Employment Opportunities

The Chief Advocate leads OHA’s Advocacy Division and oversees compliance monitoring and public policy programs. The Chief Advocate is also responsible for overseeing OHA’s Washington, D.C. Bureau and OHA’s Papāhānaumokuākea Marine National Monument co-Trustee role.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Planning and Execution
   1. Provides strategic analysis to the Chief Operating Officer (“Ka Pounui”) and Chief Executive Officer (“Ka Pouhana”) on issues and trends in the political, business, economic, cultural and social environments in which OHA is operating, and proactively recommends appropriate organizational strategies and actions.
   2. Works with Ka Pounui, Ka Pouhana and Board of Trustees (“Ke Kaupoku”) on the formulation of OHA’s public policy and advocacy related roles and responsibilities related to strategic priorities as well as the Strategic Plan.
   3. Briefs the Ka Pounui and Ka Pouhana on community, island, state, federal, indigenous and global issues, trends, and developments, which may have bearing on strategic and operational decision- making and impact on the Native Hawaiian community.

 

2. Operations
   1. Oversees the work of the Advocacy Division (“Ka Paia Kū”). Ensures Division programs are aligned with OHA’s Strategic Plan and initiatives. Reviews content of Program work plans and budget to ensure accuracy and quality before submitting to the Ka Pounui for approval by the Ka Pouhana. Upon request, provides Ka Pounui, Ka Pouhana and Ke Kaupoku with updates on Division programs and results.
   2. Monitors international, federal, state and local legislation, regulations, and other government policies pertaining to OHAʻs Strategic Plan. Advocates before legislative and other governing bodies on laws, policies, and practices to create broad-based sustainable change, while monitoring to ensure continued enforcement. Aides and supports aligned (to OHAʻs Strategic Plan) community based advocacy capacity and capabilities.
   3. Monitors administrative and court proceedings that may have an impact on interests of native Hawaiian people. Works with Ke Kaupoku, Ka Pouhana, Ka Pounui and OHA’s Senior Legal Counsel (“Ka Paepae”) and other Executive Staff to retain outside legal counsel to represent OHA in administrative and court proceedings for actions related to the OHA’s Advocacy efforts.
   4. Ensures that activities are developed, prioritized, and executed so that they result in legal precedents, new regulations, policy changes, or amendements in laws which achieve systemic changes for the native Hawaiian people.
   5. Supervises the activities of the Ka Paia Kū to ensure that the Program Managers (“Nā Poukakoʻo”) and their respective operational groups comply with the core values, principles, ethical standards, and performance standards required by law, as well as those set forth by the Ke Kaupoku and/or the Ka Pouhana.  Also ensures Division programs, activities and communications are aligned with OHA’s strategic Plan and initiatives.
   6. Ensures Nā Poukakoʻo have resources necessary to implement tactical and operational activities to advance OHA’s Strategic Plan.
   7. Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems within Programs and across all Divisions and Programs, diciplines, and organizational levels.

 

3. Management
   1. Makes hiring and other personnel recommendations to the Ka Pouhana. Ensures that Program is staffed with personnel who are knowledgeable about applicable laws, policies and regulations, and understand the history behind applicable laws, policies and regulations and their present context and future implications and impacts to Native Hawaiians and their communities.
   2. Works with OHA’s Human Resources office to ensure professional development and staff training for Division personnel.
   3. Ensures that employees within Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
   4. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, and contractor performance reviews and improvement plans, activities, procedures and practices.
   5. Performs supervisory tasks, such as time card and leave time approvals, performance reviews, coaching, training, and related employment decisions for the Division. Disseminates needed information to staff in a timely manner.
   6. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
   7. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

 

4. The Chief Advocate must fully support in action, language, behavior and performance the priorities, decisions, and directives of the Ka Pounui and/or the Ka Pouhana.
5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Ka Pounui and/or the Ka Pouhana.

Minimum Qualifications

Education, Training and/or Experience

1. Must have at least ten (10) years of progressively responsible work experience in advocacy or related experience of which involved at least five (5) years in state, county or federal government at the executive or senior level.
2. Successful candidate will be able to demonstrate previous work experiences and results that achieved broad, sustainable systemic changes.
3. Graduate degree in political science, public administration, business administration or related field, and/or Juris Doctor degree.
4. Five (5) years of administrative experience that involved management and evaluation of professional staff and responsibility for the development, management, execution and coordination of program policies and activities.  Administrative experience shall include but not limited to oversight of staff and work performance, budget planning and development, project management, understanding of contract management and/or procurement processes, presentations at the Executive and/or Board levels, public speaking, high level strategic planning, collaboration with subordinates to develop professional development plans, and experience engaging various stakeholders of the professional, academic and Native Hawaiian communities.
5. Combined Education and Experience: An equivalent combination of education and experience maybe accepted by OHA as a substitute for Education, Training and/or Experience requirements.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Public Policy Advocate III participates in the planning and implementation of OHA’s statewide public policy advocacy program. Activities include interaction with government agencies at the state and county, and to a limited extent, federal, levels; promoting the participation of Hawaiians in governmental processes; and coordinating OHA’s legislative efforts.

Essential Functions & Responsibilities

1. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by state and county, and to a limited extent, federal, legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on state and county legislative and administrative issues, and to a limited extent federal issues, as necessary.
2. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that state and county resources, and to a limited extent federal resources, are proportionately directed to Hawaiian needs.
3. Serves as a technical resource person providing professional research and technical support on data and analysis required for OHA on policy-related issues of importance to the Hawaiian community.
4. Attends legislative, government and community hearings and meetings in relation to issues of importance to Hawaiians.
5. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts. Encourages and supports new programs, activities and services that address the needs of Hawaiians.
6. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, state and county officials and staff, subject matter experts, and to a more limited extent, Hawai’i’s congressional delegation staff and the community, for the purposes of informing OHA positions, as well as, providing or obtaining information or support for OHA’s positions on issues.
7. Recognizes protocols and deals effectively with sensitive and confidential issues.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Senior Public Policy Advocate, Public Policy Manager, Chief Advocate, Chief Operating Officer and/or Chief Executive Officer.
9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Senior Public Policy Advocate and/or the Public Policy Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences, sciences, Hawaiian studies or language, indigenous studies or language, or related field.
2. Three (3) years of progressively responsible work experience in social or political advocacy; policy review, research, analysis or writing; community organizing or activism; governmental legislative, administrative or legal affairs community.
   • A law degree from an accredited school of law may be substituted for three years of work experience.
   • A Ph.D. degree from an accredited college or university in business, administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for three years of work experience.
   • A master’s degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for two years of work experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Special Projects Research Analyst (“SP Research Analyst”) is expected to
independently recommend, conduct and present quality research projects within their
assigned topical area, collaboratively share their expertise as needed, and maintain
leadership roles in multiple related projects to meet research and or programmatic
initiatives.

The SP Research Analyst will support all program efforts, and may be required, from
time to time, to assist in training or supporting the completion of priority departmental or
organizational projects.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Conducts research on education, economic self-sufficiency, housing, human services, beneficiary advocacy issues, programs and/or related fields as directed.
2. Plans, designs and conducts fact-finding and analysis.
3. Prepares, compiles, extracts and completes independent statistical and qualitative analysis and provides reports on research findings as directed.
4. Provides research and data support to program staff in conducting program feasibility and evaluation studies.
5. Assists program staff in the development and design of programs to advocate for and provide services to beneficiaries.
6. Develops and maintains statistics and databases needed for the efficient operation of OHA programs and activities.
7. Reviews Requests for Proposals (RFP) and Professional Service applications to secure research and data management resources under the direction of the Research Director and/or SP Research Manager.
8. Participates in the design and implementation of OHA’s Strategic Plan, program work plans, operational budgets, programs and policies as directed.
9. Under the direction of the Research Division Director and/or SP Research Manager, prepares program documents, statistical publications, and reports.
10. Prepares presentations for the SP Research Manager, Research Division Director, Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”) as directed.
11. Establishes and maintains effective working relationships with OHA staff, individuals, agency representatives, and community groups in research and contract or grant monitoring matters.
12. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the SP Research Manager, Research Division Director, COO and/or the CEO.
13. Performs other duties as assigned by the SP Research Manager, and/or the Research Division Director.

Minimum Qualifications

Education, Training and/or Experience

1.  Graduation from an accredited college or university with a bachelor’s degree in, planning, public policy, economics, statistics, health, education, or another human services related field.
2. Three (3) years of progressively responsible professional experience in conducting research in such areas as culture and history, demographics, education, housing, human services, and/or other related fields.

• A Master’s degree in planning, public policy, economics, statistics, health, education, or another human services related field may be substituted for two years of experience if deemed equivalent in research quality to work experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

At the Office of Hawaiian Affairs (OHA), the Student Helper Program provides an opportunity for students to gain insight into the mission and programs of the agency and to become involved with our efforts towards bettering the conditions of native Hawaiians.

Learning Objectives

• To teach the student current business practices and office procedures.
• To expose the student to a real-life work environment.
• To develop the student’s professional skills.
• To allow the student to network with business professionals.

Minimum Qualifications

• Student must be eligible to work in the United States.
• Student must be in good academic standing in an accredited educational institution and be carrying a full-time course load.
  • An “educational institution” is defined as an organization or institution which is established for the purpose of educating individuals.
  • “Full-time course load” is defined as the number of credit hours which the educational institution requires as a minimum of its full-time students.
  • “Good academic standing” is defined as carrying a full-time course load and maintaining at least a 2.0 grade point average on a 4.0 scale.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Records Management Specialist is responsible for arranging, describing, preserving and
providing access to OHA records with long-term, historical value; recommends and performs
records reformatting, indexing, and delivery solutions for permanent and inactive records; and
maintains record keeping systems, including a database catalog, as well as provides reference
services to OHA Divisions / Programs and the general public.

Essential Functions & Responsibilities

Records Management
a. Manages the OHA physical archives at on-site and off-site locations and the OHA
library. Assists the Legal Counsel’s office with the coordination of electronic
records management.

b. Manages sensitive information, the content of which frequently pertains to public
information. In addition to physical documentation, this also includes, but is not
limited to:
* BOT minutes, including the timely acquisition of original documentation
and submission of copies to the OHA Community Relations
Communications Program for posting to the OHA Web site.
* Uniform Information Practices Act (UIPA) requests, tracking and
responses, reporting record retention information to the OIP via web site,
and other administrative actions.
* Hawaiʻi State Act 10 statute compliance, monitoring, reporting and
assisting management in the event of a security breach, and other
administrative actions.

c. Applies appropriate judgment, discretion and adherence to a professional code of
ethics e.g., Society of American Archivists (SAA) and Association of Records
Managers and Administrators (ARMA) in all information managed. It also
requires an understanding of Hawaiʻi state statutes such as HRS Section 92F,
HRS Chapter 487J, 487N and 487R.

d. Assists the Legal Counsel’s office with designing, researching, documenting,
updating, maintaining and ensuring compliance with OHA’s general records
retention schedule. This includes, but is not limited to, audit compliance, state
compliance, federal compliance and other managerial and administrative actions.
Cross references records and their associated retention period with state and
federal statutes, and managerial and administrative actions.

e. Coordinates the implementation of records storage and indexing solutions.
Participates in the developing of system work sites, electronic libraries or other
information access systems.

f. Performs, documents, updates, and maintains inventories of active and inactive
record storage areas in a physical and electronic environment. This includes, but
is not limited to working with the Legal Counsel’s office and the Information
Systems Specialist on the definition or record types, metadata, listing of catalogs
and other components required to efficiently store, retrieve and dispose / destroy
records, both physically and electronically.

g. Ensures pertinent records are prepped, scanned, indexed and electronically stored,
submitted to other parties for posting e.g., OHA Web site and backed-up in a
current format.

h. Researches exceptions related to the scanning process.

i. Assists Legal Counsel’s office and the Information Systems Specialist in
implementing, maintaining and performing periodic reviews to ensure records are
reformatted and backed-up when appropriate e.g., microfilm, copy photography,
digital imaging; may also prepare records for reformatting, including creation of
targets, in accordance with Records Management Unit, International Standards
Organization (ISO) and Association for Information and Image Management
(AIIM) guidelines.

j. Regularly works with records custodians. Performs quality control and
compliance reviews and provides formal findings, recommendations or workaround
solutions to the Information Systems Specialist.

k. Works with Legal Counsel’s office and the Information Systems Specialist to
coordinate the scheduling of physical and electronic records disposition;
recommends active and inactive records storage periods in accordance with state,
local and other statutes, including collaborating with appropriate internal or
external parties.

l. Processes records according to archival principles and standards e.g., Dublin Core
Metadata Initiative, Society of American Archivists (SAA) and creates finding
aids and indexes for internal and external use.

m. Preserves records by identifying endangered materials and level of conservation
work needed; provides basic repair and preventive preservation for paper records.
Collaborates with internal and external parties to define the historical significance
of records and other materials.

n. Assists the Legal Counsel’s office and the Information Systems Specialist in
designing and presenting training material for OHA Trustees and staff.

o. Coordinates participation in Library of Congress’ National Union Catalog of
Manuscript Collections (NUCMUC), National Inventory of Documentary Sources
(NIDS) and other shared national/international systems, as they become available.

p. Maintains archival collections management information, including up-to-date
shelf list inventory, transfer and disposal/destruction records. Maintains data in
MARC-based database or equivalent, utilizing data for production of electronic
finding aids.

q. Assists with researching, planning, developing, and implementing short and longrange
goals for the archives and records center in coordination with the
Information Systems Specialists and other internal and/or external parties. This
includes compliance with OHA business and work plans.

r. Drafts policies and procedures related to records management for review by Legal
Counsel and approval by the Chief Executive Officer.

s. Assists the Legal Counsel’s office and the Information Systems Specialist with
contributing data for the program budget, researches new purchases and other
costs; including involvement with procurement, purchasing and payment
processes.

2. Other Technical Duties
a. Provides reference services to internal and external audiences by providing
access, interpreting finding aids, and providing instruction on the proper handling
of materials appropriate to the individual researcher’s needs. This position may
be required to respond in person, by phone, e-mail or fax, and may also refer
researchers to other resources.

b. Recruits, trains and supervises interns, and volunteers, as needed.

c. Researches new technologies, automation and new software and hardware for
physical archives and records center, as needed.

d. Exercises judgment and initiative in planning, organizing, directing and
performing the work of assigned areas of responsibility and must work in a
structured, team environment.

e. Authors and generates a variety of letters, memoranda, reports, and other
documents; answers the telephone and assists the general public as well as
internal customers.

3. Fully supports in action, language, behavior and performance the priorities, decisions,
and directives of the CEO, COO and the Chief Advocate.

4. Regular attendance on a daily basis is required for this position.

5. Performs other duties and responsibilities as assigned.

Minimum Qualifications

1. Graduation from an accredited college or university in archives management, library
science, or a related field. Master of Arts in Library or Information Science is preferred.

2. Three (3) years of progressively responsible work experience in archives or records
management programs or projects and/or information settings and computer technology.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The organizational development and training specialist assists with facilitating and monitoring programs and initiatives for the development of OHA’s organizational culture and core values, management of change, employee engagement, leadership capability and employee development.

Essential Functions & Responsibilities

1. Organizational Development

a. Works closely with the Executive Office Leadership to plan and implement change projects and strategies in support of the organization’s strategic and operational plans, providing information, advise and services as required.

b. Establishes organization-wide processes that creates organization health and employee satisfaction.

c. Provides project management for organization-wide projects and initiatives as required, facilitating team efforts and helping to define project goals, timelines, resource requirements and planning to cope with challenges or stressor points in the plans.

d. Assesses risks associated with various change initiatives/projects and suggests and implements actions to manage unforeseen impacts.

e. Works with appropriate staff to ensure effective internal communication and to build staff engagement.

 

2.Training and Development

a. Consults with division directors, program managers and supervisors to assess training and professional development needs.

b. Proposes training and development programs for management and employees.  Selects and assigns instructors or vendors to conduct training when necessary. Obtains and /or develops effective training materials utilizing a variety of media including training manuals and online learning modules.

c. Develops and maintains new Trustee, employee and volunteer orientation program content in order to ensure all new employees and volunteers are aware of the expectations and benefits of being an OHA employee or volunteer, and introduce them to the culture, core values, policies and procedures of OHA.

d. Performs administrative tasks such as monitoring costs, scheduling classes, setting up systems and equipment, ordering supplies, managing training request forms and coordinating enrollment for employee development and training events.

e. Develops and maintains organizational communications such as display boards, email, and other appropriate notifications to ensure employees have knowledge of training and development events and resources.

f. Continually evaluates training progress and training procedures to monitor and analyze course effectiveness.  Conducts follow-up surveys of all completed training to evaluate and measure results.  Modifies training programs as needed.

g. Maintains training library in order to make quality training and educational materials available to employees and managers.

h. Maintains personnel training records.  Ensures all records and documents are maintained in accordance with OHA record retention policy.

i. Manages the program’s training and development accounting activities.  Prepares purchase requisitions, payment of invoices, check requests and other related activities.  Maintains records of expenditures.

3. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Human Resources Manager, Legal Counsel, COO and/or CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Human Resources Manager.

Minimum Qualifications

1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in organization development, human resources, business administration or related field.

2. Four (4) years internal consultation and training experience working with management to improve work groups, teams and organizations. Experience should include organizational development, management and leadership training, learning needs assessment, coaching, technical training and/or related activities.

3. SHRM Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP) credential preferred.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Community Outreach Advocate works under the direction of the Community Outreach
Manager as the primary liaison between Community Outreach and Advocacy staff. This position
is responsible for coordinating, developing, initiating, implementing and executing strategies as
they relate to mobilizing community, and addressing community concerns, in collaboration and
coordination with Community Engagement Division leadership facets of Public Policy and
Compliance matters.

Essential Functions & Responsibilities

Community Advocacy
a. Serves as the coordinator for the creation, development, implementation and
execution of strategies for Hawaiian advocacy issues to internally aggregate,
organize, synthesize, analyze, and share information that should be disseminated to
Community Outreach staff and Native Hawaiian communities, relative to OHA
advocacy efforts. Such sharing of information will involve drafting language to
translate in layman’s terms appropriate advocacy-related content.

b. Plans for and develops key messaging to the community regarding OHA’s “bigpicture,”
long-term OHA advocacy efforts.

c. Establishes and maintains community and other networks for disseminating
information and encourages support and participation in community coalition
building and advocacy.

d. Advocates on behalf of Native Hawaiians on State and Federal legislation, as
directed.

e. Attends and represents OHA at Community and County Council Meetings.

f. Builds and maintains professional relationships between OHA key leadership and
the Hawaiian community to promote and support community coalition building and
advocacy.

g. Organizes and facilitates community events and other meetings on Hawaiian issues,
community coalition building and specific OHA goals relative to new or ongoing
OHA advocacy efforts, as directed.

h. Evaluates and analyzes data gathered or received from community groups and other
sources to develop effective recommendations to Community Outreach Manager
on community outreach plans, projects, resources, opportunities and related
activities, relative to OHA advocacy efforts.

i. Assists the Community Outreach Manager and/or Community Outreach Assistant
Manager on matters of planning or policy-making as related to community outreach
and advocacy issues, in consultation with Public Policy and Compliance.

2. Administrative Support
a. Disseminates information regarding a wide variety of social, cultural, historical and
community issues directed toward the formation, recognition and sustenance of a
sovereign Hawaiian governing entity.

b. Drafts and finalizes, upon approval by the Community Outreach Manager,
substantive material to educate and engage Hawaiians, non-Hawaiians, elected
representatives, and government officials on Hawaiian advocacy issues.

c. Assists in the preparation of contracts, plans, reports, and other administrative
activities necessary to achieve the goals and objectives of the Community Outreach
Program.

d. Tracks, monitors, and analyzes legislative activity impacting Native Hawaiians.
Serves as the resource person for the Community Outreach staff regarding policyrelated
issues and legislative activities.

e. Prepares plans, reports, and conducts other administrative activities necessary to
achieve the goals and objectives of the Community Outreach Program, especially
as it relates to OHA advocacy efforts.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the Community Outreach Manager, Community Engagement Director, Chief
Operating Officer and/or Chief Executive Officer.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Community Outreach Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a bachelor’s degree in political
science, communications, government, social sciences or related field.

2. Three and one-half (3 ½) years progressively responsible work experience in community
development or advocacy projects related to social improvements. Experience in social or
political advocacy and/or community activism, and/or public planning is preferred.

3. Experience and knowledge of laws affecting Native Hawaiians as well as expertise in
governmental processes, policy making, judicial matters, private and public-sector
advocacy efforts, specific topics of advocacy interest (e.g., water issues, ceded lands,
traditional and customary rights, burial matters, etc.), and the roles and individuals
involved in such endeavors.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Executive Assistant to the Chief Financial Officer/RM — Financial Assets Division Director (‘CFO”) is responsible for providing day-to-day high-level administrative support and handles a wide range of executive support related tasks for the Divisional team, with little or no supervision. The Executive Assistant must regularly resolve complex administrative problems independently.

The Executive Assistant may also be expected to conduct necessary research, data collection and analysis, and prepare recommendations for projects assigned by the CFO.

Essential Functions & Responsibilities

1. Administrative and Clerical Support
a. Serves as the personal and confidential assistant to the CFO, and administrative support to the Division. As assigned, reviews internal and external correspondence for accuracy and completeness before the CFO signs them.

b. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

c. Serves as support for the CFO by researching and compiling information. Prepares documents, matrices, charts, presentations and reports.

d. Responsible for managing complex schedules and calendars of the CFO. Schedules and coordinates meetings, interviews, appointments, travel, and/or other similar activities using discretion and independent judgment.

e. Coordinates and/or plans events, conferences, luncheons and/or other similar activities for committees, boards, and other meetings as assigned for the CFO.

f. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings with or on behalf of the CFO as directed.

g. Serves as the liaison between the CFO and other staff, as well as other offices and agencies.

h. Screens, prioritizes and directs the CFO’s visitors, telephone calls, mail and emails. Identifies mail and email requiring personal response by CFO, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.

i. Drafts, edits, and/or formats correspondence including memos, letters, etc. on behalf of the CFO.

j. Assists the CFO and works with the Board of Trustees (“Board”) staff on the assembly and preparation of Action Items, resolutions, testimony or other written reports for Board, Committee or Ad-Hoc Committee meetings, and committee reports, as assigned by the Committee Chair, or as requested by Trustees. Attends meetings between CFO and Trustee(s).

k. Communicates and assigns tasks, etc. on behalf of and/or as directed by the CFO with program managers and staff.

l. Manages employee attendance, timecards and leave reports for Division programs.

2. Financial Assets Division Office Responsibilities
a. Assists CFO in keeping track of projects, deadlines, work assignments and work products of Program Managers. On behalf of CFO, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the CFO.

b. Ensures administrative and clerical tasks performed on behalf of CFO comply with Division office policies and procedures. Assists CFO in resolving specific administrative problems in the executive office.

c. Reviews Division practices and procedures to identify where improvements can be made. Makes recommendations to CFO to ensure efficient operations.

d. Serves a point person for staff seeking information on Division programs and operations. Refers detailed inquiries to the appropriate Program Managers.

e. Reviews and checks records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists CFO in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.

f. Interacts with beneficiaries on behalf of the CFO and/or programs when appropriate.

g. Provides leadership to build relationships crucial to the success of the Division and the organization.

h. Requisitions, supplies, equipment, printing, maintenance and other services for the Division.

3. Accounting Activities
a. Manages the CFO’s accounting activities. Prepares purchase requisitions, payment of invoices, check requests and request for reimbursements. Maintains records of expenditures.

b. Assists with the preparation of budgets and explanations on any budget variances. Assists with collecting and compiling statistical, financial and other information for monthly, special and periodic reports.

4. Records Management Responsibilities
a. Prepares and maintains the CFO’s files in an organized manner.

b. Assists in retention and maintenance of CFO’s office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.

c. When directed, assists in the gathering of all documents, files, and computer data in the Division office needed to respond to complaints, government agency audits and/or litigation proceedings.

5. Assists CFO and Executive Team with special projects which may include agency wide
campaigns and initiatives.

6. Participates in training and development as needed.

7. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the CFO, Chief Operating Officer and/or the Chief Executive Officer.

8. Regular attendance on a daily basis is required for this position.

9. Performs other duties as assigned by the CFO.

Minimum Qualifications

1. High School Diploma Required. A degree from an accredited university or community college, business or technical school is preferred.
2. Four (4) years of professional work experience in providing administrative support.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Communications Specialist IV serves as the editor of Ka Wai Ola (“KWO”) and its companion digital website, E-KWO. The Communications Specialist IV provides writing and editorial assistance and support for all Digital and Print Media products, and assists the Digital and Print Media Manager to ensure consistency and collaboration among all of Community Engagement communications.

Essential Functions & Responsibilities

1. OHA Publications & Productions

a. Under the direction of the Digital and Print Media Manager, serves as the editor of KWO and e-KWO and provides writing and editorial assistance for all program products. Oversees and coordinates the compilation of information necessary for publication.

b. Ensures that all content is free of factual, grammatical, typographical and/or compositional errors prior to submission. Ensure that appropriate approvals of controversial or sensitive topics have been sought and gained prior to content development. Editing of KWO and e-KWO further includes developmental editing to ensure content is tailored to appeal to the Hawaiian audience, and that KWO content demonstrates appropriate use of ‘ōlelo Hawaiʻi.

c. Develops and maintains professional work relationships with media vendors and associated professional public relations, broadcast and other media-related organizations.

d. Ensures that OHA led or sponsored events receive appropriate coverage in KWO or other appropriate OHA or third-party media channels.

2. Program Administration

a. Manages the sales and marketing program for advertising space in KWO and e-KWO.

b. Assists Digital and Print Media Manager in ensuring consistency and collaboration among all program efforts within Community Engagement and across the agency.

c. Assists with preparing vendor solicitations, coordinating procurement, and overseeing the implementation of contracts related to work and functions of the program.

d. Contributes relevant contacts to internal contact lists to ensure completeness, consistency and accuracy of information.

e. Interacts with other OHA managers and staff in coordinating the production and dissemination of print products and publications.

f. Assists the Digital and Print Media Manager in preparing reports and recommendations related to public issues, information, program operations, supplies, equipment needs and program expenditures.

g. Evaluates and presents recommendations regarding improved print products to the Digital and Print Media Manager.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Digital and Print Media Manager, Community Engagement Director, Chief Operating Officer, and/or Chief Executive Officer.
4. Regular attendance on a daily basis is required for this position.

5. Performs other duties as assigned by the Digital and Print Media Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a degree in journalism, public relations, or related field.

2. Five (5) years of progressively responsible full-time experience in the communications field. Experience must involve supervision of publications and advertisement production.
• A master’s degree in journalism, public relations, or related field may be substituted for two years of experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer