiary and community concerns and resolutions escalate to the Director, Communications Division and the Chief Executive Officer (“CEO).
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic a. Ensures that Program activities are aligned with strategic initiatives, strategic priorities, and directives of the Director, Communications Division and the CEO.
2. Operations
a. Oversees the receipt, collection, validation, and processing of beneficiary collected information into established data system(s), determines eligibility (based on program parameters) and preliminarily recommends beneficiary aid award for OHA established direct service program(s).
b. Oversees the Hawaiian Registry program activities at the respective work sites, including collection of documents, data verification and management of beneficiary data and related communication and interfaces with the beneficiary and Hawaiian Registry database.
c. Oversees research activities in providing genealogical, land and ancestry related beneficiary services, including oversight of the development and delivery of internal and external capacity building program and activities for genealogy, land and ancestry knowledge, skills and processes. Oversees and supports access to and utilization of genealogical, land and ancestry related technology resources, such as those housed currently in Hale Noelo.
d. Oversees the coordination, monitoring and participation in community-based beneficiary activities, including grantee monitoring activities and OHA sponsored events and activities.
e. Oversees the intake and referral processes including distribution of information to internal and external stakeholders, and notifying appropriate OHA personnel of intake priority and escalations as needed.
f. Oversees the establishment and maintenance of community and other networks for disseminating information and encourages support and participation in community coalition building and advocacy in collaboration with other OHA operating units.
g. Supports the building, strengthening, collaboration and participation in community network (e.g., professional associations, Hawaiian serving agencies and organizations, community associations) to promote and strengthen beneficiary and community coalition building and advocacy.
h. Establishes process that collects pro-offered beneficiary and community provided data and escalates internally to further analyze and provide preliminarily reviews and evaluates and analyze recommendations on recommendations.
3. Communications
a. Attends Board of Trustees meetings, community meetings, county and/or state meetings as well as other meetings as directed, providing post meeting insight and recommendations as needed.
b. Shares beneficiary and community organization activities (e.g., on e-mail lists, newsletter, annual reports) through established processes.
c. Attends and represents OHA at external meetings in collaboration with other OHA staff members as needed and as directed.
d. Communicates with the Director, Communications Division and/or the CEO on matters of planning or policy-making as related to OHA beneficiary impacts.
4. Work Site Management – Neighbor Island
a. Supervises the consistent management of the OHA work sites, including operating hours, scheduling and availability of the work site for OHA business (e.g., office hours, public and beneficiary access and use, community meetings, Board or Committee meetings, on-island Trustee support).
b. Supervises the consistent maintenance of inventory of all work site materials, supplies and equipment.
c. Supervises the work site functions for all OHA business related needs, including working with OHA facilities, operations, information technology, human resources, commercial property functions.
d. Coordinates the OHA business needs of on-Island Trustee, visiting Trustees and/or Administration staff as needed.
5. Management
a. Makes hiring and other personnel recommendations to the CEO. Ensures that the Program is staffed with skilled, knowledgeable and experienced individuals, who are knowledgeable about all relevant laws, policies and regulations, and understand their history and impact.
b. Works with OHA’s Human Resources Department to ensure professional development and staff training for Division personnel.
c. Ensures that employees within Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
d. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, and contractor performance reviews and improvement plans.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.
f. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
6. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
7. Fully support in action, language, behavior and performance the priorities, decisions, and directives of the Director, Communications Division, and/or the Chief Executive Officer (CEO).
8. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Performs other duties and responsibilities as assigned by the Director, Communications Division and/or CEO.
2. Must be able to travel and have a valid driver license.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university.
2. Seven (7) years progressively responsible work experience in a community organization which involved the gathering and disseminating of information and related materials on a wide variety of social, cultural, historical and other similar topics; and working with individuals (e.g., clients, constituents, beneficiaries, customers) Ten (10) years of related experience is preferred.
3. Five (5) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc. 4. Three (3) years of responsible experience in management and supervising others.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Community relations (including resources, networking, relationship management, and database management)
• Management practices and principles
• Team building techniques
• Hawaiian-based community development organizations and practices
• Government contracts and grants (procurement, selection, and management)
2. Must have general knowledge of:
• Native Hawaiian history and culture, and current Native Hawaiian social, cultural, educational, economic and political issues and trends
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors and the public
• Prepare and deliver oral and written reports and presentations
• Inspire confidence and to develop other’s skills and abilities
• Manage the design and delivery of advocacy and community development programs and services
• Use Microsoft Word, Excel and Powerpoint
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Controller manages OHA’s financial infrastructure, including OHA’s performance based budget, forecasting, and accounting services. The Controller also provides internal and external financial reports, financial forecasts, financial analyses, and financial statements.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction and Management
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Resources Management – Financial Assets Division (“CFO”).
b. Communicates with the CFO regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making. Provides financial analyses and forecasts.
2. Operations
a. Formulates financial and accounting procedures, guidelines, standards, templates and tools related to management systems. Communicates financial policies and procedures to maintain and ensure internal controls and fiscally responsible financial management.
b. Assists the CFO with the development and deployment of Performance Based Budgeting.
c. Ensures proper alignment of chart of accounts to match Division/Program/Services structure of Strategic Plan and Operational Plan. Ensures appropriate restatements of expenditures.
d. Develops and assigns object codes for all general ledger accounts. Assists and monitors the accounting software contractor.
e. Works with the CFO to ensure that Program Performance Budgets are formulated and executed properly. Approves Program budget proposals, adjustments, and/or budget realignments prior to submission to the CFO, COO and CEO. Coordinates and ensures production of published performance reports.
f. Develops and provides timely and effective business analysis, tracking systems, and reporting methods and procedures.
3. Fiscal Coordination and Control
a. Interprets financial policies, audits accounting practices, and ensures compliance.
b. Serves as primary liaison during financial audits. Provides post audit instructions and ensures organizational and program implementation of Auditor’s recommendations.
c. Accountable for the timely and accurate reporting of GAAP financial information and other reports as required, internally to senior management and externally to the required entities.
d. Works with the CFO to ensure timely and accurate fixed asset record-keeping and related State of Hawai‘i’s Department of Accounting and General Services (DAGS) reporting requirements.
4. Management
a. Makes hiring and other personnel recommendations for the Program to the CFO.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Program.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the CFO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education. Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration or related field. MACC, MBA, CPA, or equivalent degree is highly desirable.
• Financial, accounting, or analytical work experience providing knowledge, skills and abilities comparable to those acquired in completing a college or university may be substituted on a year-for-year basis, provided that the work experience was of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.
2. General Experience. Five (5) years of progressive accounting and financial experience which involved gathering, evaluating, and analyzing facts and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives and prepare clear and concise written reports and recommendations for action.
• A master’s degree from an accredited college or university may be substituted for one (1) year of the General Experience required.
• A Ph.D. degree from an accredited college or university may be substituted for Two (2) years of the General Experience required.
• Excess Specialized or Supervisory Experience may be substituted for General Experience on a month-for-month basis.
3. Specialized Experience. Two (2) years of specialized experience which involved the accounting for a wide variety of financial accounts, including those of a high degree of complexity and of a substantial amount.
• A Certified Public Accountant (CPA) Certification may be substituted for the Specialized Experience required.
• A master’s degree in accounting from an accredited college or university may be substituted for one (1) year of Specialized Experience required (but not for the one (1) year of experience, which must have involved accounting and financial experience).
• A Ph.D. degree in economics from an accredited college or university may be substituted for two (2) years of the Specialized Experience required (but not for the (1) year of experience, which must have involved accounting and financial experience).
4. Management Experience. Two (2) years of administrative experience that involved managing an accounting or financial control office; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.
5. Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation , strategic planning, performance-based budgeting, performance based contracting, performance reporting, evaluation and decision making
• Theories, principles, practices and techniques of public and private agency/business accounting and the ability to apply this knowledge to complex accounting problems
• Operating experience outside the accounting/finance function
• General business environment and structure; the appropriate staffing level to support fiscal operations
• Multiple communication techniques and the ability to communicate at all levels; and process improvement methodologies
2. Must have demonstrated skills or ability to:
• Establish internal credibility across organizational lines
• Quickly understand day-to-day operations and add value in establishing business metrics
• Develop logical and systematic solutions to complex and unprecedented situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Apply project cost accounting principles to an existing automated accounting system
• Build and participate in a collaborative, team environment and leading and managing change.
• Analyze systems, processes and practices and develop solutions for unusual problems
• Recommend operational improvements
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Use Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch.
• Write clear and comprehensive reports and other documents
• Read and interpret complex written material
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Chief Advocate leads OHA’s Advocacy Division and oversees mission aligned public policy development, implementation, compliance, monitoring and evaluation; andOHA’s current co-Trustee role re: Papāhānaumokuākea Marine National Monument. The Chief Advocate is also responsible for working with the Director, Community Engagement and OHA’s Washington, D.C. Bureau Chief on related public policy matters.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Planning and Execution
a. Provides strategic policy analyses to the Chief Operating Officer (“Ka Pou Nui”) and Chief Executive Officer (“Ka Pouhana”) on mission aligned issues and trends in the political, business, economic, cultural and social environments in which OHA is operating, and proactively recommends appropriate internal and external strategies and actions.
b. Works with Ka Pou Nui, Ka Pouhana and Board of Trustees (“Ke Kaupoku”) on the formulation of OHA’s public policy development, implementation, monitoring, evaluation and advocacy related roles and responsibilities related to strategic priorities as well as the Strategic Plan.
c. Briefs, coordinates, studiesand makes recommendations to the Ka Pou Nui and Ka Pouhana on community, island, state, federal, indigenous and global issues, trends, and developments, which may have bearing on strategic and operational decision-making and impact on the Native Hawaiian community.
2. Operations
a. Oversees the work of the Advocacy Division (“Ka Paia Kū”). Ensures Division programs are aligned with OHA’s Strategic Plan and initiatives. Reviews content of program work plans and budget to ensure accuracy and quality before submitting to the Ka Pou Nui for approval by the Ka Pouhana. Upon request, provides Ka Pou Nui, Ka Pouhana and Ke Kaupoku with updates on Division programs and results.
b. In collaboration with the Community Engagement Division, supports the compliance and monitoring of international, federal, state and local legislation, regulations, and other government policies that impact Native Hawaiians. Advocates before legislative and other governing bodies on laws, policies, and practices to create broad-based sustainable change, while monitoring to ensure continued enforcement. Supports the development and implementation of community based advocacy capacity and capabilities in aligment with OHAʻs Strategic Plan.
c. Oversees the monitoring of administrative and court proceedings that may have an impact on interests of Native Hawaiians. Under the direction of Ke Kaupoku, Ka Pouhana, OHA’s General Counsel (“Ka Paepae”) and other Executive Staff to support legal counsel in representing OHA in administrative and court proceedings for actions related to the OHA’s advocacy efforts.
d. Supports activities that are developed, prioritized, and executed so that resultant outcomes may include legal precedents, new regulations, policy changes, or amendments in laws which achieve systemic changes for Native Hawaiians.
e. Leads and supervises the activities of Ka Paia Kū to ensure that the Program Manager(s) (“Nā Pou Kako`o”) and their respective operational groups comply with the core values, principles, ethical standards, and performance standards required by law, as well as those set forth by Ke Kaupoku and/or Ka Pouhana. Also ensures Division programs, activities, and communications are aligned with OHA’s Strategic Plan and initiatives.
f. Ensures the Nā Pou Kako`o have resources and supports necessary to implement tactical and operational activities to advance OHA’s Strategic Plan. g. Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems within Programs and across all Divisions and Programs, disciplines, and organizational levels.
3. Management
a. Makes hiring and other personnel recommendations to Human Resources and Ka Pou Nui. Ensures that the Division is staffed with personnel who are knowledgeable about applicable laws, policies and regulations, and understand the history, present context, and future implications/impacts of those laws, policies and regulations as they relate to Native Hawaiians and their communities.
b. Works to identify and secure professional development and staff training for Division personnel as appropriate and within budgetary and professional guidelines, if applicable. Ensures that employees within the Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Cultivates the desired behaviors to drive program success and recommends performance improvement plans as needed.
c. Ensures integration of Strategic Plan elements and performance measures into Division management, activities, procedures and practices. Also integrates those elements into employee and contractor performance reviews and improvement plans.
d. Performs supervisory tasks, such as time card and leave time approvals, performance reviews, coaching, training and related employment actions for the Division. Disseminates needed information to staff in a timely manner.
e. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
4. The Chief Advocate must fully support in action, language, behavior and performance the priorities, decisions, and directives of Ka Pou Nui and/or Ka Pouhana.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by Ka Pou Nui and/or Ka Pouhana.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Must have at least ten (10) years of progressively responsible work experience in advocacy, public policy or a related field that involved at least five (5) years of state, county, federal or indigenous government experience at the senior or executive level.
2. Successful candidate will be able to demonstrate previous work experiences and results that achieved broad, sustainable systemic changes.
3. Must hold a graduate degree in political science, public administration, business administration or a related field.
4. Must have at least five (5) years of administrative experience that involved management and evaluation of professional staff and responsibility for the development, management, execution and coordination of program policies and activities. Administrative experience shall include but not be limited to oversight of staff and work performance, budget planning and development, project management, understanding of contract management and/or procurement processes, presentations at the Executive and/or Board levels, public speaking, high level strategic planning, collaboration with subordinates to develop professional development plans, and experience engaging broad stakeholders groups (e.g., business, professional, academic and/or Native Hawaiian communities).
5. Combined Education and Experience: An equivalent combination of education and experience may be accepted by OHA as a substitute for the Education, Training and/or Experience requirements outlined above.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• History of Native Hawaiian lands and trusts, as well as legal issues and court decisions relevant to Native Hawaiian social, cultural, educational, economic and political issues and trends;
• Relevant (to OHA’s context) state and federal laws, regulations, policies, standards and practices;
• Legislative proceedings, practices, and requirements;
• Federal and state court/judicial and other legal proceedings, practices, and requirements;
• Agency proceedings, practices and requirements (e.g., administrative rules, federal rule-making);
• Other contexts, including organizations aligned to Native Hawaiian interests (e.g., American Indian tribes, Alaska Natives, Pacific Islanders, indigenous peoples);
• Relevant (to OHA’s context) executive, judicial, legislative working dynamics (e.g., and federal/state agency, inter-agency, department, division, branch, section); and
• Community development methods and approaches.
2. Must have general knowledge of:
• Human resources management;
• Office management;
• Data and records management; and
• Process improvement methodologies
3. Must have skills delivering or providing executive oversight in:
• Conducting complex research and analyses of policies, community issues, positions, and trends;
• Developing and executing legal strategies to achieve outcomes (including oversight of complex legal research and analysis, investigation and dissemination of findings, and litigation in federal and/or state courts or other formal legal or judicial proceedings);
• Developing and executing political strategies to achieve outcomes (including writing legislation and lobbying);
• Communicating, presenting, defending and coalescing advocacy initiatives with community stakeholders, constituencies, beneficiaries, performance partners, and other groups;
• Developing and leveraging community support strategies, including community advocacy capacity building;
• Developing community awareness and understanding and strengthening support of critical change issues (including developing, using, and leveraging coalitions built across broad spectrums);
• Writing/editing advocacy collateral (e.g., op-ed, articles for professional journals, other high-profile publications, social media dissemination);
• Negotiating favorable agreements;
• Coalescing and facilitating a wide range of affinity, interest, community based member groups toward a common purpose; and
• Speaking and presenting persuasively in public on matters and in contexts under the direction of Ka Pouhana or Board Chair.
DESIRED QUALIFICATIONS
Education, Training and/or Experience
1. Fifteen (15) years or more of progressively responsible work experience in advocacy, public policy or a related field that involved at least ten (10) years of state, county, federal or indigenous government experience at the senior or executive level.
2. Juris Doctor degree.
3. Ten (10) years or more of administrative experience that involved the management and evaluation of professional staff and responsibility for the development, management, execution and coordination of program policies and activities.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Director, Communications Division is responsible for knowing, understanding, applying, analyzing, evaluating and creating information and service exchanges within and between the Office of Hawaiian Affairs’ (“OHA”) internal and external stakeholders, audiences, venues, locations and mediums. The Director, Communications Division works with OHA’s Board of Trustees (“BOT”) and Administration to formulate and implement consistent and aligned messaging, including responses to internally and externally initiated inquiries and requests. The Director, Communications Division is also responsible for overseeing the identification, provision and management of Beneficiary Services. The Director, Communications Division oversees OHA’s Communications and Beneficiary Services functions; and is the OHA’s primary media contact.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic
a. Anticipates, analyzes and interprets general public opinion, attitudes and issues that may impact (positively and negatively) OHA and its strategic plans, policies, and programs, brand and image.
b. Assists BOT, OHA’s Chief Executive Officer (“CEO”), Chief Operating Officer (“COO”) and Chief Financial Officer (“CFO”) to formulate Communications policies. Counsels CEO, COO and CFO on the public ramifications of OHA’s policy decisions and courses of action. Works with operating units to formulate and provide written analysis of issues (including information on historical, demographic, and legal background and implications).
c. Works with CEO and/or BOT (e.g., Chair, Chief of Staff) to draft various work products and deliverables (e.g., plans, press releases, opinion editorials, testimonies, hearings) aligned with activities, messages, policies.
2. Communications Operations
a. Works with CEO, COO and CFO to coordinate the enhancement of the OHAʻs brand, including consistent communication of information and service exchanges within and between OHAʻs internal and external stakeholders, audiences, venues, locations and mediums.
b. Acts as media point of contact for OHA.
c. Oversees the facilitation and management of media relations efforts including but not limited to proactive story placement, news releases and statements and media training.
d. Maintains strong working relationships with the media to engage reporters and editors to protect the best interests of OHA.
e. Oversees the coordination, work and support of operating units to:
• Analyze issues;
• Draft service and/or communication recommendations;
• Coordinate the drafting and dissemination of various work products (e.g., speeches, talking points, flyers, key messages, newsletters, reports, promotional matter, documentaries, media);
• Enhance implementation of communications tools, including but not limited to, website, social media, and traditional media;
• Partner to develop and administer branding, public relations, marketing, advertising, and promotional programs for OHA and its programs, including but not limited to, newspaper and magazine print ads, television and radio broadcast ads, and internet advertising; and
• Evaluate effectiveness of strategies and tactics.
f. Ensures all external and internal communications pieces are submitted for review of the CEO, COO and/or the BOT Chair, as required, prior to implementation. Ensure messages representing OHA’s position are disseminated properly and coordinated with operating leadership.
g. Partners with operating leadership to enhance communications tools, including but not limited to, website, social media, and traditional media.
h. Works with CEO, COO, and HR to develop and disseminate internal communications program that includes internal electronic bulletin boards, monthly Administration newsletters (e.g. updates by the BOT Chair and CEO), monthly Administration newsletters, emails, quarterly meetings, and other internal communications that ensure our employees are informed of items that affect OHA and positions taken by OHA leadership.
3. Beneficiary Services
a. Oversees the management of the collection, processing and dissemination of information from and for beneficiaries.
b. Oversees the management of information exchanges from and for beneficiaries.
c. Oversees the management and provision of beneficiary services, including service and work site(s) management.
d. Works with COO, Beneficiary Services Manager and leadership team to develop and implement fully integrated campaigns to ensure consistent communication of OHA’s strategic plans, policies and programs to OHA staff, beneficiaries, communities, political/government entities, and the general public.
e. Facilitates and coordinates meetings and planning between BOT and Administration. Ensures that external and internal communications plans are coordinated and dissemination is properly timed.
4. Management
a. Makes hiring and other personnel recommendations to the CEO. Ensures that the Program is staffed with skilled, knowledgeable and experienced individuals, who are knowledgeable about all relevant laws, policies and regulations, and understand their history and impact.
b. Works with OHA’s Human Resources Department to ensure professional development and staff training for Division personnel.
c. Ensures that employees within Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
d. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, and contractor performance reviews and improvement plans.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.
f. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
g. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CEO and COO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in communications, public relations, journalism, public policy, law, business administration (BBA) or related field.
2. Ten (10) years of progressively responsible work experience in media, communications, branding and public relations planning and execution; and at least five (5) years of administrative management experience that involved managing: Human Resources and related performance, including professional development, goal setting, evaluation and progressive discipline; 3rd party resources, including contracting, contract management, deliverables, evaluation; Financial budgets and other resourcing strategies (e.g., overtime, scheduling); and the implementation of priorities, initiatives, projects, programs and/or work site(s).
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting, performance-based contracting, performance reporting, evaluation and decision-making
• Principles, practices and techniques of journalism
• Principles, practices and techniques of public relations, branding, marketing, advertising, promotions and communications
• Hawaiian culture, values, community and issues
2. Must have demonstrated skills or ability to:
• Plan, organize and execute a broad range of public relations functions
• Evaluate different communication vehicles for their cost-effectiveness, and evaluate written materials for their creativity and effectiveness.
• Write and edit press releases, announcements, advertisements, articles, scripts, reports, proceedings, speeches and similar materials
• Understand the views and policies of OHA, its Board, and its CEO
• Work effectively in crisis situations
• Respond to multiple concurrent demands
• Speak simply and directly to individuals, groups, and the media
• Establish effective working relationships with press, media outlets, and the general public
• Deal tactfully with others in coordinating and executing public relations functions
• Work as a team member with Division managers and other staff
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Director, Community Engagement Division (“Director”) leads the Community Engagement Division of the Office of Hawaiian Affairs (“OHA” or “Agency”) and is responsible for leading and supporting public policy development, implementation, compliance and monitoring activities, with an emphasis on county and community contexts and settings. The Director also oversees, via Program leadership, statewide policy compliance and monitoring activities. The Director works closely with the Chief Operating Officer (“COO”) and the Directors of the Advocacy, Research and Land Divisions, in particular, to implement OHAʻs strategic, tactical and operational plans and activities, in alignment with Board and Administration policy positions. The Director works closely with the Director, Advocacy Division, particularly, to collaborate and advance aligned public policy development, implementation, compliance and monitoring to protect Native Hawaiian interests and rights. The Director is responsible for statewide policy compliance and monitoring activities, and contributing to social, cultural and natural resources policy(ies) development. The Director is also responsible for working with the Director, Advocacy Division (“Chief Advocate), the Chief Executive Officer (“CEO”), the Board Chair and his / her / their staff, and OHAʻs Washington, D.C. Bureau to connect federal policy development with more effective state, county and community implementation, including compliance and monitoring.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Planning and Execution
a. Collaborates and contributes to organization wide strategic analyses for the COO and CEO on issues and trends in the political, business, economic and social environment in which OHA is operating, and in concert with the Chief Advocate, proactively recommends appropriate county and community-focused strategies and actions.
b. Works with the Director, Advocacy Division, COO, CEO and the Board of Trustees (“Board”) on the formulation of OHA’s Strategic Plan, including all related components and updates.
c. Briefs the COO and/or CEO on both internal and external issues, trends, and developments which may have bearing on strategic and operational decision making.
2. Operations
a. Oversees the work of the Community Engagement Division. Monitors federal, state and local legislation, regulations, and other government policies, with an emphasis on county and community contexts, implementation, monitoring and evaluation. In coordination with Advocacy Division and the Chief Advocate, advocates before legislative and other governing bodies on laws, policies, and practices to create broad-based sustainable change, while monitoring to ensure continued enforcement.
b. Monitors administrative and court proceedings that may have an impact on interests of Native Hawaiian people in assigned context. Works with the Chief Advocate, COO, CEO, Board Counsel, Corporate Counsel and other Executive Staff to effect needed, approved, legal strategies.
c. Ensures that activities are developed, prioritized, and executed so that they result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.
d. Supervises the activities of the Community Engagement Division to ensure that the Program Managers and their respective operational groups comply with the values, principles, ethical standards, and performance standards required by law, as well as those set forth by the Board and/or the CEO. Also ensures Division programs, activities, and communications are aligned with OHA’s Strategic Plan and initiatives.
e. Ensures Program Managers have resources necessary to complete assignments.
f. Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems with other OHA Divisions and Programs.
g. Ensures that Programs routinely collaborate to plan, make decisions, and solve problems within Programs and across all Divisions and Programs, disciplines, and organizational levels.
3. Management
a. Makes hiring and other personnel recommendations to the COO and CEO. Ensures that the Program is staffed with skilled, knowledgeable and experienced individuals, who are knowledgeable about all relevant laws, policies and regulations, and understand their history and impact.
b. Works with OHA’s COO, Human Resources Department, and the Directors of the Advocacy, Research and Land Divisions to ensure cross collaborative and collective professional development and staff training for personnel.
c. Ensures that employees within Divisions share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
d. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, and contractor performance reviews and improvement plans.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for the Division.
4. The Director must fully support in action, language, behavior and performance the priorities, decisions, and directives of the COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the COO and/or CEO. Frequent travel is required for this position.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. Requires a graduate degree in political science, public administration, business administration, law, public policy, or in any social sciences field such as economics, health, education, or social work. A law degree is desirable, but not required. Related community building experiences may be substituted.
3. Must have at least 10 years of progressively responsible senior/executive level experience, of which the last five years must have been at the executive or senior level in the executive, legislative, or judicial branches of government. Administrative experience must be at the executive level.
4. Successful candidate will be able to demonstrate work results that achieved broad, sustainable systemic changes.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• History of Native Hawaiian lands and trusts, as well as legal issues and court decisions relevant to Native Hawaiian social, cultural, educational, economic and political issues and trends
• All relevant state and federal laws, regulations, policies, standards and practices
• Legislative proceedings, practices, and requirements
• Federal and state court legal proceedings, practices, and requirements
• Agency proceedings, practices and requirements
• Other organizations aligned to Native Hawaiian interests
• Relevant executive, court, legislative, and federal/state agency interpersonal dynamics
• Community development and building methods and approaches
2. Must have skills delivering or providing executive oversight in:
• Conducting complex analysis of community issues, positions, and trends
• Developing and executing legal strategies to achieve outcomes (including oversight of complex legal research and analysis, investigation and dissemination of findings, and litigation in federal and/or state courts)
• Developing and executing political strategies to achieve outcomes (including writing legislation and lobbying)
• Communicating, presenting, and defending advocacy initiatives to community stakeholders, constituencies, performance partners, and other groups
• Developing and leveraging community support strategies
• Developing community awareness and support of critical change issues (including developing, using, and leveraging coalitions built across broad spectrums)
• Writing/editing articles for professional journals and high-profile publications
• Negotiating favorable policy resolutions for recommendation to the COO, CEO and Board
• Speaking and presenting persuasively in public
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Financial & Reporting Analyst is primarily responsible for analyzing and reporting on a breadth of quantitative cases, including review of Program and Division budgets, preparation of the overall budget for the Office of Hawaiian Affairs (“OHA”), research of market conditions to identify investment opportunities, analysis of financial data to forecast trends, monitor variances, and improve fiscal planning, preparation of projections, pro-forma financials and other analytical reports. The Financial & Reporting Analyst also assists the Resources Management – Financial Assets Director/Chief Financial Officer (“CFO”) and Controller with organization wide fiscal management projects including analyzing functions and processes to streamline and create efficiencies, improve internal controls and the internal control environment and improve internal and external reporting.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1 . Budget Preparation and Review
a. Enhances the understanding of OHA’s budgets by OHA personnel, in particular, by the Program managers in non-financial areas.
b. Prepares initial worksheets for budgets including budget worksheets and instructions; meets with Program managers in the preparation of their budgets; and compiles and presents final Program and organizational budget for review and approval.
c. Prepares, analyzes, and reviews OHA’s legislative budget request to the State of Hawai’i including the completion of legislative forms, working with the Legislature’s Budget Analyst, and attending legislative hearings.
d. Reviews programs, budget requests, proposed expenditure plans, personnel savings, manpower requests, and related materials from operating programs as assigned. Reviews budget requests and supportive data for arithmetic accuracy, conformance with instructions, appropriate methodology, conformance with previous expenditures, new initiatives, and strategic plan goals and strategies relating to the Program’s operations. Provides information and support to managers on their Program’s total operating budget and explains Financial Services budgetary guidelines and procedures.
g. Prepares variance reports and acts as a liaison with Program managers on variance analysis and monthly projection revisions.
h. Gathers additional data on budget requests, corrects funding errors in OHA’s general ledger system, and discusses budget discrepancies with supervisor. Reviews requests for funding availability including the verification of account codes and working with OHA staff regarding funding issues.
j. Compiles and consolidates budget requests and prepares preliminary recommendations on realignment total operating budgets, fiscal biennium budgets, legislative budgets, and other related projects.
k. Researches and analyzes financial results to prepare and present a full range of budget analysis both within OHA and outside of OHA. Develops financial models and budgets through financial modeling and the development of optimal budgets.
m. Conducts special studies as assigned and prepares budgetary and other reports (e.g., projections, proforma).
n. Serves as a resource, along with Controller, to the Division Directors at budget hearings, investment advisory committee, Board Committee and Board meetings.
2. Financial Analysis
a. Conducts and reports on market studies to identify investment opportunities for the organization.
b. Identifies financial status by comparing and analyzing actual results with budgets and forecasts.
c. Analyzes current and historical financial data to identify trends in performance.
d. Determines cost of operations by collecting, monitoring and studying operational data. Improves financial status by monitoring variances, identifying trends and making recommendations to management for optimization. Analyzes proposals, projects, initiatives, opportunities, business cases, concepts, etc.
g. Prepares, summarizes and presents reports of analysis and work.
3. Fiscal Administration and Operations
a. Assists the fiscal function with financial management projects, year-end closing activities, audit schedules and auditor requests, and other reports and activities as assigned.
b. Assists the fiscal function with the projection of future cash requirements which may include collecting expense projections, following up on outstanding departmental projections, consolidating projection data, and analyzing consolidated projection data as assigned.
c. Assists the fiscal function with evaluating internal processes, identifying areas for improvement and developing and implementing solutions.
d. Increases productivity by developing automated accounting applications and coordinating information requirements.
e. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
f. Participates in program planning activities relating to Financial Services operations and assists in other Financial Services projects and activities as assigned.
g. Establishes and maintains effective working relationships with internal operating programs and external agencies.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the CFO, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in business administration, accounting or a related field.
2. Five (5) years of responsible professional experience in accounting or a related filed. Experience must involve the performance of technical analytical work and/or financial analysis in the evaluation of operating programs to determine their effectiveness in achieving desired objectives. Technical analytical experience includes Program Analysis and Evaluation; Program Planning and/or Program Budgeting. Financial analysis experience includes examination of organizational and operating program results in relationship to milestones planned, including identification of problems or variances; projecting consequences and recommending corrective action; and monitoring compliance with generally accepted standards.
Knowledge, Skills and Abilities
1 . Must have working knowledge of:
• A practical working knowledge of the principles, methods, and techniques of budget and program evaluation analysis including capital budgeting, variance analysis, zero-base budgeting, performance-based budgeting, and project budgeting
• The policies, laws, and rules and regulations relating to budget and program evaluation process
• Report writing, statistical research methods, and techniques
• General business environment and structure
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
• Exercise judgment, tact, and discretion in applying and explaining instructions, and policies and procedures
• Apply knowledge of operating programs and functions as they relate to the budget and program planning process
• Present facts clearly both orally and in writing
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among employees and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, contractors and the public
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Genealogy Ancestry Specialist (GAS) is responsible for conducting necessary research in providing genealogical, land and ancestry related beneficiary services. The GAS is also responsible for developing and delivering internal and external capacity building program and activities for genealogy, land and ancestry knowledge, skills and processes. The GAS also assists with access to and utilization of genealogical, land and ancestry related technology resources, such as those housed currently in Hale Noelo.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Conducts genealogical research using public indices, OHA databases, and other research repositories. Provides genealogical verifications for kuleana tax exemption purposes under specific county ordinances regarding kuleana tax exemptions within the State of Hawai’i.
2. Assists OHA’s legal department in quiet title case research. Conducts forensic genealogical and land research of kuleana lands for quiet title actions and prepares memorandums and documents relating to forensic genealogical and land research findings.
3. Serves as the agency resource person for beneficiaries to address or identify genealogical or kuleana land issues.
4. Develops and provides internal capacity building efforts to strengthen genealogy, land, and ancestry verification knowledge, skills and processes including but not limited to training, presentations, workshops, field work.
5. Leads the implementation and update of Hawaiian Ancestry Registry related processes, procedures in accordance with agency needs, including certification that birth and/or other appropriate records were reviewed and the related ancestry process outcomes (e.g., verified, unverified), escalating cases as needed.
6. Ensures proper measures are considered while effectively handling and resolving sensitive and confidential matters.
7. Provides external capacity building efforts to strengthen the genealogy, land, and ancestry research skills in communities (e.g., students, librarians, researchers, archivists, community members) through presentations, trainings, and consultation.
8. Participates in continuing community outreach and engagement with related subject matter beneficiary communities–genealogy, land, ancestry, research.
9. Maintains genealogical, ancestry, and land records in accordance with OHA Records Management policies, practices, and procedures.
10. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Beneficiary Services Manager, Communications Director and/or CEO.
11. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other Duties as assigned by the Beneficiary Services Manager, Communications Director and/or CEO
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. A Bachelor’s degree from an accredited four-year college or university in Hawaiian Studies, ethnic studies, history, or related field.
• Direct work experience may be substituted on a one-for-one basis for education.
2. Three (3) years of progressively responsible professional experience involving examination of genealogical records; kuleana land records; land title research, or equivalent education/training or experience.
Knowledge, Skills, and Abilities
1. Must have working knowledge of:
• Hawaiian culture, traditions and customs
• Familiarity with Hawaiian Kingdom laws as it pertains to kuleana land, Hawaiian language and Hawaiian surnames
• The Code of Ethics applicable to professional genealogists including the Association of Professional Genealogists Code of Ethics and possession of outstanding personal integrity to handle confidential applications and applicant information
• Genealogical proof standard
2. Must have demonstrated skills or ability to:
• Plan, organize, and provide genealogical research, family history and land title research
• Excellent writing skills to prepare various reports, memorandums, etc.
• Collaborate with employees, internal and external working groups
• Ability to prioritize and handle complex, multiple simultaneous projects and meet established deadlines
• Investigate, research and problem solve areas of unfamiliarity
• Communicate effectively (in writing and orally) with upper management, peers, contractors and the public
• Deal tactfully and effectively with other employees, external agencies and their representatives, and with the general public
• Develop and maintain effective working relationships with other employees, external agencies and their representatives, and with the general public
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Grants Officer works under the direction of the Grants Supervisor and is responsible for developing and administering the OHA Grants Program and acts as the lead for all grants programs.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Grants Program.
a. Plans: Drafts and posts Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.
b. Reviews & Recommends: Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees (“BOT”), as directed, and issues notices of awards.
c. Contracts: Negotiates, drafts, and executes grant agreements/contracts.
d. Monitors: Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.
e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.
f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.
g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.
h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement and Beneficiary Services (OHA website, Ka Wai Ola o OHA, social media, etc.).
2. Internal Support
a. Assists manager by facilitating work flow among Office of Operations, Advocacy, Community Engagement, Beneficiary Services and Research.
b. Advises the Grants Supervisor and Grants Manager on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.
c. Advises and participates in the design and implementation of the OHA strategic plan, work plans, operational budget, programs and policies, as directed.
d. Provides grants updates to the OHA administration and BOT.
e. Identifies and coordinates team building activities and professional development training.
3. Technical Support
a. Maintains a grants tracking system for long-term grants record-keeping.
b. Manages the on-line grants application system.
c. Maintains and updates the OHA Grants Program webpage.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Perform other duties as assigned by the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a Bachelor’s degree preferably in a social science, business administration, public administration, Hawaiian Studies or related field.
2. Four and one-half (4-1/2) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Such experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.
3. University or college education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture, values, community and issues
• Community based organizations, non-profit organizations, businesses and other resources (public and private) addressing health, social, education, income assistance, land, culture and/or other individual and family needs for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits
• Handling of confidential data and records and understanding of Uniform Information Practices Act
• State Procurement Office processes
2. Must have demonstrated skills or ability to:
• Read and interpret complex written material
• Communicate effectively, orally and in writing
• Manage and maintain accurate program records
• Effectively use various electronic systems and software
• Apply established criteria in analyzing and evaluating projects and programs.
• Present information to individuals and groups about various technical and administrative aspects of a program.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups. Native Hawaiian organizations and individuals
• Prioritize work objectives in planning, organizing, coordinating, executing and monitoring multiple projects simultaneously
• Develop and implement strategic plans for overall program operations and budget.
• Maintain financial and operational records for grant programs
• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration
• Evaluate financial and operational performance of projects
• Prepare clear, concise and comprehensive proposals and reports
• Prioritize work objectives, and provide support to the implementation and reports process • Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs
• Plan, organize, coordinate, execute and monitor multiple projects and initiatives simultaneously
• Facilitate group planning processes and problem solving efforts
• Work as a team member with OHA staff, service providers, and grant recipients
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Grants Supervisor (GS) is responsible for coordinating and supervising the execution of the day-to-day work of the assigned Grants Officers (GO), including all related planning, solicitation, application, review, recommendation, contracting, monitoring & close out and evaluation processes and related activities.
The Grants Supervisor is responsible for implementing assigned grant program activities, including participation in, leading and supervision of Grants Officers in program planning, initial solicitation draft, application review, evaluation and written and oral recommendation(s) communications, creating contracts, monitoring grantee(s) performance and completing close out activities. Supervision includes development of staff to further beneficiary and community investments.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Manages individuals and team(s) of Grant Officers, directs their work and provides constant feedback and communication to ensure achievement of program goals.
a. Coordinates and manages employee workflow.
b. Assesses work performance and identifies areas of improvement, ensuring that business goals, deadlines and performance standards are met.
c. Trains and on-boards new hires to ensure they understand their roles, individual goals and compliance with the company’s plans and vision.
2. Understands, coordinates and supervises Grants Officers to execute the overall grants program activities, including all related planning, solicitation, application, review, recommendation, contracting, monitoring, close out and evaluation processes and activities.
3. Works with Grants Manager and Strategy Management Office to develop aligned solicitation(s) and other grant related specifications and performance measures to align with OHA strategic plan.
4. Reviews or initially drafts Request(s) for Information, Solicitation(s), Request(s) for Proposals, policies, processes, procedures, forms (e.g., applications), and/or other program documents.
5. Leads and oversees application review process activities for the assigned grant solicitation(s). Reviews results of application analysis and prepares grant recommendations for award, including drafting of award recommendation memorandum(s) to Board of Trustees via Administration. Presents updates and other information to Administration, Board of Trustees and external settings, as directed.
6. Oversees the issuance of notice(s) of award, related negotiation, drafting and execution of agreements, contracts and other documents and related fiscal documents and processes (e.g., purchase requisition, purchase order, payment on contracts).
7. Conducts and provides management oversight for desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends, and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.
8. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.
9. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals, and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.
10. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.
11. Coordinates the advertising and promotion of grant program awards, activities in collaboration with communications function (e.g., OHA website, Ka Wai Ola, social media).
12. Assists the Grants Manager by facilitating and coordinating work flow among other OHA programs including, but not limited to, Financial Services, Advocacy, Beneficiary Services, Community Engagement, Research and Strategy Management.
13. Researches and prepares reports, memos and other correspondence as delegated by the Grants Manager.
14. Advises the Grants Manager and Resources Management Division Director (functioning as the Chief Financial Officer “CFO”) on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and other confidential programmatic related matters.
15. Participates in the design and implementation of the OHA strategic plan, program work plans, operational budget, programs and policies, as directed.
16. Participates in the design and implementation of the grants related program work plans, operational budget, programs, and policies, as directed.
17. Makes hiring and other personnel recommendations for the Program to the Grants Manager.
18. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
19. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for assigned staff members.
20. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the Grants Manager, CFO, COO and/or the CEO.
21. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Perform other duties as assigned by the Grants Manager, CFO, COO and/or CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in social science, business administration, public administration, Hawaiian Studies, or related field. In lieu of a four (4) year degree, seven (7) years of specialized work experience provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position. Experience working in deadline-driven environments and proven ability to multi-task.
2. Five (5) years of work experience years of related work experiences in related fields and applications that required detailed analysis, consistent application of program parameters (e.g., beneficiary, dollars, program objectives), process controls, quality controls (e.g., grant making, philanthropy, foundations, financial aid, procurement, banking). Experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.
3. Demonstrated ability to deal effectively with individuals, families and/or community organizations and in effective collaboration with co-workers, public/private organizations and the public. Previous experience with fund raising is a plus.
4. Two (2) years of supervisory experience in progressively responsible administrative management experience that involved managing Human Resources and related performance, including professional development, goal setting, evaluation and progressive discipline; 3rd party resources, including contracting, contract management, deliverables, evaluation; fiscal year experience with progressively responsible administrative management experience.
5. Ability to work independently without close oversight yet achieve set goals and deadlines, but also a collaborative team player who will productively engage with others at varying levels of seniority within and outside OHA.
6. Computer proficiency in Microsoft Office, especially Word and Excel, with advanced internet research skills. Database experience a plus.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture, values, community, and issues
• Principles and practices of business/economic and community development
• Service providers and other resources (public and private) addressing sustainable economic development for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits.
2. Maintain financial and operational records for all grant programs.
• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration.
• Evaluate financial and operational performance of projects.
• Prepare clear, concise, and factual written and oral reports and proposals. Ability to write clear, structured, articulate, and persuasive letters and proposals. Attention to detail and accuracy.
• Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs.
• Prioritize work objectives and provide support to the implementation and reports process.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups, Native Hawaiian organizations and individuals.
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Integrated Assets Manager is responsible for the day-to-day activities of the Land Assets Division (“Land Division”).
The Integrated Assets Manager (“Manager”) reports to the Director, Resources Management – Land Division (“Director”) and provides assistance with the land legacy program, corporate and investment lands, and all real estate holdings.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Direction and Management
a. Ensures that Division activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director.
b. Communicates directly with the Director and, on request, briefs the COO and/or CEO and/or the Trustees regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
2. Operations
a. Develops and/or ensures development of policies, procedures, guidelines, standards, templates and tools related to Legacy Lands (“Legacy Lands”) and Commercial Property (“Commercial Property”) Programs.
b. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits Land Division work plans and budget reports by established deadlines.
c. Ensures work performed by each Program is aligned to organizational priorities. Monitors and manages expenditures within budget allocation. Prepares and submits performance reports.
3. Legacy Lands Management and Commercial Property Management Programs
Legacy Lands Management
a. Works closely with the Director, and, upon request, the COO and CEO, in the development of land acquisition and management policies for consideration by the Board of Trustees. Ensures the Legacy Land Program (“LLP”) Work Plans and activities are consistent with Board policies regarding the acquisition, development and management of programmatic and investment lands and real estate holdings.
b. Works closely with the Director, CFO, COO, legal counsel, consultants and other OHA staff to perform due diligence on proposed land and property acquisitions. Works closely with the Director and Staff to prepare reports analyzing proposed acquisitions and sales, and evaluating proposals in relation to OHA’s land policies and strategic objectives. Under the direction of the CEO, COO and/or Director, oversees implementation of any decisions regarding the acquisition or sale of real estate and property.
c. Oversees ongoing management of lands acquired by OHA as natural resources, cultural resources and/or sacred sites (“legacy lands”). Ensures LLP staff enforces standards, guidelines and procedures for the proper conservation, preservation and enhancement of legacy lands. Ensures that activities on legacy lands are consistent with the restricted uses of such lands.
d. Oversees ongoing management of land and property being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures LLP staff enforces standards guidelines and procedures established by OHA for use of programmatic lands.
e. Works closely with Director, Corporate Counsel, consultants and other OHA staff in negotiating, preparing and executing leases, licenses and other agreements involving OHA lands and lands in the public land trust. Ensures that LLP staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such lands.
f. Ensures LLP activities are coordinated with the appropriate federal, state, and county agencies and private organizations. Upon request, serves as OHA liaison to government agencies and private organizations on land and property management issues.
g. Works with Division Directors, COO and CEO to disseminate information regarding OHA legacy and programmatic land and property management activities to government agencies, beneficiaries and the general public.
Commercial Property Management
a. Works closely with the Director, and, upon request, the COO and CEO, in the development of investment and commercial real estate acquisition and management policies for consideration by the Board of Trustees. Ensures Commercial Property Program (“CP”) Work Plans and activities are consistent with Board policies regarding the acquisition, development and management of programmatic and investment lands and real estate holdings.
b. Manages the review and analysis of investment and commercial real estate and property transactions. Works closely with the Director, CFO, COO, legal counsel, consultants and other OHA staff to perform due diligence on proposed land and property acquisitions. Prepares reports analyzing proposed acquisitions and sales, and evaluating proposals in relation to OHA’s land policies and strategic objectives. Under the direction of the CEO, COO and/or Director, oversees implementation of any decisions regarding the acquisition or sale of real estate and property.
c. Manages the development of investment and commercial real estate. Works closely with COO, CFO, Director, other OHA staff, consultants, regulators and community groups with regard to master planning, development and financing. Prepares reports analyzing proposed transactions and plans in relation to OHA’s land polices and strategic direction. Under the direction of the CEO, COO and/or Director, oversees implementation of any decisions regarding the acquisition or sale of commercial real estate and property.
d. Oversees the ongoing management of investment and corporate real estate holdings. Ensures CP staff regularly evaluates operation of OHA properties, identifies and minimizes risk, addresses issues and implements remedial actions when appropriate. Ensures that OHA commercial properties are properly managed and producing maximum returns on OHA’s investment.
e. Works closely with the COO, CFO, Director, legal counsel, consultants and other OHA staff in negotiating, preparing and executing leases, licenses and other agreements involving OHA commercial real estate. Ensures that CP staff properly administers and enforces leases, licenses and other agreements, including timely collection of any income or proceeds.
f. Ensures CP activities are coordinated with the appropriate federal, state, and county agencies and private organizations. Upon request, serves as OHA liaison to government agencies and private organizations on commercial land and property management issues.
g. Works with Division Directors, COO and CEO to disseminate information regarding Division activities to government agencies, beneficiaries and the general public.
4. Management
a. Makes hiring and other personnel recommendations to the Director.
b. Ensures that employees within the Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for LLP and CP performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and improvement planning to close performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, training and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
7. Occasional travel is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the Director, COO and/or CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in architecture, land use planning, business administration or related field. A master’s or doctorate degree is preferred.
2. Seven (7) years of progressively responsible work experience including but not limited to development, construction, project management, natural resource, cultural resource, real estate transactions (acquisitions, sales, and leases) and property or land management.
3. Three (3) years of administrative experience that involved management of professional, consultant, or volunteer staff; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.
Knowledge, Skills, Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, project management, performancebased budgeting, performance-based contracting, performance reporting, evaluation and decision making
• Fundamental principles, practices, methods, techniques, and procedures of land and property acquisition, development and management
• Real estate environment, structure and funding
• General business practices, particularly with respect to leases, licenses and other agreements)
2. Must have general knowledge of:
• Land and real estate valuation
• Government accounting, budgeting, procuring, auditing and reporting
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals; track, analyze, and manage complex internal and external issues (particularly in the areas of real estate investment, land use, public land trusts/ceded lands, and land and property management)
• Analyze systems, processes and practices and develop solutions for unusual problems; recommend operational improvements
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with management, peers, subordinates, consultants and the public
• Inspire confidence and to develop others’ skills and abilities
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Legal Services
a. Renders legal interpretations and drafts internal advisory memoranda and
legal opinions as assigned.
b. Conducts legal research on issues arising under trust and fiduciary law,
standards of conduct and ethics laws, administrative law, legal compliance,
legislation, collections, personnel and employment law, intellectual
property, business and law of non-profit organizations, contract law, state
and federal procurement codes, and other relevant areas as assigned.
Recommends appropriate courses of actions to the General Counsel and/or
CEO as warranted.
c. Reviews proposed policies, procedures, rules and regulations, court
decisions and legal documents affecting OHA to ascertain legal impact and
legal ramifications as assigned. Recommends appropriate courses of
action to the General Counsel and/or CEO as warranted.
d. Reviews procurement actions for purchases of goods, services, and capital
improvements for legal acceptability consistent with Chapters 103D and
103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules,
and OHA procurement policies established by the Chief Procurement
Officer to safeguard the agency’s interest.
e. Drafts pleadings and other legal documents and instruments for arbitration,
administrative hearings, and court proceedings as necessary and makes
appearances on behalf of OHA as assigned.
f. Reviews proposed OHA legislation prepared by staff to determine the
potential legal impact and implications on the agency and drafts testimony
as assigned.
g. Participates in the review and approval of OHA’s contracts, leases and other
transactional documents and instruments which impose obligations,
responsibilities, encumbrances, liens, or releases upon OHA.
2. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs confidential legal tasks, duties, activities, and special projects, as assigned by the General Counsel.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education. Graduation from an accredited American law school.
2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.
3. Work Experience. Six (6) years in the practice of law, which must have included at least three years of practice in the State of Hawai‘i and three years involving the following experience:
a. At least one year of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.
b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.
c. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• State and federal laws, statutes, regulations, policies, practices and
standards applicable to OHA and its mission
• History of legal issues and legal decisions applicable to OHA
• Current and historical legal challenges to laws applicable to OHA
• Federal and state court legal proceedings, practices, and requirements
• Legislative proceedings, requirements, and protocols
• Relevant court, legislative, and federal/state agency interpersonal dynamics
• Negotiation, mediation, and conflict resolution
• Principles of risk management
• Nuanced understanding of corporate and administrative law
2. Must have demonstrated skills or ability to:
• Read and interpret complex written material
• Conduct complex legal research
• Write/edit pleadings, legal briefs, arguments, opinions, and position papers
• Negotiate favorable agreements
• Effectively participate in organizational planning, budget development, and operations
• Manage data and records
• Develop and maintain a professional relationship and rapport with others
• Maintain an excellent work ethic
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries
• Effectively use computer software (including Microsoft Office products) to draft legal documents, manage workloads and communicate with others
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction
a. Ensures that Program activities are aligned with OHA’s strategic framework and directives of the Director, Office of Strategy Management (“Director”) and the Chief Operating Officer (“COO”), Chief Executive Officer (“CEO”).
b. Communicates with the Director regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
2. Operations
a. Ensures work performed by Program is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
b. Advocates, describes, and explains OHA’s strategic framework and advocacy positions in communications with staff, contractors, grantees, or the public.
c. Develops policies, processes, procedures, guidelines, standards, templates and tools related to the Strategy Management Program.
3. Strategy Formation Function
a. Oversight of strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.
b. Recommends changes to implementation of OHA strategies and tactics, based on findings.
4. Strategy Implementation Function
a. Coordinates planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.
b. Advises on, and facilitates, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.
c. Conducts OHA internal systems, policy, process, or procedure reviews as scheduled or by request from the Director, CEO and/or COO.
d. Develops, maintains, and continually improves OHA’s Project Management and Portfolio Management policies, processes, and procedures.
e. Coordinates a team to train OHA directors, managers, and staff on the implementation of OHA’s Project Management and Portfolio Management policies, processes, and procedures.
f. Coordinates OHA enterprise-level portfolio reporting, including communicating with directors and managers on progress and performance, reporting to the Director, and advising on necessary changes to the OHA enterprise-level portfolio.
g. Provides or assists in procurement of consultation services to resolve organizational issues contributing to poor project or portfolio performance and/or lack of accurate, reliable, and valid performance data and performance reporting practices.
5. Process Evaluation Function and Responsibilities
a. Oversight of OHA’s process evaluation projects in collaboration with the Strategy Management Analysts, the Director, and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
6. Impact Evaluation Function and Responsibilities
a. Oversight of OHA’s impact evaluation projects in collaboration with the Director and all divisions and programs of OHA, to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads design, development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.
c. Oversight of OHA evaluation data collection procedures and tools; qualitative, quantitative, and statistical data analysis; and reporting to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians
d. Recommends pivot points or areas of opportunity for tactical change to maximize strategic impact.
e. Responsible for written reports and presentations on OHA evaluation findings and related recommendations
7. Management
a. Makes hiring and other personnel recommendations for the Program to the Director.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for Program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO, and the CEO.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field.
2. Seven (7) years of responsible professional work experience which involved utilization of quantitative and qualitative analysis or institutional research concepts and methods to conduct evaluations of on-going programs and internal processes to understand the systems involved. The experience must have demonstrated skill, knowledge, and technical competence in the collection, analysis, assessment, interpretation and reporting of institutional data and information.
• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of professional work experience
3. Three (3) years of administrative experience that involved management of professional staff engaged in evaluation or analytical work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.
4. Three (3) years of administrative experience that involved managing projects
and portfolios from concept to completion.
5. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Evaluation principles, practices, and techniques
• Effective report writing
• Governmental agencies and/ or Hawaiian-based community development organizations and practices
• Development, maintenance, and continuous improvement of organization or institutional-level policies, processes, and procedures
• Organizational development issues
• Principles and practices of institutional research and evaluation methods
• Project Management
• Portfolio Management
• Hawaiian culture, history, and current events
2. Must have general knowledge of:
• Human resources management
• Office management
3. Must have demonstrated skills or ability to:
• Written and oral communication, presentations, and training
• Build and participate in a collaborative, team environment and leading and managing change
• Conduct evaluate and report results to high-level audiences
• Research and analyze policies, processes, procedures, and practices and to develop solutions for identified problems.
• Facilitate internal problem/issue discussion groups related to systems, processes, procedures and practices
• Must be able to evaluate performance of projects, portfolios, and assigned staff
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, consultants and the public
• Inspire confidence and to develop others’ skills and abilities
• Function effectively in a team environment
• Prepare clear and concise written and oral reports and proposals
• Must be able to maintain confidentiality with all assignments and tasks
• Must be able to knowledgeably explain each of OHA’s strategic results and the related issues and barriers, and to define and refine Program objectives accordingly.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Operations Office Manager (OOM) oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Office, including the day-to-day operational activities of the Office of Hawaiian Affairs (“OHA”) work site(s), with the safety and security of the OHA employees, facilities and visitors, including beneficiaries, to the OHA work site(s) space(s), a primary objective. The Manager also supports the management of building assets. The Manager also sets and implements policies, procedures and practices for risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support. Additionally, this position is responsible for overseeing the procurement, installation, repair, maintenance, and management functions of all office furniture, operating machinery and equipment (excluding computer equipment and devices). This position is responsible for supervising and the assignment and distribution of work to the Facilities Agent(s) and Operations Support Supervisor.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Facilities Management
a. Plans, organizes and directs the maintenance and repair of all of OHA’s offices, equipment and grounds statewide, and works with each of OHA’s programs to ensure a safe and suitable work environment.
b. Works with Resource Management – Financial Assets Division to ensure the OHA’s compliance with DAGS Inventory requirements for all State property.
c. Ensures compliance with the State Procurement Office guidelines.
d. Develops long and short-term maintenance plans and programs to ensure buildings, automobiles and equipment are in operational order.
e. Ensures preventive maintenance and repair of building, automobiles and equipment assets are conducted as scheduled (annually/monthly/etc.).
f. Periodically travels to OHA’s neighbor Island offices to inspect tenant spaces, conduct vendor and contract oversight and to assist in facilities related projects
g. Oversees the scheduling and coordination of repair/maintenance work for facilities as required.
h. Develops short, mid- and long-term plans in support of statewide tenant and OHA facility moves, as needed.
i. Oversees the regular property inspections and follow-up on necessary preventive maintenance works.
2. Management of Building Assets a. Coordinates with the Land Director to provide support in the development of property acquisition and management policies. Ensures the building assets’ work plans and activities are consistent with policies regarding the acquisition, development and management of buildings.
b. As directed by the Chief Operating Officer (COO) and guided by the Director, Land Division, supports the performance of due diligence on proposed property acquisitions. Works closely with Director, Land Division and staff to support the preparation of reports analyzing proposed building acquisitions and sales, and evaluating proposals in relation to OHA’s land policies and strategic objectives.
c. Support the ongoing management of building assets and properties being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures staff enforces standards guidelines and procedures established by OHA for use of programmatic lands and property specifically with building assets.
d. Coordinates with Land Director to provide support in negotiating, preparing and executing leases, licenses and other agreements involving OHA properties specifically with building assets within the public land trust. Ensures that staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such properties.
3.Safety and Security
a.Formulates policies,processes,procedures, guidelines, standards,template sand tools related to operations and facilities management, including emergency and evacuation procedures as part of safety and security measures for all OHA facilities and work site(s).
b.Oversees, monitors and executes all safety and security functions for the OHA’s facilities as part of facilities management responsibilities.
c.Conducts regular safety and security audits and drills.
d.Reports and addresses any and all safety compliance deficiencies to the Chief Operating Officer(“COO”).
4.Operations
a.Responsible for budgeting and managing the monthly, annual and biennium resources of the unit.
b.Monitors and manages expenditures within budget allocations.
c.Oversees and manages the vehicle fleet, coordinates with Corporate Counsel and Accounting to ensure proper registration and insurance coverages are maintained.
d.Oversees the procurement and inventory management of office,facilities,and operational supplies for all locations. Conducts regular inventory control audits.
e.Manages and coordinates event logistics for all OHA events (e.g., coordination with IT, hosting unit, setup, take down).
f.Oversees the parking function at Na Lama Kukui, including shuttle services, as needed.
5. Administrative Pool
a. Oversees and implements the policies, processes and procedures to implement administrative & clerical support, business travel services, unit fiscal processes and project, event coordination and support operational activities and needs of OHA.
b. Supervises the Operations Support Supervisor in scheduling of work assignments, setting priorities and directing the work of Operations Support Coordinator & Assistants, based upon their skills and abilities.
c. Evaluates and verifies performance of Operations Support Supervisor and the Operations Support Coordinator & Assistants through the review of completed work assignments, work techniques and feedback from internal and external stakeholders.
d. Ensures projects and assignments are completed accurately, thoroughly and in a timely manner.
6. Communications
a. Communicates frequently with third parties (e.g., property management, security, local law enforcement, contractors) as needed for safe, optimal facilities and work site(s)
b. Identifies, engages and maintains relationships with vendors, suppliers, and professionals skilled to consult with and/or provide specific services as requested/required for facilities and work site(s)
c. Coordinates and cascades communication from property management companies to internal OHA stakeholders.
d. Oversees the management of mail, courier and messenger functions.
7. Management
a. Makes hiring and other personnel recommendations for the Office to the COO.
b. Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Office.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and Chief Executive Officer.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Perfoms other duties as assigned by the COO and/or Chief Executive Officer.
2. Available for 24-hour emergency call service.
3. Occasional travel is required for this position.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High School graduate or equivalent;
a. Graduation from an accredited four (4) year college or university with a bachelor’s degree in engineering, real estate, business administration or related field preferred.
2. Ten (10) years of progressive work experience in commercial facilities management.
3. Five (5) years of administrative experience that involved management of staff.
4. Valid Hawaii driver’s license and clean driver’s abstract.
KNOWLEDGE, SKILLS AND ABILITIES
1. Must have working knowledge of:
• Facilities management, particularly inspection and maintenance procedures for all OHA Statewide Facilities, including electrical, mechanical and HVAC systems.
• Centralized purchasing methods, techniques and practices, State Procurement rules;
• Budgeting procedures and financial recordkeeping;
• Vehicle Fleet management; and
• Inventory and control procedures for physical assets.
7. Must have demonstrated skills or ability to:
• Read and understand complex electrical, mechanical and automation systems, including materials and safety data sheets;
• Manage multiple ongoing projects simultaneously with a high attention to detail;
• Analyze and conceptualize, and to work with a high degree of accuracy and with confidential information;
• Coordinate, schedule and evaluate the work of contractors, vendors and consultants;
• Quickly assess and understand day-to-day operational needs;
• Connect all day-to-day functions with long-term operations;
• Develop and maintain effective working relationships with the BOT/Executive Offices, other OHA departments and all staff on outer island Offices;
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization;
• Prioritize multiple requests, develop action plans and provide disciplined implementation and reporting to other OHA departments; and,
• Use Excel, Word, SharePoint, Outlook, Oracle (or equivalent), and 10-key by touch.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Operations Support Coordinator & Assistant (“OSCA”) assists the Operations Support Supervisor (“OSS”) in implementing administrative, operational activities in support of risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support activities for the Office of Hawaiian Affairs (“OHA”), with little or no supervision. With the OSS, the OSCA must regularly engage in resolving complex operational and administrative problems, independently and collectively. In addition, OSCA, under the direction of the OSS, provides executive level administrative support to the Office of Operations Manager (the “Manager”), the Chief Operating Officer (“COO”) and Chief Executive Officer (“CEO”).
The OSCA may assist, when assigned with developing recommendations for projects assigned by the Manager, COO and/or CEO.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Operations Office Responsibilities for Agency – General
a. Coordinates and performs daily mailroom, courier, receiving, inter-work site coordination, and other operational activities as identified and needed.
b. Coordinates and works with OHA procurement and purchasing function to requisition, receive, schedule and complete processes for central business supplies, equipment, printing, maintenance and other services for the Agency, as identified and needed.
c. Performs scheduling activities for conference rooms, meetings, events and coordinates inter-site activities with Beneficiary Services and work site(s) functions (e.g., installation, repair, maintnenance).
d. Performs parking function activities (e.g., assignment, cost, priorities, tags) at Na Lama Kukui, including arranging shuttle services, as needed.
e. Performs fleet (auto) management activities including coordination with various internal and external fleet (auto) management and related transportation activities including coordination with various internal and external entities (e.g., procurement, state of Hawaii entities, parking passes).
f. Assists OSS in tracking and coordinating organization wide projects, deadlines, work assignments and work products. On behalf of the OSS and Manager, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the OSS and Manager.
g. Utilizes internal and external systems to execute business operations (e.g., e-mail, network printing, e-signing, web based in house applications, third party services) efficiently and effectively, including participation in design and testing of systems used in operations.
h. Reviews organization wide operational practices and procedures to identify where improvements can be made. Makes recommendations to OSS to ensure efficient operations.
2. Operations Office Responsibilities for Agency – Fiscal Activities
a. Assists OSS in initiating and managing the assigned unit fiscal activities, including, but not limited to: preparation of purchase requisitions and purchase orders, payment of invoices, check requests, payment on contracts, request for reimbursements, budget adjustment request forms, etc.
b. Assists OSS in the support of Managers and Directors by following up, resolving and/or correcting financial information, when needed and identified (e.g., via budget variance reports, via vendors).
c. Under the direction of the OSS, assist with collecting and compiling of statistical, financial and other information for monthly, special and periodic reports (e.g., trend analysis, vendor analysis).
d. Under the direction of the OSS, coordinate with internal operating units (e.g., procurement, financial services), to review and check records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists the Manager and COO in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.
3. Business Travel Responsibilities
a. Implements OHA Business Travel policies, processes and procedures, beginning with the receipt and review of travel arrangement orders.
b. Coordinates with various travel agencies, commercial airlines, hotels and car rental agencies to complete travel requests.
c. Confirms air, hotel and car rental arrangements.
d. Reviews and prepares travel itinerary based on travel order and confirmation information.
e. Creates and maintains a database of transportation vendors, hotel accommodations and pertinent travel information.
f. Utilizes corporate credit card for travel-related purchases.
g. Prepares credit card statement reconciliations and related purchase requisitions.
h. Collects and compiles statistical, financial and other information for monthly, special and periodic travel reports.
i. Prepares payment requests for travel-related purchases and invoices.
j. Coordinates and processes procurement documents for related travel arrangements.
4. Administrative and Clerical Support for the Office of Operations, COO and CEO
a. Assists the OSS, in ensuring administrative and clerical tasks performed on behalf of the Manager, COO and/or CEO are in compliance with organization wide policies and procedures. Assists OSS in resolving specific administrative needs in the Operations Office and organization.
b. Assists the OSS in providing administrative support to the Manager, COO and/or CEO. As assigned, reviews internal and external correspondence, approval forms, and related materials for accuracy and completeness before the Manager, COO or CEO signs them. Handles confidential information which may have an impact on the OHA’s operations, performance or reputation if shared beyond its intended audience.
c. Assists the OSS in supporting the Manager, COO and CEO by researching and compiling information. Prepares documents, matrices, charts, presentations and reports.
d. Assists the OSS in managing complex schedules and calendars of the Manager, COO and/or CEO. Schedules and coordinates meetings, interviews, appointments, travel, and/or other similar activities using discretion and independent judgment.
e. Assists the OSS in coordinating and/or planning events, conferences, luncheons and/or other similar activities for committees, boards, and other meetings as assigned by the Manager for the COO and/or CEO.
f. Assists the OSS in preparing and organizing materials for conferences/meetings. May attend conferences/meetings with the Manager or on behalf of the OSS as directed.
g. Screens, prioritizes and directs the OSS, Manager and/or COO’s visitors, telephone calls, mail and emails. Identifies mail and email requiring personal response by OSS, Manager and/or COO, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.
h. Assists the OSS, as assigned, in drafting, editing and/or formatting correspondence including memos, letters, etc. on behalf of the Manager, COO and/or CEO.
i. Assists the OSS, Manager, COO and/or CEOin coordinating the assembly of Board, Committee or Ad-Hoc Committee meetings related materials (e.g., e-signing, action items, resolutions, testimony, or other reports) as assigned.
5. Records Management Responsibilities a. Assists the OSS in preparation and maintenance of the files of the Manager, COO and CEO, in an organized manner.
b. Assists the OSS in the retention and maintenance of Manager COO, and CEOʻs office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.
c. When directed by OHAʻs Corporate Counsel, assists in the gathering of all documents, files, and computer data in the Operations Office needed to respond to subpoenas, complaints, government agency audits and/or litigation proceedings.
6. Participates in training and professional development activities as needed.
7. Fully supports in action, language, behavior and performance, the priorities, decisions, and directives of the OSS, Manager, COO and CEO.
8. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the OSS, Manager, COO and CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma required. A degree from an accredited university or community college, business or technical school is preferred.
2. Four (4) years of secretarial or clerical experience with demonstrated proficiency in English grammar, spelling and arithmetic; the ability to read and understand oral and written instructions; and speak and write effectively.
3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• OHA’s policies and procedures
• OHA’s business operations and processes
2. Must have demonstrated skills and abilities in:
• Working in data system(s), including data entry, document and data validation, running of reports, making needed correction(s), etc. to perform assigned operational activities
• Administrative, clerical and executive office support
• Use and knowledge of e-mail, word processing and presentation software
• Project management (including planning, organizing, scheduling, and prioritizing)
• Effective listening, communication (oral and written) and interpersonal collaboration skills
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling and maintenance of sensitive and confidential information
• Basic research and data analysis
• Collaboration and problem solving
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Operations Support Supervisor (“OSS”) is responsible for overseeing the implementation of administrative, operational activities in support of risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support activities for the Office of Hawaiian Affairs (“OHA” or “Agency”). The OSS is also responsible for coordinating work assignments among the staff in the Operations Office to ensure that projects are completed on a timely basis. In addition, the OSS, provides executive level administrative support to the Office of Operations Manager (the “Manager”), the Chief Operating Officer (“COO”) and Chief Executive Officer (“CEO”), with little or no supervision. In addition, the OSS regularly engages in resolving complex operational and administrative issues, independently and collectively, organization wide. The OSS may also develop recommendations for projects assigned by the Manager, COO and/or CEO.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Operations Office Responsibilities for Agency – General
a. Oversees and performs, when needed, the coordination and performance of daily mailroom, courier, receiving, inter-work site coordination, and other operational activities as identified and needed.
b. Oversees and performs, when needed, the coordination and working with OHA procurement and purchasing function to requisition, receive, schedule and complete processes for central business supplies, equipment, printing, maintenance and other services for the Agency, as identified and needed.
c. Oversees and performs, when needed, scheduling activities for conference rooms, meetings, events and coordinates inter-site activities with Beneficiary Services and work site(s) functions (e.g., installation, repair, maintenance).
d. Oversees and performs, when needed, parking function activities (e.g., assignment, cost, priorities, tags) at Na Lama Kukui, including arranging shuttle services, as needed.
e. Oversees and performs, when needed, fleet (auto) management and related transportation activities including coordination with various internal and external entities (e.g., procurement, state of Hawaii entities, parking passes).
f. Oversees assigned tracking and coordination of organization wide projects, deadlines, work assignments and work products. On behalf of the Manager, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the Manager.
g. Utilizes internal and external systems to execute business operations (e.g., e-mail, networked printing, e-signing, web based in house applications, third party services) efficiently and effectively, including participation in design and testing of systems used in operations.
h. Reviews organization wide operational practices and procedures to identify where improvements can be made. Makes recommendations to the Manager and COO to ensure efficient operations.
2. Operations Office Responsibilities for Agency – Fiscal Activities
a. Oversees and performs when necessary, the initiating and managing of the assigned unit fiscal activities, including, but not limited to: preparation of purchase requisitions and purchase orders, payment of invoices, check requests, payment on contracts, request for reimbursements, budget adjustment request forms, etc.
b. Oversees the support of Managers and Directors by Operations staff in following up, resolving and/or correcting financial information, when needed and identified (e.g., via budget variance reports, via vendors).
c. Assigns and oversees the collection and compilation of statistical, financial and other information for monthly, special and periodic reports (e.g., trend analysis, vendor analysis).
d. Oversees the coordination with internal operating units (e.g., procurement, financial services), to review and check records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists the Manager and COO in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.
3. Business Travel Responsibilities
a. Implements OHA Business Travel policies, processes and procedures, beginning with the receipt and review of travel arrangement orders.
b. Oversees and performs, when needed, business travel related responsibilities as outlined in the Operations Support Coordinator & Assistant position descriptions.
4. Administrative and Clerical Support for the Office of Operations, COO and CEO
a. Perform the administrative and clerical tasks on behalf of the Manager, COO and/or CEO and ensures compliance with organization wide policies and procedures. Assists Manager and COO in resolving specific administrative needs in the Operations Office and organization.
b. Provides administrative support to the Manager, COO and/or CEO. As assigned, reviews internal and external correspondence, approval forms, and related materials for accuracy and completeness before the Manager, COO or CEO signs them. Handles confidential information which may have an impact on the OHA’s operations, performance or reputation if shared beyond its intended audience.
c. Supports Manager, COO and CEO by researching and compiling information. Prepares documents, matrices, charts, presentations and reports.
d. Manages complex schedules and calendars of the Manager, COO and/or CEO. Schedules and coordinates meetings, interviews, appointments, travel, and/or other similar activities using discretion and independent judgment.
e. Coordinates and plans events, conferences, luncheons and/or other similar activities for committees, boards, and other meetings as assigned by the Manager for the COO and/or CEO.
f. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings with the Manager, COO and/or CEO.
g. Screens, prioritizes and directs the Manager, COO and/or CEOʻs visitors, telephone calls, mail and emails. Identifies mail and email requiring personal response by Manager, COO and/or CEOʻs, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.
h. Drafts, edits and/or formats correspondence including memos, letters, etc. on behalf of the Manager, COO and/or CEO, as needed.
i. Assists the Manager, COO and/or CEO in coordinating the assembly of Board, Committee or Ad-Hoc Committee meetings related materials (e.g., e-signing, action items, resolutions, testimony, or other reports) as assigned.
5. Records Management Responsibilities
a. Prepares, maintains files (e.g., electronic and hard copy) of the Manager, COO and CEO, in an organized and protected manner.
b. Leads the retention and maintenance efforts for the Manager, COO, and CEOʻs office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.
c. When directed by OHAʻs Corporate Counsel, assists in the gathering of all documents, files, and computer data in the Operations Office needed to respond to subpoenas, complaints, government agency audits and/or litigation proceedings.
6. Management
a. Makes hiring and other personnel recommendations to the Manager.
b. Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the assigned unit.
d. Participates in training and development as needed. May be responsible for training and supervising lower level clerical staff.
7. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Manager, COO and CEO.
8. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Manager, COO and/or CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma required. A degree from an accredited university or community college, business or technical school is preferred. Five (5) years of secretarial or clerical experience with demonstrated proficiency in English grammar, spelling and arithmetic; the ability to read and understand oral and written instructions; and speak and write effectively, which may include Three (3) years of experience working independently as an executive assistant to a department manager or executive.
2. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.
Knowledge, Skills and Abilities
1. OHA’s policies and procedures
2. OHA’s business operations and processes
3. Must have demonstrated skills and abilities in:
• Working in data system(s), including data entry, document and data validation, running of reports, making needed correction(s), etc. to perform assigned operational activities
• Administrative, clerical and Executive Office support
• Project management (including planning, organizing, scheduling, and prioritizing)
• Effective, listening, communication (oral and written) and interpersonal collaboration skills
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling and maintenance of sensitive and confidential information
• Basic research and data analysis
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Policy and Records Management Officer is responsible for arranging, describing,
preserving and providing access to OHA records with long-term, historical value;
recommends and performs records reformatting, indexing, and delivery solutions for
permanent and inactive records; and maintains record keeping systems, including a
database catalog, as well as provides reference services to OHA Divisions/Programs and
the general public.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Records Management
a. Manages the OHA physical archives at on-site and off-site locations and the OHA library. Assists the General Counsel’s office with the coordination of electronic records management.
b. Manages sensitive information, the content of which frequently pertains to public information. In addition to physical documentation, this also includes, but is not limited to:
• BOT minutes, including the timely acquisition of original documentation and submission of copies to the OHA Communications Program for posting to the OHA Web site.
• Uniform Information Practices Act (UIPA) requests, tracking and responses, reporting record retention information to the OIP via web site, and other administrative actions.
• Hawaii State Act 10 statute compliance, monitoring, reporting and assisting management in the event of a security breach, and other administrative actions.
c. Applies appropriate judgment, discretion and adherence to a professional code of ethics e.g., Society of American Archivists (SAA) and Association of Records Managers and Administrators (ARMA) in all information managed. It also requires an understanding of Hawaii state statutes such as HRS Section 92F, HRS Chapter 487J, 487N and 487R.
d. Assists the General Counsel’s office with designing, researching, documenting, updating, maintaining and ensuring compliance with OHA’s general records retention schedule. This includes, but is not limited to, audit compliance, state compliance, federal compliance and other managerial and administrative actions. Cross references records and their associated retention period with state and federal statutes, and managerial and administrative actions.
e. Coordinates the implementation of records storage and indexing solutions. Participates in the developing of system work sites, electronic libraries or other information access systems.
f. Performs, documents, updates, and maintains inventories of active and inactive record storage areas in a physical and electronic environment. This includes, but is not limited to working with the General Counsel’s office on the definition or record types, metadata, listing of catalogs and other components required to efficiently store, retrieve and dispose / destroy records, both physically and electronically.
g. Ensures pertinent records are prepped, scanned, indexed and electronically stored, submitted to other parties for posting e.g., OHA Web site and backedup in a current format.
h. Researches exceptions related to the scanning process.
i. Assists General Counsel’s office and OHA divisions and programs in implementing, maintaining and performing periodic reviews to ensure records are reformatted and backed-up when appropriate e.g., microfilm, copy photography, digital imaging; may also prepare records for reformatting, including creation of targets, in accordance with Records Management Unit, International Standards Organization (ISO) and Association for Information and Image Management (AIIM) guidelines.
j. Regularly works with records custodians. Performs quality control and compliance reviews and provides formal findings, recommendations or workaround solutions to the General Counsel office.
k. Works with program staff to coordinate the scheduling of physical and electronic records disposition; recommends active and inactive records storage periods in accordance with state, local and other statutes, including collaborating with appropriate internal or external parties.
l. Processes records according to archival principles and standards e.g., Dublin Core Metadata Initiative, Society of American Archivists (SAA) and creates finding aids and indexes for internal and external use.
m. Preserves records by identifying endangered materials and level of conservation work needed; provides basic repair and preventive preservation for paper records. Collaborates with internal and external parties to define the historical significance of records and other materials.
n. Assists the General Counsel’s office in designing and presenting training material for OHA Trustees and staff.
o. Coordinates participation in Library of Congress’ National Union Catalog of Manuscript Collections (NUCMUC), National Inventory of Documentary Sources (NIDS) and other shared national/international systems, as they become available.
p. Maintains archival collections management information, including up-to-date shelf list inventory, transfer and disposal/destruction records. Maintains data in MARC-based database or equivalent, utilizing data for production of electronic finding aids.
q. Assists with researching, planning, developing, and implementing short and long-range goals for the archives and records center in coordination with each division and/or program and other internal and/or external parties. This includes compliance with OHA business and work plans.
r. Drafts policies and procedures related to records management for review by General Counsel and approval by the Chief Executive Officer.
s. Assists the General Counsel’s office with contributing data for the program budget, researches new purchases and other costs; including involvement with procurement, purchasing and payment processes.
2. Policy Framework
a. Maintains OHAʻs Policy Framework, including policy inventory, electronic site and documents; establishes formats and communicates reminders and updated renewal schedule, assists operating unit with new policies working with assigned policy stewards.
3. Other Technical Duties
a. Provides reference services to internal and external audiences by providing access, interpreting finding aids, and providing instruction on the proper handling of materials appropriate to the individual researcher’s needs. This position may be required to respond in person, by phone, e-mail or fax, and may also refer researchers to other resources.
b. Recruits, trains and supervises interns, and volunteers, as needed.
c. Researches new technologies, automation and new software and hardware for physical archives and records center, as needed.
d. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by Senior Legal Counsel and/or General Counsel.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university in archives management, library science, or a related field. Master of Arts in Library or Information Science is preferred.
2. Three (3) years of progressively responsible work experience in archives or records management programs or projects and/or information settings, and in records management and computer technology.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Contemporary archival and records management principles and practices
• Rules, regulations and laws relating to archives/records center and public records
• Descriptive cataloging principles
• Encoded Archival Description (EAD) and HTM
• General administrative principles and practices
2. Must have demonstrated skills or ability to:
• Analyze and solve complex problems pertaining to archival methods and procedures
• Plan, organize and carry out a broad range of technical support services relating to information systems and records management
• Work efficiently and effectively in a dynamic and evolving environment
• Analyze an information network and recommend changes and improvements to insure reliable and consistent service to users
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Review and prepare reports requiring judgment as to the nature of the problem and potential solutions
• Speak simply and directly in conveying information on various technical and administrative aspects of the program.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Procurement Agent is responsible for procurement and purchasing activities of OHA. The position works closely with the Procurement Manager and Corporate Counsel to ensure compliance with the Public Procurement Code. Other responsibilities include maintaining records in the administration of procurement activities, and performing recordkeeping, reviews and reconciliations in accordance with prescribed State and OHA policies and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Purchasing and Procurement
a. Manages the inventory, procurement and allocation of office supplies for the agency including preparation of purchase requisitions and purchase orders.
b. Assists with coordination of OHA purchasing operations and activities.
c. Selects and monitors all supplies to ensure delivery, quality and technical requirements are achieved.
d. Actively searches for improved supplies, techniques and materials at competitive costs.
e. Ensures material shortages are minimized and when they do occur are resolved promptly.
f. Ensures purchasing is conducted in compliance with the Public Procurement Code.
g. Advises vendors on OHA’s purchasing procedures.
2. Administrative Support
a. Performs mailing duties, including routine postage meter recharging.
b. Performs delivery services.
3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from high school.
2. Two (2) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.
Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Public Procurement Code, types of purchasing specifications with varying purchasing requirements and a various bid evaluation methods
• Centralized purchasing methods, techniques and practices
• General business environment and structure • Multiple communication techniques and the ability to communicate at all levels
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
• Plan, organize, supervise and coordinate day-to-day purchasing activities
• Review and control purchasing transactions and records
• Interpret, apply and explain laws, rules, regulations and statutes governing governmental purchasing
• Review contracts, specifications and purchasing agreements for propriety
• Express ideas logically
• Analyze systems, processes and practices and develop solutions for unusual problems
• Recommend operational improvements; present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent)
• 10-key by touch
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Procurement Supervisor is responsible for the full range of procurement and purchasing activities of OHA. The position works to ensure compliance with the Public Procurement Code, while contributing to the development, improvement and documentation of processes and procedures. Other responsibilities include supervising the daily activities of the Procurement Agents, maintaining relationships with vendors, negotiating contracts, analyzing purchasing and pricing trends to minimize purchasing costs and maintaining records in accordance with prescribed State and OHA policies and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Manages a team of Procurement Agents, directs their work and provides constant feedback and communication to ensure achievement of the company’s goals.
a. Coordinates and manages employee workflow
b. Assesses work performance and identifies areas of improvement, ensuring that business goals, deadlines and performance standards are met.
c. Trains and on-boards new hires to ensure they understand their role, setting goals and making sure they comply with the agency’s plans and vision.
2. Coordinates OHA purchasing operations and activities including purchasing on a timely, accurate, and complete method. Determines the appropriate method of procurement, soliciting bids/quotes/proposals from potential vendors and assist with the selection process. Responsible for the development of specifications, scope of services and other requirements of contractual documents. Receives, reviews and processes complex procurement/purchasing requests to ensure completeness and accuracy, and compliance with Public Procurement Code.
3. Evaluates bids/proposals based on the Hawaii Revised Statutes (HRS) and the Hawaii Administrative Rules (HAR). Conducts technical and cost reviews of bids/proposal. Prepares contracts, agreements, reports, correspondence, and any other written material relating to procurement/purchasing as assigned. Assists Procurement Manager and OHA General Counsel with the preparation and review of proposed contracts.
4. Develops and maintains professional relationships with all vendors and negotiates contracts for more complex purchases and contracts. Advises vendors on OHA’s purchasing procedures. Evaluates and analyzes purchasing trends and price trends to identify forecasting demand and minimize purchasing costs.
5. Assists with identifying any procurement operational deficiencies, periodic evaluation of OHA’s electronic purchasing functionality including planning, developing, analyzing and implementing new procedures designed to streamline purchasing and payable processes by working with and understanding other OHA operational programs.
6. Reviews open purchase requisitions and purchase orders to ensure timely and appropriate use of funds.
7. Assists with drafting, developing and maintaining agency-wide procedures for purchasing and inventory management, in standard OHA format as required. Assists with reviewing, assessing and amending the current procurement processes and purchasing forms, as needed. Updates and maintains procurement forms on SharePoint.
8. Provides consultation and advice to program managers and administrators at all levels regarding a wide range of purchasing issues ranging from the purchase of supplies and equipment to purchases for professional services. Conducts pertinent research and serves as a technical resource. Prepares reports for the department and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
9. Develops and maintains purchasing and contract files and other appropriate contractual records. Performs closing, termination, storage and archiving requirements of contract documents.
10. Keeps abreast and ensures compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services. Implements any changes to the Public Procurement code, including usage of Hawaii EProcurement System (HePS).
11. Assists with assessing OHA training needs and provides training and assistance to others for any purchasing/procurement activity, including to ensure the proper use of OHA’s electronic purchasing process as well as ensuring all purchases are made in compliance with the Public Procurement Code.
12. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, CFO, COO and/or the CEO.
13. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in accounting, business administration, public administration, finance, or related field.
2. One (1) year of progressive work experience in general and governmental purchasing and procurement which involved working with users and vendors to identify, clarify and specific requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.
3. One (1) year of specialized work experience in one or any combination of management analysis, process improvement, purchasing and procurement. Such experience must demonstrate the ability to deal effectively with co- workers and operating personnel, to recognize problems in the provision of program services, and to recommend effective and practical alternatives to a wide variety of situations. Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered
4. Desired Qualifications – Five (5) years supervisory experience of progressively responsible administrative management experience.
5. Ability to work independently without close oversight yet achieve set goals and deadlines, but also as a collaborative team player who will productively engage with others at varying levels of seniority within and outside OHA.
6. Computer proficiency in Microsoft Office, especially Word and Excel, with advanced internet research skills. Database experience a plus.
Knowledge, Skills, and Abilities
1. Must have working knowledge of:
• Public Procurement Code, types of purchasing specifications with varying purchasing requirements and a various bid evaluation methods
• Contract pricing reviews and determinations; values engineering practices; reviewing and developing contract provisions, terms and conditions.
• Centralized purchasing methods, techniques and practices
• General business environment and structure
• Principles and practices of supervision
• Multiple communication techniques and the ability to communicate at all levels
2. Must have demonstrated skills or ability to:
• Strong analytical skills to identify the key performance metrics to both monitor and identify problems and target efforts for continuous improvement.
• Write clear and concise reports, correspondence, specifications for a full range of procurement actions and other procurement/purchasing material.
• Plan, organize, supervise and coordinate day-to-day purchasing activities.
• Interpret, apply and explain laws, rules, regulations and statutes governing governmental purchasing.
• Review, research, analyze and evaluate documentation, justification, terms and conditions of purchases, contracts, specifications and purchasing agreements.
• Review and control purchasing transactions and records.
• Analyze systems, processes and practices and develop solutions for unusual problems.
• Recommend operational improvements; present facts clearly both orally and in writing
• Express ideas logically
• Deal tactfully and effectively and establish and maintain professional working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent)
• 10-key by touch
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Reviews, analyzes and monitors bills, resolutions and reports at the federal, state and county levels that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies on legislative issues as necessary.
2. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to Hawaiian needs.
3. Serves as a technical resource person providing professional research and technical support on data and analysis required for the Office of Hawaiian Affairs on policy-related issues of importance to Hawaiian communities.
4. Attends legislative and government hearings in relation to administrative actions.
5. Develops plans and strategies regarding new legislation, policies, programs and liaison activities to improve or increase advocacy effort. Encourages and supports new programs, activities and services that address the needs of Hawaiians.
6. Coordinates meetings with government officials and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff for the purposes of providing or obtaining information or support for OHA’s positions on issues.
7. Recognizes protocols and deals effectively with sensitive and confidential issues. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, the Director, Community Engagement Division, the COO and/or the CEO. 8. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Manager
KNOWLEDGE, SKILLS AND ABILITIES
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures and directives
• Government and legislative processes
• Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Obtain and evaluate facts, trends, data, issues and related matters and communicate conclusions via oral and/or written reports
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
EDUCATION, TRAINING AND/OR EXPERIENCE
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Two (2) years of specialized professional work in legislative research and/or analysis, government affairs or a combination of the two, which result in the capabilities to perform the described duties.
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Public Policy Manager is responsible for coordinating OHA’s activities related to self-determination and self-governance for Native Hawaiians. The Public Policy Manager serves as the main management-level coordinator and point of contact for Native Hawaiians engaged in the process of political self-determination, and subsequent engagement between the Office of Hawaiian Affairs and a future Native Hawaiian Governing Entity.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction and Management
a. Ensures that governance activities are aligned with OHA’s strategic priorities, and the directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Community Engagement Division (“Director”).
b. Communicates with the Director, and on request with the COO and/or CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
2. Operations
a. Develops and/or ensures development of policies, procedures, guidelines, standards, templates, and tools related to the Governance Program’s work.
b. Ensures work performed is aligned to organizational priorities. Prepares and submits performance reports.
c. Participates in workflow mapping processes related to the initiation, design, and development of advocacy efforts. Proposes processes to ensure quality, quantity, and flow of information.
d. Monitors and manages expenditures within budget allocations. Ensures that OHA funds allocated to the Public Policy Program within the Community Engagement Division are spent in a fiscally responsible manner that is consistent with Administration’s plan for advancing OHA’s strategic priorities.
3. State and Federal Advocacy Services
a. Assists the Director in developing, prioritizing, and executing strategies necessary to achieve advocacy outcomes. Works closely with Advocacy to develop and execute lobbying campaigns.
b. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by Compliance & Monitoring Enforcement, other OHA programs, and/or outside resources.
c. Coordinates partnerships with associations, think tanks, performance partners, advocacy organizations, and other groups to acquire information and analysis on current issues.
d. Coordinates and conducts policy, legislative, and regulatory reviews. Performs analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and identifies state and federal statutes, rules, regulations, case law, opinions, and other legal materials as it relates to Governance issues. Provides internal analyses and opinions regarding the impact of these issues, as requested.
e. Monitors of political news and developments, debates, news conferences and press releases, and other occurrences which may impact Native Hawaiian self-governance.
f. Establishes and maintains relationships with legislators, administrative officials, and other officials who are empowered to change how laws and policies of interest to OHA and the Native Hawaiian community are promulgated, implemented, enforced, and/or practiced.
g. Establishes and maintains relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.
h. Organizes lobbying efforts with groups with similar interests and positions as OHA to lobby parties in an effort to influence opinions and strengthen OHA’s public profile. Provides relevant and persuasive information, messaging, presentations and materials appropriate to lobbying activities.
i. Prepares and coordinates development of comments for submission in federal proceedings. Develops testimony for participation in legislative, regulatory, and other policy making proceedings. Prepares witnesses and/or testifies in such proceedings.
j. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation. Writes articles, presents at conferences, and engages in other public relations activities upon request and/or as coordinated with Community Engagement.
k. Coordinates with Chief Advocate to ensure proper procurement and management of outside counsel and/or legal consultants. Works with attorneys to ensure proper legal case management and legal documents management.
l. Maintains an electronic database of all open Governance Program projects that is fully accessible to the Chief Advocate.
4. Management
a. Makes hiring and other personnel recommendations for the Program.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of CEO, the COO, and the Director.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the Community Engagement Division Director.
MINIMUM QUALIFICATIONS:
Education, Training and/or Experience
1. A Bachelor’s degree from an accredited four (4) year college or university in political science, communications, business administration, indigenous studies or related field.
A master’s degree or other advanced degree in business administration, public policy, or any field with a significant public policy component is desired.
2. Five (5) years of progressively responsible professional work experience which involved public policy advocacy through either the legal or legislative processes, especially in areas of current interest to OHA, such as the pursuit of selfgovernance and recognition of Native Hawaiians or other indigenous peoples.
3. Two (2) years of responsible experience in supervising others.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Existing federal laws and policies relating to Native Hawaiians
• Government contracts and grants
• Laws, policy and practices related to the self-governance of indigenous people, including but not limited to Native Hawaiians
• The current political landscape of Hawai’i and Washington, D.C.
• Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic and political issues and trends
• State, federal or international policy process
• Position requires thorough knowledge, or a demonstrated ability to quickly acquire such knowledge of social, cultural, political rights of native people of Hawaii and the overall functions, policies, directives, and responsibilities of OHA as it pertains to Native Hawaiian self-governance
• Demonstrated ability in public policy advocacy skills and knowledge in achieving measurable public policy outcomes
2. Must have general knowledge of:
• Human resources management
• Office management
• Data and records management
• Development and management of state, federal, or international policies for programs and activities
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Conduct investigations, prepare analyses and assessments, and formulate strategies for remedial actions
• Communicate effectively (in writing and orally) with executive management, peers, subordinates, contractors, government officials, courts and the public
• Prepare and deliver oral and written reports and presentations
• Manage the design and delivery of advocacy programs and services
• Operate within federal legislative, regulatory and court processes
• Network and coordinate with key allies and partners
• Work closely with the Advocacy Division staff
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
Working with the assigned Public Policy Manager (PPM), the Public Policy Supervisor (PPS) is responsible for coordinating, prioritizing and supervising the day-to-day work of the assigned Public Policy Advocates (PPA), including oversight of related processes (e.g., technical review of work products, preparation of testimony, analyses, correspondence, oral and/or written testimony, matrices, action items). In addition, the PPS is responsible for working with other functions (e.g., research, strategy management, community engagement, land) and policy advocates for policy development and implementation activities. Supervision includes development of staff to further the effectiveness of the public policy advocacy program.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Supervises public policy related processes in the review, editing, proofreading and analyses and monitoring of legislation, reports, plans, submittals and other actions considered by state and county, working with federal, legislature and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries.
2. Supervises the promotion and advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that state and county resources, are proportionately directed to Hawaiian needs, including coordination with Washington D.C. Bureau (WDCB) on federal issues, as necessary
3. Oversees the coordination of technical resources providing professional research and technical support on data and analysis required for OHA on policy-related issues of importance to the Hawaiian community.
4. Oversees and coordinates attendance at legislative, government and community hearings and meetings in relation to mission aligned topics.
5. Oversees the development and implementation of plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts. Encourages and supports new programs, activities and services that address the needs of Hawaiians.
6. Oversees and provides technical and strategic advice to the Public Policy Program on the governmental, legislative and administrative rule-making processes as well as on other issues.
7. Coordinates and attends meetings with and/or makes presentations to government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, state and county officials and staff, subject matter experts, and coordinates with WDCB as needed, for the purposes of informing OHA positions, as well as, providing or obtaining information or support for OHA’s positions on issues.
8. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
9. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for assigned staff members
10. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, Chief Advocate, Chief Operating Officer and/or Chief Executive Officer.
11. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Manager, Director, Advocacy Division (functioning as the Chief Advocate), Chief Operating Officerand/or Chief Executive Officer.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences Hawaiian studies or language, indigenous studies or language, or related field.
2. Four (4) years of progressively responsible work experience in social or political advocacy; policy review, research, analysis or writing; community organizing or activism; governmental legislative, administrative or legal affairs community.
• A law degree from an accredited school of law may be substituted for three years of work experience.
• A Ph.D. degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for three years of work experience.
• A master’s degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for two years of work experience.
3. Two (2) years of supervisory experience which included planning and directing the work of others, assigning and reviewing their work, advising them on difficult problem areas, timing and scheduling their work, and training and developing new employees.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures and directives
• Government and legislative processes
• Effective report writing
• Effective editing and proofreading
• Hawaii Legislative Drafting Manual
• Hawaii Administrative Rules Drafting Manual
• Legal citation style
• State legislative process
• Hawaii administrative rule-making process
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Obtain and evaluate facts, trends, data, issues and related matters and communicate conclusions via oral and/or written reports
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Write clear and concise reports and correspondence
• Conduct technical review of legal and professional documents
• Edit and proofread legal and professional documents
• Effectively navigate the legislative and administrative rule-making processes
• Communicate effectively (in writing and orally) with management, peers, contractors and the public
• Work collaboratively with other employees
• Work effectively under frequent emergencies and short deadlines
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Research Analyst conducts independent, specialized, and/or assigned research topics, including but not limited to Hawaiʻi’s land, culture and history, strategic foundations and/or directions (e.g., education, economic, housing, health). This position is expected to identify, recommend and initiate and/or be assigned research, develop work outlines within the parameters determined by the Director, Research Division or Research Manager, complete necessary research, data collection and analysis, and develop comprehensive recommendations for assigned projects.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Conducts research on education, economy, housing, health, and Hawaiʻi’s land culture and history, and/or related fields, as directed.
2. Plans, designs and conducts fact-finding and analysis in collaboration with the Research Manager.
3. Assists in the quality control vetting process for different types of analysis (e.g. inter-rater checking for qualitative analysis, independent source and data checking for quantitative analysis).
4. Prepares, compiles, extracts and analyzes data, and prepares reports, documents and bulletins on research findings as directed.
5. Provides research and data support to program staff in conducting program feasibility studies.
6. Assists program staff in developing or reframing research questions, developing and designing methods for the implementation of projects, as well as, providing assistance and content expertise in the development of surveys that focus on improving advocacy for beneficiaries.
7. Develops and maintains statistics, addresses, and service provider databases needed for the efficient operation of OHA programs and activities.
8. Reviews Requests for Proposals (RFP) to secure research and data management resources under the direction of the Director, Research Division and/or Research Manager.
9. Under the direction of the Director, Research Division and/or Research Manager, prepares program documents, statistical publications, and reports.
10. Prepares presentations for the Director, Research Division and/or the Chief Executive Officer as directed.
11. Prepares presentations for community partners (including but not limited to neighborhood groups, academics, and associations).
12. Participates, when assigned, in the design and implementation of program work plans, operational budgets, programs and policies as directed.
13. Establishes, maintains effective working relationships, and collaborations with OHA staff, Trustees, individuals, agency representatives, and community groups to support and facilitate research project partnerships or initiatives with an alignment to the OHA Strategic Plan as well as provide support and oversight on contract and RFP monitoring matters.
14. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Research Manager, Director, Research Division, Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
15. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Performs other duties as assigned by the Research Manager or Director, Research Division.
2. Travel and have a valid driver license.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field.
2. Three (3) years of progressively responsible professional experience in conducting research in such areas as education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field, and a demonstrated skill in conducting community development and advocacy-related research and program development.
• A Master’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field may be substituted for experience for two years of experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Research principles and practices and report writing
• General research sources and sources of socio-economic information
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
• Governmental organization, programs and functions
2. Must have demonstrated skills or ability to:
• Gather, compile, analyze, and record data to identify and explore strengths, needs, and disparities of Native Hawaiians to inform OHA’s decisionmaking and support community research and data needs
• Plan, organize and conduct research projects
• Analyze and review documents, statistics, and contracts; design instruments and conduct surveys
• Document research findings
• Create databases
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with management, peers, contractors, and the public.
• Work collaboratively and as a team member, establishing and maintaining effective working relationships with management and staff
• Independently complete statistical, qualitative, and comparative analysis
• Use Microsoft Word, Excel, Access and PowerPoint
• Travel to off-site locations, which may include the outer islands, to conduct research
• Possess a valid driver license
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Research Manager is responsible for overseeing the Research Program Analysts by providing quantitative, qualitative, comparative, and applied research services to the Chief Executive Officer (“CEO”) and OHA managers so they can make public policy advocacy decisions informed by accurate, relevant analyses about education, economy, housing, health, and other socio-demographic characteristics of the Native Hawaiian people, their relationship to the land and environment, and their cultural traditions and practices.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction and Management
a. Ensures that Program activities, projects, and investments are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Research Division.
b. Ensures that: (1) advocacy initiatives and strategic result measures drive conceptualization and development of research projects; (2) research products are provided to Communications quickly enough to “seed” issues ahead of others; and (3) research findings used in a variety of ways to inform advocacy initiatives.
c. Communicates with the Director, Research Division, and on request with the COO and/or CEO, regarding internal and external issues, trends, and ongoing professional observations which may have bearing on strategic and operational decision making.
2. Operations
a. Establishes and/or locates comprehensive database of research partners, advocacy groups, thought leaders, think tanks, scholars, and others who may share similar research interests, including sources that fund similar research.
b. Establishes and/or locates accessible electronic database of professional and scholarly journals and other sources for surveys of existing literature and submission of research findings.
c. Develops strategies, options, tools, processes and/or protocols for presenting in public research studies, findings, compilations, white papers, and other types of research reports, to include but not be limited to public speaking, public forums, conferences, press conferences, interviews, and other presentation formats, as well as digital presentations.
d. Works with the Director, Research Division and other Division managers to develop and gain Executive Team and/or COO approval of a peer review process and metrics for research projects which are based upon recognized standards.
e. Ensures that research projects advance OHA’s advocacy initiatives, including research projects in education, economy, housing, health, anthropology, archaeology, cultural studies, history, political history, geography, sociology, linguistics, conservation, natural resources and the environment.
f. Presents proposed research objectives and research design to Director, Research Division, COO and/or Executive Team, to include but not be limited to developing and testing theories, additional funding options, background data and literature survey analyses, methodologies, quantitative and qualitative methods and metrics, and plan for dissemination of results.
g. Ensures that research projects meet recognized standards for scholarly and/or expert research.
h. Prepares and/or ensures submission of proposals for research funding as appropriate.
i. Analyses of existing socio-demographic data, historical records and documents, findings, publications, and presentations. Compiles comparative re-analysis of existing research to address new questions.
j. Adheres to all federal and state regulations and guidelines on research protocol, grant solicitation and awards, recruiting participants, confidentiality, ethics, and professionalism.
k. Ensures research proposal project milestones and timelines are met.
l. Ensures preparation and submission of research papers according to requirements for publication as described in research proposals.
m. Ensures that dissemination, presentation, and/or publication of research papers adhere to applicable standards of research ethics, including those for web-based publication.
n. Organizes internal presentation of research findings in user-friendly format so that OHA Leaders, managers, and staff can write, speak, present, and/or advocate more persuasively.
o. Presents research findings as requested.
3. Management
a. Makes hiring and other personnel recommendations for the Program to the Director, Research Division.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
d. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for Program.
e. Performs job duties in accordance with OHA’s policies and procedures.
f. Considers OHA’s mission and core values when making decisions.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, Research Division, Chief Operating Officer and/or the Chief Executive Officer.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. A master’s or other advanced degree in education, economy, housing, health, planning, policy, Hawaiian culture, Hawaiian history, planning, archaeology, or other related field.
3. Seven (7) years of progressively responsible professional experience in conducting research in education, economy, housing, health, planning, policy, employment, land, culture, history and other related fields, and a demonstrated capacity to plan and coordinate research activities of considerable difficulty, breadth and complexity. Experience in the field of research analysis which included active participation in and major responsibility for the development, management, execution and coordination of policies, activities and programs. Experience or training in the creation, use and analysis of Global Information System (“GIS”) data is a plus, although it is not required.
4. Three (3) years of responsible experience in management and supervision of others engaged in research work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Advanced research and statistical methods and techniques
• Division objectives and programs
• Sources of data
• Computer processes and capabilities
• Effective report writing
• Governmental organization, programs and functions
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
2. Must have general knowledge of:
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Supervise comprehensive program research
• Oversee the research work of others and conduct research studies
• Integrate a broad range of facts and derive sound conclusions
• Present legislative testimony as required
• Train and develop research analysts
• Plan, organize and conduct community development and advocacy research
• Analyze and review documents, statistics, and contracts; design instruments and conduct surveys
• Prepare oral and written reports and make presentations
• Use of Microsoft Word, Excel, Access and Power Point
• Travel and have a valid driver license
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Research Systems Administrator, under the direction of the Director, Research Division (“Director”), is expected to manage and maintain the assigned research system(s) including: system functionality and maintenance (e.g., identify, design, implementation, training, performance, contract and contractor management, documentation); development and implementation of data collection, storage, maintenance and management processes; development and implementation of system utilization processes (e.g., system access, security, user management, help desk, training, request management and completion); and community engagement (e.g., projects, collaborations, presentations); ensuring the long term, strategic value of the research function managed system(s).
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. System(s) Functionality and Maintenance
a. Identifies, designs, implements and maintains necessary system functionality(ies).
b. Manages and adjusts, as needed, system functionality for optimal system performance.
c. Manages contract(s) and contractor(s) as needed.
d. Documents and updates design, operations and maintenance information and activities, consistent with organization system documentation format.
e. Works with organization information technology staff to ensure system(s) are supported, protected and optimized ensuring the long term, strategic value of the research function managed system(s).
f. Trains (e.g., information technology, end users) on system(s) functionality and related maintenance activities.
g. Develops and implements related policies and procedures to guide all aspects of database operations and management.
h. Maintains and updates knowledge and skills needed to continue long term, strategic value of the research function managed system(s).
2. Data Collection, Storage, Maintenance and Management
a. Identifies, designs, implements and maintains necessary data collection, storage, maintenance and management processes.
b. Identifies, negotiates various methods (e.g., acquisition, subscription), as needed and directed.
c. Compiles and analyzes existing data, historical records and documents, publications, and presentations.
d. Produces related outputs of compilation and analysis activities (e.g., data layers, maps, tables, or reports using spatial analysis procedures, GIS technology).
e. Curates, maintains, and manages data (e.g., demographic, archival, GIS) collections for use in web applications, research projects, ad hoc requests, special assignments, etc.
f. Designs and develops new database products and/or functionality (e.g., spatial databases) as needed or directed.
g. Analyzes and prepares metadata, and prepares reports, documents and bulletins on data procurement and database usage as directed.
3. System Utilization
a. Develops and implements systems utilization processes (e.g., system access, security, user management, help desk, training, request management and completion).
b. Conducts comparative and/or statistical analysis of existing research to address new questions, as needed and directed.
c. Prepares, compiles, extracts and analyzes data, and develops reports on research findings as needed and directed.
d. Adheres to all federal and state regulations and guidelines on research protocol, grant solicitation and awards, recruiting participants, confidentiality, ethics, and professionalism.
4. Community Engagement
a. Participates in community engagement opportunities (e.g., projects, collaborations, presentations, webinars) to share information and function of the data system(s), in collaboration with internal and community stakeholders.
b. Provides specialized technical assistance, training, information services, including presentations, trainings, and consultation as directed for the databases, including management and/or operations of knowledge and/or service centers.
c. Ensures that dissemination, presentation, and/or publication of research papers, data analysis, and data products adhere to applicable standards of research ethics, including those for web-based publication.
5. General Administration
a. Collaborates with the Director to develop and manage the budgets associated with the databases and operations of knowledge and/or service centers, as needed or directed.
b. Reviews Requests for Proposals (RFP) and Professional Service applications to secure research and data management resources under the direction of the Director.
c. Participates in the implementation of OHA’s Strategic Plan tactical and operational activities, including, program work plans, operational budgets, programs and policies as directed.
d. Prepares presentations for the Director, Chief Operating Officer (“COO”), the Chief Executive Officer (“CEO”) and/or the organization, as directed.
e. Establishes and maintains effective working relationships with OHA staff, individuals, agency representatives, and community groups in research and contract or grant monitoring matters.
6. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO and/or the CEO.
7. Regular attendance on a daily basis is required for this position.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in data science, computer science, demography, public policy, social sciences, social work, economics, health, education, archival studies, library science, Hawaiian culture, Hawaiian history, planning, archeology, geography, Geographic Information Systems, urban planning, statistics,
2. Three (3) years of general experience that demonstrates possession of the ability to conduct research and data analysis, assess, manage and execute project budget, activities and deliverables, prepare presentations, trainings and promotional material, write reports, organize work, express ideas orally and in writing.
• A Master’s degree may be substituted for general experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Research principles, practices, analytical and/or statistical methods and techniques
• Database design, development, management and maintenance
• Data collection, analysis, management, and reporting
• Software experience in SQL, ArcGIS, SAS, SPSS, or other relevant applications
• Hawaiian based community development organizations and practices
• Governmental organization, programs and functions
2. Must have demonstrated skills or ability to:
• Plan, organize and manage projects
• Explain complex concepts (e.g., functionality, needs) simply as needed for various stakeholder audiences;
• Analyze and review deliverables and project results
• Create, manage and maintain databases
• Establish, maintain and process budget and budget related items
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with various stakeholder groups including Board of Trustees, Administration, peers and co-workers, contractors, beneficiaries, legislators and the general public
• Work collaboratively with other employees
• Develop and maintain effective working relationships with other employees, external agencies and their representatives, beneficiaries and with the general public
• Use Microsoft Word, Excel, Access and PowerPoint
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Strategy Management Analyst performs assigned strategic environmental assessments on the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics); assists in aligning OHA activities to OHA strategy; assists in developing internal policies, processes, and reporting; supports OHA project and portfolio management (PPM) activities; conducts process and impact evaluation, and assists the Office of Strategy Management Manager (the “Manager”) in executing the work of the Office of Strategy Management. Work is performed in accordance with standard qualitative, quantitative, and statistical analysis methods.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategy Formation Function:
a. Conducts strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.
2. Strategy Implementation Function:
a. Assists in various planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.
b. Assists the Manager with advising on, and facilitating, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.
c. Provides technical assistance and support to OHA programs, including assisting in Project and Portfolio Management (PPM) policy, processes, and procedure development; participating on a team to train OHA employees in PPM; consultation with employees; monitoring compliance; and assisting in coordination of enterprise level reporting.
3. Process Evaluation Function:
a. Plans, designs, and executes OHA’s process evaluation projects in collaboration with the Manager and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads, plans, and performs process analysis and evaluation of established programs’ objectives, costs, and measures of effectiveness. Analyzes, interprets, and reports findings of the process evaluations; participates with the Manager in identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
4. Impact Evaluation Function:
a. Plans, designs, and executes OHA’s impact evaluation projects in collaboration with the Manager and all divisions and programs of OHA, analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Designs and develops data collection procedures and tools to measure outputs and outcomes of OHA tactics, initiatives, and activities, in collaboration with the Manager and all divisions and programs of OHA.
c. Assists the Manager in the development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.
d. Performs qualitative, quantitative, and statistical data analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians.
e. Recommends improvements in outputs, outcomes, measures, data sources, data collection methods, and reporting.
f. Participates with the Manager in identifying and reporting on pivot points or areas of opportunity for tactical change to maximize strategic impact.
g. Prepares written reports and presentations on OHA evaluation findings and related recommendations.
OTHER DUTIES / RESPONSIBILITIES
a. Drafts technical memoranda and correspondence.
b. Prepares and delivers presentations to a variety of audiences.
c. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Manager, the Director, Office of Strategy Management (“Director”), the Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
d. Regular attendance on a daily basis is required for this position.
e. Performs other duties as assigned by the Manager and Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university.
2. Three years of general work experience that demonstrates possession of the ability to read and comprehend complex materials, write reports, organize work, express ideas orally and in writing; and of knowledge of human relations, English grammar, statistics, and evaluation methodologies and techniques.
3. Three years of progressively responsible professional work experience which involved the use of quantitative and qualitative analysis or statistics or institutional research concepts and methods to conduct evaluations of ongoing programs and internal processes and/or three years of progressively responsible professional work experience which involved project management, planning, monitoring, and reporting. Further, the experience must have demonstrated skill, knowledge, and technical competence in the use of research, evaluation, project management, statistical or mathematical principles and tools in problem solving.
• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of the professional work experience and two years of general work experience.
4. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Evaluation principles, practices, and techniques
• Effective report writing
• Development, maintenance and continuous improvement of policies, processes, and procedures
• Governmental agencies and/or Hawaiian-based community development organizations and practices
• Hawaiian culture, history, and current events
2. Must have demonstrated skills or ability to:
• Understand organizational structure and related administrative policies and procedures
• Analyze and review program policies, processes, and procedures
• Apply program evaluation principles, methods and techniques to various types of assignments
• Design and administer data collection instruments and analyze collected data
• Determine data needs, conduct interviews, do other fact-finding and derive sound conclusions
• Exercise judgment, tact, and discretion in securing and providing information to a wide variety of individuals or groups
• Prepare oral and written reports, and make presentations
• Communicate effectively (in writing and orally) with management, peers, and the public
• Work collaboratively with other employees
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Perform work in an independent manner
• Use Microsoft Word, Excel and PowerPoint
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
560 Nimitz Hwy #200
Honolulu, HI 96817
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