Employment Opportunities

The Accounting Assistant is responsible for the functional support of the day-to-day processing of accounts payable and accounts receivable transactions, including pre-audit of fiscal documents.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Pre-Audit/Accounts Payable Processing

a. Processes, opens and sorts incoming accounts payable invoices and forwards as applicable.

b. Time stamps and screens all accounts payable and cash disbursements for procurement and organizational compliance.

c. Reviews, verifies, receives/matches, and confirms account code and authorizations on purchase orders, vendor invoices, travel and per diem requests, purchase card documentation, and all other cash disbursement requests.

d. Tracks rush requests.

e. Informs internal requester of any changes made to account codes.

f. Accurately enters payment requests in OHA’s financial management software (e.g., Oracle Financials) for further batch processing.

g. Assists OHA Program staff with financial management accounts payable module, fiscal documents and account coding in Oracle Financials.

h. Forwards payment batches to Accounting Manager for review and approval.

2. Accounts Receivable Processing

a. Processes, opens and sorts incoming accounts receivable payments and forwards as applicable.

b. Batches payments received for deposit into proper bank accounts. Prepares Treasury Deposit Receipt to log deposits and to accurately apply credits to outstanding accounts in OHA’s financial management software (e.g., Oracle Financials).

c. Communicates with OHA program staff monitors on past due accounts and follows-up on missing and/or incomplete documentation.

3. Payment Processing

a. Opens and closes fiscal periods in OHA’s financial management software (e.g., Oracle Financials) and its associated modules.

b. Obtains appropriate authorization on payment batches before issuing checks and transmitting positive pay information to OHA’s financial institution

c. Prepares check transmittal receipts and obtains staff initials to confirm receipt of checks delivered in-house. Mails all other checks not delivered in-house.

d. Interfaces OHA’s system with the State of Hawai‘i’s FAMIS system to request reimbursement for general fund expenditure and issuance of ceded land revenue from various state departments.

e. Runs unposted invoices and payment sweep program to following month and close prior month once invoices are swept.

f. Creates and maintains supplier/vendor list in OHA’s financial management system including OHA W-9s, ACH Direct Deposit Agreement, determining tax classification, and confirming addresses as applicable.

4. Administrative and Operational Support

a. Maintains and reports inventory control records to the State of Hawai‘i’s Department of Accounting and General Services (DAGS) including working with the Accounting Manager to monitor and maintain the asset management system.

b. Prepares and reconciles quarterly/semi-annual expense reports (trustee allowance, travel report, etc.) as assigned.

c. Provides billing, payment, and other purchasing information to vendors, OHA personnel, and others as applicable.

d. Assists in the monthly and fiscal year end closing as assigned.

e. Tracks and follows-up with requesters, both internal and external, on missing and/or incomplete documents.

f. Maintains organized and accurate files.

g. Refers any questionable requests to the Accounting Manager for further guidance and instruction.

h. Maintains petty cash account for the OHA main office. Performs periodic review of reconciliation of petty cash accounts for OHA’s outreach offices located on outer Islands.

i. Investigates discrepancies in order to reconcile accounts.

j. Annually reviews, prepares, and mails IRS Form 1099-Misc to OHA vendors as required.

k. Organizes and distributes paystubs to employees for bi-monthly payroll.

l. Mails or distributes annual W-2s to employees.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.

6. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from high school, preferably graduating from an accredited two (2) year college or university with an Associate’s degree in accounting or a related field.

2. Except for the substitutions provided elsewhere in this specification, applicants must have had progressively responsible experience of the kind and quality described in the paragraphs below.

Six (6) months of general experience which demonstrated knowledge of arithmetic and spelling; knowledge of accounting and analytical problem solving; ability to follow oral and written directions; to write simply and directly and to observe differences in words and numbers quickly and accurately.

Three (3) years of specialized experience which involved work in coding and reconciling accounts and the upkeep of standard financial worksheet subsidiary ledgers, journals, and schedules; maintaining, financial accounting records and deriving reports therefrom. The specialized experience should have included at least one (1) year of supervisory experience involving the assignment, coordination, and evaluation of complex account and clerical work.

Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations; modern office procedures and method; basic principles and practices of accounting; arithmetic and basic mathematical calculations; department policies and procedures related to clerical accounting functions; and the ability to develop and maintain effective working relationships with others.

Substitution:

a. A bachelor’s degree in business administration (BBA) may be substituted for General or Specialized Experience.

b. Excess Specialized Experience may be substituted for Educational and/or Work Experience on a month-for-month basis.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Basic principles and practices of accounting and the ability to apply this knowledge to day-to-day tasks
• Arithmetic and basic mathematical calculations, including decimals and percentages
• General business environment and structure
• Modern office procedures and methods, including standard filing, indexing, and cross-referencing
• Policies and procedures related to clerical accounting functions
• Multiple communication techniques and the ability to communicate at all levels

2. Must have demonstrated skills or ability to:
• Supervise, plan, and analyze
• Make mathematical calculations and perform detailed clerical work with speed and accuracy
• Intermittently, review and proof documents related to operations
• Observe, identify and problem solve office operations and procedures
• Learn to understand and explain OHA’s policies and procedures
• Process, balance and adjust a variety of fiscal transactions and accounting data
• Learn policies and procedures applicable to the processing and maintenance of accounting data
• Obtain information through questioning and deal firmly and courteously with the public
• Must also be able to understand and follow written and oral instructions
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Operate a personal computer in the performance of a variety of clerical accounting and statistical functions
• Type at a speed necessary for successful job performance
• Use of Oracle (or equivalent) and 10-key by touch
• Customer service skills are essential due to daily contact with end-users in various departments

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Beneficiary Services Agent (“BSA”) under the direction of the Beneficiary Services Manager is responsible for knowing, understanding, applying, analyzing, evaluating and creating processes that collect, process, disseminate and manage information exchanges to enable beneficiary services and resourcing. BSAs also work with all OHA functions that operate out of the worksite and provide direct beneficiary services as programmed by OHA and/or assists beneficiaries in navigating through available community based services and resources. Neighbor Island BSAs also manage the OHA work site for OHA and beneficiary use, including but not limited to, coordinating daily operating staffing responsibilities of the work site with other OHA employees; communication and coordination with the 3rd party lessor and OHA centralized operations; and coordinated access to and use by beneficiaries and Native Hawaiian organizations. Beneficiary and community concerns and resolutions escalate to the Beneficiary Services Manager, the Director, Communications Division and the Chief Executive Officer (“CEO”).

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Beneficiary Services

a. Receives, collects, validates, and processes beneficiary collected information into established data system(s), determines eligibility (based on program parameters) and preliminarily recommends beneficiary aid award for OHA established direct service program(s).

b. Assists with Hawaiian Registry program activities at the respective work sites, including collection of documents, data verification and management of beneficiary data and related communication and interfaces with the beneficiary and Hawaiian Registry database.

c. Assists with genealogy, land and related research activities at the respective work sites including collection of documents, data verification and management of beneficiary data and related communication and interfaces, as directed.

d. Coordinates, monitors, and participates in community-based beneficiary activities, including grantee monitoring activities and OHA sponsored events and activities.

e. Intakes, processes, refers and/or distributes information to internal and external stakeholders, including notifying appropriate OHA personnel of intake priority and escalations as needed.

f. Establishes and maintains community and other networks for disseminating information and encourages support and participation in community coalition building and advocacy in collaboration with other OHA operating units.

g. Builds and strengthens and collaborates and participates in community network (e.g., professional associations, Hawaiian serving agencies and organizations, community associations) to promote and strengthen beneficiary and community coalition building and advocacy.

h. Collects pro-offered beneficiary and community provided data and escalates internally to further analyze and provide preliminarily reviews and evaluates and analyze recommendations on recommendations.

2. Communications

a. Monitors Board of Trustees meetings, community meetings, county and/or state meetings as well as other meetings as directed, providing post meeting insight and recommendations as needed.

b. Shares beneficiary and community organization activities (e.g., on e-mail lists, newsletter, annual reports) through established processes.

c. Attends and represents OHA at external meetings in collaboration with other OHA staff members as needed and as directed.

d. Communicates with the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO on matters of planning or policymaking as related to OHA beneficiary impacts.

3. Work Site Management – Neighbor Island

a. Manages the OHA work site, including operating hours, scheduling and availability of the work site for OHA business (e.g., office hours, public and beneficiary access and use, community meetings, Board or Committee meetings, on-island Trustee support).

b. Maintains inventory of all work site materials, supplies and equipment.

c. Functions as the point of contact for the work site for all OHA business related needs, including working with OHA facilities, operations, information technology, human resources, commercial property functions.

d. Supports the OHA business needs of on-Island Trustee, visiting Trustees and/or Administration staff as needed.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. High school diploma is required; Associate’s Degree or Bachelor’s Degree from an accredited institution of higher learning is preferred.

2. Five (5) years progressively responsible work experience in a community organization which involved the gathering and disseminating of information and related materials on a wide variety of social, cultural, historical and other similar topics; and working with individuals (e.g., clients, constituents, beneficiaries, customers) Seven (7) years of related experience is preferred.

3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• The operation and operational maintenance of various office appliances and equipment, including office duplicating, copying and fax machines, and computers
• Working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Organizations, groups and associations interested in working with and/or servicing Hawaiians
• Government and legislative framework

2. Must have demonstrated skills or ability to:
• Knowledge of Hawaiian protocol and customs
• Travel to off-site locations to assist with various outreach activities
• Interact with people from various parts of the community and from different cultural backgrounds
• Network and partner with other organizations
• Communicate both orally and in writing
• Deal tactfully with others
• Be self-directed, self-motivated
• Provide service and assistance to customers in an efficient and effective manner
• Critically analyze situations and make sound recommendations
• Focus on the objectives of the organization, deal objectively, and maintain composure in situations involving emotional discussions or other interpersonal conflicts.
• Use Microsoft Word, Excel and PowerPoint
• Possess a valid driver’s license.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

This position will be filled by an emergency hire employee. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Chief Advocate leads OHA’s Advocacy Division and oversees mission aligned public policy development, implementation, compliance, monitoring and evaluation; and OHA’s current co-Trustee role re: Papāhānaumokuākea Marine National Monument. The Chief Advocate is also responsible for working with the Director, Community Engagement and OHA’s Washington, D.C. Bureau Chief on related public policy matters.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Planning and Execution

a. Provides strategic policy analyses to the Chief Operating Officer (“Ka Pou Nui”) and Chief Executive Officer (“Ka Pouhana”) on mission aligned issues and trends in the political, business, economic, cultural and social environments in which OHA is operating, and proactively recommends appropriate internal and external strategies and actions.

b. Works with Ka Pou Nui, Ka Pouhana and Board of Trustees (“Ke Kaupoku”) on the formulation of OHA’s public policy development, implementation, monitoring, evaluation and advocacy related roles and responsibilities related to strategic priorities as well as the Strategic Plan.

c. Briefs, coordinates, studies and makes recommendations to the Ka Pou Nui and Ka Pouhana on community, island, state, federal, indigenous and global issues, trends, and developments, which may have bearing on strategic and operational decision-making and impact on the Native Hawaiian community.

2. Operations

a. Oversees the work of the Advocacy Division (“Ka Paia Kū”). Ensures Division programs are aligned with OHA’s Strategic Plan and initiatives. Reviews content of program work plans and budget to ensure accuracy and quality before submitting to the Ka Pou Nui for approval by the Ka Pouhana. Upon request, provides Ka Pou Nui, Ka Pouhana and Ke Kaupoku with updates on Division programs and results.

b. In collaboration with the Community Engagement Division, supports the compliance and monitoring of international, federal, state and local legislation, regulations, and other government policies that impact Native Hawaiians. Advocates before legislative and other governing bodies on laws, policies, and practices to create broad-based sustainable change, while monitoring to ensure continued enforcement. Supports the development and implementation of community-based advocacy capacity and capabilities in alignment with OHAʻs Strategic Plan.

c. Oversees the monitoring of administrative and court proceedings that may have an impact on interests of Native Hawaiians. Under the direction of Ke Kaupoku, Ka Pouhana, OHA’s General Counsel (“Ka Paepae”) and other Executive Staff to support legal counsel in representing OHA in administrative and court proceedings for actions related to the OHA’s advocacy efforts.

d. Supports activities that are developed, prioritized, and executed so that resultant outcomes may include legal precedents, new regulations, policy changes, or amendments in laws which achieve systemic changes for Native Hawaiians.

e. Leads and supervises the activities of Ka Paia Kū to ensure that the Program Manager(s) (“Nā Pou Kako`o”) and their respective operational groups comply with the core values, principles, ethical standards, and performance standards required by law, as well as those set forth by Ke Kaupoku and/or Ka Pouhana. Also ensures Division programs, activities, and communications are aligned with OHA’s Strategic Plan and initiatives.

f. Ensures the Division has resources and supports necessary to implement tactical and operational activities to advance OHA’s Strategic Plan.

g. Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems within Programs and across all Divisions and Programs, disciplines, and organizational levels.

3. Management

a. Makes hiring and other personnel recommendations to Human Resources and Ka Pou Nui. Ensures that the Division is staffed with personnel who are knowledgeable about applicable laws, policies and regulations, and understand the history, present context, and future implications/impacts of those laws, policies and regulations as they relate to Native Hawaiians and their communities.

b. Works to identify and secure professional development and staff training for Division personnel as appropriate and within budgetary and professional guidelines, if applicable. Ensures that employees within the Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Cultivates the desired behaviors to drive program success and recommends performance improvement plans as needed.

c. Ensures integration of Strategic Plan elements and performance measures into Division management, activities, procedures and practices. Also integrates those elements into employee and contractor performance reviews and improvement plans.

d. Performs supervisory tasks, such as time card and leave time approvals, performance reviews, coaching, training and related employment actions for the Division. Disseminates needed information to staff in a timely manner.

e. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

g. The Chief Advocate must fully support in action, language, behavior and performance the priorities, decisions, and directives of Ka Pou Nui and/or Ka Pouhana.

h. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by Ka Pou Nui and/or Ka Pouhana.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Must have at least ten (10) years of progressively responsible work experience in advocacy, public policy or a related field that involved at least five (5) years of state, county, federal or indigenous government experience at the senior or executive level.

2. Successful candidate will be able to demonstrate previous work experiences and results that achieved broad, sustainable systemic changes.

3. Must hold a graduate degree in political science, public administration, business administration or a related field.

4. Must have at least five (5) years of administrative experience that involved management and evaluation of professional staff and responsibility for the development, management, execution and coordination of program policies and activities. Administrative experience shall include but not be limited to oversight of staff and work performance, budget planning and development, project management, understanding of contract management and/or procurement processes, presentations at the Executive and/or Board levels, public speaking, high level strategic planning, collaboration with subordinates to develop professional development plans, and experience engaging broad stakeholders groups (e.g., business, professional, academic and/or Native Hawaiian communities).

5. Combined Education and Experience: An equivalent combination of education and experience may be accepted by OHA as a substitute for the Education, Training and/or Experience requirements outlined above.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

● History of Native Hawaiian lands and trusts, as well as legal issues and court decisions relevant to Native Hawaiian social, cultural, educational, economic and political issues and trends;

● Relevant (to OHA’s context) state and federal laws, regulations, policies, standards and practices;

● Legislative proceedings, practices, and requirements;

● Federal and state court/judicial and other legal proceedings, practices, and requirements;

● Agency proceedings, practices and requirements (e.g., administrative rules, federal rule-making);

● Other contexts, including organizations aligned to Native Hawaiian interests (e.g., American Indian tribes, Alaska Natives, Pacific Islanders, indigenous peoples);

● Relevant (to OHA’s context) executive, judicial, legislative working dynamics (e.g., and federal/state agency, inter-agency, department, division, branch, section); and

● Community development methods and approaches.

Must have general knowledge of:

● Human resources management;

● Office management;

● Data and records management; and

● Process improvement methodologies

Must have skills delivering or providing executive oversight in:

● Conducting complex research and analyses of policies, community issues, positions, and trends;

● Developing and executing legal strategies to achieve outcomes (including oversight of complex legal research and analysis, investigation and dissemination of findings, and litigation in federal and/or state courts or other formal legal or judicial proceedings);

● Developing and executing political strategies to achieve outcomes (including writing legislation and lobbying);

● Communicating, presenting, defending and coalescing advocacy initiatives with community stakeholders, constituencies, beneficiaries, performance partners, and other groups;

● Developing and leveraging community support strategies, including community advocacy capacity building;

● Developing community awareness and understanding and strengthening support of critical change issues (including developing, using, and leveraging coalitions built across broad spectrums);

● Writing/editing advocacy collateral (e.g., op-ed, articles for professional journals, other high-profile publications, social media dissemination);

● Negotiating favorable agreements;

● Coalescing and facilitating a wide range of affinity, interest, community-based member groups toward a common purpose; and

● Speaking and presenting persuasively in public on matters and in contexts under the direction of Ka Pouhana or Board Chair.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Communications Strategist provides writing and editorial assistance and support for all Communications Program publications, brochures and products on television, Internet-based media, and radio productions, and assists program managers, and the Director, Communications Division to ensure consistency among all beneficiary-focused communications products. Assists with market research, promotional campaigns and coordination of public speaking engagements. Ghost writes for requested Executive Team and Board of Trustees (“BOT”) communications, as directed by Ka Pouhana. Coordinates workflow, production, and communications among Division staff to improve consistency and efficacy of messages communicated. Maintains consistent branding and messaging to create a professional image for all communications.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. OHA Publications & Productions

a. Under the direction of the Communications Manager, provides writing and editorial assistance for all Communications Program products. Oversees and coordinates the compilation of information necessary for publication.

b. Assists in the writing, editing, and formatting of the production of OHA-sponsored or produced radio programs and television broadcasts. Assists with coordinating and compiling information, scripts, talent, set design, promotional advertising, and other production related activities.

c. Assists with audiovisual/broadcasts media products and advertising created by OHA staff or contract vendors, as necessary.

d. Assists in the conceptualization, scripting and storyboarding of audiovisual/broadcast products and advertising.

e. Ensures that all content is free of factual, grammatical, typographical and/or compositional errors prior to submission and that any pre-produced or pre-recorded images, audio, and video files are relevant and appropriate prior to posting to the internet. Ensure that appropriate approvals of controversial or sensitive topics have been sought and gained prior to content development.

f. Develops and maintains professional work relationships with media vendors and associated professional public relations, broadcast and other media-related organizations.

2. Event Story Coverage: Serves on event teams and assists with the coordination, logistics, production and implementation of OHA lead or sponsored events, including but not limited to rallies, press conferences, marches, community meetings, and other similar functions, ensuring that OHA led or sponsored events receive appropriate coverage in KWO or other appropriate OHA or third-party media channels.

3. Media Coverage and Coordination:

a. Assists with identifying appropriate stories to disseminate to media through media releases, meetings with editorial boards, personal communications with media contacts to proactively seek positive media coverage for OHA, OHA collaborators and partners, and the larger Native Hawaiian community. Assists as well with efforts needed to place such identified stories in third-party media channels.

b. Develops and manages OHA’s social media posting calendar. Formats layout, proofs, revises and finalizes all social media content. Uses social media best practices to maximize post performance. Ensures that the content is free of grammatical, typographical and/or compositional errors prior to submission. Coordinates social media campaigns with appropriate organizations and individuals.

c. Creates messaging for mass e-mail blasts. Formats layout, proofs, revises and finalizes all e-blast content. Uses e-mail marketing best practices to maximize e-blast performance. Ensures that the content is free of grammatical, typographical and/or compositional errors prior to submission. Coordinates e-blast distribution and campaigns with appropriate organizations and individuals to extend the reach of OHAʻs messaging.

4. Communications Program Administration

a. Assists Communications Manager and other leaders within the Communications Division to ensure consistency and collaboration among all program efforts within the Communications Division and across the agency.

b. Assists Communications Manager and other program managers in preparing vendor solicitations, coordinating procurement, and overseeing the implementation of contracts related to work and functions of the Communications Program.

c. Contributes relevant contacts to internal contact lists to ensure completeness, consistency and accuracy of information.

d. As necessary and as directed, directly interacts with other OHA managers and staff in coordinating the production and dissemination of Communications Program products and publications.

e. Assists the Communications Manager in preparing reports and recommendations related to public issues, information, program operations, supplies, equipment needs and program expenditures.

f. Evaluates and presents recommendations regarding improved communications products to the Communications Manager.

5. Public Relations Communication

a. Conducts and reviews research on community issues and trends, demographics, stakeholder issues, divergent and/or opponent positions, and other trends that may have bearing on message development. Reports findings to Communications Manager.

b. Conducts market research studies and surveys to identify promotional opportunities and analyzes and reports the results to Communications Manager. Plans and implements promotional activities, including news releases, press conferences, speaking engagements, and community services programs.

c. Coordinates promotional and marketing campaigns.

d. Assists in the development and implementation of a comprehensive project plan for developing, acquiring and securing a range of public appearance engagements at local, state and national levels.

e. Assists in the development of proposals for public speaking engagements; develops speaker bios, presentation summaries, abstracts, etc., as required; provides technical assistance, design and content editing of PowerPoint presentations, etc., as needed.

f. Sets up speaking engagements, compiles advance preparations packets for speakers.

g. Assists in the development and implementation of a plan for developing internal capacity in public speaking, advocacy messaging, presentations, media contacts, interviews, etc.

h. Organizes press conferences between the media and key OHA personnel.

i. Assists in the development and implementation of protocols, templates, procedures and checklists for developing advance intelligence reports, preparation packets, press kits and related materials.

j. Establishes and maintains cooperative relationships with representatives of the community, public interest groups, media groups and others.

6. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Communications Manager, Communications Division Director (Public Relations Officer), and/or Chief Executive Officer.

7. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Communications Manager.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Graduation from an accredited college or university with a degree in Journalism, Public Relations, or related field that requires the use of skills described above.

2. Four (4) years of progressively responsible full-time experience in the communications field.
• A master’s degree in Journalism, Public Relations, or related field may be substituted for two years of experience.

3. Supervisory experience related to publications and advertisement production.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Principles, practices and techniques of journalism
• Internet-based media applications
• Broadcast media and production
• Printing and publishing
• Video and still photography production and composition
• Hawaiian culture, values, and community issues
• Graphic design, including use of typefaces; paper stocks and ink
• Hawaiian institutions, trusts, and formal and grassroots Hawaiian organizations

2. Must have demonstrated skills or ability to:
• Communicate effectively, orally and in writing
• Use desktop publishing and graphics software on Macintosh systems
• Deal effectively with news sources, OHA staff, Trustees, and beneficiaries
• Establish efficient workflows that produce materials, meeting all deadlines
• Work with facility and efficacy in Hawaiian cultural contexts and formal and grassroots Hawaiian community contexts
• Understand and communicate about Hawaiian issues and OHA programs and Hawaiian cultural and political topics
• Network among individuals within the Hawaiian community
• Develop short and long-term publication plans to forward high-level messaging goals
• Edit and proof news copy and other published materials
• Travel and have a valid Driver’s license

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

This position will be filled by an emergency hire employee. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Compliance Specialist participates in and provides technical review of mechanisms to accomplish the goals and objectives of the program. Activities include interaction with government agencies at federal, state, and county levels; promoting the participation of Native Hawaiians in review and consultation processes; and assisting in the development of advocacy positions taken by the agency.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Analyzes and assesses the policies and practices of other governmental agencies and private entities and evaluates the impact of those policies and practices on Native Hawaiians.

2. Promotes advocacy efforts to include the protection of traditional and customary rights of Native Hawaiians, as well as assuring that federal, state, and county resources are proportionately directed to Native Hawaiian needs.

3. Serves as a technical resource person, providing analytical support for the agency on compliance issues as they affect the Native Hawaiian community.

4. Conducts appropriate research and investigations to secure important and relevant data and materials as directed. Coordinates and prepares reports on findings and recommendations.

5. Conducts technical reviews, including editing, proofreading, and an accuracy review, of testimony, letters, and memos prepared by Compliance Enforcement Program staff, as required.

6. Works to develop and grow relationships with Native Hawaiian beneficiaries, and organizations to build a network for acquiring information helpful in addressing emergent issues in the Native Hawaiian community.

7. Recognizes protocols and deals effectively with sensitive and confidential issues.

8. Coordinates meetings with government officials, beneficiary groups, and stakeholders, as required. Maintains effective working relationships with legislators, executive branch officials and stakeholders.

9. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Compliance Enforcement Manager, Community Engagement Director, Chief Operating Officer and/or the Chief Executive Officer.

10. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Compliance Enforcement Manager.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Graduation from an accredited college or university with a bachelor’s degree in business administration, law, public policy, or in any social sciences field such as economics, health, education, political science, or social work.

2. Four (4) years of progressively responsible work experience in conducting governmental and/or legislative research, planning and analysis; and other activities relating to government affairs. In addition, the work experience must have included a working knowledge of Federal, State and local governments, and their functions and structures; issues and problems relating to Native Hawaiians; programs and services for Native Hawaiians; and related areas.
• A masters or other advanced degree from an accredited college or university in business administration, public policy or any related field may be substituted for two years of work experience.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian culture and community structures
• Applicable state and federal statutes, rules, regulations, policies, procedures and directives governing treatment of Native Hawaiians
• Legislative and rulemaking processes and effective ways to influence them
• Report Writing

2. Must have demonstrated skills or ability to:

• Write clear and concise reports and correspondence
• Communicate effectively (orally and in writing) with upper management, peers, contractors, government officials, and the public
• Work collaboratively with other employees
• Plan, organize, coordinate, implement and evaluate activities that encourage communication and cooperative working relationships between OHA and beneficiary groups, public and private agencies, and the general community
• Maintain detailed and accurate records while preparing reports
• Use Microsoft Word, Excel and PowerPoint

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Endowment Director, functions as the Chief Investment Officer (“CIO”) to develop, implement, monitor and evaluate investment related policies and strategies for the Native Hawaiian Trust Fund (NHTF). OHAʻs NHTF is endowed with financial assets and real property, including a range of uses (e.g., commercial, agricultural, industrial or special purpose). The CIO works closely with the Chief Executive Officer (“CEO”), Chief Operating Officer (“COO”) and the Chief Financial Officer (“CFO”) and facilitates resources, as needed, to implement the Board of Trustees (“BOT” or “Board”) statutory and fiduciary duties regarding the NHTF.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Planning and Execution

a. Provides strategic analysis to the CEO, COO and CFO on issues and trends in the business, economic, and investment environments in which OHA is operating, and proactively recommends appropriate strategies and actions to advance the current strategic plan and related strategies and tactics.

b. Works with CEO, COO, and CFO on the formulation and implementation of OHA’s Strategic Plan, including all related components and updates; and interfaces with the Board, including its constituted standing committee(s).

c. Monitors, tracks,manages and reports the performance of the NHTF which is endowed with financial assets and real property, including a range of uses (e.g., residential, commercial, agricultural, industrial or special purpose).

d. Collaborates with the CEO, COO and CFO on internal and external issues, trends, and developments which may have bearing on short and long-term investment policy and strategies and the implementation of OHA’s Strategic Plan.

2. Endowment Operations

a. Policy Development, Implementation, Monitoring, Evaluation
(1) Works with the CEO, COO, and CFO, to support the BOT through its Standing Committee(s), in the development, implementation, monitoring and evaluation of Trustee level policies such as Investment, Spending, Economic Development, Debt Management.
(2) Works with the CEO, COO and CFO to facilitate the development, implementation, monitoring and evaluation of CEO level policies such as Cash Management and/or Treasury.

b. Ethical and Professional Standards
Understands, operates and/or oversees within the investment industry, professional standards of practice, including ethical practices, asset manager code of professional conduct and presentation of performance results.

c. Quantitative Methods
Understands, executes and/or oversees application of time value of money, data visualization and descriptive statistics, probability distributions and concepts, sampling and estimation, regression analysis, artificial intelligence and big data analysis and applications, time-series analysis and simulation analysis, and related recommendations.

d. Economics
Understands, executes and/or oversees application of market forces of supply and demand, industries, business cycles, inflation and deflation, international trade and capital flows, currency exchange rates, monetary system, monetary and fiscal policy, economic growth and development, effects of regulations, economic analysis and setting capital market expectations, effects of geopolitics on economies and investment markets, applications of economic indicators in the investment process, and related recommendations.

e. Financial Statement Analysis
Understands, executes and/or oversees analysis of financial statements, financial reporting quality, analysis of off-balance-sheet assets and liabilities, analysis of pensions, stock compensation, and other employee benefits, analysis of inter-corporate investments, analysis of business combinations, analysis of global operations, building and manipulating of financial models, ratio and financial analysis and financial analysis of financing entities including banks and insurance companies, and related recommendations.

f. Corporate Issuers, Equity Investments, Fixed Income, Derivatives and Alternative Investments
(1) Understands, executes and/or oversees analysis of corporate structures and strategies, corporate ownership and governance, risk factors, corporate financing decisions, corporate actions, combinations and restructuring, and related recommendations.
(2) Understands, executes and/or oversees analysis of types of fixed-income securities and markets, fundamental fixed income analysis, term structure determination and yield spreads, valuation of individual fixed income securities, analysis of interest rate risk, analysis of credit risk, valuing bonds with embedded options, structured products, fixed-income portfolio management, and related recommendations.
(3) Understands, executes and/or oversees analysis of types of derivative instruments and markets, valuation of forwards and futures contracts, valuation of option contracts, valuation of swap contracts and uses of derivatives in portfolio management, and related recommendations.
(4) Understands, executes and/or oversees analysis of types of alternative investments, real estate, real assets (including infrastructure, timber and farm land), private capital (including private equity, private credit and venture capital), hedge funds, commodities, alternative investments portfolio management, and related recommendations.

g. Portfolio Management and Planning
(1) Understands, executes and/or oversees analysis of portfolio management concepts, investment vehicles, market efficiency and passive investing, market indexes, behavioral finance, technical analysis, environmental, social and governance investing, tax impact of investment decisions, management of institutional investor portfolios, investment manager selection, asset allocation, portfolio construction and revision, currency management, liability driven investments, risk management (including environmental risk), execution of portfolio decisions, performance attribution and appraisal, and related recommendations.
(2) Works within OHA processes to ensure 3rd parties are procured, contracted and managed in accordance with the applicable OHA processes and the terms of the applicable contracts (e.g., scope of services, compensation, deliverables).
(3) Oversees the work of 3rd parties (e.g., investment managers, outsourced functions, advisors, consultants), providing assessment and related recommendations.
(4) Collaborates and works with the CFO and Resource Management and Land Divisions to ensure financial policies and processes are implemented in an integrated fashion (e.g., Cash Management, Treasury).

3. Management

a. Makes hiring, contracting and other personnel recommendations for the Endowment function.

b. Works with the CFO and OHA’s Human Resources office to:
(1) Ensure professional development and staff training for Endowment function activities.
(2) Share information and insights, modeling collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for Endowment function activities. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Ensures integration of Strategic Plan elements and performance measures into Endowment function activities, employee(s), and 3rd party resourcesʻ performance reviews and improvement plans.

d. Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for Endowment function.

4. The CIO must fully support in action, language, behavior and performance the priorities, decisions, and directives of the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. At least 10 years of progressively responsible senior/executive non-profit, public administration, executive leadership, and/or investment, financial assets, real estate management, of which the last 5 years must be at executive, CIO, or leadership levels.

2. Graduation from an accredited four (4) year college or university with a bachelor’s degree in finance, economics, business administration or related field. Related experience may be substituted, provided that the work experience was of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

3. MBA or CFA designation/certification is highly desirable.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Strategic planning and implementation
• Investment knowledge, skills and abilities including but not limited to ethical and professional standards, quantitative methods, economics, financial statement analysis, corporate issuers, equity investments, fixed income, derivatives, alternative investments and portfolio management and planning
• Financial analysis, forecasting, planning, asset management and reporting
• Capital formation and investment, including legal and regulatory requirements

2. Must have general knowledge of:

• History of Native Hawaiian Lands and Trusts including, but not limited to existing, current and prospective legislation and legal settlements
• Financial and investment data management systems

3. Must have demonstrated skills to:

• Provide strategic asset allocation, tactical asset allocation, rebalancing, manager hiring and manager firing.
• Think strategically about broad, long-term goals
• Assess organizational issues, dynamics, behaviors, practices and implement innovative organizational systems, structures and practices
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other executive managers
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors and the public
• Inspire confidence and to develop others’ skills and abilities
• Managing senior level managers and professionals accustomed to high levels of autonomy and independence so that efforts are aligned to organizational priorities and results
• Track, analyze, and manage complex internal and external issues (particularly in the areas of financial markets, asset management, investments, procurement and grants, and governance)
• Analyze problems and independently develop effective solutions
• Manage and leverage complex relationships and networks
• Manage organizational and individual performance
• Manage multiple complex projects and priorities
• Negotiating multi-lateral agreements

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Director, Resources Management – Land Asset Division (“Director”) is responsible for the planning, development, and overall management and stewardship of OHA’s Investment, Corporate, Programmatic, and Legacy Lands. The Director advises the Chief Operating Officer (“COO”) and Chief Executive Officer (“CEO”) on real estate strategies, asset allocation, financing options, and management plans for OHA’s overall real estate portfolio; including the development and implementation of policies for the acquisition, disposition, and management of OHA’s land holdings. The Director must effectively execute OHA’s Strategic Plan, advancing OHA’s advocacy initiatives, and collaborating within and across Divisions and Programs.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Planning and Execution

a. Provides strategic analysis to the COO and CEO on issues and trends in the political, business, economic and social environment in which OHA is operating, and proactively recommends appropriate organizational strategies and actions.

b. Works with COO, CEO and Board of Trustees (“Board”) on the formulation of OHA’s Strategic Plan, including all related components and updates.

c. Briefs the COO and/or CEO on internal and external issues, trends, and ongoing professional observations which may have bearing on strategic and operational decision making.

2. Operations

a. Land Asset Management and Systems:

(1) Responsible for overseeing work of Division staff to create and administer comprehensive programs for the acquisition, planning, development, and overall management and stewardship of OHA’s Investment, Corporate, Programmatic, and Legacy Lands. Works closely with COO and CEO to ensure that real estate strategies, asset allocation, financing, and plans for OHA’s real estate portfolio are consistent with OHA’s Strategic Plan and policies adopted by the Board.

(2) Ensures that land investment and commercial real estate performance are consistent with current best practices and applicable benchmarks. Ensures that Division budgets demonstrate fiscal prudence and are formulated and executed properly.

(3) Primarily responsible for developing standards, guidelines and procedures for: (1) the proper conservation, preservation, enhancement and use of Legacy Lands; and (2) use of Programmatic Lands. Ensures that standards, guidelines and procedures are consistent with federal, state and county laws, as well as restricted uses of such lands.

(4) Ensures development and maintenance of comprehensive land asset management systems.

(5) Works with COO, CEO, General Counsel, and CFO to ensure retention of outside consultants and contractors in accordance with OHA’s procurement procedures. Oversees work of outside consultants and contractors to ensure compliance with the terms of the applicable contracts.

(6) Also works with COO, CEO, General Counsel, and CFO on the leasing of any Investment, Corporate, Programmatic, and Legacy Lands.

b. Oversight of Division:

(1) Directly manages the Integrated Assets Manager and provides oversight of all day-to-day operations including: planning, development, management, acquisition and disposition of land and commercial Division.

(2) Supervises the activities of the Division to ensure that the Integrated Asset Manager and staff comply with the values, principles, ethical standards, and performance standards set forth by the Board of Trustees and/or the CEO while performing their duties. Also ensures Division programs are aligned with OHA’s Strategic Plan and initiatives.

(3) Ensures the Division has resources necessary to complete assignments.

(4) Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems with other OHA Divisions and Programs.

c. Management:

(1) Makes hiring and other personnel recommendations for the Division to the COO.

(2) Works with OHA’s Human Resources office to ensure professional development and staff training for Division personnel.

(3) Ensures that employees within Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

(4) Ensures integration of Strategic Plan elements and performance measures into Division management, employee, contractor, grantee, and lessee performance reviews and improvement plans.

(5) Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for Division.

(6) The Director must fully support in action, language, behavior and performance the priorities, decisions, and directives of the COO and/or the CEO.

(7) Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the COO and/or CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Ten (10) years of progressively responsible work experience in real estate transactions (acquisitions, sales, and leases), and property or land management.

2. Five (5) years supervisory experience at the executive level required.

3. Bachelor’s degree from an accredited four (4) year college or university in architecture, urban planning, natural resources management, business administration, or related field or discipline related to the position tasks to be performed. Graduate degree is highly desirable.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

● Subject matter expertise in Native Hawaiian land use, history, and culture, and current Native Hawaiian social, cultural, educational, economic, and political issues and trends affecting real estate laws, regulations and requirements

● Fundamental principles, practices, methods, techniques, and procedures of land planning, land use, acquisition, and management

● Hawaiian culture, customs, issues and concerns, especially as they relate to land use and management

● Real estate financing and development

● General business practices, particularly with respect to leases, licenses and other agreements

2. Must have general knowledge of:

● Land and real estate valuation

● Land, resource, and cultural/historical sites preservation and management

● History of Native Hawaiian Lands and Trusts including, but not limited to existing, current and prospective legislations and legal settlements

● Real estate laws, regulations and requirements

● Human resources management

● Facilities and office management

● Data and records management

● Government accounting, budgeting, auditing and reporting

3. Must have demonstrated skills or ability to:

● Think strategically about broad, long-term goals

● Assess organizational issues, dynamics, behaviors, practices and implement innovative organizational systems, structures and practices

● Lead and implement data-informed decision-making practices in difficult or complicated situations

● Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization

● Facilitate collaboration among subordinates and to work collaboratively with other executive managers

● Inspire confidence and develop others’ skills and abilities

● Managing senior level managers and professionals accustomed to high levels of autonomy and independence so that efforts are aligned to organizational priorities and results

● Track, analyze, and manage complex internal and external issues (particularly in the areas of real estate investment, land use, public land trusts/ceded lands, and land and property management)

● Analyze problems and independently develop effective solutions

● Manage multiple complex projects and priorities

● Manage organizational and individual performance

● Manage government contracts and leases

● Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors and the public

● Prepare knowledge leaders and other OHA speakers for public speaking events

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Facilities Agent coordinates the planning, construction and maintenance of office equipment, furniture, buildings and other facilities. This position assists with budgeting and scheduling facility modifications, including estimates on equipment, labor materials and other related costs. The Facilities Agent assists with the acquisition and maintenance of office furniture, machinery and equipment (excluding computer equipment and devices) and is often the first responder to requests from OHA staff.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Facilities lnspection and Maintenance

a. Responds to requests from internal staff for building space allocations, office relocation, modifications to facilities and/or maintenance and other requests in a courteous, professional manner. Inspects facilities in response to such requests to determine the appropriate remedial actions to be taken and prepares recommendations for approval.

b. Coordinates with the Commercial Property Agent and other Program staff with minor construction modifications and repair (no building permit required). Drafts and maintains schedules, and serves as a lead for all parties involved (vendors, staff, etc.).

c. Coordinates with the Commercial Property Agent and other Program staff with regular inspections and maintenance of OHA’s facilities. Maintains OHA offices and works with others to ensure a safe and suitable work environment as directed.

2. Acquisition and Maintenance of Furniture, Machinery and Equipment

a. Oversees all office equipment and furniture (non-IT equipment) including the maintenance, repair, relocation and acquisition of equipment and furniture. Works with Financial Services to maintain DAGS Inventory compliance for all State property and ensures compliance with the State Procurement Office guidelines.

b. Works with Commercial Property and other Program staff on office improvements, renovations, and relocation projects involving equipment, furniture, boxes, supplies and inventories.

3. Administrative Support

a. Communicates frequently with other OHA departments regarding their facilities needs in a courteous, professional manner. Communicates constantly with the Commercial Property Agent and other Program staff to assess facility needs and changes required to accommodate new OHA facilities or meet the needs of existing facilities.

b. Assists the Operations Office Manager and other Program staff with the preparation of OHA budgets, funding requests, contracts, purchase requisitions and other documents used to fund and purchase all Facilities related goods and services.

c. Coordinates with the Commercial Property Agent and other Program staff to schedule and oversee the work of consultants, contractors and vendors.

d. Assists with the monitoring of contracts, vendor agreements, and overall vendor/client relations.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Operations Office Manager, Chief Operating Officer and Chief Executive Officer.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Operations Office Manager.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. High school diploma required.

2. Three (3) years work experience that involved planning, organizing and coordinating facilities and supply management activities.

• Additional education beyond a high school degree may be substituted for work experience on a year-for-year basis.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Facilities management, particularly inspection and maintenance procedures
• Centralized purchasing methods, techniques and practices;
• Basic budgeting procedures and financial recordkeeping;
• Inventory and control procedures for physical assets; and,

2. Must have demonstrated skills or ability to:

• Handle and respond to complaints and troubleshoot issues in a courteous and professional manner
• Manage multiple ongoing projects simultaneously with a high attention to detail
• Quickly assess and understand day-to-day operational needs
• Works collaboratively with other employees
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization
• Develop and maintain effective working relationships with others;
• Prioritize requests, develop action plans and provide disciplined implementation and reporting
• Manage multiple ongoing projects simultaneously with a high attention to detail
• Coordinate and schedule the work of consultants, contractors and vendors and,
• Use Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Financial & Reporting Analyst is primarily responsible for analyzing and reporting on a breadth of quantitative cases, including review of Program and Division budgets, preparation of the overall budget for the Office of Hawaiian Affairs (“OHA”), research of market conditions to identify investment opportunities, analysis of financial data to forecast trends, monitor variances, and improve fiscal planning, preparation of projections, pro-forma financials and other analytical reports. The Financial & Reporting Analyst also assists the Resources Management – Financial Assets Director/Chief Financial Officer (“CFO”) and Controller with organization wide fiscal management projects including analyzing functions and processes to streamline and create efficiencies, improve internal controls and the internal control environment and improve internal and external reporting.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1 . Budget Preparation and Review

a. Enhances the understanding of OHA’s budgets by OHA personnel, in particular, by the Program managers in non-financial areas.

b. Prepares initial worksheets for budgets including budget worksheets and instructions; meets with Program managers in the preparation of their budgets; and compiles and presents final Program and organizational budget for review and approval.

c. Prepares, analyzes, and reviews OHA’s legislative budget request to the State of Hawai’i including the completion of legislative forms, working with the Legislature’s Budget Analyst, and attending legislative hearings.

d. Reviews programs, budget requests, proposed expenditure plans, personnel savings, manpower requests, and related materials from operating programs as assigned. Reviews budget requests and supportive data for arithmetic accuracy, conformance with instructions, appropriate methodology, conformance with previous expenditures, new initiatives, and strategic plan goals and strategies relating to the Program’s operations. Provides information and support to managers on their Program’s total operating budget and explains Financial Services budgetary guidelines and procedures.

e. Prepares variance reports and acts as a liaison with Program managers on variance analysis and monthly projection revisions.

f. Gathers additional data on budget requests, corrects funding errors in OHA’s general ledger system, and discusses budget discrepancies with supervisor. Reviews requests for funding availability including the verification of account codes and working with OHA staff regarding funding issues.

g. Compiles and consolidates budget requests and prepares preliminary recommendations on realignment total operating budgets, fiscal biennium budgets, legislative budgets, and other related projects.

h. Researches and analyzes financial results to prepare and present a full range of budget analysis both within OHA and outside of OHA. Develops financial models and budgets through financial modeling and the development of optimal budgets.

i. Conducts special studies as assigned and prepares budgetary and other reports (e.g., projections, proforma).

j. Serves as a resource, along with Controller, to the Division Directors at budget hearings, investment advisory committee, Board Committee and Board meetings.

2. Financial Analysis

a. Conducts and reports on market studies to identify investment opportunities for the organization.

b. Identifies financial status by comparing and analyzing actual results with budgets and forecasts.

c. Analyzes current and historical financial data to identify trends in performance.

d. Determines cost of operations by collecting, monitoring and studying operational data. Improves financial status by monitoring variances, identifying trends and making recommendations to management for optimization. Analyzes proposals, projects, initiatives, opportunities, business cases, concepts, etc.

e. Prepares, summarizes and presents reports of analysis and work.

3. Fiscal Administration and Operations

a. Assists the fiscal function with financial management projects, year-end closing activities, audit schedules and auditor requests, and other reports and activities as assigned.

b. Assists the fiscal function with the projection of future cash requirements which may include collecting expense projections, following up on outstanding departmental projections, consolidating projection data, and analyzing consolidated projection data as assigned.

c. Assists the fiscal function with evaluating internal processes, identifying areas for improvement and developing and implementing solutions.

d. Increases productivity by developing automated accounting applications and coordinating information requirements.

e. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

f. Participates in program planning activities relating to Financial Services operations and assists in other Financial Services projects and activities as assigned.

g. Establishes and maintains effective working relationships with internal operating programs and external agencies.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the CFO, and/or the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in business administration, accounting or a related field.

2. Five (5) years of responsible professional experience in accounting or a related filed. Experience must involve the performance of technical analytical work and/or financial analysis in the evaluation of operating programs to determine their effectiveness in achieving desired objectives. Technical analytical experience includes Program Analysis and Evaluation; Program Planning and/or Program Budgeting. Financial analysis experience includes examination of organizational and operating program results in relationship to milestones planned, including identification of problems or variances; projecting consequences and recommending corrective action; and monitoring compliance with generally accepted standards.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• A practical working knowledge of the principles, methods, and techniques of budget and program evaluation analysis including capital budgeting, variance analysis, zero-base budgeting, performance-based budgeting, and project budgeting
• The policies, laws, and rules and regulations relating to budget and program evaluation process
• Report writing, statistical research methods, and techniques
• General business environment and structure
• Process improvement methodologies

2. Must have demonstrated skills or ability to:

• Exercise judgment, tact, and discretion in applying and explaining instructions, and policies and procedures
• Apply knowledge of operating programs and functions as they relate to the budget and program planning process
• Present facts clearly both orally and in writing
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among employees and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, contractors and the public
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The General Counsel is the primary legal counsel to the Chief Executive Officer (“CEO”) and provides legal advice, guidance, and assistance on any and all matters relating to: the discharge of the CEO’s responsibilities and duties; compliance with federal, state, and local laws; and policies and procedures of the Board of Trustees (“BOT”).
The General Counsel, as directed by the CEO, may be assigned to assist the BOT and OHA staff relating to significant legal matters affecting the management and the operation of the agency, or its ability to fulfill OHA’s mission.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Legal Services to the Chief Executive Officer

a. Plans, develops and implements programs and projects which enhance the legal services provided to the CEO and protect the agency’s interests from a legal standpoint.

b. Provides legal counsel and guidance to the CEO on agency matters involving legal issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.

c. Makes recommendations to the CEO on organizational objectives and long-range plans to achieve agency growth relative to legal standing on various issues such as ceded lands, minimization of corporate liability, and related matters of a complex and controversial nature and scope.

d. Responsible for special projects and confidential assignments as directed by the CEO.

e. Develops and recommends corporate policies and procedures to the CEO and provides guidance and direction to senior management regarding best practices within the OHA Strategic Plan.

f. Prepares cases for arbitration, administrative, and court proceedings in contract, collections, and kuleana escheat matters, makes court appearances on behalf of the agency, and may represent agency on matters when directed to do so by the CEO.

2. Management of the Corporate Counsel Office

a. Supervises the legal staff assigned to the Corporate Counsel Office. Schedules assignments and evaluates the work products of the Legal Counsels and the Legal Office Administrator.

b. Drafts internal advisory memoranda and legal opinions on the agency’s legal position on various legal issues in light of the facts presented arising from policy, operational, and other administrative functions affecting the agency and having legal implications on the BOT, administration and staff.

c. Provides legal guidance and counsel to the CEO and the Chief Procurement Officer on procurement matters as requested.

d. Reviews and approves as to form and legal sufficiency on all OHA’s contracts, leases and other transactional documents and instruments which impose obligations, responsibilities, encumbrances, liens, or releases upon OHA to safeguard the agency’s interest.

e. Reviews and approves procurement actions for purchases of goods, services, and capital improvements for legal acceptability consistent with Chapters 103D and 103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules, and OHA procurement policies established by the Chief Procurement Officer to safeguard the agency’s interest.

f. Oversees all outsourced legal services contracts and coordinates all legal services rendered by outside counsel to the agency.

g. Oversees the maintenance of central files and the security of all original agency contracts.

h. Coordinates Americans with Disabilities Act accommodation requests for the agency.

3. Management of the Human Resources Department

a. Provides legal counsel and guidance to the Director, Human Resources Department on agency matters involving legal employment issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.

b. Reviews and approves as to form and legal sufficiency all Human Resources actions which may impose obligations, responsibilities, and encumbrances on the agency.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the CEO.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Education. Graduation from an accredited American law school.

2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.

3. Work Experience. Fifteen (15) years in the practice of law, which must have included at least ten years of practice in the State of Hawai‘i and eight years involving the following experience:

a. At least two years of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.

b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.

c. At least one year work experience in managing a law office, and supervising and evaluating the work activities of legal professionals and support staff.

d. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Transactions law to draft legal documents using computer software;
• Legal reference and research sources necessary for writing legal documents, opinions, and pleadings;
• Basic knowledge of Hawaiian language and in particular spelling, grammar, and pronunciations since many contracts and other legal documents contain Hawaiian words and names;
• Maintains knowledge of the current status and all developments in the laws that may have an impact on OHA, including: trust and fiduciary law, employment and personnel law, records access and information practices (Chapter 92F, HRS), intellectual property, kuleana escheat, business law, collections, law of non-profit organizations, parliamentary law, contracts, procurement, landlord-tenant code (Chapter 521, HRS), Hawai‘i Administrative Procedures Act and administrative regulations (Chapter 91, HRS).
• Working knowledge of legal processes, court proceedings, legal documents and instruments, and other related activities in order to effectively evaluate legal issues and cases, develop effective courses of action, and represent the Chief Executive Officer and the agency against legal challenges; and federal, state and local laws relating to the functions of the agency.

2. Must have demonstrated skills or ability to:

• Maintain a professional relationship and rapport with the persons the Corporate Counsel Office is supporting; demonstrate excellent work ethics;
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries; effectively participate in organizational planning, budget development, and operations of OHA; and
• Complement the mission of OHA and the functions of the Corporate Counsel Office.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Grants Manager is responsible for managing the Grants Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for grants, sponsorships and collaborations policies, processes, procedures and practices that align with strategic priorities and directions.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Direction

a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Chief Financial Officer (“CFO”)., including ensuring that Strategic Plan and Operational Plan performance measures are addressed in program planning and implementation.

b. Communicates and collaborates with the CFO, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.

2. Operations

a. Collaborates with other Programs to identify funders aligned with OHA’s interests which might provide matching and/or supplemental funding for grants and direct services contracts.

b. Oversees and collaborates with other Programs to develop and implement outward facing communications, training sessions, technical assistance sessions, tools and templates to build capacity of potential grantees and contractors to deliver services in compliance with established guidelines and requirements.

c. Collaborates with other Programs to establish and implement quality assurance, compliance, transparency and process improvement reviews and activities within Program processes.

d. Collaborates with other Programs in drafting and implementation of related Program contract guidelines for OHA’s grants, for example, defining “scope of services” and “performance measures” for OHA’s direct service contracts, and other related contractual language.

e. Coordinates with other Programs regarding development, release, and evaluation of grant solicitations or collaborations, which respond and align to strategic priorities such as addressing identified gaps in services to meet beneficiary needs.

f. Oversees and collaborates with other Programs to develop and implement processes for OHA’s direct services delivery activities.

g. Works with other Programs to support transparent, efficient and effective evaluation by evaluators as part of a quality assurance program, including making process improvements responsively.

h. Coordinates the awarding of grants and contracts according to OHA’s established guidelines and requirements, all applicable legal requirements, and OHA’s strategic priorities, strategic results, values and principles. Ensures awarding and budgets are aligned and reconciled, prepares monthly status reports and forecast a rolling 3-month cash projection, contributes to the financial reporting packet as applicable.

i. Oversees and collaborates with other Programs to assemble, assess and evaluate trends and project demands, and accurately plan the extent and timing of contracted services to mitigate unplanned expenditures and maximize grants for beneficiaries and communities.

j. Oversees the monitoring, management and reporting of all contracts awarded according to established OHA guidelines and requirements; ensure that all applicable documentation and reporting procedures are followed.

k. Oversees the review of contractor performance reports and contractors’ plans for improvement including gran\\tees’ and contractors’ performance and recommendations regarding contract modifications and renewals.

l. Oversees the provision of contract management improvement consultations and technical assistance sessions to service provider contractors so they can improve services and achieve intended results for beneficiaries according to the performance measures in their contract.

m. Coordinates with other Programs for the program evaluations of established grant, sponsorship and/or collaboration efforts.

3. Management

a. Makes hiring and other personnel recommendations for the Program.

b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for the position’s direct reports and, when necessary, for the Program as a whole.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, COO and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties and responsibilities as assigned by the CFO, COO and/or the CEO.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Graduation from an accredited four (4) year college or university.

2. Five (5) years of progressive program planning, and grant and contract management experience which involved gathering, evaluating, and analyzing facts and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives and prepare clear and concise written reports and recommendations for action.

3. Two (2) years of responsible experience in management and supervising others, including managing large staff size and related resources

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Implementation, strategic planning, performance-based budgeting, performance-based contracting, performance reporting, evaluation and decision-making
• A variety of writing styles
• Hawaiian culture, values, community and issues
• Service providers and other resources addressing legal representation, health, social, education, income assistance, and/or other individual and family needs for members of the Native Hawaiian community

2. Must have demonstrated skills or ability to:

• Plan, organize, and execute a broad range of communication functions
• Understand and interpret the views and policies of OHA, its Board, and its Chief Executive Officer
• Work effectively in crisis situations
• Respond to multiple concurrent demands
• Speak simply and directly to individuals, groups, and the media in conveying information about OHA programs, activities and controversies
• Interact with individuals and agencies to establish effective working relationships
• Deal tactfully with others within and outside the agency in coordinating and executing communications functions
• Work as a team member with LOB managers and other staff

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Grants Officer works under the direction of the Grants Supervisor and is responsible for developing and administering the OHA Grants Program and acts as the lead for all grants programs.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Grants Program.

a. Plans: Drafts and posts Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.

b. Reviews & Recommends: Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees (“BOT”), as directed, and issues notices of awards.

c. Contracts: Negotiates, drafts, and executes grant agreements/contracts.

d. Monitors: Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.

e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.

f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.

g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.

h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement and Beneficiary Services (OHA website, Ka Wai Ola o OHA, social media, etc.).

2. Internal Support

a. Assists manager by facilitating work flow among Office of Operations, Advocacy, Community Engagement, Beneficiary Services and Research.

b. Advises the Grants Supervisor and Grants Manager on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.

c. Advises and participates in the design and implementation of the OHA strategic plan, work plans, operational budget, programs and policies, as directed.

d. Provides grants updates to the OHA administration and BOT.

e. Identifies and coordinates team building activities and professional development training.

3. Technical Support

a. Maintains a grants tracking system for long-term grants record-keeping.

b. Manages the on-line grants application system.

c. Maintains and updates the OHA Grants Program webpage.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Perform other duties as assigned by the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a Bachelor’s degree preferably in a social science, business administration, public administration, Hawaiian Studies or related field.

2. Four and one-half (4-1/2) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Such experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.

3. University or college education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian culture, values, community and issues
• Community based organizations, non-profit organizations, businesses and other resources (public and private) addressing health, social, education, income assistance, land, culture and/or other individual and family needs for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits
• Handling of confidential data and records and understanding of Uniform Information Practices Act
• State Procurement Office processes

2. Must have demonstrated skills or ability to:

• Read and interpret complex written material
• Communicate effectively, orally and in writing
• Manage and maintain accurate program records
• Effectively use various electronic systems and software
• Apply established criteria in analyzing and evaluating projects and programs.
• Present information to individuals and groups about various technical and administrative aspects of a program.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups. Native Hawaiian organizations and individuals
• Prioritize work objectives in planning, organizing, coordinating, executing and monitoring multiple projects simultaneously
• Develop and implement strategic plans for overall program operations and budget.
• Maintain financial and operational records for grant programs
• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration
• Evaluate financial and operational performance of projects
• Prepare clear, concise and comprehensive proposals and reports
• Prioritize work objectives, and provide support to the implementation and reports process
• Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs
• Plan, organize, coordinate, execute and monitor multiple projects and initiatives simultaneously
• Facilitate group planning processes and problem solving efforts
• Work as a team member with OHA staff, service providers, and grant recipients

How To Apply

(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

This position may be filled by either a regular full-time employee or an emergency hire employee. Please indicate if you have a preference when submitting your application materials. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.

An Equal Opportunity Employer

The Grants Supervisor (GS) is responsible for coordinating and supervising the execution of the day-to-day work of the assigned Grants Officers (GO), including all related planning, solicitation, application, review, recommendation, contracting, monitoring & close out and evaluation processes and related activities.

The Grants Supervisor is responsible for implementing assigned grant program activities, including participation in, leading and supervision of Grants Officers in program planning, initial solicitation draft, application review, evaluation and written and oral recommendation(s) communications, creating contracts, monitoring grantee(s) performance and completing close out activities. Supervision includes development of staff to further beneficiary and community investments.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Manages individuals and team(s) of Grant Officers, directs their work and provides constant feedback and communication to ensure achievement of program goals.

a. Coordinates and manages employee workflow.

b. Assesses work performance and identifies areas of improvement, ensuring that business goals, deadlines and performance standards are met.

c. Trains and on-boards new hires to ensure they understand their roles, individual goals and compliance with the company’s plans and vision.

2. Understands, coordinates and supervises Grants Officers to execute the overall grants program activities, including all related planning, solicitation, application, review, recommendation, contracting, monitoring, close out and evaluation processes and activities.

3. Works with Grants Manager and Strategy Management Office to develop aligned solicitation(s) and other grant related specifications and performance measures to align with OHA strategic plan.

4. Reviews or initially drafts Request(s) for Information, Solicitation(s), Request(s) for Proposals, policies, processes, procedures, forms (e.g., applications), and/or other program documents.

5. Leads and oversees application review process activities for the assigned grant solicitation(s). Reviews results of application analysis and prepares grant recommendations for award, including drafting of award recommendation memorandum(s) to Board of Trustees via Administration. Presents updates and other information to Administration, Board of Trustees and external settings, as directed.

6. Oversees the issuance of notice(s) of award, related negotiation, drafting and execution of agreements, contracts and other documents and related fiscal documents and processes (e.g., purchase requisition, purchase order, payment on contracts).

7. Conducts and provides management oversight for desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends, and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.

8. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.

9. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals, and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.

10. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.

11. Coordinates the advertising and promotion of grant program awards, activities in collaboration with communications function (e.g., OHA website, Ka Wai Ola, social media).

12. Assists the Grants Manager by facilitating and coordinating work flow among other OHA programs including, but not limited to, Financial Services, Advocacy, Beneficiary Services, Community Engagement, Research and Strategy Management.

13. Researches and prepares reports, memos and other correspondence as delegated by the Grants Manager.

14. Advises the Grants Manager and Resources Management Division Director (functioning as the Chief Financial Officer “CFO”) on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and other confidential programmatic related matters.

15. Participates in the design and implementation of the OHA strategic plan, program work plans, operational budget, programs and policies, as directed.

16. Participates in the design and implementation of the grants related program work plans, operational budget, programs, and policies, as directed.

17. Makes hiring and other personnel recommendations for the Program to the Grants Manager.

18. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

19. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for assigned staff members.

20. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the Grants Manager, CFO, COO and/or the CEO.

21. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Perform other duties as assigned by the Grants Manager, CFO, COO and/or CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in social science, business administration, public administration, Hawaiian Studies, or related field. In lieu of a four (4) year degree, seven (7) years of specialized work experience provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position. Experience working in deadline-driven environments and proven ability to multi-task.

2. Five (5) years of work experience years of related work experiences in related fields and applications that required detailed analysis, consistent application of program parameters (e.g., beneficiary, dollars, program objectives), process controls, quality controls (e.g., grant making, philanthropy, foundations, financial aid, procurement, banking). Experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.

3. Demonstrated ability to deal effectively with individuals, families and/or community organizations and in effective collaboration with co-workers, public/private organizations and the public. Previous experience with fund raising is a plus.

4. Two (2) years of supervisory experience in progressively responsible administrative management experience that involved managing Human Resources and related performance, including professional development, goal setting, evaluation and progressive discipline; 3rd party resources, including contracting, contract management, deliverables, evaluation; fiscal year experience with progressively responsible administrative management experience.

5. Ability to work independently without close oversight yet achieve set goals and deadlines, but also a collaborative team player who will productively engage with others at varying levels of seniority within and outside OHA.

6. Computer proficiency in Microsoft Office, especially Word and Excel, with advanced internet research skills. Database experience a plus.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian culture, values, community, and issues
• Principles and practices of business/economic and community development
• Service providers and other resources (public and private) addressing sustainable economic development for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits.

2. Maintain financial and operational records for all grant programs.

• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration.
• Evaluate financial and operational performance of projects.
• Prepare clear, concise, and factual written and oral reports and proposals. Ability to write clear, structured, articulate, and persuasive letters and proposals. Attention to detail and accuracy.
• Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs.
• Prioritize work objectives and provide support to the implementation and reports process.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups, Native Hawaiian organizations and individuals.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Human Resources (HR) Technician, under the direction of the Director, Human Resources, is expected to manage and maintain the assigned HR systems and processes, provide data analysis and reporting to the HR team, and coordinate with external partners, as needed, to deliver internal support and issue resolution. This role will also be responsible for organizing, auditing, and managing all HR records, which may include both paper and digital files. This position’s oversight of the assigned HR systems and records will enable the entire HR team to better engage and support OHA employees.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Hawaii Information Portal (HIP) HRIS

a. Oversees the intake process by cataloging employee requests for assistance with, or verification of, system functionalities and outputs.

b. Performs research into employee payroll or leave related issues and provides response / assistance, as needed.

c. Coordinates with HIP customer support (Salesforce) and the State of Hawaii Office of Enterprise Technology Services (ETS) to resolve more complex system issues and / or to facilitate large-scale, system-wide updates.

d. Monitors employee time entries and performs relevant payroll queries to support an accurate and seamless payroll process.

e. Inputs and updates employee information within the HRIS to support the onboarding and offboarding processes.

f. Coordinates with OHA’s internal Office of Technology Services (IT) to ensure proper system access for employees.

g. Analyzes data and reports on trends that may be useful for the HR team to better service OHA’s employees.

2. Talent Acquisition Systems

a. Plays a key role in the selection, implementation, and expansion / transition stages of the agency’s Applicant Tracking System (ATS).

b. Administratively supports the talent acquisition process by tracking and analyzing data for candidates in the recruitment pipeline.

c. Coordinates with stakeholders (hiring leads, HR Business Partners, and candidates) to ensure that the system is providing an efficient, service-oriented experience.

d. Leverages system and process expertise, as well as contract and vendor resources, to provide prompt, personalized service to internal users and candidates.

e. Ensures data synchronization between OHA’s ATS and other third-party talent acquisition apps, sites and software, including but not limited to, Indeed, LinkedIn, and OHA’s public-facing job portal.

f. Maintains system integrity by conducting regular audits, streamlining processes, and increasing data integrity and security where necessary.

3. Internal HR Records and Communications Systems

a. Monitors the HR team’s primary email account and distributes incoming messages to the appropriate team member.

b. Provides general responses to incoming emails that do not require personalized assistance from a particular team member.

c. Manages and updates the HR Portal on SharePoint, including drafting and posting announcements, updating linked files as necessary, and sending out organization-wide emails about important or time-sensitive posts.

d. Oversees, monitors, organizes, and updates all HR files and records housed in the agency’s secure cloud storage. Provides the HR team with technical assistance, in coordination with IT, for storage-related issues.

e. Uses the AdobeSign portal to action signature requests and / or to send signature requests on behalf of HR.

f. Files hard copies of HR documents and records, as needed.

4. Employee Safety & Health Systems

a. Monitors and manages the LumiSight app, including check-in, vaccination, testing and quarantine data, to effectively enforce the agency’s COVID-19 response and risk mitigation protocols.

b. Responds to instances of a “Not Clear” check-in. Contacts employee / visitor to assess the situation and provide policy-based guidance on next steps.

c. Secures all employee submissions of confidential medical records and related information in accordance with system processes, record keeping policies and applicable employment law(s).

d. Coordinates with HR team members to provide communication updates to quarantined employees as needed, and to respond to large-scale, organization-wide exposure situations.

5. Other Internal Systems and Processes

a. Serves as primary coordinator between HR and the Financial Services group (Procurement and Accounting) on all HR procurement requests, contracts, check requests, vendor invoices and employee reimbursement requests.

b. Manages the pCard process for employee training enrollments and other HR initiatives or programs, including the reconciliation of monthly statements.

c. Monitors and manages the door security system for OHA’s offices.

6. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the Director, Human Resources, the General Counsel and/or the Administrator.

7. Regular attendance and availability (physically on-site, via remote telework or a combination of both) is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Director, Human Resources and / or as
requested by a Human Resources Business Partner.

MINIMUM QUALIFICATIONS

1. Education, Training and / or Experience

a. Graduation from an accredited four (4) year college or university with a bachelor’s degree in human resources management, personnel and industrial relations, database management, computer information systems, business administration or a related field. Work experience may be substituted for a college or university education on a year-for-year basis, provided the overall work experience has been of the type, quality, scope, and responsibility as to conclusively demonstrate capability to perform the duties of the position.

b. Four (4) years of professional work experience in an HR office setting that provided the candidate with a solid foundation in HR best practices and HR systems management. Such experience must clearly demonstrate the ability to manage an HRIS that included recruitment, time, leave and payroll functions. The relevant experience should also have prepared the incumbent to handle confidential and sensitive information, to work both independently and within a team setting, and to address inquiries / issues in a timely and professional manner. NOTE: This work experience is in addition to any work experience that the candidate intends to use as a substitute for the degree requirement listed in paragraph a.

2. Knowledge, Skills and Abilities

a. Should be familiar with pertinent private and public sector labor and employment laws, rules, regulations, practices, and standards, especially those that regulate or inform the management of HR records and date.
b. Must have strong interpersonal and people skills. Able to communicate diplomatically, both verbally and in writing, with all levels from line staff to leadership. Possesses a team-oriented mindset.
c. Should have extensive experience with Microsoft business products, including Office, Teams and especially SharePoint.
d. Should be agile and flexible when it comes to assessing, prioritizing, and addressing workload demands.
e. Needs to be detail-oriented and highly organized.
f. Should have a proven track record of time management skills, with the ability to meet deadlines in a high-paces and stressful environment.

PREFERRED QUALIFICATIONS

1. Education, Training and / or Experience

a. Demonstrated involvement with supporting or administering the following HR functions: payroll, recruitment, benefits.
b. Experience with explaining and enforcing safety policies and protocols.
c. SHRM, HRCI and / or Oracle PeopleSoft certification is a plus.

2. Knowledge, Skills and Abilities

a. Knowledge on how to analyze, organize and leverage HR data.
b. Familiarity with PeopleSoft, LumiSight, Indeed and / or LinkedIn.
c. Previous experience using Adobe Acrobat, InDesign and Photoshop.
d. Insight into OHA’s mission, its strategic goals, and its overall impact on the Native Hawaiian community.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

This position will be filled by an emergency hire employee. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Legacy Land Agent assists the Integrated Assets Manager in the acquisition, development, and management of legacy and programmatic land holdings for the Office of Hawaiian Affairs (“OHA”).

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Land Management

a. Assists in developing, coordinating, and prioritizing implementation of acquisition plans, management plans, and land agreements between OHA and other organizations.
b. Evaluates and integrates new concepts, and incorporates Hawaiian cultural values and knowledge, into strategies and plans.
c. Recommends research, surveys, and programs, based on observation and other studies.
d. Works to enhance beneficiary participation in, and benefits from, Land Management activities.
e. Reports on negotiations and makes recommendations for appropriate action to the Integrated Assets Manager.
f. Assists the Integrated Assets Manager in daily activities and responsibilities.

2. Processes and Procedures
a. Assists in the development and maintenance of natural resources-related processes and procedures for OHA’s lands statewide, in alignment with OHA’s values and industry best practices.
b. Assists in the development of natural resources assessments and metrics, and monitors benchmarks responsive to industry trends.
c. Helps maintains the natural resources information associated with OHA’s lands system-wide.
d. Reports on program activities for each assigned program or project.

3. Public Outreach and Education
a. Assists in conducting and attending public meetings and hearings for land-related projects.
b. Responds to public concerns, comments, and suggestions.
c. Advocates for the incorporation of Hawaiian cultural values and knowledge into resource stewardship strategies, while serving as liaison to related organizations and associations.
d. Develops effective working relationships with governmental and private agencies which directly and indirectly interface with OHA.

4. Real Property and Facilities Management
a. Solicits, promotes and participates in preparations for the acquisition and disposition of OHA lands, improvements, facilities and interests in land through leases, easements, concessions, licenses or permits. Assists with calls for bids, direct negotiations, and related activities.
b. Assists Integrated Assets Manager with drafting of terms, covenants, and conditions for real property and facility agreements.
c. Reports on negotiations and makes recommendations for appropriate action to the Integrated Assets Manager.
d. Researches, evaluates, and recommends policies and procedures governing OHA real properties and/or facilities. Ensures that policies and procedures are consistent with BOT policies, administrative direction, and related guidelines.

5. Technical Responsibilities
a. Reviews terms and conditions of existing leases. As assigned, renegotiates leases, easements, permits, and other real property mechanisms on a timely basis.
b. Makes visual inspections of premises and facilities to determine repair, maintenance and/or replacement needs, and compliance with terms and conditions of lease and other agreements. Makes recommendations based on observation of physical condition of OHA real property and facilities.
c. Coordinates the processing of leases, addenda, agreements, and other related means with program managers and staff attorneys, as assigned by the Integrated Assets Manager.
d. Develops effective working relationships with government and private agencies which directly and indirectly interface with OHA.
e. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Integrated Assets Manager, the Director, Resources Management – Land Division (“Director”), the Chief Financial Officer (“CFO”), the Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
f. Regular attendance on a daily basis is required for this position.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with major work in public or business administration, law, business economics or a related field.

2. Bachelor’s degree from an accredited college or university with a major in Forestry, Natural Resource Management, Environmental Studies, or related field.

3. Two (2) years of progressively responsible experience in the field of land or conservation/preservation or cultural resources management. Three and one-half (3½) years of progressively responsible work experience in property management involving the efficient utilization and maintenance of real property which included such activities as the acquisition or sale or real property, property evaluation, preparation and solicitation of bids, and the protection and maintenance of property. This experience shall have included business, commercial, conservation or industrial real property management.

4. Supervisory aptitude experience applicable. Supervisor aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments involving some supervisory responsibilities or aspects; by serving as a group or team leader or in a similar capacity where opportunities to demonstrate supervisory capabilities exist; through the completion of training courses in supervision accompanied by the application of supervisory skills to work assignments; or through favorable appraisals by a supervisor indicating the possession of supervisory potential.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Legal Counsel is responsible for providing legal advice, guidance and assistance on a wide variety of issues and concerns to the Chief Executive Officer (“CEO”), the General Counsel, and the Office of Hawaiian Affairs.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Legal Services

a. Renders legal interpretations and drafts internal advisory memoranda and
legal opinions as assigned.

b. Conducts legal research on issues arising under trust and fiduciary law,
standards of conduct and ethics laws, administrative law, legal compliance,
legislation, collections, personnel and employment law, intellectual
property, business and law of non-profit organizations, contract law, state
and federal procurement codes, and other relevant areas as assigned.
Recommends appropriate courses of actions to the General Counsel and/or
CEO as warranted.

c. Reviews proposed policies, procedures, rules and regulations, court
decisions and legal documents affecting OHA to ascertain legal impact and
legal ramifications as assigned. Recommends appropriate courses of
action to the General Counsel and/or CEO as warranted.

d. Reviews procurement actions for purchases of goods, services, and capital
improvements for legal acceptability consistent with Chapters 103D and
103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules,
and OHA procurement policies established by the Chief Procurement
Officer to safeguard the agency’s interest.

e. Drafts pleadings and other legal documents and instruments for arbitration,
administrative hearings, and court proceedings as necessary and makes
appearances on behalf of OHA as assigned.

f. Reviews proposed OHA legislation prepared by staff to determine the
potential legal impact and implications on the agency and drafts testimony
as assigned.

g. Participates in the review and approval of OHA’s contracts, leases and other
transactional documents and instruments which impose obligations,
responsibilities, encumbrances, liens, or releases upon OHA.

2. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs confidential legal tasks, duties, activities, and special projects, as assigned by the General Counsel.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience
1. Education. Graduation from an accredited American law school.

2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.

3. Work Experience. Six (6) years in the practice of law, which must have included at least three years of practice in the State of Hawai‘i and three years involving the following experience:

a. At least one year of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.

b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.

c. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• State and federal laws, statutes, regulations, policies, practices and
standards applicable to OHA and its mission
• History of legal issues and legal decisions applicable to OHA
• Current and historical legal challenges to laws applicable to OHA
• Federal and state court legal proceedings, practices, and requirements
• Legislative proceedings, requirements, and protocols
• Relevant court, legislative, and federal/state agency interpersonal dynamics
• Negotiation, mediation, and conflict resolution
• Principles of risk management
• Nuanced understanding of corporate and administrative law

2. Must have demonstrated skills or ability to:

• Read and interpret complex written material
• Conduct complex legal research
• Write/edit pleadings, legal briefs, arguments, opinions, and position papers
• Negotiate favorable agreements
• Effectively participate in organizational planning, budget development, and operations
• Manage data and records
• Develop and maintain a professional relationship and rapport with others
• Maintain an excellent work ethic
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries
• Effectively use computer software (including Microsoft Office products) to draft legal documents, manage workloads and communicate with others

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Office of Strategy Management Manager oversees the Strategy Management Program within the Office of Strategy Management, including: OHA’s Strategy Formation function, which focuses on strategic environmental assessments on the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics) and OHA tactical development and planning; OHA’s Strategy Implementation function, which focuses on alignment of OHA activities to OHA strategy, development of external collaborations, development of internal policies, processes, and reporting, and coordination of OHA project and portfolio management (PPM) activities; and OHA’s Evaluation function, which focuses on process and impact evaluation.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction

a. Ensures that Program activities are aligned with OHA’s strategic framework and directives of the Director, Office of Strategy Management (“Director”) and the Chief Operating Officer (“COO”), Chief Executive Officer (“CEO”).

b. Communicates with the Director regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.

2. Operations

a. Ensures work performed by Program is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.

b. Advocates, describes, and explains OHA’s strategic framework and advocacy positions in communications with staff, contractors, grantees, or the public.

c. Develops policies, processes, procedures, guidelines, standards, templates and tools related to the Strategy Management Program.

3. Strategy Formation Function

a. Oversight of strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.

b. Recommends changes to implementation of OHA strategies and tactics, based on findings.

4. Strategy Implementation Function

a. Coordinates planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.

b. Advises on, and facilitates, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.

c. Conducts OHA internal systems, policy, process, or procedure reviews as scheduled or by request from the Director, CEO and/or COO.

d. Develops, maintains, and continually improves OHA’s Project Management and Portfolio Management policies, processes, and procedures.

e. Coordinates a team to train OHA directors, managers, and staff on the implementation of OHA’s Project Management and Portfolio Management policies, processes, and procedures.

f. Coordinates OHA enterprise-level portfolio reporting, including communicating with directors and managers on progress and performance, reporting to the Director, and advising on necessary changes to the OHA enterprise-level portfolio.

g. Provides or assists in procurement of consultation services to resolve organizational issues contributing to poor project or portfolio performance and/or lack of accurate, reliable, and valid performance data and performance reporting practices.

5. Process Evaluation Function and Responsibilities

a. Oversight of OHA’s process evaluation projects in collaboration with the Strategy Management Analysts, the Director, and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.

b. Leads identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.

6. Impact Evaluation Function and Responsibilities

a. Oversight of OHA’s impact evaluation projects in collaboration with the Director and all divisions and programs of OHA, to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.

b. Leads design, development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.

c. Oversight of OHA evaluation data collection procedures and tools; qualitative, quantitative, and statistical data analysis; and reporting to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians

d. Recommends pivot points or areas of opportunity for tactical change to maximize strategic impact.

e. Responsible for written reports and presentations on OHA evaluation findings and related recommendations

7. Management

a. Makes hiring and other personnel recommendations for the Program to the Director.

b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for Program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.

d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.

f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO, and the CEO.

9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Director.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field.

2. Seven (7) years of responsible professional work experience which involved utilization of quantitative and qualitative analysis or institutional research concepts and methods to conduct evaluations of on-going programs and internal processes to understand the systems involved. The experience must have demonstrated skill, knowledge, and technical competence in the collection, analysis, assessment, interpretation and reporting of institutional data and information.

• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of professional work experience

3. Three (3) years of administrative experience that involved management of professional staff engaged in evaluation or analytical work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.

4. Three (3) years of administrative experience that involved managing projects and portfolios from concept to completion.

5. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Evaluation principles, practices, and techniques
• Effective report writing
• Governmental agencies and/ or Hawaiian-based community development organizations and practices
• Development, maintenance, and continuous improvement of organization or institutional-level policies, processes, and procedures
• Organizational development issues
• Principles and practices of institutional research and evaluation methods
• Project Management
• Portfolio Management
• Hawaiian culture, history, and current events

2. Must have general knowledge of:

• Human resources management
• Office management

3. Must have demonstrated skills or ability to:

• Written and oral communication, presentations, and training
• Build and participate in a collaborative, team environment and leading and managing change
• Conduct evaluate and report results to high-level audiences
• Research and analyze policies, processes, procedures, and practices and to develop solutions for identified problems.
• Facilitate internal problem/issue discussion groups related to systems, processes, procedures and practices
• Must be able to evaluate performance of projects, portfolios, and assigned staff
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, consultants and the public
• Inspire confidence and to develop others’ skills and abilities
• Function effectively in a team environment
• Prepare clear and concise written and oral reports and proposals
• Must be able to maintain confidentiality with all assignments and tasks
• Must be able to knowledgeably explain each of OHA’s strategic results and the related issues and barriers, and to define and refine Program objectives accordingly.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Operations Office Manager (OOM) oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Office, including the day-to-day operational activities of the Office of Hawaiian Affairs (“OHA”) work site(s), with the safety and security of the OHA employees, facilities and visitors, including beneficiaries, to the OHA work site(s) space(s), a primary objective. The Manager also supports the management of building assets. The Manager also sets and implements policies, procedures and practices for risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support. Additionally, this position is responsible for overseeing the procurement, installation, repair, maintenance, and management functions of all office furniture, operating machinery and equipment (excluding computer equipment and devices). This position is responsible for supervising and the assignment and distribution of work to the Facilities Agent(s) and Operations Support Supervisor.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Facilities Management

a. Plans, organizes and directs the maintenance and repair of all of OHA’s offices, equipment and grounds statewide, and works with each of OHA’s programs to ensure a safe and suitable work environment.

b. Works with Resource Management – Financial Assets Division to ensure the OHA’s compliance with DAGS Inventory requirements for all State property.

c. Ensures compliance with the State Procurement Office guidelines.

d. Develops long and short-term maintenance plans and programs to ensure buildings, automobiles and equipment are in operational order.

e. Ensures preventive maintenance and repair of building, automobiles and equipment assets are conducted as scheduled (annually/monthly/etc.).

f. Periodically travels to OHA’s neighbor Island offices to inspect tenant spaces, conduct vendor and contract oversight and to assist in facilities related projects

g. Oversees the scheduling and coordination of repair/maintenance work for facilities as required.

h. Develops short, mid- and long-term plans in support of statewide tenant and OHA facility moves, as needed.

i. Oversees the regular property inspections and follow-up on necessary preventive maintenance works.

2. Management of Building Assets

a. Coordinates with the Land Director to provide support in the development of property acquisition and management policies. Ensures the building assets’ work plans and activities are consistent with policies regarding the acquisition, development and management of buildings.

b. As directed by the Chief Operating Officer (COO) and guided by the Director, Land Division, supports the performance of due diligence on proposed property acquisitions. Works closely with Director, Land Division and staff to support the preparation of reports analyzing proposed building acquisitions and sales, and evaluating proposals in relation to OHA’s land policies and strategic objectives.

c. Support the ongoing management of building assets and properties being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures staff enforces standards guidelines and procedures established by OHA for use of programmatic lands and property specifically with building assets.

d. Coordinates with Land Director to provide support in negotiating, preparing and executing leases, licenses and other agreements involving OHA properties specifically with building assets within the public land trust. Ensures that staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such properties.

3. Safety and Security

a. Formulates policies, processes, procedures, guidelines, standards, template sand tools related to operations and facilities management, including emergency and evacuation procedures as part of safety and security measures for all OHA facilities and work site(s).

b. Oversees, monitors and executes all safety and security functions for the OHA’s facilities as part of facilities management responsibilities.

c. Conducts regular safety and security audits and drills.

d. Reports and addresses any and all safety compliance deficiencies to the Chief Operating Officer(“COO”).

4.Operations

a. Responsible for budgeting and managing the monthly, annual and biennium resources of the unit.

b. Monitors and manages expenditures within budget allocations.

c. Oversees and manages the vehicle fleet, coordinates with Corporate Counsel and Accounting to ensure proper registration and insurance coverages are maintained.

d. Oversees the procurement and inventory management of office, facilities, and operational supplies for all locations. Conducts regular inventory control audits.

e. Manages and coordinates event logistics for all OHA events (e.g., coordination with IT, hosting unit, setup, take down).

f. Oversees the parking function at Na Lama Kukui, including shuttle services, as needed.

5. Administrative Pool

a. Oversees and implements the policies, processes and procedures to implement administrative & clerical support, business travel services, unit fiscal processes and project, event coordination and support operational activities and needs of OHA.

b. Supervises the Operations Support Supervisor in scheduling of work assignments, setting priorities and directing the work of Operations Support Coordinator & Assistants, based upon their skills and abilities.

c. Evaluates and verifies performance of Operations Support Supervisor and the Operations Support Coordinator & Assistants through the review of completed work assignments, work techniques and feedback from internal and external stakeholders.

d. Ensures projects and assignments are completed accurately, thoroughly and in a timely manner.

6. Communications

a. Communicates frequently with third parties (e.g., property management, security, local law enforcement, contractors) as needed for safe, optimal facilities and work site(s)

b. Identifies, engages and maintains relationships with vendors, suppliers, and professionals skilled to consult with and/or provide specific services as requested/required for facilities and work site(s)

c. Coordinates and cascades communication from property management companies to internal OHA stakeholders.

d. Oversees the management of mail, courier and messenger functions.

7. Management

a. Makes hiring and other personnel recommendations for the Office to the COO.

b. Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Office.

8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and Chief Executive Officer.

9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

1. Performs other duties as assigned by the COO and/or Chief Executive Officer.

2. Available for 24-hour emergency call service.

3. Occasional travel is required for this position.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. High School graduate or equivalent;

a. Graduation from an accredited four (4) year college or university with a bachelor’s degree in engineering, real estate, business administration or related field preferred.

2. Ten (10) years of progressive work experience in commercial facilities management.

3. Five (5) years of administrative experience that involved management of staff.

4. Valid Hawaii driver’s license and clean driver’s abstract.

KNOWLEDGE, SKILLS AND ABILITIES

1. Must have working knowledge of:
• Facilities management, particularly inspection and maintenance procedures for all OHA Statewide Facilities, including electrical, mechanical and HVAC systems.
• Centralized purchasing methods, techniques and practices, State Procurement rules;
• Budgeting procedures and financial recordkeeping;
• Vehicle Fleet management; and
• Inventory and control procedures for physical assets.

2. Must have demonstrated skills or ability to:
• Read and understand complex electrical, mechanical and automation systems, including materials and safety data sheets;
• Manage multiple ongoing projects simultaneously with a high attention to detail;
• Analyze and conceptualize, and to work with a high degree of accuracy and with confidential information;
• Coordinate, schedule and evaluate the work of contractors, vendors and consultants;
• Quickly assess and understand day-to-day operational needs;
• Connect all day-to-day functions with long-term operations;
• Develop and maintain effective working relationships with the BOT/Executive Offices, other OHA departments and all staff on outer island Offices;
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization;
• Prioritize multiple requests, develop action plans and provide disciplined implementation and reporting to other OHA departments; and,
• Use Excel, Word, SharePoint, Outlook, Oracle (or equivalent), and 10-key by touch.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Operations Support Coordinator & Assistant (“OSCA”) assists the Operations Support Supervisor (“OSS”) in implementing administrative, operational activities in support of risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support activities for the Office of Hawaiian Affairs (“OHA”), with little or no supervision. With the OSS, the OSCA must regularly engage in resolving complex operational and administrative problems, independently and collectively. In addition, OSCA, under the direction of the OSS, provides executive level administrative support to the Office of Operations Manager (the “Manager”), the Chief Operating Officer (“COO”) and Chief Executive Officer (“CEO”).

The OSCA may assist, when assigned with developing recommendations for projects assigned by the Manager, COO and/or CEO.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Operations Office Responsibilities for Agency – General

a. Coordinates and performs daily mailroom, courier, receiving, inter-work site coordination, and other operational activities as identified and needed.

b. Coordinates and works with OHA procurement and purchasing function to requisition, receive, schedule and complete processes for central business supplies, equipment, printing, maintenance and other services for the Agency, as identified and needed.

c. Performs scheduling activities for conference rooms, meetings, events and coordinates inter-site activities with Beneficiary Services and work site(s) functions (e.g., installation, repair, maintenance).

d. Performs parking function activities (e.g., assignment, cost, priorities, tags) at Na Lama Kukui, including arranging shuttle services, as needed.

e. Performs fleet (auto) management activities including coordination with various internal and external fleet (auto) management and related transportation activities including coordination with various internal and external entities (e.g., procurement, state of Hawaii entities, parking passes).

f. Assists OSS in tracking and coordinating organization wide projects, deadlines, work assignments and work products. On behalf of the OSS and Manager, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the OSS and Manager.

g. Utilizes internal and external systems to execute business operations (e.g., e-mail, network printing, e-signing, web based in house applications, third party services) efficiently and effectively, including participation in design and testing of systems used in operations.

h. Reviews organization wide operational practices and procedures to identify where improvements can be made. Makes recommendations to OSS to ensure efficient operations.

2. Operations Office Responsibilities for Agency – Fiscal Activities

a. Assists OSS in initiating and managing the assigned unit fiscal activities, including, but not limited to: preparation of purchase requisitions and purchase orders, payment of invoices, check requests, payment on contracts, request for reimbursements, budget adjustment request forms, etc.

b. Assists OSS in the support of Managers and Directors by following up, resolving and/or correcting financial information, when needed and identified (e.g., via budget variance reports, via vendors).

c. Under the direction of the OSS, assist with collecting and compiling of statistical, financial and other information for monthly, special and periodic reports (e.g., trend analysis, vendor analysis).

d. Under the direction of the OSS, coordinate with internal operating units (e.g., procurement, financial services), to review and check records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists the Manager and COO in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.

3. Business Travel Responsibilities

a. Implements OHA Business Travel policies, processes and procedures, beginning with the receipt and review of travel arrangement orders.

b. Coordinates with various travel agencies, commercial airlines, hotels and car rental agencies to complete travel requests.

c. Confirms air, hotel and car rental arrangements.

d. Reviews and prepares travel itinerary based on travel order and confirmation information.

e. Creates and maintains a database of transportation vendors, hotel accommodations and pertinent travel information.

f. Utilizes corporate credit card for travel-related purchases.

g. Prepares credit card statement reconciliations and related purchase requisitions.

h. Collects and compiles statistical, financial and other information for monthly, special and periodic travel reports.

i. Prepares payment requests for travel-related purchases and invoices.

j. Coordinates and processes procurement documents for related travel arrangements.

4. Administrative and Clerical Support for the Office of Operations, COO and CEO

a. Assists the OSS, in ensuring administrative and clerical tasks performed on behalf of the Manager, COO and/or CEO are in compliance with organization wide policies and procedures. Assists OSS in resolving specific administrative needs in the Operations Office and organization.

b. Assists the OSS in providing administrative support to the Manager, COO and/or CEO. As assigned, reviews internal and external correspondence, approval forms, and related materials for accuracy and completeness before the Manager, COO or CEO signs them. Handles confidential information which may have an impact on the OHA’s operations, performance or reputation if shared beyond its intended audience.

c. Assists the OSS in supporting the Manager, COO and CEO by researching and compiling information. Prepares documents, matrices, charts, presentations and reports.

d. Assists the OSS in managing complex schedules and calendars of the Manager, COO and/or CEO. Schedules and coordinates meetings, interviews, appointments, travel, and/or other similar activities using discretion and independent judgment.

e. Assists the OSS in coordinating and/or planning events, conferences, luncheons and/or other similar activities for committees, boards, and other meetings as assigned by the Manager for the COO and/or CEO.

f. Assists the OSS in preparing and organizing materials for conferences/meetings. May attend conferences/meetings with the Manager or on behalf of the OSS as directed.

g. Screens, prioritizes and directs the OSS, Manager and/or COO’s visitors, telephone calls, mail and emails. Identifies mail and email requiring personal response by OSS, Manager and/or COO, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.

h. Assists the OSS, as assigned, in drafting, editing and/or formatting correspondence including memos, letters, etc. on behalf of the Manager, COO and/or CEO.

i. Assists the OSS, Manager, COO and/or CEO in coordinating the assembly of Board, Committee or Ad-Hoc Committee meetings related materials (e.g., e-signing, action items, resolutions, testimony, or other reports) as assigned.

5. Records Management Responsibilities a. Assists the OSS in preparation and maintenance of the files of the Manager, COO and CEO, in an organized manner.

b. Assists the OSS in the retention and maintenance of Manager COO, and CEOʻs office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.

c. When directed by OHAʻs Corporate Counsel, assists in the gathering of all documents, files, and computer data in the Operations Office needed to respond to subpoenas, complaints, government agency audits and/or litigation proceedings.

6. Participates in training and professional development activities as needed.

7. Fully supports in action, language, behavior and performance, the priorities, decisions, and directives of the OSS, Manager, COO and CEO.

8. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the OSS, Manager, COO and CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. High school diploma required. A degree from an accredited university or community college, business or technical school is preferred.

2. Four (4) years of secretarial or clerical experience with demonstrated proficiency in English grammar, spelling and arithmetic; the ability to read and understand oral and written instructions; and speak and write effectively.

3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• OHA’s policies and procedures
• OHA’s business operations and processes

2. Must have demonstrated skills and abilities in:

• Working in data system(s), including data entry, document and data validation, running of reports, making needed correction(s), etc. to perform assigned operational activities
• Administrative, clerical and executive office support
• Use and knowledge of e-mail, word processing and presentation software
• Project management (including planning, organizing, scheduling, and prioritizing)
• Effective listening, communication (oral and written) and interpersonal collaboration skills
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling and maintenance of sensitive and confidential information
• Basic research and data analysis
• Collaboration and problem solving

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

This position will be filled by an emergency hire employee. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Procurement Agent is responsible for procurement and purchasing activities of OHA. The position works closely with the Procurement Manager and Corporate Counsel to ensure compliance with the Public Procurement Code. Other responsibilities include maintaining records in the administration of procurement activities, and performing recordkeeping, reviews and reconciliations in accordance with prescribed State and OHA policies and procedures.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Purchasing and Procurement

a. Manages the inventory, procurement and allocation of office supplies for the agency including preparation of purchase requisitions and purchase orders.

b. Assists with coordination of OHA purchasing operations and activities.

c. Selects and monitors all supplies to ensure delivery, quality and technical requirements are achieved.

d. Actively searches for improved supplies, techniques and materials at competitive costs.

e. Ensures material shortages are minimized and when they do occur are resolved promptly.

f. Ensures purchasing is conducted in compliance with the Public Procurement Code.

g. Advises vendors on OHA’s purchasing procedures.

2. Administrative Support

a. Performs mailing duties, including routine postage meter recharging.

b. Performs delivery services.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from high school.

2. Two (2) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.

Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Public Procurement Code, types of purchasing specifications with varying purchasing requirements and a various bid evaluation methods
• Centralized purchasing methods, techniques and practices
• General business environment and structure
• Multiple communication techniques and the ability to communicate at all levels
• Process improvement methodologies

2. Must have demonstrated skills or ability to:

• Plan, organize, supervise and coordinate day-to-day purchasing activities
• Review and control purchasing transactions and records
• Interpret, apply and explain laws, rules, regulations and statutes governing governmental purchasing
• Review contracts, specifications and purchasing agreements for propriety
• Express ideas logically
• Analyze systems, processes and practices and develop solutions for unusual problems
• Recommend operational improvements; present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent)
• 10-key by touch

How To Apply

(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Provides technical assistance to the Public Policy Manager.

2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.

3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.

4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by county legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on county legislative issues and administrative issues as necessary.

5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.

6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.

7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the Hawaiian community.

8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed, including white papers, legislation, administrative rules, testimony, letters and memos.

9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.

10. Attends legislative, government and community hearings and meetings in relation to prioritized issues

11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.

12. Recognizes protocols and deals effectively with sensitive and confidential issues.

13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, the Director, Community Engagement Division, the Chief Operating Officer and the Chief Executive Officer.

14. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Public Policy Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.

2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.

3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.

4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
• Effective report writing
• Office practices and procedures

2. Must have demonstrated skills or ability to:

• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Provides technical assistance to the Washington D.C. Bureau Chief.

2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.

3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Supervisor and Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.

4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by U.S. Congress and federal departments and agencies and non-Governmental entities including connections to and with , state and county legislatures and administrations, including national boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on primarily federal legislative and administrative issues as necessary, including the support of state and county issues, as needed.

5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.

6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.

7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the beneficiary community.

8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed , including white papers, legislation, administrative rules, testimony, letters and memos.

9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.

10. Attends legislative, government and community hearings and meetings in relation to prioritized issues.

11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.

12. Recognizes protocols and deals effectively with sensitive and confidential issues.

13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Washington, D.C. Bureau Chief, the Chief Operating Officer and the Chief Executive Officer.

14. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Washington, D.C. Bureau Chief or Chief Executive Officer.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.

2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.

3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.

4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
• Effective report writing
• Office practices and procedures

2. Must have demonstrated skills or ability to:

• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Public Policy Manager is responsible for managing the day-to-day activities of the
Public Policy Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Direction

a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Advocacy Division, functioning as the Chief Advocate, (“CA”).

b. Communicates and collaborates with the CA, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.

2. Operations

a. Assists the CA, COO and CEO in developing, prioritizing, and executing legal and political strategies to achieve advocacy outcomes that result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.

b. Ensures that policy development, implementation, compliance monitoring and evaluation trends analyses are available at appropriate decision junctures and proposes processes to ensure quality, quantity, and flow of information.

c. Develops, uses, and leverages partnerships, collaborations and coalitions built across broad spectrums. Coordinates and collaborates with associations, think tanks, performance partners, other advocacy organizations for information and analysis.

d. Works closely with Community Engagement and Communications functions to develop and execute policy campaigns (e.g., advocacy briefings, community building, etc.).

e. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by internal and external sources.

f. Assists the CA, COO and CEO in coordinating and conducting policy, legislative, and regulatory reviews. Performs legal analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates county, state and federal statutes, rules, regulations, case law, opinions, and other legal materials. Provides internal analyses and opinions upon request.

g. Monitors political news and developments, debates, news conferences and press releases, political campaigns, platforms, statements, and other occurrences, as they relate to public policy issues.

h. Gathers and provides analysis on public governance structures (e.g., state legislature, county councils, boards, commissions), including composition, newly elected officials, appointees.

i. Monitors formal and informal policy, political and community-based information networks (e.g., print, news, community information networks, social media, etc.).

j. Establishes, cultivates, and maintains working relationships with executive and legislative branches of government (City & County of Honolulu and State of Hawaii) and boards and commission who are empowered to change laws and policies to better conditions of Native Hawaiians.

k. Establishes and maintains relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.

l. Organizes advocacy efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, messaging, presentations, and materials appropriate to advocacy and lobbying activities.

m. Prepares, reviews and/or coordinates development of comments for submission in county, state and federal regulatory proceedings. Develops testimony for participation in government hearings and/or legislative, regulatory, and policy-making proceedings. Prepares witnesses for and/or testifies in such proceedings.

n. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation.

o. Drafts articles, op-eds, presents at conferences, on panels and other collaborative advocacy efforts.

p. Develops and/or oversees the development of policies, procedures, guidelines, standards, templates, and tools related to Public Policy programs.

q. Participates in workflow mapping processes related to the initiation, design, and development of advocacy initiatives.

3. Management

a. Makes hiring and other personnel recommendations for the Program.

b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for staff.

d. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.

4. Fully supports, in action, language, behavior, and performance, the priorities, decisions, and directives of the CA, COO and CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties and responsibilities as assigned by the CA, COO and CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited four (4) year college or university.

2. A master’s degree or other advanced degree in business administration, public policy, or any field with a significant policy component. A law degree is preferred.

3. Five (5) years of responsible professional work experience which involved public policy advocacy through either the legal or legislative processes, especially in areas of current interest to OHA, such Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.

4. Three (3) years of responsible experience in supervising others engaged in public policy advocacy work.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Community relations (including resources, networking, relationship management, and database management)
• Team building techniques
• Hawaiian-based community development organizations and practices
• Existing laws and policies relating to Native Hawaiians
• Government contracts and grants
• Federal and state legislative and legal processes
• The current political landscape of Hawai’i
• Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic, and political issues and trends

2. Must have general knowledge of:

• Human resources management
• Office management
• Data and records management

3. Must have demonstrated skills or ability to:

• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Conduct investigations, prepare legal analyses and assessments, and formulate strategies for remedial actions
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors, government officials, courts, and the public
• Prepare and deliver oral and written reports and presentations
• Manage the design and delivery of advocacy programs and services
• Understand and negotiate federal and state legislative, regulatory and court processes
• Network and coordinate with key allies and partners
• Work closely with the Chief Advocate

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Public Policy Manager is responsible for managing the day-to-day activities of the Public Policy Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Direction

a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Community Engagement Division, (“Director”).

b. Communicates and collaborates with the Director, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.

2. Operations

a. Assists the Director, COO and CEO in developing, prioritizing, and executing legal and political strategies to achieve advocacy outcomes that result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.

b. Ensures that policy development, implementation, compliance monitoring and evaluation trends analyses are available at appropriate decision junctures and proposes processes to ensure quality, quantity, and flow of information.

c. Develops, uses, and leverages partnerships, collaborations and coalitions built across broad spectrums. Coordinates and collaborates with associations, think tanks, performance partners, other advocacy organizations for information and analysis.

d. Works closely with Advocacy and Communications functions to develop and execute policy campaigns (e.g., advocacy briefings, community building, etc.).

e. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by internal and external sources.

f. Assists the Director, COO and CEO in coordinating and conducting policy, legislative, and regulatory reviews. Performs legal analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates county, state and federal statutes, rules, regulations, case law, opinions, and other legal materials. Provides internal analyses and opinions upon request.

g. Monitors political news and developments, debates, news conferences and press releases, political campaigns, platforms, statements, and other occurrences, as they relate to public policy issues.

h. Gathers and provides analysis on public governance structures (e.g., state legislature, county councils, boards, commissions), including composition, newly elected officials, appointees.

i. Monitors formal and informal policy, political and community-based information networks (e.g., print, news, community information networks, social media, etc.).

j. Establishes, cultivates, and maintains working relationships with executive and legislative branches of county government and boards and commission who are empowered to change laws and policies to better conditions of Native Hawaiians.

k. Establishes and maintains relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.

l. Organizes advocacy efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, messaging, presentations, and materials appropriate to advocacy and lobbying activities.

m. Prepares, reviews and/or coordinates development of comments for submission in county, state and federal regulatory proceedings. Develops testimony for participation in government hearings and/or legislative, regulatory, and policy-making proceedings. Prepares witnesses for and/or testifies in such proceedings.

n. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation.

o. Drafts articles, op-eds, presents at conferences, on panels and other collaborative advocacy efforts.

p. Develops and/or oversees the development of policies, procedures, guidelines, standards, templates, and tools related to Public Policy programs.

q. Participates in workflow mapping processes related to the initiation, design, and development of advocacy initiatives.

3. Management

a. Makes hiring and other personnel recommendations for the Program.

b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for staff.

d. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.

4. Fully supports, in action, language, behavior, and performance, the priorities, decisions, and directives of the Director, COO and CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties and responsibilities as assigned by the Director, COO and CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited four (4) year college or university.

2. A master’s degree or other advanced degree in business administration, public policy, or any field with a significant policy component. A law degree is preferred.

3. Five (5) years of responsible professional work experience which involved public policy advocacy through either the legal or legislative processes, especially in areas of current interest to OHA, such Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.

4. Three (3) years of responsible experience in supervising others engaged in public policy advocacy work.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Community relations (including resources, networking, relationship management, and database management)
• Team building techniques
• Hawaiian-based community development organizations and practices
• Existing laws and policies relating to Native Hawaiians
• Government contracts and grants
• Federal and state legislative and legal processes
• The current political landscape of Hawai’i
• Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic, and political issues and trends

2. Must have general knowledge of:

• Human resources management
• Office management
• Data and records management

3. Must have demonstrated skills or ability to:

• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Conduct investigations, prepare legal analyses and assessments, and formulate strategies for remedial actions
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors, government officials, courts, and the public
• Prepare and deliver oral and written reports and presentations
• Manage the design and delivery of advocacy programs and services
• Understand and negotiate federal and state legislative, regulatory and court processes
• Network and coordinate with key allies and partners
• Work closely with the Chief Advocate

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

Working with the assigned Public Policy Manager (PPM), the Public Policy Supervisor (PPS) is responsible for coordinating, prioritizing and supervising the day-to-day work of the assigned Public Policy Advocates (PPA), including oversight of related processes (e.g., technical review of work products, preparation of testimony, analyses, correspondence, oral and/or written testimony, matrices, action items). In addition, the PPS is responsible for working with other functions (e.g., research, strategy management, community engagement, land) and policy advocates for policy development and implementation activities. Supervision includes development of staff to further the effectiveness of the public policy advocacy program.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Supervises public policy related processes in the review, editing, proofreading and analyses and monitoring of legislation, reports, plans, submittals and other actions considered by state and county, working with federal, legislature and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries.

2. Supervises the promotion and advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that state and county resources, are proportionately directed to Hawaiian needs, including coordination with Washington D.C. Bureau (WDCB) on federal issues, as necessary

3. Oversees the coordination of technical resources providing professional research and technical support on data and analysis required for OHA on policy-related issues of importance to the Hawaiian community.

4. Oversees and coordinates attendance at legislative, government and community hearings and meetings in relation to mission aligned topics.

5. Oversees the development and implementation of plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts. Encourages and supports new programs, activities and services that address the needs of Hawaiians.

6. Oversees and provides technical and strategic advice to the Public Policy Program on the governmental, legislative and administrative rule-making processes as well as on other issues.

7. Coordinates and attends meetings with and/or makes presentations to government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, state and county officials and staff, subject matter experts, and coordinates with WDCB as needed, for the purposes of informing OHA positions, as well as, providing or obtaining information or support for OHA’s positions on issues.

8. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

9. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for assigned staff members

10. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, Chief Advocate, Chief Operating Officer and/or Chief Executive Officer.

11. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Public Policy Manager, Director, Advocacy Division (functioning as the Chief Advocate), Chief Operating Officer and/or Chief Executive Officer.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences Hawaiian studies or language, indigenous studies or language, or related field.

2. Four (4) years of progressively responsible work experience in social or political advocacy; policy review, research, analysis or writing; community organizing or activism; governmental legislative, administrative or legal affairs community.

• A law degree from an accredited school of law may be substituted for three years of work experience.
• A Ph.D. degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for three years of work experience.
• A master’s degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for two years of work experience.

3. Two (2) years of supervisory experience which included planning and directing the work of others, assigning and reviewing their work, advising them on difficult problem areas, timing and scheduling their work, and training and developing new employees.

Knowledge, Skills and Abilities

1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures and directives
• Government and legislative processes
• Effective report writing
• Effective editing and proofreading
• Hawaii Legislative Drafting Manual
• Hawaii Administrative Rules Drafting Manual
• Legal citation style
• State legislative process
• Hawaii administrative rule-making process
• Office practices and procedures

2. Must have demonstrated skills or ability to:
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Obtain and evaluate facts, trends, data, issues and related matters and communicate conclusions via oral and/or written reports
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Write clear and concise reports and correspondence
• Conduct technical review of legal and professional documents
• Edit and proofread legal and professional documents
• Effectively navigate the legislative and administrative rule-making processes
• Communicate effectively (in writing and orally) with management, peers, contractors and the public
• Work collaboratively with other employees
• Work effectively under frequent emergencies and short deadlines

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Research Analyst conducts independent, specialized, and/or assigned research topics, including but not limited to Hawaiʻi’s land, culture and history, strategic foundations and/or directions (e.g., education, economic, housing, health). This position is expected to identify, recommend and initiate and/or be assigned research, develop work outlines within the parameters determined by the Director, Research Division or Research Manager, complete necessary research, data collection and analysis, and develop comprehensive recommendations for assigned projects.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Conducts research on education, economy, housing, health, and Hawaiʻi’s land culture and history, and/or related fields, as directed.

2. Plans, designs and conducts fact-finding and analysis in collaboration with the Research Manager.

3. Assists in the quality control vetting process for different types of analysis (e.g. inter-rater checking for qualitative analysis, independent source and data checking for quantitative analysis).

4. Prepares, compiles, extracts and analyzes data, and prepares reports, documents and bulletins on research findings as directed.

5. Provides research and data support to program staff in conducting program feasibility studies.

6. Assists program staff in developing or reframing research questions, developing and designing methods for the implementation of projects, as well as, providing assistance and content expertise in the development of surveys that focus on improving advocacy for beneficiaries.

7. Develops and maintains statistics, addresses, and service provider databases needed for the efficient operation of OHA programs and activities.

8. Reviews Requests for Proposals (RFP) to secure research and data management resources under the direction of the Director, Research Division and/or Research Manager.

9. Under the direction of the Director, Research Division and/or Research Manager, prepares program documents, statistical publications, and reports.

10. Prepares presentations for the Director, Research Division and/or the Chief Executive Officer as directed.

11. Prepares presentations for community partners (including but not limited to neighborhood groups, academics, and associations).

12. Participates, when assigned, in the design and implementation of program work plans, operational budgets, programs and policies as directed.

13. Establishes, maintains effective working relationships, and collaborations with OHA staff, Trustees, individuals, agency representatives, and community groups to support and facilitate research project partnerships or initiatives with an alignment to the OHA Strategic Plan as well as provide support and oversight on contract and RFP monitoring matters.

14. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Research Manager, Director, Research Division, Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).

15. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

1. Performs other duties as assigned by the Research Manager or Director, Research Division.

2. Travel and have a valid driver license.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field.

2. Three (3) years of progressively responsible professional experience in conducting research in such areas as education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field, and a demonstrated skill in conducting community development and advocacy-related research and program development.

• A Master’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field may be substituted for experience for two years of experience.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Research principles and practices and report writing
• General research sources and sources of socio-economic information
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
• Governmental organization, programs and functions

2. Must have demonstrated skills or ability to:

• Gather, compile, analyze, and record data to identify and explore strengths, needs, and disparities of Native Hawaiians to inform OHA’s decisionmaking and support community research and data needs
• Plan, organize and conduct research projects
• Analyze and review documents, statistics, and contracts; design instruments and conduct surveys
• Document research findings
• Create databases
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with management, peers, contractors, and the public.
• Work collaboratively and as a team member, establishing and maintaining effective working relationships with management and staff
• Independently complete statistical, qualitative, and comparative analysis
• Use Microsoft Word, Excel, Access and PowerPoint
• Travel to off-site locations, which may include the outer islands, to conduct research
• Possess a valid driver license

How To Apply

(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Research Systems Administrator, under the direction of the Director, Research Division (“Director”), is expected to manage and maintain the assigned research system(s) including: system functionality and maintenance (e.g., identify, design, implementation, training, performance, contract and contractor management, documentation); development and implementation of data collection, storage, maintenance and management processes; development and implementation of system utilization processes (e.g., system access, security, user management, help desk, training, request management and completion); and community engagement (e.g., projects, collaborations, presentations); ensuring the long term, strategic value of the research function managed system(s).

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. System(s) Functionality and Maintenance

a. Identifies, designs, implements and maintains necessary system functionality(ies).

b. Manages and adjusts, as needed, system functionality for optimal system performance.

c. Manages contract(s) and contractor(s) as needed.

d. Documents and updates design, operations and maintenance information and activities, consistent with organization system documentation format.

e. Works with organization information technology staff to ensure system(s) are supported, protected and optimized ensuring the long term, strategic value of the research function managed system(s).

f. Trains (e.g., information technology, end users) on system(s) functionality and related maintenance activities.

g. Develops and implements related policies and procedures to guide all aspects of database operations and management.

h. Maintains and updates knowledge and skills needed to continue long term, strategic value of the research function managed system(s).

2. Data Collection, Storage, Maintenance and Management

a. Identifies, designs, implements and maintains necessary data collection, storage, maintenance and management processes.

b. Identifies, negotiates various methods (e.g., acquisition, subscription), as needed and directed.

c. Compiles and analyzes existing data, historical records and documents, publications, and presentations.

d. Produces related outputs of compilation and analysis activities (e.g., data layers, maps, tables, or reports using spatial analysis procedures, GIS technology).

e. Curates, maintains, and manages data (e.g., demographic, archival, GIS) collections for use in web applications, research projects, ad hoc requests, special assignments, etc.

f. Designs and develops new database products and/or functionality (e.g., spatial databases) as needed or directed.

g. Analyzes and prepares metadata, and prepares reports, documents and bulletins on data procurement and database usage as directed.

3. System Utilization

a. Develops and implements systems utilization processes (e.g., system access, security, user management, help desk, training, request management and completion).

b. Conducts comparative and/or statistical analysis of existing research to address new questions, as needed and directed.

c. Prepares, compiles, extracts and analyzes data, and develops reports on research findings as needed and directed.

d. Adheres to all federal and state regulations and guidelines on research protocol, grant solicitation and awards, recruiting participants, confidentiality, ethics, and professionalism.

4. Community Engagement

a. Participates in community engagement opportunities (e.g., projects, collaborations, presentations, webinars) to share information and function of the data system(s), in collaboration with internal and community stakeholders.

b. Provides specialized technical assistance, training, information services, including presentations, trainings, and consultation as directed for the databases, including management and/or operations of knowledge and/or service centers.

c. Ensures that dissemination, presentation, and/or publication of research papers, data analysis, and data products adhere to applicable standards of research ethics, including those for web-based publication.

5. General Administration

a. Collaborates with the Director to develop and manage the budgets associated with the databases and operations of knowledge and/or service centers, as needed or directed.

b. Reviews Requests for Proposals (RFP) and Professional Service applications to secure research and data management resources under the direction of the Director.

c. Participates in the implementation of OHA’s Strategic Plan tactical and operational activities, including, program work plans, operational budgets, programs and policies as directed.

d. Prepares presentations for the Director, Chief Operating Officer (“COO”), the Chief Executive Officer (“CEO”) and/or the organization, as directed.

e. Establishes and maintains effective working relationships with OHA staff, individuals, agency representatives, and community groups in research and contract or grant monitoring matters.

6. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO and/or the CEO.

7. Regular attendance on a daily basis is required for this position.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree in data science, computer science, demography, public policy, social sciences, social work, economics, health, education, archival studies, library science, Hawaiian culture, Hawaiian history, planning, archeology, geography, Geographic Information Systems, urban planning, statistics.

2. Three (3) years of general experience that demonstrates possession of the ability to conduct research and data analysis, assess, manage and execute project budget, activities and deliverables, prepare presentations, trainings and promotional material, write reports, organize work, express ideas orally and in writing.
*A Master’s degree may be substituted for general experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Solution Delivery Technician is responsible for assisting with the management, maintenance and development of the organization’s local and statewide computer information infrastructure.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Technical Responsibilities

a. Responds to internal and external customer technical support helpdesk requests for computer workstation hardware and software, telephone, network, operating system, printing, and Internet access problems. Logs, monitors and tracks end-user requests, suspected policy and security violations and/or other issues identified by end-users.

b. Investigates user problems and identifies their source; determines possible solutions; tests and implements solutions. Closes requests after the solution is resolved or implemented and it is determined that requestor is satisfied.

c. Performs installations, upgrades, moves and changes for computer workstation hardware and software, printers and other peripheral devices.

d. Monitors server conditions to ensure that servers are operating at optimum levels, and to ensure the integrity of OHA information systems.

e. Plans, evaluates and implements changes and improvements to the information network to ensure reliable and consistent service.

f. Works with vendor representatives/engineers to determine causes of system failures, resolves performance issues, and arranges for preventative maintenance and other required services.

g. Assists the Systems Engineer & Administrators with back-ups and recoveries. Performs regularly scheduled restorations of media back-ups to test the capability of the restoration process. Restoration testing will be performed with live production back-up data on the test systems in the test environment.

h. Assists the Systems Engineer & Administrators in evaluating applicable products and projects. Researches and evaluates new technologies, methods, products and performance tools.

i. Collaborates with user departments and teams to develop and implement automated operations, security and communication; network design and management; custom application analysis, design and development; and network integration and connectivity to other LAN mainframe systems. Maintains the list of applications and information owners.

j. Trains and oversees program student helpers as assigned.

2. Network Administration

a. Serves as back-up System Administrator for OHA’s general ledger system including set-up and management of user accounts and application hierarchies.

b. Resets passwords in the event that they are forgotten by the user.

c. Diagnoses and resolves communication and networking problems. This includes the monitoring, tracking and documentation of this process.

d. Manages and maintains network resource, which includes switches, firewalls and web filters. This includes the maintenance of logs and other appropriate documents.

e. Plans and coordinates installation and maintenance tasks. This includes the maintenance of logs and other appropriate documents.

f. Installs and maintains communications related software products.

g. Assists in removing viruses from the network.

3. Administrative and Operations

a. Assists in the maintenance, repair, relocation and acquisition of computer related equipment, software, development tools and third party-purchased IT equipment inventory.

b. Works with Financial Services to add, transfer or dispose hardware, software and other IT-related assets. This includes the preparation of appropriate forms and re-confirmation of results per internally or externally-generated inventory reports.

c. Maintains logs that indicate IT equipment that is borrowed and returned. Tracks unreturned items to ensure they are returned in a timely manner.

d. Procures and reviews all computer related purchases. Serves as a Purchase Requisition representative for the Program.

e. Wipes data contained on portable media that is no longer required, prior to removal from site.

f. Assists Information Technology Manager with developing and reviewing proposals relating to information technology.

g. Assists Program Manager with reports and other appropriate documents, which include but are not limited to:
• Risk management reports
• Incident reports
• Change management forms

h. Represents the agency at information technology meetings, as assigned.

4. Fully supports in action, language, behavior and performs the priorities, decisions, and directives of the Information Technology Manager, Director, Office of Technology Services, Chief Operating Officer and/or Chief Executive Officer.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the Information Technology Manager.

MINIMUM QUALIFICATIONS

EDUCATION, TRAINING AND/OR EXPERIENCE

1. Graduation from an accredited college or university with a bachelor’s degree in computer science or related field.

2. Two (2) years of specialized experience in computer systems analysis which involved the analysis and design of systems of electronic processing of data; store computer programming experience which included participation in systems analysis; or project management experience which involved systems design and project implementation of PC LAN system, which included responsibility for LAN systems installation, operation, maintenance, problem resolution and troubleshooting support in a PC environment, and analyzing situations and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. CompTIA Security+ or CCNA (Cisco Certified Network Associate) Certificate may be substituted for work experience.

3. Experience must also have involved an attention to detail, strict adherence to procedures, prudent judgment in the face of unforeseen problems, and the timely execution of tasks when deadlines are present.

4. Combined Education and Experience: An equivalent combination of education and experience may be accepted by OHA as a substitute for Education, Training and/or Experience requirements.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Systems design, development and implementation
• Project management and network administration principles and practices
• Office 365 applications, Forms, Adobe Acrobat, and other office tools.
• Multiple communication techniques
• General administrative principles and practices

2. Must have demonstrated skills or ability to:

• Communicate at all levels
• Analyze and design network systems
• Perform and understand network administration and project management;
• Write clear and comprehensive reports and other documents
• Read and interpret complex written materials
• Apply problem-solving methods and techniques
• Solve complex problems logically and systematically
• Plan, organize and carry out a broad range of technical support services relating to information systems
• Work efficiently and effectively in a dynamic and evolving environment
• Analyze an information network and recommend changes and improvements to insure reliable and consistent service to users
• Monitor and assess new trends and information technology tools and applications
• Develop an effective working knowledge of information systems methods and practices
• Present facts clearly both orally and in writing
• Facilitate collaboration among employees and to work collaboratively with others
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Plan, organize, procure, maintain and control an inventory of computer supplies and equipment
• Work effectively with others
• Review and prepare reports requiring judgment as to the nature of the problem and potential solutions
• Speak simply and directly in conveying information on various technical and administrative aspects of the program
• Function effectively in a team environment
• Customer service skills are essential due to daily contact with end-users in various departments

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Strategy Management Analyst performs assigned strategic environmental assessments on the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics); assists in aligning OHA activities to OHA strategy; assists in developing internal policies, processes, and reporting; supports OHA project and portfolio management (PPM) activities; conducts process and impact evaluation, and assists the Office of Strategy Management Manager (the “Manager”) in executing the work of the Office of Strategy Management. Work is performed in accordance with standard qualitative, quantitative, and statistical analysis methods.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategy Formation Function:

a. Conducts strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.

2. Strategy Implementation Function:

a. Assists in various planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.

b. Assists the Manager with advising on, and facilitating, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.

c. Provides technical assistance and support to OHA programs, including assisting in Project and Portfolio Management (PPM) policy, processes, and procedure development; participating on a team to train OHA employees in PPM; consultation with employees; monitoring compliance; and assisting in coordination of enterprise level reporting.

3. Process Evaluation Function:

a. Plans, designs, and executes OHA’s process evaluation projects in collaboration with the Manager and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.

b. Leads, plans, and performs process analysis and evaluation of established programs’ objectives, costs, and measures of effectiveness. Analyzes, interprets, and reports findings of the process evaluations; participates with the Manager in identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.

4. Impact Evaluation Function:

a. Plans, designs, and executes OHA’s impact evaluation projects in collaboration with the Manager and all divisions and programs of OHA, analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.

b. Designs and develops data collection procedures and tools to measure outputs and outcomes of OHA tactics, initiatives, and activities, in collaboration with the Manager and all divisions and programs of OHA.

c. Assists the Manager in the development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.

d. Performs qualitative, quantitative, and statistical data analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians.

e. Recommends improvements in outputs, outcomes, measures, data sources, data collection methods, and reporting.

f. Participates with the Manager in identifying and reporting on pivot points or areas of opportunity for tactical change to maximize strategic impact.

g. Prepares written reports and presentations on OHA evaluation findings and related recommendations.

OTHER DUTIES / RESPONSIBILITIES

a. Drafts technical memoranda and correspondence.

b. Prepares and delivers presentations to a variety of audiences.

c. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Manager, the Director, Office of Strategy Management (“Director”), the Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).

d. Regular attendance on a daily basis is required for this position.

e. Performs other duties as assigned by the Manager and Director.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university.

2. Three years of general work experience that demonstrates possession of the ability to read and comprehend complex materials, write reports, organize work, express ideas orally and in writing; and of knowledge of human relations, English grammar, statistics, and evaluation methodologies and techniques.

3. Three years of progressively responsible professional work experience which involved the use of quantitative and qualitative analysis or statistics or institutional research concepts and methods to conduct evaluations of ongoing programs and internal processes and/or three years of progressively responsible professional work experience which involved project management, planning, monitoring, and reporting. Further, the experience must have demonstrated skill, knowledge, and technical competence in the use of research, evaluation, project management, statistical or mathematical principles and tools in problem solving.

• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of the professional work experience and two years of general work experience.

4. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.
Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Evaluation principles, practices, and techniques
• Effective report writing
• Development, maintenance and continuous improvement of policies, processes, and procedures
• Governmental agencies and/or Hawaiian-based community development organizations and practices
• Hawaiian culture, history, and current events

2. Must have demonstrated skills or ability to:

• Understand organizational structure and related administrative policies and procedures
• Analyze and review program policies, processes, and procedures
• Apply program evaluation principles, methods and techniques to various types of assignments
• Design and administer data collection instruments and analyze collected data
• Determine data needs, conduct interviews, do other fact-finding and derive sound conclusions
• Exercise judgment, tact, and discretion in securing and providing information to a wide variety of individuals or groups
• Prepare oral and written reports, and make presentations
• Communicate effectively (in writing and orally) with management, peers, and the public
• Work collaboratively with other employees
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Perform work in an independent manner
• Use Microsoft Word, Excel and PowerPoint

How To Apply

(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

The Washington, D.C. Bureau Chief oversees the worksite, staff and professional and organizational activities of the Washington, D.C. Bureau (the “Bureau”) and is responsible for providing policy, legislative, lobbying, and other advocacy services to advance positive systemic change for Native Hawaiians.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction

a. Ensures that Bureau activities are aligned with OHA’s strategic priorities, and the directives of Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and in collaboration with the Board Chair, Chief of Staff, the Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement Division.

b. Coordinates with the Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement Division on direction from the CEO and/or COO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making

c. Represents the Office of Hawaiian Affairs in Washington, D.C. directing and working collaboratively, effectively and efficiently with federal, national, native, indigenous, tribal communities, members of Congress and their staff, federal agencies, non-government organizations for effective federal policy development, implementation, monitoring and evaluation.

d. Understands, navigates, leads and participates in federal processes and activities, including but not limited to drafting of federal legislation and bills; rules promulgation, listening sessions, public comment, presentations, forums, conferences, panels, workshops and other advocacy settings and contexts.

2. Operations

a. Develops and/or ensures development of policies, procedures, guidelines, standards, templates, and tools related to the Bureau’s work.

b. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits program work plans and budget reports by established deadlines.

c. Designs, implements and participates in processes related to policy development, implementation, monitoring and evaluation in the context of national, federal advocacy.

d. Manages the federal matrix of legislation, presenting, discussing, providing updates, and recommendations for policy positions, changes, and updates before the Committee on Beneficiary Advocacy and Empowerment Committee as directed by the Administrator (functioning as the Chief Executive Officer).

3. Federal Advocacy Services

a. Works closely with the CEO, COO, Director, Advocacy (functioning as the Chief Advocate) and Director, Community Engagement Division to develop, prioritize, and execute strategies to achieve advocacy outcomes that result in positive law and policy developments that advance systemic changes for the Native Hawaiian people. Develops, uses, and leverages partnerships and coalitions built across broad spectrums and communities. Works closely with Director, Communications to develop and execute policy advocacy campaigns.

b. Works closely with congressional delegation staff, working with Committees (e.g., Senate Committee on Indian Affairs, Senate Appropriations Committee and 12 Sub-Committees, House Appropriations and its 12 Sub-Committees), working with tribal organizations (e.g., National Congress of American Indians), working across multiple federal Departments (e.g., Education, Health and Human Services, Interior, Housing and Urban Development) on legislation drafting, review and editing; navigating through rules promulgation and related processes; and drafting letters, testimony and comments for hearings, listening sessions, panels, speeches for CEO or Board Chair delivery.

c. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by OHA programs, and/or outside resources. As needed, coordinates with associations, think tanks, performance partners, and other advocacy organizations for information and analysis.

d. Works with the Chief Advocate and Director, Community Engagement Division and other public policymanagers to coordinate and conduct policy, legislative, and regulatory reviews. Performs analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates state and federal statutes, rules, regulations, case law, opinions, relevant international law, policy and norms, and other materials. Provides internal analyses and opinions upon request.

e. Ensures ongoing monitoring of political news and developments, debates, news conferences and press releases, and other occurrences. Maintains a watchful stance over the federal political arena.

f. Ensures ongoing monitoring of political campaigns, platforms, and statements. Ensures, collects, and/or provides intelligence on newly elected officials, appointees, and other key influencers new in the public arena.

g. Ensures ongoing monitoring of informal political news.

h. Together with the CEO, Board Chair, Trustees, Chief of Staff, COO, Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement, establishes and maintains strong relationships with legislators, administrative officials, and other officials who are empowered to change how laws and policies of interest to OHA and the Native Hawaiian community are promulgated, implemented, enforced, and/or practiced. Also establishes and maintains strong relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.

i. Coordinates, communicates and works with community groups and networks, CEO, Board Chair, Chief of Staff and other Administration functions and staff to more effectively develop, implement, monitor and evaluate federal policy.

j. In coordination with the Director, Advocacy Division (functioning as the Chief Advocate), Director, Community Engagement and Public Policy Managers, advocate to influence opinions and strengthen OHA’s public profile. In coordination with Community Engagement, organizes lobbying efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, presented in a persuasive format and manner. Tailors messaging and/or presentations to the individual and/or group. Provides materials packaged appropriately to lobbying activities.

k. Provides sufficient follow-up and relationship management with a wide range of communities, including but not limited to—native, indigenous, geographic, education, health, housing, economic development, language, cultural, environmental and natural resource management.

l. Prepares and coordinates development of correspondence, testimony, comments, etc. for submission in federal proceedings. Develops testimony for participation in legislative, regulatory, and other policy making proceedings. Prepares witnesses and/or testifies in such proceedings, aligned to the agency’s processes.

m. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation. Ensures proper preparation of all materials and documents.

n. Writes articles, presents at conferences, and engages in other public relations activities upon request and/or as coordinated with Director, Communications.

o. Coordinates with General Counsel to ensure proper procurement and management of outside counsel and/or legal consultants as it relates to Federal policy development, implementation, monitoring and/or evaluation.

p. Electronically tracks all Bureau projects that is fully accessible to the CEO and others as delegated.

4. Management

a. Makes hiring and other personnel recommendations for the Bureau to the Administrator, functioning as the Chief Executive Officer.

b. Ensures that Bureau employees share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.

d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for Program. Disseminates needed information to staff in a timely manner.

f. Supervises the operations of the Washington, D.C. office of the OHA, including management of contractors and related work site decisions (i.e., closure due to weather, political climate, local D.C. government declarations).

g. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CEO.

6. Regular attendance on a daily basis is required for this position.

OTHER DUTIES / RESPONSIBILITIES

Performs other duties as assigned by the CEO.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited four (4) year college or university.

2. A juris doctorate from an accredited university.

3. Five (5) years of responsible professional work experience which involved public policy advocacy and/or implementation through either the legal or legislative processes, especially in areas of current interest to OHA, such as Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.

4. Three (3) years of administrative experience that involved management of professional staff engaged in public policy advocacy work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.

5. A thorough knowledge of one or more of the following:

a. Federal legislative and rules promulgation processes;

b. Administration and management of state and federal programs or activities; and/or

c. Development of state and federal policies for programs.

6. Position requires thorough knowledge, or a demonstrated ability to quickly acquire such knowledge of social, cultural, political rights of native people of Hawaii and the overall functions, policies, directives, and responsibilities of the Office of Hawaiian Affairs.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

a. Existing federal laws and policies relating to Native Hawaiians

b. Government contracts and grants

c. Federal legislative and legal processes

d. The current political landscape of Hawai’i and Washington, D.C.

e. Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic and political issues and trends

2. Must have general knowledge of:

a. Human resources management

b. Office management

c. Data and records management

3. Must have demonstrated skills or ability to:

a. Build and participate in a collaborative, team environment and leading and managing change

b. Analyze systems, processes and practices and develop solutions for unusual problems; recommend operational improvements

c. Facilitate collaboration among subordinates and to work collaboratively with other managers

d. Think strategically about broad, long-term goals

e. Influence others towards achieving outcomes

f. Conduct investigations, prepare analyses and assessments, and formulate strategies for remedial actions

g. Communicate effectively (in writing and orally) with executive management, peers, subordinates, contractors, government officials, courts and the public

h. Inspire confidence and to develop others’ skills and abilities

i. Prepare and deliver oral and written reports and presentations

j. Manage the design and delivery of advocacy programs and services

k. Understand and operate within federal legislative, regulatory and court processes

l. Network and coordinate with key allies and partners

m. Work closely with the Chief Advocate and Advocacy Program Managers

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer