Employment Opportunities

At the Office of Hawaiian Affairs (OHA), the Student Helper Program provides an opportunity for students to gain insight into the mission and programs of the agency and to become involved with our efforts towards bettering the conditions of native Hawaiians.

Learning Objectives

• To teach the student current business practices and office procedures.
• To expose the student to a real-life work environment.
• To develop the student’s professional skills.
• To allow the student to network with business professionals.

Minimum Qualifications

• Student must be eligible to work in the United States.
• Student must be in good academic standing in an accredited educational institution and be carrying a full-time course load.
o An “educational institution” is defined as an organization or institution which is established for the purpose of educating individuals.
o “Full-time course load” is defined as the number of credit hours which the educational institution requires as a minimum of its full-time students.
o “Good academic standing” is defined as carrying a full-time course load and maintaining at least a 2.0 grade point average on a 4.0 scale.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter with salary history and requirements to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai`i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Assistant Community Outreach Manager assists the Community Outreach Manager with day-to-day administrative functions.  The Assistant Community Outreach Manager also assists the Community Outreach Manager by coordinating the neighbor island Community Outreach Coordinators efforts in community coalition building and advocacy support services.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Program Direction and Management

1. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer, the Chief Operating Officer (“COO”), the Community Engagement Director and Community Outreach Manager.
2. Communicates with the Community Outreach Manager regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
3. Ensures robust collaboration, information sharing, and shared responsibility for results by all Program staff, and takes whatever actions are required to positively replace behaviors and/or persons when necessary.

Community Engagement LOB Team Membership

1. Serves on Community Engagement LOB Team (the “LOB Team”). Upon request, leads and/or co-leads LOB Team.
2. Communicates information, decisions, and directives generated and/or provided by the Community Engagement LOB team to all Program staff. Shares information and products upwards to LOB Team.   Ensures that information and business workflow moves effectively through and across Program and LOB Team.
3. Upon request, tracks and reports the status of all decisions and/or directives to the Community Outreach Manager and Community Engagement Director. Provides information and analysis to the LOB Team regarding the status of Community Outreach implementation of advocacy initiatives and organizational priorities.

Operations

1. Supervises the outer-island Community Outreach Coordinators (both professional and administrative staff) within the Program and works with Community Outreach Manager in managing all day-to-day Program operations. Ensures that information and business workflow moves effectively through the Program once priorities and decisions are communicated by the Community Outreach Manager, Community Engagement and/or the COO.
2. Assists the Community Outreach Manager with the preparation of Program Work Plans, Budget Work Sheets, and related operational planning and administrative documents.  Submits for approval to the Community Outreach Manager, Community Engagement and/or the COO by established deadlines.
3. Ensures work performed by Program is aligned with organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports, as requested by the Community Outreach Manager.
4. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and performance improvement planning to close performance gaps.
5. Develops a positive work environment within the Program.
6. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

Community Outreach

1. Participates in workflow mapping processes related to the initiation, design, and development of advocacy initiatives. Ensures that community input gathered through Community Outreach informs decisions at the right times.
2. Assesses and evaluates community assets, strengths, and relationships. Evaluates community dynamics and power relationships. Identifies allies and opponents.  Identifies leaders and potential leaders.  Identifies formal and informal communication patterns and processes.
3. Identifies existing organizations with common goals. Organizes new groups. Builds learning models.  Helps groups develop strategic plans and/or action plans.  Helps groups establish roles and responsibilities. Develops participation processes.  Builds group capacities.  Helps groups articulate vision and commit to goals.
4. Conducts informational sessions. Conducts training sessions.  Develops leadership capacities.  Produces materials tailored to individual groups.  Creates variety of learning situations adapted to needs, structures, styles, and dynamics.  Creates variety of learning venues.  Provides mentoring.
5. Provides outreach services and products. Listens to learn more about individual experiences and concerns. Provides varied opportunities for community members to deliberate with each other about their concerns, ideas, and proposals.  Helps groups develop strategies and tactics that make use of resources.  Helps groups develop shared relationships and tasks.  Assists with meetings, logistics, scheduling; provides meeting support. Helps groups collaborate with each other to build coalitions.
6. Builds and sustains coalitions. Builds networks. Identifies opportunities for action. Motivates people to challenge apathy and replace it with sense of self-worth and urgency. Develops shared sense of commitment to common interests.  Reinforces leadership and sustained participation. Provides behavioral examples for taking action.  Creates environment for and models taking action to support shared positions.  Creates and maintains communication channels to prompt action.  Creates shared urgency to prompt and reinforce action.
7. Creates links between communities and OHA. Continuously communicates with groups on behalf of OHA to develop awareness and shared understanding of advocacy initiatives and strategic results.  Invites and involves Chief Advocate and/or Public Policy Advocacy Manager and  team members, and/or Compliance Monitoring manager and team members so they can both share information and continuously learn from and/or gain input from community.  Shares information to inform community action.
8. Creates sustainable links between communities and performance partners, other advocacy groups, think tanks, business groups, stakeholder groups, and others with shared goals. Leverages relationships among groups.
9. Uses traditional and non-traditional communication channels. Uses social media and other Web 2.0 technologies. Builds knowledge base among groups. Illustrates and/or documents groups, networks, knowledge, and communication patterns. Helps groups share knowledge among themselves.
10. Coordinates and synthesizes information regarding the impact of community action networks. Continuously articulates and illustrates to individuals and groups the impact of their actions. Measures impact. Helps group leaders measure impact. Demonstrates value of actions taken. Makes connections to Strategic Results for the Native Hawaiian community and to improving conditions for individuals. Builds case for continuous actions on behalf of advocacy initiatives. Delivers increasingly effective community action campaigns that produce measurable support by community members for advocacy initiatives.
11. Establishes, ensures and maintains strong lobbying relationships with legislators, administrative officials, and other officials who are empowered to enact laws and/or change public policies of interest to OHA and the Native Hawaiian community. Establishes and maintains strong indirect lobbying relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing public policy.

Knowledge Management

1. Ensures that Community Outreach staff practices relentless sharing of information, perspectives, and ideas within and across all programs, disciplines, and organizational levels; ensures frequent use of collaborative decision-making and problem-solving.
2. Ensures staff utilization of processes and technology to support knowledge management initiatives.

OTHER DUTIES/RESPONSIBILITIES

1. Ensures that Community Outreach staff practices relentless sharing of information, perspectives, and ideas within and across all programs, disciplines, and organizational levels; ensures frequent use of collaborative decision-making and problem-solving.
2. Ensures staff utilization of processes and technology to support knowledge management initiatives.
3. On behalf of the Community Outreach Manager, the Assistant Community Outreach Manager may lead Program team meetings and/or serve as the Acting Community Outreach Manager.
4. Performs other duties and responsibilities as assigned.
5. Must be able to travel and have a valid driver license.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university.

2. Four (4) years of responsible professional work experience which involved community relations (including resources, networking, relationship management, and database management) the management of stakeholders or beneficiary programs or services.

3.  One (1) year of responsible experience in management and supervising others.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter with salary history and requirements to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai`i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Controller / Administrative Services Program Manager (“Controller”) is responsible for supervising the day-to-day activities of the Administrative Services Program (“Program”), one of the six programs in the Resource Management Line of Business. The Controller manages OHA’s financial infrastructure, including OHA’s performance based budget, forecasting, accounts, procurement, and office management support. He/she also provides internal and external financial reports, financial forecasts, financial analyses, and financial statements.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction and Management

a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the CFO / Resource Management Manager (“CFO”).
b. Communicates with the CFO regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
c. Provides financial analyses and forecasts and provides recommendations, taking into account Strategic Plan and Operational Plan implementation requirements, external financial management trends, and OHA’s future needs.
d. Ensures robust collaboration, information sharing, and shared responsibility for results by all Program staff, and takes whatever actions are required to positively replace behaviors and/or persons when necessary.

2. Resource Management LOB Team Membership

a. Serves on Resource Management LOB Team (“LOB Team”). Upon request, leads and/or co-leads LOB Team.
b. Communicates information, decisions, and directives generated and/or provided by the LOB Team to all Program staff. Shares information and products upwards to LOB Team. Ensures that information and business workflow moves effectively through and across Program and LOB Team.
c. Upon request, tracks and reports the status of all LOB Team decisions and/or directives to the CFO. Provides information and analysis to the LOB Team regarding status of Administrative Services implementation of advocacy initiatives and organizational priorities.

3. Enterprise-Level Responsibilities

a. Works with CFO to review content of all operational plans, work plans and budget worksheets. Provides consultation and technical assistance to LOB Managers and Program Managers as needed to ensure accuracy and quality before submission.
b. Provides recommendations to Knowledge-Based Strategies Specialist for protection of intangible assets as Intellectual Property when appropriate. Assists Knowledge-Based Strategies Specialist in developing relevant organizational procedures and practices to promote collaboration and group problem solving.
c. Works with CFO to ensure organizational implementation of ongoing, regular performance sessions (“stat” sessions). Provides enterprise-level consultation and perspective, and champions performance sessions throughout the organization. Provides consultations to LOB Managers and Program Managers preparing for performance sessions.
d. Champions OHA’s Strategic Plan and Operational Plan, both within the organization and externally, to the public. Works with CFO to ensure all staff’s knowledge of and commitment to Strategic Plan.
e. Ensures cost-effective delivery of office support services. Ensures delivery of services to staff and programs in a timely manner.

4. Operations

a. Manages all professional and administrative staff within the Program and manages day-to-day Program operations. Ensures that information and business workflow moves effectively through the Program once priorities and decisions are communicated by the CFO and/or COO.
b. Develops and/or ensures development of financial, accounting, and procurement procedures, guidelines, standards, templates and tools related to deployment of new management systems. Ensures professional development and staff training for Program personnel.
c. Ensures proper administrative expertise and staffing to protect financial data and records systems, and to properly prepare, produce, submit and maintain financial statements, budget documents, performance reports, and other critical financial management documents.
d. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and performance improvement planning to close employee performance gaps.
e. Develops and maintains a positive work environment.
f. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

5. Performance Based Budgeting and Accounts

a. Assists CFO in all aspects of development and deployment of Performance Based Budgeting, including design and restructuring of accounting system, design and implementation of performance based budgeting, overall design of data collection system requirements, and design of performance reporting system.
b. Leads and/or ensures realignment of chart of accounts to match LOB/Program/Services structure of Strategic Plan and Operational Plan; ensures appropriate restatements of expenditures; ensures staff training for all staff with authorization to expend resources and/or who tracks expenditures.
c. Develops object codes for all general ledger accounts and assigns them as needed. Assists and monitors the accounting software contractor.
d. Works with CFO to ensure that Program Performance Budgets are formulated and executed properly, demonstrating fiscal restraint, resource stewardship, and decision making informed by performance information. May co-lead process to approve Program budget proposals, adjustments, and/or budget realignments prior to submission to the COO and CEO. Provides guidance, consultation, training and direction to communicate financial policies and procedures; ensures internal controls and fiscally responsible financial management.
e. Coordinates and ensures production of published performance reports.
f. Develops and provides timely and effective business analysis, tracking systems, and reporting methods and procedures.

6. Fiscal Coordination and Control

a. Interprets financial policies, audits accounting practices, and ensures compliance.
b. Serves as primary liaison during financial audits. Provides post audit instructions and ensures organizational and program implementation of Auditor’s recommendations.
c. Provides and is accountable for the timely and accurate reporting of GAAP financial information and other reports as required, internally to senior management and externally to the required entities.
d. Works with the CFO to ensure timely and accurate fixed asset record-keeping and related State of Hawai‘i’s Department of Accounting and General Services (DAGS) reporting requirements.
e. Cultivates solid internal working relationships and implements strong internal and cost controls.

7. Procurement

a. Ensures compliance with State procurement (e.g., HRS 103D, 103F, and 42F), OHA’s policies and procedures, internal controls, accuracy of transactions as well as their accounting information requirements, timely vendor payments, tax statute and filing requirements, and the protection and cash management of assets, especially that of the Native Hawaiian Trust Fund.
b. Provides management oversight to ensure that grants and contracts awarded to individuals and/or providers are awarded on the basis of alignment to OHA Strategic Results. Ensures that provider contracts are awarded on basis of a competitive process (RFP, Professional Services Listing, etc.) and meet all applicable performance based contracting guidelines.
c. Ensures whenever possible application of Performance Based Contracting principles and guidelines in the procurement and awarding of contracts; ensures Performance Based Contracting monitoring and management processes in accordance with guidelines.
d. Provides management oversight to ensure proper development and maintenance of the annual Professional Services List and staff are in compliance with selecting service providers from the List.
e. Provides management oversight to ensure that provider organizations delivering services on behalf of OHA to the Native Hawaiian community are regularly evaluated via Program Improvement and/or reputable audit organizations. Ensures performance review, evaluation, and/or audit findings are used to inform contract expansion and/or renewal decisions.
f. Provides management oversight to ensure proper acquisition, allocation, maintenance, and use of vehicles; monitors upon request mileage and maintenance logs, maintenance schedules, vehicle replacement schedules, and alternative fuel usage.
g. Provides management oversight to ensure that procurement customers receive the goods and services they need to do their jobs by the times promised and within budget. Provides management oversight to ensure that mail deliveries are accurate and on time.

8. Knowledge Management

a. Implements Knowledge-Based Strategies initiatives within Administrative Services Program as directed by the Knowledge-Based Strategies Specialist; observes and notes knowledge gains in performance based budgeting and performance reporting.
b. Conducts or ensures consistent After-Action review processes.
c. Ensures that Administrative Services staff practice relentless sharing of information, perspectives, and ideas; ensures frequent use of collaborative decision-making and problem-solving. Ensures program utilization of processes and technology to support knowledge-based strategies initiatives.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CEO, the COO, and the CFO.
9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

1. On behalf of the CFO, the Controller may be asked to serve as Acting CFO, lead Resource Management Team meetings, serve on his/her behalf at Executive Team Meetings, and/or relay communications from the Executive Team or from the CEO and/or COO to other LOBs and programs, and/or execute other duties of the CFO as requested.

2. Performs other duties as assigned by the CFO/Resource Management Director.

MINIMUM QUALIFICATIONS

1. Education. Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration or related field. MACC, MBA, CPA, or equivalent degree is highly desirable.

• Financial, accounting, or analytical work experience providing knowledge, skills and abilities comparable to those acquired in completing a college or university may be substituted on a year-for-year basis, provided that the work experience was of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

2. General Experience. Five (5) years of progressive accounting and financial experience which involved gathering, evaluating, and analyzing facts and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives and prepare clear and concise written reports and recommendations for action.

• A master’s degree from an accredited college or university may be substituted for one (1) year of the General Experience required.
• A Ph.D. degree from an accredited college or university may be substituted for Two (2) years of the General Experience required.
• Excess Specialized or Supervisory Experience may be substituted for General Experience on a month-for-month basis.

3. Specialized Experience. Two (2) years of specialized experience which involved the accounting for a wide variety of financial accounts, including those of a high degree of complexity and of a substantial amount.

• A Certified Public Accountant (CPA) Certification may be substituted for the Specialized Experience required.
• A master’s degree in accounting from an accredited college or university may be substituted for one (1) year of Specialized Experience required (but not for the one (1) year of experience, which must have involved accounting and financial experience).
• A Ph.D. degree in economics from an accredited college or university may be substituted for two (2) years of the Specialized Experience required (but not for the (1) year of experience, which must have involved accounting and financial experience).

4. Management Experience. Two (2) years of administrative experience that involved managing an accounting or financial control office; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.

Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter with salary history and requirements to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai`i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The position works in the Digital and Print Media Program, the purpose of which is to provide strategic solutions that leverage technology to create, deliver, and optimize content to forward the strategic priorities, core principles, and mission of the Office of Hawaiian Affairs.

The Digital and Print Media Specialist III provides support in the production of all products and events developed or distributed by the Digital and Print Media Program including but not limited to: Internet-based multimedia & applications, mobile-based multimedia & applications, video and audio production. Whereas multimedia is defined as media and content that uses a combination of different content forms including but not limited to: text, audio, still images, illustration, animation, video or interactive content.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Internet-based Multimedia & Applications

a. Drafts, designs, and develops OHAʻs internet media, as directed. Revises and finalizes product, as directed. Coordinates the compilation of information, layout (in regards to user interface and user experience) and functionality necessary for internet access and viewing. Ensures that the content is free of grammatical, typographical and/or compositional errors and that any pre-produced or pre-recorded images, audio, and video files are relevant, has cleared permissions (if applicable) and appropriate prior to posting to the internet.
b. Upon request, assists the Digital and Print Media Manager with procurement, direction and monitoring of contract vendors in the area of website/application development and maintenance.
c. Upon request, manages projects and vendors associated in creating Internet-based multimedia & applications for OHA.
d. Upon request, leads cross-functional teams consisting of inter-departmental staff and contracted vendors on projects that the Digital and Print Media Specialist is in charge of.
e. Upon request, assists in the creation of budgets related to projects that the Digital and Print Media Specialist is in charge of.
f. Assists other staff in the usage of OHA’s internet media (Content Management System training for SMEs/Content providers as well as general help for OHAʻs online user base).
g. Administers user accounts, manages access levels, and troubleshoots issues related to the Content Management Systems that run OHAʻs internet media.
h. Develops and maintains positive work relationships with media vendors and associated professional media related organizations.

2. Mobile-based Multimedia & Applications

a. Drafts, designs, and develops OHAʻs mobile media, as directed. Revises and finalizes product, as directed. Coordinates the compilation of information, layout (in regards to user interface and user experience) and functionality necessary for mobile access and viewing. Ensures that the content is free of grammatical, typographical and/or compositional errors and that any pre-produced or pre-recorded images, audio, and video files are relevant and appropriate prior to posting to the public.
b. Upon request, assists the Digital and Print Media Manager with procurement, direction and monitoring of contract vendors in the area of mobile application development and maintenance.
c. Upon request, manages projects and vendors associated in creating Mobile-based multimedia & applications for OHA.
d. Upon request, assists in the creation of budgets related to projects that the Digital and Print Media Specialist is in charge of.
e. Assists other staff in the usage of mobile applications that are developed by the Digital and Print Media Program.

3. Video & Audio Production

a. Operates video cameras and other essential video/broadcast equipment (edit stations, tape bays, digital drives, etc.).
b. Assists in the conceptualization, scripting and storyboarding of audiovisual/broadcast products and advertising.
c. Upon request, manages projects and vendors associated in creating video & audio products for OHA.
d. Upon request, assists in the creation of budgets related to projects that the Digital and Print Media Specialist is in charge of.
e. Assists other staff in the operation of video cameras and other essential audiovisual/broadcast equipment and software.
f. Operates audio equipment and other essential audio gear.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a degree in communications, web/application design and/or development or related field.

2. In lieu of a degree, four (4) years of progressively responsible full-time experience in the web/application design & development industry, communications, or related field.

3. Master’s degree in web/application design & development, or related field can be
substituted for two years’ experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter with salary history and requirements to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai`i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer