The Office of Hawaiian Affairs is undergoing a reorganization that prioritizes our beneficiaries, their needs, and the communities we serve. This includes a restructuring of staff and services. OHA is currently recruiting executive leaders, managers and other professional staff to serve the lāhui.
The Office of Hawaiian Affairs is an equal opportunity employer. To apply for any of the posted positions in the jobs listing below, download, complete and submit an application. Submit your completed application and resume to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or submit via email: careers@oha.org
In addition to the opportunity to work toward the betterment of the Native Hawaiian community, the Office of Hawaiian Affairs offers competitive compensation and excellent employee benefits. As a quasi-state agency, OHA provides the following state benefits:
The Accounting Assistant is responsible for the functional support of the day-to-day processing of accounts payable and accounts receivable transactions, including pre-audit of fiscal documents.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Pre-Audit/Accounts Payable Processing
a. Processes, opens and sorts incoming accounts payable invoices and forwards as applicable.
b. Time stamps and screens all accounts payable and cash disbursements for procurement and organizational compliance.
c. Reviews, verifies, receives/matches, and confirms account code and authorizations on purchase orders, vendor invoices, travel and per diem requests, purchase card documentation, and all other cash disbursement requests.
d. Tracks rush requests.
e. Informs internal requester of any changes made to account codes.
f. Accurately enters payment requests in OHA’s financial management software (e.g., Oracle Financials) for further batch processing.
g. Assists OHA Program staff with financial management accounts payable module, fiscal documents and account coding in Oracle Financials.
h. Forwards payment batches to Accounting Manager for review and approval.
2. Accounts Receivable Processing
a. Processes, opens and sorts incoming accounts receivable payments and forwards as applicable.
b. Batches payments received for deposit into proper bank accounts. Prepares Treasury Deposit Receipt to log deposits and to accurately apply credits to outstanding accounts in OHA’s financial management software (e.g., Oracle Financials).
c. Communicates with OHA program staff monitors on past due accounts and follows-up on missing and/or incomplete documentation.
3. Payment Processing
a. Opens and closes fiscal periods in OHA’s financial management software (e.g., Oracle Financials) and its associated modules.
b. Obtains appropriate authorization on payment batches before issuing checks and transmitting positive pay information to OHA’s financial institution
c. Prepares check transmittal receipts and obtains staff initials to confirm receipt of checks delivered in-house. Mails all other checks not delivered in-house.
d. Interfaces OHA’s system with the State of Hawai‘i’s FAMIS system to request reimbursement for general fund expenditure and issuance of ceded land revenue from various state departments.
e. Runs unposted invoices and payment sweep program to following month and close prior month once invoices are swept.
f. Creates and maintains supplier/vendor list in OHA’s financial management system including OHA W-9s, ACH Direct Deposit Agreement, determining tax classification, and confirming addresses as applicable.
4. Administrative and Operational Support
a. Maintains and reports inventory control records to the State of Hawai‘i’s Department of Accounting and General Services (DAGS) including working with the Accounting Manager to monitor and maintain the asset management system.
b. Prepares and reconciles quarterly/semi-annual expense reports (trustee allowance, travel report, etc.) as assigned.
c. Provides billing, payment, and other purchasing information to vendors, OHA personnel, and others as applicable.
d. Assists in the monthly and fiscal year end closing as assigned.
e. Tracks and follows-up with requesters, both internal and external, on missing and/or incomplete documents.
f. Maintains organized and accurate files.
g. Refers any questionable requests to the Accounting Manager for further guidance and instruction.
h. Maintains petty cash account for the OHA main office. Performs periodic review of reconciliation of petty cash accounts for OHA’s outreach offices located on outer Islands.
i. Investigates discrepancies in order to reconcile accounts.
j. Annually reviews, prepares, and mails IRS Form 1099-Misc to OHA vendors as required.
k. Organizes and distributes paystubs to employees for bi-monthly payroll.
l. Mails or distributes annual W-2s to employees.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from high school, preferably graduating from an accredited two (2) year college or university with an Associate’s degree in accounting or a related field.
2. Except for the substitutions provided elsewhere in this specification, applicants must have had progressively responsible experience of the kind and quality described in the paragraphs below.
Six (6) months of general experience which demonstrated knowledge of arithmetic and spelling; knowledge of accounting and analytical problem solving; ability to follow oral and written directions; to write simply and directly and to observe differences in words and numbers quickly and accurately.
Three (3) years of specialized experience which involved work in coding and reconciling accounts and the upkeep of standard financial worksheet subsidiary ledgers, journals, and schedules; maintaining, financial accounting records and deriving reports therefrom. The specialized experience should have included at least one (1) year of supervisory experience involving the assignment, coordination, and evaluation of complex account and clerical work.
Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations; modern office procedures and method; basic principles and practices of accounting; arithmetic and basic mathematical calculations; department policies and procedures related to clerical accounting functions; and the ability to develop and maintain effective working relationships with others.
Substitution:
a. A bachelor’s degree in business administration (BBA) may be substituted for General or Specialized Experience.
b. Excess Specialized Experience may be substituted for Educational and/or Work Experience on a month-for-month basis.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Basic principles and practices of accounting and the ability to apply this knowledge to day-to-day tasks
• Arithmetic and basic mathematical calculations, including decimals and percentages
• General business environment and structure
• Modern office procedures and methods, including standard filing, indexing, and cross-referencing
• Policies and procedures related to clerical accounting functions
• Multiple communication techniques and the ability to communicate at all levels
2. Must have demonstrated skills or ability to: • Supervise, plan, and analyze
• Make mathematical calculations and perform detailed clerical work with speed and accuracy
• Intermittently, review and proof documents related to operations
• Observe, identify and problem solve office operations and procedures
• Learn to understand and explain OHA’s policies and procedures
• Process, balance and adjust a variety of fiscal transactions and accounting data
• Learn policies and procedures applicable to the processing and maintenance of accounting data
• Obtain information through questioning and deal firmly and courteously with the public
• Must also be able to understand and follow written and oral instructions
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Operate a personal computer in the performance of a variety of clerical accounting and statistical functions
• Type at a speed necessary for successful job performance
• Use of Oracle (or equivalent) and 10-key by touch
• Customer service skills are essential due to daily contact with end-users in various departments
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Compliance Specialist participates in and provides technical review of mechanisms to accomplish the goals and objectives of the program. Activities include interaction with government agencies at federal, state, and county levels; promoting the participation of Native Hawaiians in review and consultation processes; and assisting in the development of advocacy positions taken by the agency.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Analyzes and assesses the policies and practices of other governmental agencies and private entities and evaluates the impact of those policies and practices on Native Hawaiians.
2. Promotes advocacy efforts to include the protection of traditional and customary rights of Native Hawaiians, as well as assuring that federal, state, and county resources are proportionately directed to Native Hawaiian needs.
3. Serves as a technical resource person, providing analytical support for the agency on compliance issues as they affect the Native Hawaiian community.
4. Conducts appropriate research and investigations to secure important and relevant data and materials as directed. Coordinates and prepares reports on findings and recommendations.
5. Conducts technical reviews, including editing, proofreading, and an accuracy review, of testimony, letters, and memos prepared by Compliance Enforcement Program staff, as required.
6. Works to develop and grow relationships with Native Hawaiian beneficiaries, and organizations to build a network for acquiring information helpful in addressing emergent issues in the Native Hawaiian community.
7. Recognizes protocols and deals effectively with sensitive and confidential issues.
8. Coordinates meetings with government officials, beneficiary groups, and stakeholders, as required. Maintains effective working relationships with legislators, executive branch officials and stakeholders.
9. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Compliance Enforcement Manager, Community Engagement Director, Chief Operating Officer and/or the Chief Executive Officer.
10. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Compliance Enforcement Manager.
MINIMUM QUALIFICATIONS
EDUCATION, TRAINING AND/OR EXPERIENCE
1. Graduation from an accredited college or university with a bachelor’s degree in business administration, law, public policy, or in any social sciences field such as economics, health, education, political science, or social work.
2. Four (4) years of progressively responsible work experience in conducting governmental and/or legislative research, planning and analysis; and other activities relating to government affairs. In addition, the work experience must have included a working knowledge of Federal, State and local governments, and their functions and structures; issues and problems relating to Native Hawaiians; programs and services for Native Hawaiians; and related areas.
• A masters or other advanced degree from an accredited college or university in business administration, public policy or any related field may be substituted for two years of work experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture and community structures
• Applicable state and federal statutes, rules, regulations, policies, procedures and directives governing treatment of Native Hawaiians
• Legislative and rulemaking processes and effective ways to influence them
• Report Writing
2. Must have demonstrated skills or ability to:
• Write clear and concise reports and correspondence
• Communicate effectively (orally and in writing) with upper management, peers, contractors, government officials, and the public
• Work collaboratively with other employees
• Plan, organize, coordinate, implement and evaluate activities that encourage communication and cooperative working relationships between OHA and beneficiary groups, public and private agencies, and the general community
• Maintain detailed and accurate records while preparing reports
• Use Microsoft Word, Excel and PowerPoint
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Financial & Reporting Analyst is primarily responsible for analyzing and reporting on a breadth of quantitative cases, including review of Program and Division budgets, preparation of the overall budget for the Office of Hawaiian Affairs (“OHA”), research of market conditions to identify investment opportunities, analysis of financial data to forecast trends, monitor variances, and improve fiscal planning, preparation of projections, pro-forma financials and other analytical reports. The Financial & Reporting Analyst also assists the Resources Management – Financial Assets Director/Chief Financial Officer (“CFO”) and Controller with organization wide fiscal management projects including analyzing functions and processes to streamline and create efficiencies, improve internal controls and the internal control environment and improve internal and external reporting.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1 . Budget Preparation and Review
a. Enhances the understanding of OHA’s budgets by OHA personnel, in particular, by the Program managers in non-financial areas.
b. Prepares initial worksheets for budgets including budget worksheets and instructions; meets with Program managers in the preparation of their budgets; and compiles and presents final Program and organizational budget for review and approval.
c. Prepares, analyzes, and reviews OHA’s legislative budget request to the State of Hawai’i including the completion of legislative forms, working with the Legislature’s Budget Analyst, and attending legislative hearings.
d. Reviews programs, budget requests, proposed expenditure plans, personnel savings, manpower requests, and related materials from operating programs as assigned. Reviews budget requests and supportive data for arithmetic accuracy, conformance with instructions, appropriate methodology, conformance with previous expenditures, new initiatives, and strategic plan goals and strategies relating to the Program’s operations. Provides information and support to managers on their Program’s total operating budget and explains Financial Services budgetary guidelines and procedures.
g. Prepares variance reports and acts as a liaison with Program managers on variance analysis and monthly projection revisions.
h. Gathers additional data on budget requests, corrects funding errors in OHA’s general ledger system, and discusses budget discrepancies with supervisor. Reviews requests for funding availability including the verification of account codes and working with OHA staff regarding funding issues.
j. Compiles and consolidates budget requests and prepares preliminary recommendations on realignment total operating budgets, fiscal biennium budgets, legislative budgets, and other related projects.
k. Researches and analyzes financial results to prepare and present a full range of budget analysis both within OHA and outside of OHA. Develops financial models and budgets through financial modeling and the development of optimal budgets.
m. Conducts special studies as assigned and prepares budgetary and other reports (e.g., projections, proforma).
n. Serves as a resource, along with Controller, to the Division Directors at budget hearings, investment advisory committee, Board Committee and Board meetings.
2. Financial Analysis
a. Conducts and reports on market studies to identify investment opportunities for the organization.
b. Identifies financial status by comparing and analyzing actual results with budgets and forecasts.
c. Analyzes current and historical financial data to identify trends in performance.
d. Determines cost of operations by collecting, monitoring and studying operational data. Improves financial status by monitoring variances, identifying trends and making recommendations to management for optimization. Analyzes proposals, projects, initiatives, opportunities, business cases, concepts, etc.
g. Prepares, summarizes and presents reports of analysis and work.
3. Fiscal Administration and Operations
a. Assists the fiscal function with financial management projects, year-end closing activities, audit schedules and auditor requests, and other reports and activities as assigned.
b. Assists the fiscal function with the projection of future cash requirements which may include collecting expense projections, following up on outstanding departmental projections, consolidating projection data, and analyzing consolidated projection data as assigned.
c. Assists the fiscal function with evaluating internal processes, identifying areas for improvement and developing and implementing solutions.
d. Increases productivity by developing automated accounting applications and coordinating information requirements.
e. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
f. Participates in program planning activities relating to Financial Services operations and assists in other Financial Services projects and activities as assigned.
g. Establishes and maintains effective working relationships with internal operating programs and external agencies.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the CFO, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in business administration, accounting or a related field.
2. Five (5) years of responsible professional experience in accounting or a related filed. Experience must involve the performance of technical analytical work and/or financial analysis in the evaluation of operating programs to determine their effectiveness in achieving desired objectives. Technical analytical experience includes Program Analysis and Evaluation; Program Planning and/or Program Budgeting. Financial analysis experience includes examination of organizational and operating program results in relationship to milestones planned, including identification of problems or variances; projecting consequences and recommending corrective action; and monitoring compliance with generally accepted standards.
Knowledge, Skills and Abilities
1 . Must have working knowledge of:
• A practical working knowledge of the principles, methods, and techniques of budget and program evaluation analysis including capital budgeting, variance analysis, zero-base budgeting, performance-based budgeting, and project budgeting
• The policies, laws, and rules and regulations relating to budget and program evaluation process
• Report writing, statistical research methods, and techniques
• General business environment and structure
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
• Exercise judgment, tact, and discretion in applying and explaining instructions, and policies and procedures
• Apply knowledge of operating programs and functions as they relate to the budget and program planning process
• Present facts clearly both orally and in writing
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among employees and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, contractors and the public
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The General Counsel is the primary legal counsel to the Chief Executive Officer (“CEO”) and provides legal advice, guidance, and assistance on any and all matters relating to: the discharge of the CEO’s responsibilities and duties; compliance with federal, state, and local laws; and policies and procedures of the Board of Trustees (“BOT”).
The General Counsel, as directed by the CEO, may be assigned to assist the BOT and OHA staff relating to significant legal matters affecting the management and the operation of the agency, or its ability to fulfill OHA’s mission.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Legal Services to the Chief Executive Officer
a. Plans, develops and implements programs and projects which enhance the legal services provided to the CEO and protect the agency’s interests from a legal standpoint.
b. Provides legal counsel and guidance to the CEO on agency matters involving legal issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.
c. Makes recommendations to the CEO on organizational objectives and long-range plans to achieve agency growth relative to legal standing on various issues such as ceded lands, minimization of corporate liability, and related matters of a complex and controversial nature and scope.
d. Responsible for special projects and confidential assignments as directed by the CEO.
e. Develops and recommends corporate policies and procedures to the CEO and provides guidance and direction to senior management regarding best practices within the OHA Strategic Plan.
f. Prepares cases for arbitration, administrative, and court proceedings in contract, collections, and kuleana escheat matters, makes court appearances on behalf of the agency, and may represent agency on matters when directed to do so by the CEO.
2. Management of the Corporate Counsel Office
a. Supervises the legal staff assigned to the Corporate Counsel Office. Schedules assignments and evaluates the work products of the Legal Counsels and the Legal Office Administrator.
b. Drafts internal advisory memoranda and legal opinions on the agency’s legal position on various legal issues in light of the facts presented arising from policy, operational, and other administrative functions affecting the agency and having legal implications on the BOT, administration and staff.
c. Provides legal guidance and counsel to the CEO and the Chief Procurement Officer on procurement matters as requested.
d. Reviews and approves as to form and legal sufficiency on all OHA’s contracts, leases and other transactional documents and instruments which impose obligations, responsibilities, encumbrances, liens, or releases upon OHA to safeguard the agency’s interest.
e. Reviews and approves procurement actions for purchases of goods, services, and capital improvements for legal acceptability consistent with Chapters 103D and 103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules, and OHA procurement policies established by the Chief Procurement Officer to safeguard the agency’s interest.
f. Oversees all outsourced legal services contracts and coordinates all legal services rendered by outside counsel to the agency.
g. Oversees the maintenance of central files and the security of all original agency contracts.
h. Coordinates Americans with Disabilities Act accommodation requests for the agency.
3. Management of the Human Resources Department
a. Provides legal counsel and guidance to the Director, Human Resources Department on agency matters involving legal employment issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.
b. Reviews and approves as to form and legal sufficiency all Human Resources actions which may impose obligations, responsibilities, and encumbrances on the agency.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the CEO.
MINIMUM QUALIFICATIONS
EDUCATION, TRAINING AND/OR EXPERIENCE
1. Education. Graduation from an accredited American law school.
2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.
3. Work Experience. Fifteen (15) years in the practice of law, which must have included at least ten years of practice in the State of Hawai‘i and eight years involving the following experience:
a. At least two years of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.
b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.
c. At least one year work experience in managing a law office, and supervising and evaluating the work activities of legal professionals and support staff.
d. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Transactions law to draft legal documents using computer software;
• Legal reference and research sources necessary for writing legal documents, opinions, and pleadings;
• Basic knowledge of Hawaiian language and in particular spelling, grammar, and pronunciations since many contracts and other legal documents contain Hawaiian words and names;
• Maintains knowledge of the current status and all developments in the laws that may have an impact on OHA, including: trust and fiduciary law, employment and personnel law, records access and information practices (Chapter 92F, HRS), intellectual property, kuleana escheat, business law, collections, law of non-profit organizations, parliamentary law, contracts, procurement, landlord-tenant code (Chapter 521, HRS), Hawai‘i Administrative Procedures Act and administrative regulations (Chapter 91, HRS).
• Working knowledge of legal processes, court proceedings, legal documents and instruments, and other related activities in order to effectively evaluate legal issues and cases, develop effective courses of action, and represent the Chief Executive Officer and the agency against legal challenges; and federal, state and local laws relating to the functions of the agency.
2. Must have demonstrated skills or ability to:
• Maintain a professional relationship and rapport with the persons the Corporate Counsel Office is supporting; demonstrate excellent work ethics;
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries; effectively participate in organizational planning, budget development, and operations of OHA; and
• Complement the mission of OHA and the functions of the Corporate Counsel Office.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Grants Manager is responsible for managing the Grants Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for grants, sponsorships and collaborations policies, processes, procedures and practices that align with strategic priorities and directions.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Chief Financial Officer (“CFO”)., including ensuring that Strategic Plan and Operational Plan performance measures are addressed in program planning and implementation.
b. Communicates and collaborates with the CFO, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.
2. Operations
a. Collaborates with other Programs to identify funders aligned with OHA’s interests which might provide matching and/or supplemental funding for grants and direct services contracts.
b. Oversees and collaborates with other Programs to develop and implement outward facing communications, training sessions, technical assistance sessions, tools and templates to build capacity of potential grantees and contractors to deliver services in compliance with established guidelines and requirements.
c. Collaborates with other Programs to establish and implement quality assurance, compliance, transparency and process improvement reviews and activities within Program processes.
d. Collaborates with other Programs in drafting and implementation of related Program contract guidelines for OHA’s grants, for example, defining “scope of services” and “performance measures” for OHA’s direct service contracts, and other related contractual language.
e. Coordinates with other Programs regarding development, release, and evaluation of grant solicitations or collaborations, which respond and align to strategic priorities such as addressing identified gaps in services to meet beneficiary needs.
f. Oversees and collaborates with other Programs to develop and implement processes for OHA’s direct services delivery activities.
g. Works with other Programs to support transparent, efficient and effective evaluation by evaluators as part of a quality assurance program, including making process improvements responsively.
h. Coordinates the awarding of grants and contracts according to OHA’s established guidelines and requirements, all applicable legal requirements, and OHA’s strategic priorities, strategic results, values and principles. Ensures awarding and budgets are aligned and reconciled, prepares monthly status reports and forecast a rolling 3-month cash projection, contributes to the financial reporting packet as applicable.
i. Oversees and collaborates with other Programs to assemble, assess and evaluate trends and project demands, and accurately plan the extent and timing of contracted services to mitigate unplanned expenditures and maximize grants for beneficiaries and communities.
j. Oversees the monitoring, management and reporting of all contracts awarded according to established OHA guidelines and requirements; ensure that all applicable documentation and reporting procedures are followed.
k. Oversees the review of contractor performance reports and contractors’ plans for improvement including gran\\tees’ and contractors’ performance and recommendations regarding contract modifications and renewals.
l. Oversees the provision of contract management improvement consultations and technical assistance sessions to service provider contractors so they can improve services and achieve intended results for beneficiaries according to the performance measures in their contract.
m. Coordinates with other Programs for the program evaluations of established grant, sponsorship and/or collaboration efforts.
3. Management
a. Makes hiring and other personnel recommendations for the Program.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for the position’s direct reports and, when necessary, for the Program as a whole.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the CFO, COO and/or the CEO.
MINIMUM QUALIFICATIONS
EDUCATION, TRAINING AND/OR EXPERIENCE
1. Graduation from an accredited four (4) year college or university.
2. Five (5) years of progressive program planning, and grant and contract management experience which involved gathering, evaluating, and analyzing facts and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives and prepare clear and concise written reports and recommendations for action.
3. Two (2) years of responsible experience in management and supervising others, including managing large staff size and related resources
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting, performance-based contracting, performance reporting, evaluation and decision-making
• A variety of writing styles
• Hawaiian culture, values, community and issues
• Service providers and other resources addressing legal representation, health, social, education, income assistance, and/or other individual and family needs for members of the Native Hawaiian community
2. Must have demonstrated skills or ability to:
• Plan, organize, and execute a broad range of communication functions
• Understand and interpret the views and policies of OHA, its Board, and its Chief Executive Officer
• Work effectively in crisis situations
• Respond to multiple concurrent demands
• Speak simply and directly to individuals, groups, and the media in conveying information about OHA programs, activities and controversies
• Interact with individuals and agencies to establish effective working relationships
• Deal tactfully with others within and outside the agency in coordinating and executing communications functions
• Work as a team member with LOB managers and other staff
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Grants Officer works under the direction of the Grants Supervisor and is responsible for developing and administering the OHA Grants Program and acts as the lead for all grants programs.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Grants Program.
a. Plans: Drafts and posts Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.
b. Reviews & Recommends: Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees (“BOT”), as directed, and issues notices of awards.
c. Contracts: Negotiates, drafts, and executes grant agreements/contracts.
d. Monitors: Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.
e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.
f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.
g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.
h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement and Beneficiary Services (OHA website, Ka Wai Ola o OHA, social media, etc.).
2. Internal Support
a. Assists manager by facilitating work flow among Office of Operations, Advocacy, Community Engagement, Beneficiary Services and Research.
b. Advises the Grants Supervisor and Grants Manager on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.
c. Advises and participates in the design and implementation of the OHA strategic plan, work plans, operational budget, programs and policies, as directed.
d. Provides grants updates to the OHA administration and BOT.
e. Identifies and coordinates team building activities and professional development training.
3. Technical Support
a. Maintains a grants tracking system for long-term grants record-keeping.
b. Manages the on-line grants application system.
c. Maintains and updates the OHA Grants Program webpage.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Perform other duties as assigned by the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a Bachelor’s degree preferably in a social science, business administration, public administration, Hawaiian Studies or related field.
2. Four and one-half (4-1/2) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Such experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.
3. University or college education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture, values, community and issues
• Community based organizations, non-profit organizations, businesses and other resources (public and private) addressing health, social, education, income assistance, land, culture and/or other individual and family needs for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits
• Handling of confidential data and records and understanding of Uniform Information Practices Act
• State Procurement Office processes
2. Must have demonstrated skills or ability to:
• Read and interpret complex written material
• Communicate effectively, orally and in writing
• Manage and maintain accurate program records
• Effectively use various electronic systems and software
• Apply established criteria in analyzing and evaluating projects and programs.
• Present information to individuals and groups about various technical and administrative aspects of a program.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups. Native Hawaiian organizations and individuals
• Prioritize work objectives in planning, organizing, coordinating, executing and monitoring multiple projects simultaneously
• Develop and implement strategic plans for overall program operations and budget.
• Maintain financial and operational records for grant programs
• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration
• Evaluate financial and operational performance of projects
• Prepare clear, concise and comprehensive proposals and reports
• Prioritize work objectives, and provide support to the implementation and reports process • Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs
• Plan, organize, coordinate, execute and monitor multiple projects and initiatives simultaneously
• Facilitate group planning processes and problem solving efforts
• Work as a team member with OHA staff, service providers, and grant recipients
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
This position may be filled by either a regular full-time employee or an emergency hire employee. Please indicate if you have a preference when submitting your application materials. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Legal Services
a. Renders legal interpretations and drafts internal advisory memoranda and
legal opinions as assigned.
b. Conducts legal research on issues arising under trust and fiduciary law,
standards of conduct and ethics laws, administrative law, legal compliance,
legislation, collections, personnel and employment law, intellectual
property, business and law of non-profit organizations, contract law, state
and federal procurement codes, and other relevant areas as assigned.
Recommends appropriate courses of actions to the General Counsel and/or
CEO as warranted.
c. Reviews proposed policies, procedures, rules and regulations, court
decisions and legal documents affecting OHA to ascertain legal impact and
legal ramifications as assigned. Recommends appropriate courses of
action to the General Counsel and/or CEO as warranted.
d. Reviews procurement actions for purchases of goods, services, and capital
improvements for legal acceptability consistent with Chapters 103D and
103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules,
and OHA procurement policies established by the Chief Procurement
Officer to safeguard the agency’s interest.
e. Drafts pleadings and other legal documents and instruments for arbitration,
administrative hearings, and court proceedings as necessary and makes
appearances on behalf of OHA as assigned.
f. Reviews proposed OHA legislation prepared by staff to determine the
potential legal impact and implications on the agency and drafts testimony
as assigned.
g. Participates in the review and approval of OHA’s contracts, leases and other
transactional documents and instruments which impose obligations,
responsibilities, encumbrances, liens, or releases upon OHA.
2. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs confidential legal tasks, duties, activities, and special projects, as assigned by the General Counsel.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education. Graduation from an accredited American law school.
2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.
3. Work Experience. Six (6) years in the practice of law, which must have included at least three years of practice in the State of Hawai‘i and three years involving the following experience:
a. At least one year of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.
b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.
c. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• State and federal laws, statutes, regulations, policies, practices and
standards applicable to OHA and its mission
• History of legal issues and legal decisions applicable to OHA
• Current and historical legal challenges to laws applicable to OHA
• Federal and state court legal proceedings, practices, and requirements
• Legislative proceedings, requirements, and protocols
• Relevant court, legislative, and federal/state agency interpersonal dynamics
• Negotiation, mediation, and conflict resolution
• Principles of risk management
• Nuanced understanding of corporate and administrative law
2. Must have demonstrated skills or ability to:
• Read and interpret complex written material
• Conduct complex legal research
• Write/edit pleadings, legal briefs, arguments, opinions, and position papers
• Negotiate favorable agreements
• Effectively participate in organizational planning, budget development, and operations
• Manage data and records
• Develop and maintain a professional relationship and rapport with others
• Maintain an excellent work ethic
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries
• Effectively use computer software (including Microsoft Office products) to draft legal documents, manage workloads and communicate with others
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Loan Underwriter performs financial loan underwriting and coordinates technical assistance services for potential and existing borrowers under limited supervision. There is regular public contact with mid- and upper-level bank executives in Hawai`i, contracted technical assistance providers, Native Hawaiian Revolving Loan Fund (“NHRLF”) borrowers and other private sector entities. This position requires banking knowledge and experience, familiarity with small business management, and the ability to communicate effectively.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Administrative
a. Serves as team leader for the loan process and provides direction and guidance as needed. Leads team in planning, budget preparation and grant proposal writing. Attends meetings assigned by the Loan Manager.
b. Coordinates selection and oversees training of technical assistance providers to the NHRLF. Responsible for developing contracts for new training activities and technical assistance.
c. Serves as primary contact for all contractors. Responsible for responding and resolving concerns, questions, disputes between the contractor and NHRLF. Ensures technical assistance providers comply with all aspects of existing contracts.
d. Coordinates and monitors all loan closings completed by NHRLF program. Responsible for constructing loan check disbursements and managing the disbursement check log report.
e. Enters information into an automated or manual accounting software system database. Maintains records, materials, and supplies.
f. Participates in the development and evaluation of the operating budget for the NHRLF Lending. Makes recommendations for the more effective use of funds allocated to various training projects, programs, and activities.
g. Serves as the primary contact between OHA/DHHL with monitoring of the mortgage assistance loans from OHA’s previous housing department by providing payoff notices, processing demand letters, release of mortgages, and loan guarantees.
h. Assists the Loan Manager with the development, revisions, implementation of the Operational Guidelines, Loan Disclosures and legal documents. Recommends organization or procedural changes affecting NHRLF Lending.
2. Collections
a. Monitors all Malama and Hua Kanu loan accounts, processing and sending out late notices and default letters on all delinquent accounts.
b. Responds to all inquiries, NHRLF Lending reporting requirements and the liquidation of defaulted loans to ANA and/or OHA Administration.
c. Prepares cash flow analysis and/or budget, loan modifications, and provides technical assistance and financial counseling to loan borrowers.
d. Monitors contract and assigns accounts to Aargon Collection Agency or Agency contracted by NHRLF Lending.
e. Monitor and file proof of claims for all borrowers that file bankruptcy under Chapter 7 and 13.
f. Monitor delinquent accounts that have been referred to OHA’s legal department for collections and/or liquidation.
g. Participates in training employees on collection practices and procedures; adhering to the Fair Debt Collection Practices Act; attends meetings.
3. Loan System Administration and Operations
a. Loan origination and underwriting; process loan applications, calculating debt-to-income ratio’s based on income document and information obtained through the borrower’s credit report; provide and submit loan recommendations to the NHRLF Lending BOD for final determination; process loan documents; prepare check for ACH process and/or loan disbursements; schedule and close loan.
b. Assists NHRLF Lending staff with the servicing of the NHRLF Lending’s Loans to include but not limited to: processing of loan repayments, issuing invoices, and processing paid-in-full loans.
c. Trains NHRLF Lending staff on underwriting procedures and guidelines, obtaining and analyzing credit reports, loan processing and loan closing.
d. Assists in reviewing collateral documents and disbursement ensuring that terms and conditions are in accordance with policies and procedures.
e. Participates, as a group, in strategic development planning to ensure the NHRLF Lending program is meeting the needs of the Native Hawaiian Community.
f. Assist in the preparations for the NHRLF Lending BOD meetings.
g. Assist the NHRLF Lending Program with loan repayments, application intake, and loan Processing and closing when the NHRLF Lending program Loan Officer is not available.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Loan Manager, the CFO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Performs other duties as assigned by the Loan Manager, the CFO, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education: Bachelor’s required in finance, public admin or related field.
2. Substitution: Work experience may be substituted for university or college education on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.
3. Specialized Experience: Individual must have a minimum of three (3) years demonstrated mid- to senior management and leadership experience in a major bank environment, including full comprehension of bank and branch operations. Fully versed to assist with IT Solutions, audit, compliance, accounting and branch operations matters. This position will require travel. The ability to enhance NHRLF Lending’s business and community standing through best practices, and meeting performance objectives.
4. Knowledge of: English grammar, spelling and arithmetic; administrative principles and practices applicable to large organizations; basic organization of state government; report writing; office practices and procedures; operation and operational maintenance of various office machines and equipment; operation of the computer and software such as Excel, Access and Loan System Accounting; Hawaiian community and culture; and theories, principles, practices and techniques of accounting. Pertinent laws, rules and regulations governing credit and financing of commercial loans; standard collection strategies, procedures and practices; theories of good business management; theories of credit risk analysis; report writing; and good public relations.
5. Ability to: Plan, organize and carry out a broad range of administrative and financial functions; organize, assign, direct and review the work of others; develop a working knowledge of the NHRLF Lending; work effectively under frequent emergencies and deadlines; write varied and complex business letters and reports; speak simply an directly to individuals and groups in conveying information about various technical and administrative aspects of the programs; direct the maintenance of confidential files and records; deal tactfully with others within and outside the organization in carrying out instructions and policies; quickly understand day-to-day operations; prioritize business objectives, and provide discipline to implementation and reporting process; develop solutions to complex and unprecedented situations; and analyze and evaluate financial information.
Knowledge, Skills and Abilities
1. Must have working knowledge of: MS Office (Word, Excel), Outlook, Financial Statements (such as personal and business federal tax returns, profit and loss statements, balance sheet, cash flow statement, paystubs) and software database management.
2. Must have general knowledge of: Pertinent laws, rules and regulations governing loan collection; credit and financing of consumer loans; procedures and practices; credit risk analysis, and good public relations.
3. Must have demonstrated skills or ability to: Read and write effectively; use a calculator; perform mathematical calculations and perform complex statistical financial analysis.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction
a. Ensures that Program activities are aligned with OHA’s strategic framework and directives of the Director, Office of Strategy Management (“Director”) and the Chief Operating Officer (“COO”), Chief Executive Officer (“CEO”).
b. Communicates with the Director regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
2. Operations
a. Ensures work performed by Program is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
b. Advocates, describes, and explains OHA’s strategic framework and advocacy positions in communications with staff, contractors, grantees, or the public.
c. Develops policies, processes, procedures, guidelines, standards, templates and tools related to the Strategy Management Program.
3. Strategy Formation Function
a. Oversight of strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.
b. Recommends changes to implementation of OHA strategies and tactics, based on findings.
4. Strategy Implementation Function
a. Coordinates planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.
b. Advises on, and facilitates, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.
c. Conducts OHA internal systems, policy, process, or procedure reviews as scheduled or by request from the Director, CEO and/or COO.
d. Develops, maintains, and continually improves OHA’s Project Management and Portfolio Management policies, processes, and procedures.
e. Coordinates a team to train OHA directors, managers, and staff on the implementation of OHA’s Project Management and Portfolio Management policies, processes, and procedures.
f. Coordinates OHA enterprise-level portfolio reporting, including communicating with directors and managers on progress and performance, reporting to the Director, and advising on necessary changes to the OHA enterprise-level portfolio.
g. Provides or assists in procurement of consultation services to resolve organizational issues contributing to poor project or portfolio performance and/or lack of accurate, reliable, and valid performance data and performance reporting practices.
5. Process Evaluation Function and Responsibilities
a. Oversight of OHA’s process evaluation projects in collaboration with the Strategy Management Analysts, the Director, and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
6. Impact Evaluation Function and Responsibilities
a. Oversight of OHA’s impact evaluation projects in collaboration with the Director and all divisions and programs of OHA, to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads design, development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.
c. Oversight of OHA evaluation data collection procedures and tools; qualitative, quantitative, and statistical data analysis; and reporting to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians
d. Recommends pivot points or areas of opportunity for tactical change to maximize strategic impact.
e. Responsible for written reports and presentations on OHA evaluation findings and related recommendations
7. Management
a. Makes hiring and other personnel recommendations for the Program to the Director.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for Program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO, and the CEO.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field.
2. Seven (7) years of responsible professional work experience which involved utilization of quantitative and qualitative analysis or institutional research concepts and methods to conduct evaluations of on-going programs and internal processes to understand the systems involved. The experience must have demonstrated skill, knowledge, and technical competence in the collection, analysis, assessment, interpretation and reporting of institutional data and information.
• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of professional work experience
3. Three (3) years of administrative experience that involved management of professional staff engaged in evaluation or analytical work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.
4. Three (3) years of administrative experience that involved managing projects
and portfolios from concept to completion.
5. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Evaluation principles, practices, and techniques
• Effective report writing
• Governmental agencies and/ or Hawaiian-based community development organizations and practices
• Development, maintenance, and continuous improvement of organization or institutional-level policies, processes, and procedures
• Organizational development issues
• Principles and practices of institutional research and evaluation methods
• Project Management
• Portfolio Management
• Hawaiian culture, history, and current events
2. Must have general knowledge of:
• Human resources management
• Office management
3. Must have demonstrated skills or ability to:
• Written and oral communication, presentations, and training
• Build and participate in a collaborative, team environment and leading and managing change
• Conduct evaluate and report results to high-level audiences
• Research and analyze policies, processes, procedures, and practices and to develop solutions for identified problems.
• Facilitate internal problem/issue discussion groups related to systems, processes, procedures and practices
• Must be able to evaluate performance of projects, portfolios, and assigned staff
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, consultants and the public
• Inspire confidence and to develop others’ skills and abilities
• Function effectively in a team environment
• Prepare clear and concise written and oral reports and proposals
• Must be able to maintain confidentiality with all assignments and tasks
• Must be able to knowledgeably explain each of OHA’s strategic results and the related issues and barriers, and to define and refine Program objectives accordingly.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Operations Office Manager (OOM) oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Office, including the day-to-day operational activities of the Office of Hawaiian Affairs (“OHA”) work site(s), with the safety and security of the OHA employees, facilities and visitors, including beneficiaries, to the OHA work site(s) space(s), a primary objective. The Manager also supports the management of building assets. The Manager also sets and implements policies, procedures and practices for risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support. Additionally, this position is responsible for overseeing the procurement, installation, repair, maintenance, and management functions of all office furniture, operating machinery and equipment (excluding computer equipment and devices). This position is responsible for supervising and the assignment and distribution of work to the Facilities Agent(s) and Operations Support Supervisor.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Facilities Management
a. Plans, organizes and directs the maintenance and repair of all of OHA’s offices, equipment and grounds statewide, and works with each of OHA’s programs to ensure a safe and suitable work environment.
b. Works with Resource Management – Financial Assets Division to ensure the OHA’s compliance with DAGS Inventory requirements for all State property.
c. Ensures compliance with the State Procurement Office guidelines.
d. Develops long and short-term maintenance plans and programs to ensure buildings, automobiles and equipment are in operational order.
e. Ensures preventive maintenance and repair of building, automobiles and equipment assets are conducted as scheduled (annually/monthly/etc.).
f. Periodically travels to OHA’s neighbor Island offices to inspect tenant spaces, conduct vendor and contract oversight and to assist in facilities related projects
g. Oversees the scheduling and coordination of repair/maintenance work for facilities as required.
h. Develops short, mid- and long-term plans in support of statewide tenant and OHA facility moves, as needed.
i. Oversees the regular property inspections and follow-up on necessary preventive maintenance works.
2. Management of Building Assets a. Coordinates with the Land Director to provide support in the development of property acquisition and management policies. Ensures the building assets’ work plans and activities are consistent with policies regarding the acquisition, development and management of buildings.
b. As directed by the Chief Operating Officer (COO) and guided by the Director, Land Division, supports the performance of due diligence on proposed property acquisitions. Works closely with Director, Land Division and staff to support the preparation of reports analyzing proposed building acquisitions and sales, and evaluating proposals in relation to OHA’s land policies and strategic objectives.
c. Support the ongoing management of building assets and properties being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures staff enforces standards guidelines and procedures established by OHA for use of programmatic lands and property specifically with building assets.
d. Coordinates with Land Director to provide support in negotiating, preparing and executing leases, licenses and other agreements involving OHA properties specifically with building assets within the public land trust. Ensures that staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such properties.
3.Safety and Security
a.Formulates policies,processes,procedures, guidelines, standards,template sand tools related to operations and facilities management, including emergency and evacuation procedures as part of safety and security measures for all OHA facilities and work site(s).
b.Oversees, monitors and executes all safety and security functions for the OHA’s facilities as part of facilities management responsibilities.
c.Conducts regular safety and security audits and drills.
d.Reports and addresses any and all safety compliance deficiencies to the Chief Operating Officer(“COO”).
4.Operations
a.Responsible for budgeting and managing the monthly, annual and biennium resources of the unit.
b.Monitors and manages expenditures within budget allocations.
c.Oversees and manages the vehicle fleet, coordinates with Corporate Counsel and Accounting to ensure proper registration and insurance coverages are maintained.
d.Oversees the procurement and inventory management of office,facilities,and operational supplies for all locations. Conducts regular inventory control audits.
e.Manages and coordinates event logistics for all OHA events (e.g., coordination with IT, hosting unit, setup, take down).
f.Oversees the parking function at Na Lama Kukui, including shuttle services, as needed.
5. Administrative Pool
a. Oversees and implements the policies, processes and procedures to implement administrative & clerical support, business travel services, unit fiscal processes and project, event coordination and support operational activities and needs of OHA.
b. Supervises the Operations Support Supervisor in scheduling of work assignments, setting priorities and directing the work of Operations Support Coordinator & Assistants, based upon their skills and abilities.
c. Evaluates and verifies performance of Operations Support Supervisor and the Operations Support Coordinator & Assistants through the review of completed work assignments, work techniques and feedback from internal and external stakeholders.
d. Ensures projects and assignments are completed accurately, thoroughly and in a timely manner.
6. Communications
a. Communicates frequently with third parties (e.g., property management, security, local law enforcement, contractors) as needed for safe, optimal facilities and work site(s)
b. Identifies, engages and maintains relationships with vendors, suppliers, and professionals skilled to consult with and/or provide specific services as requested/required for facilities and work site(s)
c. Coordinates and cascades communication from property management companies to internal OHA stakeholders.
d. Oversees the management of mail, courier and messenger functions.
7. Management
a. Makes hiring and other personnel recommendations for the Office to the COO.
b. Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Office.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and Chief Executive Officer.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Perfoms other duties as assigned by the COO and/or Chief Executive Officer.
2. Available for 24-hour emergency call service.
3. Occasional travel is required for this position.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High School graduate or equivalent;
a. Graduation from an accredited four (4) year college or university with a bachelor’s degree in engineering, real estate, business administration or related field preferred.
2. Ten (10) years of progressive work experience in commercial facilities management.
3. Five (5) years of administrative experience that involved management of staff.
4. Valid Hawaii driver’s license and clean driver’s abstract.
KNOWLEDGE, SKILLS AND ABILITIES
1. Must have working knowledge of:
• Facilities management, particularly inspection and maintenance procedures for all OHA Statewide Facilities, including electrical, mechanical and HVAC systems.
• Centralized purchasing methods, techniques and practices, State Procurement rules;
• Budgeting procedures and financial recordkeeping;
• Vehicle Fleet management; and
• Inventory and control procedures for physical assets.
7. Must have demonstrated skills or ability to:
• Read and understand complex electrical, mechanical and automation systems, including materials and safety data sheets;
• Manage multiple ongoing projects simultaneously with a high attention to detail;
• Analyze and conceptualize, and to work with a high degree of accuracy and with confidential information;
• Coordinate, schedule and evaluate the work of contractors, vendors and consultants;
• Quickly assess and understand day-to-day operational needs;
• Connect all day-to-day functions with long-term operations;
• Develop and maintain effective working relationships with the BOT/Executive Offices, other OHA departments and all staff on outer island Offices;
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization;
• Prioritize multiple requests, develop action plans and provide disciplined implementation and reporting to other OHA departments; and,
• Use Excel, Word, SharePoint, Outlook, Oracle (or equivalent), and 10-key by touch.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Procurement Agent is responsible for procurement and purchasing activities of OHA. The position works closely with the Procurement Manager and Corporate Counsel to ensure compliance with the Public Procurement Code. Other responsibilities include maintaining records in the administration of procurement activities, and performing recordkeeping, reviews and reconciliations in accordance with prescribed State and OHA policies and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Purchasing and Procurement
a. Manages the inventory, procurement and allocation of office supplies for the agency including preparation of purchase requisitions and purchase orders.
b. Assists with coordination of OHA purchasing operations and activities.
c. Selects and monitors all supplies to ensure delivery, quality and technical requirements are achieved.
d. Actively searches for improved supplies, techniques and materials at competitive costs.
e. Ensures material shortages are minimized and when they do occur are resolved promptly.
f. Ensures purchasing is conducted in compliance with the Public Procurement Code.
g. Advises vendors on OHA’s purchasing procedures.
2. Administrative Support
a. Performs mailing duties, including routine postage meter recharging.
b. Performs delivery services.
3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from high school.
2. Two (2) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.
Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Public Procurement Code, types of purchasing specifications with varying purchasing requirements and a various bid evaluation methods
• Centralized purchasing methods, techniques and practices
• General business environment and structure • Multiple communication techniques and the ability to communicate at all levels
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
• Plan, organize, supervise and coordinate day-to-day purchasing activities
• Review and control purchasing transactions and records
• Interpret, apply and explain laws, rules, regulations and statutes governing governmental purchasing
• Review contracts, specifications and purchasing agreements for propriety
• Express ideas logically
• Analyze systems, processes and practices and develop solutions for unusual problems
• Recommend operational improvements; present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent)
• 10-key by touch
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Provides technical assistance to the Public Policy Supervisor and Public Policy Manager.
2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.
3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Supervisor and Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.
4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by state and county legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on state and county legislative issues and administrative issues as necessary.
5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.
6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.
7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the Hawaiian community.
8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed , including white papers, legislation, administrative rules, testimony, letters and memos.
9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.
10. Attends legislative, government and community hearings and meetings in relation to prioritized issues
11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.
12. Recognizes protocols and deals effectively with sensitive and confidential issues.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Supervisor, Public Policy Manager, Chief Advocate, Chief Operating Officer and the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Supervisor and/or Public Policy Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.
4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Provides technical assistance to the Public Policy Manager.
2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.
3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.
4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by county legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on county legislative issues and administrative issues as necessary.
5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.
6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.
7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the Hawaiian community.
8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed, including white papers, legislation, administrative rules, testimony, letters and memos.
9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.
10. Attends legislative, government and community hearings and meetings in relation to prioritized issues
11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.
12. Recognizes protocols and deals effectively with sensitive and confidential issues.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, the Director, Community Engagement Division, the Chief Operating Officer and the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.
4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Provides technical assistance to the Washington D.C. Bureau Chief.
2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.
3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Supervisor and Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.
4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by U.S. Congress and federal departments and agencies and non-Governmental entities including connections to and with , state and county legislatures and administrations, including national boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on primarily federal legislative and administrative issues as necessary, including the support of state and county issues, as needed.
5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.
6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.
7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the beneficiary community.
8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed , including white papers, legislation, administrative rules, testimony, letters and memos.
9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.
10. Attends legislative, government and community hearings and meetings in relation to prioritized issues
11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.
12. Recognizes protocols and deals effectively with sensitive and confidential issues.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Washington, D.C. Bureau Chief, the Chief Operating Officer and the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Washington, D.C. Bureau Chief or Chief Executive Officer.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.
4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Public Policy Manager is responsible for managing the day-to-day activities of the
Public Policy Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Advocacy Division, functioning as the Chief Advocate, (“CA”).
b. Communicates and collaborates with the CA, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.
2. Operations
a. Assists the CA, COO and CEO in developing, prioritizing, and executing legal and political strategies to achieve advocacy outcomes that result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.
b. Ensures that policy development, implementation, compliance monitoring and evaluation trends analyses are available at appropriate decision junctures and proposes processes to ensure quality, quantity, and flow of information.
c. Develops, uses, and leverages partnerships, collaborations and coalitions built across broad spectrums. Coordinates and collaborates with associations, think tanks, performance partners, other advocacy organizations for information and analysis.
d. Works closely with Community Engagement and Communications functions to develop and execute policy campaigns (e.g., advocacy briefings, community building, etc.).
e. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by internal and external sources.
f. Assists the CA, COO and CEO in coordinating and conducting policy, legislative, and regulatory reviews. Performs legal analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates county, state and federal statutes, rules, regulations, case law, opinions, and other legal materials. Provides internal analyses and opinions upon request.
g. Monitors political news and developments, debates, news conferences and press releases, political campaigns, platforms, statements, and other occurrences, as they relate to public policy issues.
h. Gathers and provides analysis on public governance structures (e.g., state legislature, county councils, boards, commissions), including composition, newly elected officials, appointees.
i. Monitors formal and informal policy, political and community-based information networks (e.g., print, news, community information networks, social media, etc.).
j. Establishes, cultivates, and maintains working relationships with executive and legislative branches of government (City & County of Honolulu and State of Hawaii) and boards and commission who are empowered to change laws and policies to better conditions of Native Hawaiians.
k. Establishes and maintains relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.
l. Organizes advocacy efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, messaging, presentations, and materials appropriate to advocacy and lobbying activities.
m. Prepares, reviews and/or coordinates development of comments for submission in county, state and federal regulatory proceedings. Develops testimony for participation in government hearings and/or legislative, regulatory, and policy-making proceedings. Prepares witnesses for and/or testifies in such proceedings.
n. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation.
o. Drafts articles, op-eds, presents at conferences, on panels and other collaborative advocacy efforts.
p. Develops and/or oversees the development of policies, procedures, guidelines, standards, templates, and tools related to Public Policy programs.
q. Participates in workflow mapping processes related to the initiation, design, and development of advocacy initiatives.
3. Management
a. Makes hiring and other personnel recommendations for the Program.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for staff.
d. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
4. Fully supports, in action, language, behavior, and performance, the priorities, decisions, and directives of the CA, COO and CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the CA, COO and CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. A master’s degree or other advanced degree in business administration, public policy, or any field with a significant policy component. A law degree is preferred.
3. Five (5) years of responsible professional work experience which involved public policy advocacy through either the legal or legislative processes, especially in areas of current interest to OHA, such Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.
4. Three (3) years of responsible experience in supervising others engaged in public policy advocacy work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Community relations (including resources, networking, relationship management, and database management)
• Team building techniques
• Hawaiian-based community development organizations and practices
• Existing laws and policies relating to Native Hawaiians
• Government contracts and grants
• Federal and state legislative and legal processes
• The current political landscape of Hawai’i
• Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic, and political issues and trends
2. Must have general knowledge of:
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Conduct investigations, prepare legal analyses and assessments, and formulate strategies for remedial actions
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors, government officials, courts, and the public
• Prepare and deliver oral and written reports and presentations
• Manage the design and delivery of advocacy programs and services
• Understand and negotiate federal and state legislative, regulatory and court processes
• Network and coordinate with key allies and partners
• Work closely with the Chief Advocate
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Public Policy Manager is responsible for managing the day-to-day activities of the Public Policy Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Community Engagement Division, (“Director”).
b. Communicates and collaborates with the Director, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.
2. Operations
a. Assists the Director, COO and CEO in developing, prioritizing, and executing legal and political strategies to achieve advocacy outcomes that result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.
b. Ensures that policy development, implementation, compliance monitoring and evaluation trends analyses are available at appropriate decision junctures and proposes processes to ensure quality, quantity, and flow of information. c. Develops, uses, and leverages partnerships, collaborations and coalitions built across broad spectrums. Coordinates and collaborates with associations, think tanks, performance partners, other advocacy organizations for information and analysis.
d. Works closely with Advocacy and Communications functions to develop and execute policy campaigns (e.g., advocacy briefings, community building, etc.).
e. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by internal and external sources.
f. Assists the Director, COO and CEO in coordinating and conducting policy, legislative, and regulatory reviews. Performs legal analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates county, state and federal statutes, rules, regulations, case law, opinions, and other legal materials. Provides internal analyses and opinions upon request.
g. Monitors political news and developments, debates, news conferences and press releases, political campaigns, platforms, statements, and other occurrences, as they relate to public policy issues.
h. Gathers and provides analysis on public governance structures (e.g., state legislature, county councils, boards, commissions), including composition, newly elected officials, appointees.
i. Monitors formal and informal policy, political and community-based information networks (e.g., print, news, community information networks, social media, etc.).
j. Establishes, cultivates, and maintains working relationships with executive and legislative branches of county government and boards and commission who are empowered to change laws and policies to better conditions of Native Hawaiians.
k. Establishes and maintains relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest. l. Organizes advocacy efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, messaging, presentations, and materials appropriate to advocacy and lobbying activities.
m. Prepares, reviews and/or coordinates development of comments for submission in county, state and federal regulatory proceedings. Develops testimony for participation in government hearings and/or legislative, regulatory, and policy-making proceedings. Prepares witnesses for and/or testifies in such proceedings.
n. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation.
o. Drafts articles, op-eds, presents at conferences, on panels and other collaborative advocacy efforts.
p. Develops and/or oversees the development of policies, procedures, guidelines, standards, templates, and tools related to Public Policy programs.
q. Participates in workflow mapping processes related to the initiation, design, and development of advocacy initiatives.
3. Management
a. Makes hiring and other personnel recommendations for the Program.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for staff.
d. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
4. Fully supports, in action, language, behavior, and performance, the priorities, decisions, and directives of the Director, COO and CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the Director, COO and CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. A master’s degree or other advanced degree in business administration, public policy, or any field with a significant policy component. A law degree is preferred.
3. Five (5) years of responsible professional work experience which involved public policy advocacy through either the legal or legislative processes, especially in areas of current interest to OHA, such Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.
4. Three (3) years of responsible experience in supervising others engaged in public policy advocacy work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Community relations (including resources, networking, relationship management, and database management)
• Team building techniques
• Hawaiian-based community development organizations and practices
• Existing laws and policies relating to Native Hawaiians
• Government contracts and grants
• Federal and state legislative and legal processes
• The current political landscape of Hawai’i
• Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic, and political issues and trends
2. Must have general knowledge of:
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Conduct investigations, prepare legal analyses and assessments, and formulate strategies for remedial actions
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors, government officials, courts, and the public
• Prepare and deliver oral and written reports and presentations
• Manage the design and delivery of advocacy programs and services
• Understand and negotiate federal and state legislative, regulatory and court processes
• Network and coordinate with key allies and partners
• Work closely with the Chief Advocate
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
Working with the assigned Public Policy Manager (PPM), the Public Policy Supervisor (PPS) is responsible for coordinating, prioritizing and supervising the day-to-day work of the assigned Public Policy Advocates (PPA), including oversight of related processes (e.g., technical review of work products, preparation of testimony, analyses, correspondence, oral and/or written testimony, matrices, action items). In addition, the PPS is responsible for working with other functions (e.g., research, strategy management, community engagement, land) and policy advocates for policy development and implementation activities. Supervision includes development of staff to further the effectiveness of the public policy advocacy program.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Supervises public policy related processes in the review, editing, proofreading and analyses and monitoring of legislation, reports, plans, submittals and other actions considered by state and county, working with federal, legislature and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries.
2. Supervises the promotion and advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that state and county resources, are proportionately directed to Hawaiian needs, including coordination with Washington D.C. Bureau (WDCB) on federal issues, as necessary
3. Oversees the coordination of technical resources providing professional research and technical support on data and analysis required for OHA on policy-related issues of importance to the Hawaiian community.
4. Oversees and coordinates attendance at legislative, government and community hearings and meetings in relation to mission aligned topics.
5. Oversees the development and implementation of plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts. Encourages and supports new programs, activities and services that address the needs of Hawaiians.
6. Oversees and provides technical and strategic advice to the Public Policy Program on the governmental, legislative and administrative rule-making processes as well as on other issues.
7. Coordinates and attends meetings with and/or makes presentations to government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, state and county officials and staff, subject matter experts, and coordinates with WDCB as needed, for the purposes of informing OHA positions, as well as, providing or obtaining information or support for OHA’s positions on issues.
8. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
9. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for assigned staff members
10. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, Chief Advocate, Chief Operating Officer and/or Chief Executive Officer.
11. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Manager, Director, Advocacy Division (functioning as the Chief Advocate), Chief Operating Officerand/or Chief Executive Officer.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences Hawaiian studies or language, indigenous studies or language, or related field.
2. Four (4) years of progressively responsible work experience in social or political advocacy; policy review, research, analysis or writing; community organizing or activism; governmental legislative, administrative or legal affairs community.
• A law degree from an accredited school of law may be substituted for three years of work experience.
• A Ph.D. degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for three years of work experience.
• A master’s degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for two years of work experience.
3. Two (2) years of supervisory experience which included planning and directing the work of others, assigning and reviewing their work, advising them on difficult problem areas, timing and scheduling their work, and training and developing new employees.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures and directives
• Government and legislative processes
• Effective report writing
• Effective editing and proofreading
• Hawaii Legislative Drafting Manual
• Hawaii Administrative Rules Drafting Manual
• Legal citation style
• State legislative process
• Hawaii administrative rule-making process
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Obtain and evaluate facts, trends, data, issues and related matters and communicate conclusions via oral and/or written reports
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Write clear and concise reports and correspondence
• Conduct technical review of legal and professional documents
• Edit and proofread legal and professional documents
• Effectively navigate the legislative and administrative rule-making processes
• Communicate effectively (in writing and orally) with management, peers, contractors and the public
• Work collaboratively with other employees
• Work effectively under frequent emergencies and short deadlines
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Research Analyst conducts independent, specialized, and/or assigned research topics, including but not limited to Hawaiʻi’s land, culture and history, strategic foundations and/or directions (e.g., education, economic, housing, health). This position is expected to identify, recommend and initiate and/or be assigned research, develop work outlines within the parameters determined by the Director, Research Division or Research Manager, complete necessary research, data collection and analysis, and develop comprehensive recommendations for assigned projects.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Conducts research on education, economy, housing, health, and Hawaiʻi’s land culture and history, and/or related fields, as directed.
2. Plans, designs and conducts fact-finding and analysis in collaboration with the Research Manager.
3. Assists in the quality control vetting process for different types of analysis (e.g. inter-rater checking for qualitative analysis, independent source and data checking for quantitative analysis).
4. Prepares, compiles, extracts and analyzes data, and prepares reports, documents and bulletins on research findings as directed.
5. Provides research and data support to program staff in conducting program feasibility studies.
6. Assists program staff in developing or reframing research questions, developing and designing methods for the implementation of projects, as well as, providing assistance and content expertise in the development of surveys that focus on improving advocacy for beneficiaries.
7. Develops and maintains statistics, addresses, and service provider databases needed for the efficient operation of OHA programs and activities.
8. Reviews Requests for Proposals (RFP) to secure research and data management resources under the direction of the Director, Research Division and/or Research Manager.
9. Under the direction of the Director, Research Division and/or Research Manager, prepares program documents, statistical publications, and reports.
10. Prepares presentations for the Director, Research Division and/or the Chief Executive Officer as directed.
11. Prepares presentations for community partners (including but not limited to neighborhood groups, academics, and associations).
12. Participates, when assigned, in the design and implementation of program work plans, operational budgets, programs and policies as directed.
13. Establishes, maintains effective working relationships, and collaborations with OHA staff, Trustees, individuals, agency representatives, and community groups to support and facilitate research project partnerships or initiatives with an alignment to the OHA Strategic Plan as well as provide support and oversight on contract and RFP monitoring matters.
14. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Research Manager, Director, Research Division, Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
15. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Performs other duties as assigned by the Research Manager or Director, Research Division.
2. Travel and have a valid driver license.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field.
2. Three (3) years of progressively responsible professional experience in conducting research in such areas as education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field, and a demonstrated skill in conducting community development and advocacy-related research and program development.
• A Master’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field may be substituted for experience for two years of experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Research principles and practices and report writing
• General research sources and sources of socio-economic information
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
• Governmental organization, programs and functions
2. Must have demonstrated skills or ability to:
• Gather, compile, analyze, and record data to identify and explore strengths, needs, and disparities of Native Hawaiians to inform OHA’s decisionmaking and support community research and data needs
• Plan, organize and conduct research projects
• Analyze and review documents, statistics, and contracts; design instruments and conduct surveys
• Document research findings
• Create databases
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with management, peers, contractors, and the public.
• Work collaboratively and as a team member, establishing and maintaining effective working relationships with management and staff
• Independently complete statistical, qualitative, and comparative analysis
• Use Microsoft Word, Excel, Access and PowerPoint
• Travel to off-site locations, which may include the outer islands, to conduct research
• Possess a valid driver license
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Solution Delivery Technician is responsible for assisting with the management, maintenance and development of the organization’s local and statewide computer information infrastructure.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Technical Responsibilities
a. Responds to internal and external customer technical support helpdesk requests for computer workstation hardware and software, telephone, network, operating system, printing, and Internet access problems. Logs, monitors and tracks end-user requests, suspected policy and security violations and/or other issues identified by end-users.
b. Investigates user problems and identifies their source; determines possible solutions; tests and implements solutions. Closes requests after the solution is resolved or implemented and it is determined that requestor is satisfied.
c. Performs installations, upgrades, moves and changes for computer workstation hardware and software, printers and other peripheral devices.
d. Monitors server conditions to ensure that servers are operating at optimum levels, and to ensure the integrity of OHA information systems.
e. Plans, evaluates and implements changes and improvements to the information network to ensure reliable and consistent service.
f. Works with vendor representatives/engineers to determine causes of system failures, resolves performance issues, and arranges for preventative maintenance and other required services.
g. Assists the Systems Engineer & Administrators with back-ups and recoveries. Performs regularly scheduled restorations of media back-ups to test the capability of the restoration process. Restoration testing will be performed with live production back-up data on the test systems in the test environment.
h. Assists the Systems Engineer & Administrators in evaluating applicable products and projects. Researches and evaluates new technologies, methods, products and performance tools.
i. Collaborates with user departments and teams to develop and implement automated operations, security and communication; network design and management; custom application analysis, design and development; and network integration and connectivity to other LAN mainframe systems. Maintains the list of applications and information owners.
j. Trains and oversees program student helpers as assigned.
2. Network Administration
a. Serves as back-up System Administrator for OHA’s general ledger system including set-up and management of user accounts and application hierarchies.
b. Resets passwords in the event that they are forgotten by the user.
c. Diagnoses and resolves communication and networking problems. This includes the monitoring, tracking and documentation of this process.
d. Manages and maintains network resource, which includes switches, firewalls and web filters. This includes the maintenance of logs and other appropriate documents.
e. Plans and coordinates installation and maintenance tasks. This includes the maintenance of logs and other appropriate documents.
f. Installs and maintains communications related software products.
g. Assists in removing viruses from the network.
3. Administrative and Operations
a. Assists in the maintenance, repair, relocation and acquisition of computer related equipment, software, development tools and third party-purchased IT equipment inventory.
b. Works with Financial Services to add, transfer or dispose hardware, software and other IT-related assets. This includes the preparation of appropriate forms and re-confirmation of results per internally or externally-generated inventory reports.
c. Maintains logs that indicate IT equipment that is borrowed and returned. Tracks unreturned items to ensure they are returned in a timely manner.
d. Procures and reviews all computer related purchases. Serves as a Purchase Requisition representative for the Program.
e. Wipes data contained on portable media that is no longer required, prior to removal from site.
f. Assists Information Technology Manager with developing and reviewing proposals relating to information technology.
g. Assists Program Manager with reports and other appropriate documents, which include but are not limited to:
• Risk management reports
• Incident reports
• Change management forms
h. Represents the agency at information technology meetings, as assigned.
4. Fully supports in action, language, behavior and performs the priorities, decisions, and directives of the Information Technology Manager, Director, Office of Technology Services, Chief Operating Officer and/or Chief Executive Officer.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Information Technology Manager.
MINIMUM QUALIFICATIONS
EDUCATION, TRAINING AND/OR EXPERIENCE
1. Graduation from an accredited college or university with a bachelor’s degree in computer science or related field.
2. Two (2) years of specialized experience in computer systems analysis which involved the analysis and design of systems of electronic processing of data; store computer programming experience which included participation in systems analysis; or project management experience which involved systems design and project implementation of PC LAN system, which included responsibility for LAN systems installation, operation, maintenance, problem resolution and troubleshooting support in a PC environment, and analyzing situations and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. CompTIA Security+ or CCNA (Cisco Certified Network Associate) Certificate may be substituted for work experience.
3. Experience must also have involved an attention to detail, strict adherence to procedures, prudent judgment in the face of unforeseen problems, and the timely execution of tasks when deadlines are present.
4. Combined Education and Experience: An equivalent combination of education and experience may be accepted by OHA as a substitute for Education, Training and/or Experience requirements.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Systems design, development and implementation
• Project management and network administration principles and practices
• Office 365 applications, Forms, Adobe Acrobat, and other office tools.
• Multiple communication techniques
• General administrative principles and practices
2. Must have demonstrated skills or ability to:
• Communicate at all levels
• Analyze and design network systems
• Perform and understand network administration and project management;
• Write clear and comprehensive reports and other documents
• Read and interpret complex written materials
• Apply problem-solving methods and techniques
• Solve complex problems logically and systematically
• Plan, organize and carry out a broad range of technical support services relating to information systems
• Work efficiently and effectively in a dynamic and evolving environment
• Analyze an information network and recommend changes and improvements to insure reliable and consistent service to users
• Monitor and assess new trends and information technology tools and applications
• Develop an effective working knowledge of information systems methods and practices
• Present facts clearly both orally and in writing
• Facilitate collaboration among employees and to work collaboratively with others
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Plan, organize, procure, maintain and control an inventory of computer supplies and equipment
• Work effectively with others
• Review and prepare reports requiring judgment as to the nature of the problem and potential solutions
• Speak simply and directly in conveying information on various technical and administrative aspects of the program
• Function effectively in a team environment
• Customer service skills are essential due to daily contact with end-users in various departments
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Strategy Management Analyst performs assigned strategic environmental assessments on the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics); assists in aligning OHA activities to OHA strategy; assists in developing internal policies, processes, and reporting; supports OHA project and portfolio management (PPM) activities; conducts process and impact evaluation, and assists the Office of Strategy Management Manager (the “Manager”) in executing the work of the Office of Strategy Management. Work is performed in accordance with standard qualitative, quantitative, and statistical analysis methods.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategy Formation Function:
a. Conducts strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.
2. Strategy Implementation Function:
a. Assists in various planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.
b. Assists the Manager with advising on, and facilitating, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.
c. Provides technical assistance and support to OHA programs, including assisting in Project and Portfolio Management (PPM) policy, processes, and procedure development; participating on a team to train OHA employees in PPM; consultation with employees; monitoring compliance; and assisting in coordination of enterprise level reporting.
3. Process Evaluation Function:
a. Plans, designs, and executes OHA’s process evaluation projects in collaboration with the Manager and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads, plans, and performs process analysis and evaluation of established programs’ objectives, costs, and measures of effectiveness. Analyzes, interprets, and reports findings of the process evaluations; participates with the Manager in identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
4. Impact Evaluation Function:
a. Plans, designs, and executes OHA’s impact evaluation projects in collaboration with the Manager and all divisions and programs of OHA, analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Designs and develops data collection procedures and tools to measure outputs and outcomes of OHA tactics, initiatives, and activities, in collaboration with the Manager and all divisions and programs of OHA.
c. Assists the Manager in the development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.
d. Performs qualitative, quantitative, and statistical data analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians.
e. Recommends improvements in outputs, outcomes, measures, data sources, data collection methods, and reporting.
f. Participates with the Manager in identifying and reporting on pivot points or areas of opportunity for tactical change to maximize strategic impact.
g. Prepares written reports and presentations on OHA evaluation findings and related recommendations.
OTHER DUTIES / RESPONSIBILITIES
a. Drafts technical memoranda and correspondence.
b. Prepares and delivers presentations to a variety of audiences.
c. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Manager, the Director, Office of Strategy Management (“Director”), the Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
d. Regular attendance on a daily basis is required for this position.
e. Performs other duties as assigned by the Manager and Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university.
2. Three years of general work experience that demonstrates possession of the ability to read and comprehend complex materials, write reports, organize work, express ideas orally and in writing; and of knowledge of human relations, English grammar, statistics, and evaluation methodologies and techniques.
3. Three years of progressively responsible professional work experience which involved the use of quantitative and qualitative analysis or statistics or institutional research concepts and methods to conduct evaluations of ongoing programs and internal processes and/or three years of progressively responsible professional work experience which involved project management, planning, monitoring, and reporting. Further, the experience must have demonstrated skill, knowledge, and technical competence in the use of research, evaluation, project management, statistical or mathematical principles and tools in problem solving.
• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of the professional work experience and two years of general work experience.
4. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Evaluation principles, practices, and techniques
• Effective report writing
• Development, maintenance and continuous improvement of policies, processes, and procedures
• Governmental agencies and/or Hawaiian-based community development organizations and practices
• Hawaiian culture, history, and current events
2. Must have demonstrated skills or ability to:
• Understand organizational structure and related administrative policies and procedures
• Analyze and review program policies, processes, and procedures
• Apply program evaluation principles, methods and techniques to various types of assignments
• Design and administer data collection instruments and analyze collected data
• Determine data needs, conduct interviews, do other fact-finding and derive sound conclusions
• Exercise judgment, tact, and discretion in securing and providing information to a wide variety of individuals or groups
• Prepare oral and written reports, and make presentations
• Communicate effectively (in writing and orally) with management, peers, and the public
• Work collaboratively with other employees
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Perform work in an independent manner
• Use Microsoft Word, Excel and PowerPoint
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
The Washington, D.C. Bureau Chief oversees the worksite, staff and professional and organizational activities of the Washington, D.C. Bureau (the “Bureau”) and is responsible for providing policy, legislative, lobbying, and other advocacy services to advance positive systemic change for Native Hawaiians.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction
a. Ensures that Bureau activities are aligned with OHA’s strategic priorities, and the directives of Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and in collaboration with the Board Chair, Chief of Staff, the Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement Division.
b. Coordinates with the Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement Division on direction from the CEO and/or COO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making
c. Represents the Office of Hawaiian Affairs in Washington, D.C. directing and working collaboratively, effectively and efficiently with federal, national, native, indigenous, tribal communities, members of Congress and their staff, federal agencies, non-government organizations for effective federal policy development, implementation, monitoring and evaluation.
d. Understands, navigates, leads and participates in federal processes and activities, including but not limited to drafting of federal legislation and bills; rules promulgation, listening sessions, public comment, presentations, forums, conferences, panels, workshops and other advocacy settings and contexts.
2. Operations
a. Develops and/or ensures development of policies, procedures, guidelines, standards, templates, and tools related to the Bureau’s work.
b. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits program work plans and budget reports by established deadlines.
c. Designs, implements and participates in processes related to policy development, implementation, monitoring and evaluation in the context of national, federal advocacy.
d. Manages the federal matrix of legislation, presenting, discussing, providing updates, and recommendations for policy positions, changes, and updates before the Committee on Beneficiary Advocacy and Empowerment Committee as directed by the Administrator (functioning as the Chief Executive Officer).
3. Federal Advocacy Services
a. Works closely with the CEO, COO, Director, Advocacy (functioning as the Chief Advocate) and Director, Community Engagement Division to develop, prioritize, and execute strategies to achieve advocacy outcomes that result in positive law and policy developments that advance systemic changes for the Native Hawaiian people. Develops, uses, and leverages partnerships and coalitions built across broad spectrums and communities. Works closely with Director, Communications to develop and execute policy advocacy campaigns.
b. Works closely with congressional delegation staff, working with Committees (e.g., Senate Committee on Indian Affairs, Senate Appropriations Committee and 12 Sub-Committees, House Appropriations and its 12 Sub-Committees), working with tribal organizations (e.g., National Congress of American Indians), working across multiple federal Departments (e.g., Education, Health and Human Services, Interior, Housing and Urban Development) on legislation drafting, review and editing; navigating through rules promulgation and related processes; and drafting letters, testimony and comments for hearings, listening sessions, panels, speeches for CEO or Board Chair delivery.
c. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by OHA programs, and/or outside resources. As needed, coordinates with associations, think tanks, performance partners, and other advocacy organizations for information and analysis.
d. Works with the Chief Advocate and Director, Community Engagement Division and other public policymanagers to coordinate and conduct policy, legislative, and regulatory reviews. Performs analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates state and federal statutes, rules, regulations, case law, opinions, relevant international law, policy and norms, and other materials. Provides internal analyses and opinions upon request.
e. Ensures ongoing monitoring of political news and developments, debates, news conferences and press releases, and other occurrences. Maintains a watchful stance over the federal political arena.
f. Ensures ongoing monitoring of political campaigns, platforms, and statements. Ensures, collects, and/or provides intelligence on newly elected officials, appointees, and other key influencers new in the public arena.
g. Ensures ongoing monitoring of informal political news.
h. Together with the CEO, Board Chair, Trustees, Chief of Staff, COO, Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement, establishes and maintains strong relationships with legislators, administrative officials, and other officials who are empowered to change how laws and policies of interest to OHA and the Native Hawaiian community are promulgated, implemented, enforced, and/or practiced. Also establishes and maintains strong relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.
i. Coordinates, communicates and works with community groups and networks, CEO, Board Chair, Chief of Staff and other Administration functions and staff to more effectively develop, implement, monitor and evaluate federal policy.
j. In coordination with the Director, Advocacy Division (functioning as the Chief Advocate), Director, Community Engagement and Public Policy Managers, advocate to influence opinions and strengthen OHA’s public profile. In coordination with Community Engagement, organizes lobbying efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, presented in a persuasive format and manner. Tailors messaging and/or presentations to the individual and/or group. Provides materials packaged appropriately to lobbying activities.
k. Provides sufficient follow-up and relationship management with a wide range of communities, including but not limited to—native, indigenous, geographic, education, health, housing, economic development, language, cultural, environmental and natural resource management.
l. Prepares and coordinates development of correspondence, testimony, comments, etc. for submission in federal proceedings. Develops testimony for participation in legislative, regulatory, and other policy making proceedings. Prepares witnesses and/or testifies in such proceedings, aligned to the agency’s processes.
m. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation. Ensures proper preparation of all materials and documents.
n. Writes articles, presents at conferences, and engages in other public relations activities upon request and/or as coordinated with Director, Communications.
o. Coordinates with General Counsel to ensure proper procurement and management of outside counsel and/or legal consultants as it relates to Federal policy development, implementation, monitoring and/or evaluation.
p. Electronically tracks all Bureau projects that is fully accessible to the CEO and others as delegated.
4. Management
a. Makes hiring and other personnel recommendations for the Bureau to the Administrator, functioning as the Chief Executive Officer.
b. Ensures that Bureau employees share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for Program. Disseminates needed information to staff in a timely manner.
f. Supervises the operations of the Washington, D.C. office of the OHA, including management of contractors and related work site decisions (i.e., closure due to weather, political climate, local D.C. government declarations).
g. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. A juris doctorate from an accredited university.
3. Five (5) years of responsible professional work experience which involved public policy advocacy and/or implementation through either the legal or legislative processes, especially in areas of current interest to OHA, such as Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.
4. Three (3) years of administrative experience that involved management of professional staff engaged in public policy advocacy work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.
5. A thorough knowledge of one or more of the following:
a. Federal legislative and rules promulgation processes;
b. Administration and management of state and federal programs or activities; and/or
c. Development of state and federal policies for programs.
6. Position requires thorough knowledge, or a demonstrated ability to quickly acquire such knowledge of social, cultural, political rights of native people of Hawaii and the overall functions, policies, directives, and responsibilities of the Office of Hawaiian Affairs.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
a. Existing federal laws and policies relating to Native Hawaiians
b. Government contracts and grants
c. Federal legislative and legal processes
d. The current political landscape of Hawai’i and Washington, D.C.
e. Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic and political issues and trends
2. Must have general knowledge of:
a. Human resources management
b. Office management
c. Data and records management
3. Must have demonstrated skills or ability to:
a. Build and participate in a collaborative, team environment and leading and managing change
b. Analyze systems, processes and practices and develop solutions for unusual problems; recommend operational improvements
c. Facilitate collaboration among subordinates and to work collaboratively with other managers
d. Think strategically about broad, long-term goals
e. Influence others towards achieving outcomes
f. Conduct investigations, prepare analyses and assessments, and formulate strategies for remedial actions
g. Communicate effectively (in writing and orally) with executive management, peers, subordinates, contractors, government officials, courts and the public
h. Inspire confidence and to develop others’ skills and abilities
i. Prepare and deliver oral and written reports and presentations
j. Manage the design and delivery of advocacy programs and services
k. Understand and operate within federal legislative, regulatory and court processes
l. Network and coordinate with key allies and partners
m. Work closely with the Chief Advocate and Advocacy Program Managers
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: careers@oha.org
An Equal Opportunity Employer
560 N. Nimitz Hwy #200
Honolulu, HI 96817
© 2022 Office of Hawaiian Affairs