Employment Opportunities

Responsible for planning, directing and coordinating all accounting operational functions. Oversees the preparation and analysis of all financial information necessary for an accurate accounting of business results for internal/external financial, operational, statutory and regulatory reporting. Develops, recommends and implements budget, accounting and financial policies and procedures. Ensures that all accounting and related systems, processes, controls and users are operating effectively, offers recommendations for improvements and implements new processes, systems and controls. Assesses and strengthens internal control structures, processes and practices.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction

a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the CFO / Resource Management Financial Assets Division Manager (“CFO”).

b. Ensures timely closing of the monthly, quarterly and annual financial periods in order to provide timely, accurate and complete financial statements and reports for OHA.

2. Operations

a. Plans, directs and coordinates all accounting operational functions to ensure reporting and processing are maintained on an on-going basis with efficiency, integrity and accuracy. Formulates financial and accounting procedures, guidelines, standards, templates and tools related to management systems. Communicates financial policies and procedures to maintain and ensure internal controls and fiscally responsible financial management.

b. Manages the accumulation and consolidation of all financial data necessary for the accurate, complete and timely preparation of financial statements, footnotes, schedules, reports and analyses for both internal/external financials, operational and regulatory reporting purposes under applicable reporting standards or requirements such as U.S. GASB and GAAP, regulatory bodies and management.

c. Supports and assists in budgeting. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Provides management with information vital to the decision-making process. Performs financial modeling and analysis.

d. Works with the CFO to ensure that Program budgets are formulated and executed properly. Approves Program budget proposals, adjustments, and/or realignments prior to submission to the CFO, COO and CEO. Coordinates and ensures production of published performance reports.

e. Responds promptly and accurately to inquiries relating to the accounting operations, transactions and system processes. Provides ad hoc reports when requested. Assists the CFO and, if required, assumes temporary responsibilities in the CFO’s absence.

3. Fiscal Coordination and Control

a. Interprets financial policies, audits accounting practices, and ensures compliance.

b. Serves as primary liaison during financial audits. Provides post audit instructions and ensures organizational and program implementation of Auditor’s recommendations.

c. Accountable for the timely and accurate reporting of GASB and GAAP financial information and other reports as required.

4. Management

a. Makes hiring and other personnel recommendations for the Program to the CFO.

b. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and performance improvement planning to close performance gaps.

c. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

d. Performs supervisory tasks, such as leave time approvals, performance reviews, training, coaching, training and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.

e. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

f. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, COO and the CEO.

OTHER DUTIES/RESPONSIBILITIES

Perform other duties as assigned by the CFO.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a Bachelor degree in Accounting, Finance, Business Administration or related field.

2. At least 10 years of accounting-related experience in a mid-sized company with at least 5 years supervisory experience. A CPA certification may be substituted for 2 years of accounting-related experience.

3. Strong working knowledge of GAAP, as well as the latest accounting standards and requirements. Ability to manage the preparation of reports for internal/external financial, operational and regulatory reporting.

4. Supervisory experience in delegating, guiding, directing, counseling and evaluating subordinates. Ability to collaborate with other departments to accomplish common objectives.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Systems Improvement Manager oversees the Systems Improvement Program (the “Program”), including assessing the Office of Hawaiian Affairs’ (“OHA”) internal systems’ policies, processes, procedures and practices; designing improvements and implementing changes through applying standard Project Management methods; and overseeing organization-wide Project Management operations and enterprise-level Portfolio Management and Reporting.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction
a. Ensures that Program activities are aligned with OHA’s strategic framework and directives of the Systems Office Director (“Director”), Chief Executive Officer (“CEO”) and the Chief Operating Officer (“COO”).

b. Communicates with the Director regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.

2. Operations
a. Ensures work performed by Program is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.

b. Advocates, describes and explains OHA’s strategic framework and advocacy positions in communications with staff, contractors, grantees, or the public.

c. Develops, implements and maintains policies, processes and procedures required in reviewing and assessing OHA’s internal systems.

d. Develops policies, processes, procedures, guidelines, standards, templates and tools related to the Systems Improvement Program.Designs and administers information management tools for assessing OHA’s internal systems.

e. Designs and administers information management tools for assessing OHA’s internal systems.

f. Oversees administration of OHA internal systems assessments.

g. Conducts OHA internal systems, policy, process, or procedure reviews as scheduled or by request from the Director, CEO and/or COO.

h. Conducts OHA internal systems performance reviews, based upon analysis of documents, stakeholder workshops, interviews, audits, and other data collection methods. Creates process performance evaluation reports.

i. Presents systems and processes performance improvement trend analyses to the SO Director, COO and CEO to inform internal decision­ making.

j. Develops, maintains, and continually improves OHA’s Project Management and Portfolio Management policies, processes, and procedures.

k. Coordinates a team to train OHA directors, managers, and staff on the implementation of OHA’s Project Management and Portfolio Management policies, processes, and procedures.

l. Coordinates OHA enterprise-level portfolio reporting, including communicating with directors and managers on progress and performance, reporting to Director, and advising on necessary changes to the OHA enterprise-level portfolio.

m. Provides or assists in procurement of consultation services to resolve organizational issues contributing to poor project or portfolio performance and/or lack of accurate, reliable, and valid performance data and performance reporting practices.

3. Management
a. Makes hiring and other personnel recommendations for the Program to the Director.

b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for Program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.

d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.

f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO, and the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Director.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree in business, public administration, finance or related field.

2. Five (5) years of responsible professional work experience which involved utilization of quantitative and qualitative analysis or institutional research concepts and methods to conduct evaluations of on-going programs and internal processes to understand the systems involved. The experience must have demonstrated skill, knowledge, and technical competence in the collection, analysis, assessment, interpretation and reporting of institutional data and information.

3. Three (3) years of administrative experience that involved management of professional staff engaged in evaluation or analytical work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.

4. Three (3) years of administrative experience that involved managing projects and portfolios from concept to completion.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Loan Manager oversees the Native Hawaiian Revolving Loan Fund (“NHRLF”) Program
(“Program”) which provides loans to Native Hawaiians and Native Hawaiian businesses. The Loan Manager ensures that all requirements set forth by the Administration for Native Americans (“ANA”) are met; and loan initiating/origination and processing of loans according to ANA and NHRLF Board approved programmatic guidelines. The Loan Manager also works with the NHRLF Board of Directors in areas of strategic/business planning, marketing of lending products, analysis of loan applications, and identification of problems and opportunities.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Program Direction

1. Ensures that the Program activities and projects are aligned with ANA and NHRLF Board directives.

2. Manages the loan origination function. Sells Program products, which includes informing
Native Hawaiian businesses, nonprofit organizations and individuals of the Program’s
products, benefits and features. Identifies leads, manages loan prospects and acquires new
loans. Establishes, develops and maintains positive relationships with existing and potential
customers and with appropriate business referral sources to generate leads with potential new
or existing customers.

3. Ensures customer satisfaction with all parties involved on each loan that is originated from
application to closing.

4. Formulates loan policies, procedures and operational guidelines. Prepares and submits all
Program work plans, budget reports and other required reports and inquiries from ANA by
established deadlines. Monitors and manages expenditures within budget allocations.

5. Keeps informed of trends, changes and developments in the State of Hawaii lending markets.

6. Monitors collaborators and competitors and keeps up-to-date with changing rules,
regulations and guidelines from the Farmers Home Administration, Small Business
Administration, U.S. Treasury Department, U.S. Department of Agriculture, Veterans
Administration, Community Development Finance Institutions Fund and other agencies.

Operations

1. Administers all lending activities for all consumer and business loan operations to determine efficient work plans that achieve business objectives. Ensures optimal customer service and participates in all improvement activities.

2. Determines and maintains internal control on all loan processes and activities.

3. Manages the collection area, including collection contractors/contracts, payment plans and
write-offs, and designs appropriate methods and procedures to maintain loan program
effectiveness.

4. Monitors interest rates, performs quality reviews and analyzes financial reports to develop
solutions to credit and business issues.

5. Develops and maintains professional relationships with all borrowers to answer all questions.
Analyzes all credit reports for qualification purposes and documents all borrower resources.

6. Evaluate all documents to maintain accuracy of all electronic files.

Management

1. Actively participates in the recruitment of department employees, which can include
interviewing candidates and making recommendations for hire. Provides training, whether
directly or in coordination with agency-approved third-party providers, for all department
employees. Plans, assigns and directs employee work. Engages in employee performance
planning, feedback, and evaluation at scheduled intervals. Provides ongoing coaching
and performance improvement planning to close performance gaps.

2. Conducts various assessments and audits to ensure department procedures are achieving
accurate and desired results.

3. Ensures without exception the proper handling and maintenance of confidential, sensitive
and/or proprietary information.

4. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s
mission and core values when making decisions.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties and responsibilities as assigned by the CFO, consistent with the ANA and
NHRLF Board approved operational guidelines.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree in a field
related to banking, finance, or business. Financial banking or analytical work experience
providing knowledge, skills and abilities comparable to those acquired in completing a
college or university degree may be substituted on a year-for-year basis, provided that the
work experience was of such scope, level and quality as to assure the possession of
comparable knowledge, skills and abilities.

2. Five (5) years of lending experience in a bank, revolving loan fund or other lending
institution. Experience must include originating loans, providing consulting services and
training staff on financial practices / procedures.

3. Three (3) years of administrative experience that clearly demonstrates an ability to
effectively manage professional staff, develop solutions to complex and unprecedented
situations, establish and maintain effective working relationships with others, and take
primary responsibility for the development, management, execution and coordination of
program policies and activities.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Grants Specialist IV is responsible for developing and administering the OHA Grants Program under the direction of the Grants Manager.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Grants Administration

a. Drafts and prepares Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.

b. Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees, as directed, and issues notices of awards.

c. Negotiates, drafts, and executes grant agreements/contracts and ensures that grant support documentation is complete.

d. Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.

e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.

f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.

g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.

h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement (OHA website, Ka Wai Ola o OHA, social media, etc.).

i. Manages grant information and files. Ensures that grantee’s documents and files and Grants Program documents are complete in the OHA Grants Portal.

j. Creates and retrieves reports from the OHA Grants Portal.

2. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Manager, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.

3. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Perform other duties as assigned by the Grants Manager.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree preferably in a social science, business administration, public administration, or related field and three (3) years of professional work experience in administrative support services. Experience must include grant management or related experience which involved gathering and analyzing facts, report writing and case management; or

2. Five (5) years of professional work experience in administrative support services with progressive and increasing scope of responsibilities. Experience must include grant management or related experience which involved gathering and analyzing facts, report writing and case management.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Systems Evaluator reports to the Systems Office (SO) Director; and is responsible for comprehensive tracking, evaluating, and reporting on OHA’s strategic inputs, activities, outputs, outcomes, and impact on complex social systems by applying progressive evaluation and database management methods and tools; and assessing the impact of other agencies policies and practices in Native Hawaiian communities.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Intuitional Systems Evaluation Work

a. Plans, designs and executes the OHA’s institutional evaluation projects and efforts in collaboration with all divisions and programs of the OHA, as aligned to its strategic, statutory and regulatory plans and responsibilities.

b. Tracks, assesses and reports on direct outputs and outcomes of OHA initiatives and activities; develops, coordinates, and monitors evaluation contracts and deliverables as needed.

c. Leads the development and management of the OHA’s database to track initiative’s and activity’s outputs and outcomes, in collaboration with all divisions and programs of the OHA; ensures a continuous flow of quality data from divisions and programs to the Office.

d. Identifies and reports on pivot points or areas of opportunity for internal system change for maximum impact.

e. Makes recommendations for improvements in outcomes, measures, data sources, data collection methods, and reporting; also responsible for recommendations for improvement in process, procedures, activities, and initiatives.

2. Strategy Implementation, Monitoring & Reporting Work

a. Plans, designs and executes the OHA’s evaluation projects and efforts on the impact of OHA initiatives and activities on social systems and conditions of Native Hawaiians and Native Hawaiian well-being.

b. Plans, designs and executes the OHA’s evaluation projects and efforts on the impact of other agencies’ policies, programs, and practices in Native Hawaiian communities; develops, coordinates, and monitors evaluation contracts and deliverables as needed.

c. Participates in identification of leverage points or areas of opportunity for social system change for maximum positive impact on the conditions of Native Hawaiians and Native Hawaiian well-being.

d. Contributes to recommendations for improvements in Strategic Plan outcomes, measures, data sources, data collection methods, and reporting; also responsible for recommendations for improvement in conceptual frameworks and strategies.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Systems Office Director.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited four (4) year college or university with a Bachelor’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics or a related field; and a Master’s degree in a related field.

2. Five (5) years of responsible professional evaluation or applied research work experience using economic, statistical, cost-benefit analysis, quantitative and qualitative research concepts and methods to perform program evaluation, organization evaluation, collective impact evaluation, and/or meta-evaluation. The experience must have demonstrated skill, knowledge, and technical competence in the use of evaluation and/or applied research techniques; data management, and data analysis principles and tools in problem solving.

3. Three (3) years of progressively responsible administrative responsibilities involving management and coordination of collaborations engaged in qualitative, quantitative analytical work and a broad spectrum of projects; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of external collaborative projects and activities.

4. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer