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OHA: Office of Hawaiian Affairs

Employment Opportunities

Employment Benefits

The Office of Hawaiian Affairs is an equal opportunity employer. To apply for any of the posted positions in the jobs listing below, download, complete and submit an application. Submit your completed application and resume to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or submit via email: ohahr@oha.org

In addition to the opportunity to work toward the betterment of the Native Hawaiian community, the Office of Hawaiian Affairs offers competitive compensation and excellent employee benefits. As a quasi-state agency, OHA provides the following state benefits:

  • Holidays: OHA observes 13 paid holidays per year and 14 during an election year
  • Vacation: You may earn 14 hours/month for a total of 21 days/year and may accumulate up to a maximum of 90 days.
  • Sick Leave: You may earn 14 hours/month for a total of 21 days/year with unlimited accumulation. Unused sick leave may increase your retirement benefits.
  • Other Leaves: Time off with pay may be provided for jury or witness duty, death in the family, military duty, and Blood Bank donation.
  • Health Care Insurance: A wide range of health care plans is offered to eligible employees and their families. The State pays for part of the premiums for these plans, which include Medical, Prescription Drug, Vision, and Dental. There is no waiting period for your initial enrollment which means immediate coverage.
  • Premium Conversion Plan: Participating employees can increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
  • Deferred Compensation Plan: Participating employees may decrease their taxable income by deferring an amount from their gross salary into this plan before payroll taxes are withheld.
  • Retirement Plan: Generally, all employees hired after June 30, 2012 are required to enroll in the Hybrid Plan. Employees with at least 10 years of service and who have reached 65 years of age, or have 30 years of service and are 60 years old, may retire and receive benefits.
  • Life Insurance: Term life insurance coverage is available to eligible employees at no cost. The State pays the full monthly premium for this benefit.

Jobs Listing (click to expand)

INFORMATION TECHNOLOGY DIRECTOR

The Information Technology Director is responsible for overseeing all technical aspects of the organization. The Director works with the Executive Office and Executive Team to enhance the organization through the use of technological resources. Using an active and practical approach, the Director will direct all employees in the Information Technology (IT) program to attain OHA’s strategic goals established in OHA’s strategic plan.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Strategic Planning and Execution

a. Provides strategic analysis to the Chief Executive Officer (“Ka Pouhana”) and Chief Operating Officer (“Ka Pou Nui”) on issues and trends in the technology environment in which OHA is operating, and proactively recommends appropriate organizational strategies and actions.

b. Works with Ka Pouhana and Ka Pou Nui on the formulation and execution of technology projects. Ensures that IT activities are aligned with OHA’s strategic priorities and the CEO’s directives.

c. Briefs Ka Pouhana and/or Ka Pou Nui on internal and external issues, trends, and ongoing professional observations which may have bearing on strategic and operational decisions re: plans, investments and activities. Maintains, updates and operationalizes IT governance framework as it relates to strategic IT plans, investments and activities in alignment with OHA’s strategies and the CEO’s directives.

2. Operations

a. Provides general oversight of day-to-day activities of IT and other related programs. Ensures IT programs and projects are aligned with OHA’s Strategic Plan and tactics. Reviews content of program work plans and budget to ensure accuracy and quality before submitting to the Ka Pouhana for approval. Upon request, provides Ka Pou Nui, Ka Pouhana and the Board of Trustees with updates on program projects and results.

b. Articulates and operationalizes OHA’s technical vision, in alignment with the IT governance framework, and leads all aspects of the organization’s technological development.

c. Works in a consultative fashion with management as an advisor of technologies that may improve their efficiency and effectiveness.

d. Provide IT leadership to Division Directors in a fashion that supports OHA’s culture, mission and values.

e. Conducts research and case studies on leading edge technologies and makes determinations on the fit for the organization and the probability of success of implementation.

f. Manages the IT operational, capital and project budgets to ensure efficient and effective use of organizational resources.

g. Works directly with Ka Pou Nui, advising Ka Pouhana (generally), on technology related matters impacting OHA’s Board of Trustees, Human Resources and/or Legal matters.

3. Management

a. Makes hiring and other personnel recommendations for the program to Ka Pou Nui.

b. Works with OHA’s Human Resources office to ensure professional development and staff training for personnel.

c. Ensures that employees within programs and projects share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace
behaviors and/or persons when necessary.

d. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the IT program. Disseminates needed information to staff in a timely manner.

e. Develops and manages contracts and agreements related to IT programs and/or projects.

f. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

g. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

4. The Information Technology Director must fully support in action, language, behavior and performance the priorities, decisions, and directives of the Ka Pou Nui.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by Ka Pou Nui and/or Ka Pouhana.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree in Information Technology, Information Systems, Computer Science or related field or discipline. A graduate level degree is highly desirable.

2. Ten (10) years of progressively responsible work experience in broad-based IT operations, including the strategic application of technologies in complex, matrixed organizations.

3. Five (5) years of director-level management experience in the IT field that involved supervision of professional IT staff and responsibility for the development, management, execution and coordination of IT policies and activities.

4. Equivalent combination of experience and education may be considered.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

CONTROLLER

Responsible for planning, directing and coordinating all accounting operational functions. Oversees the preparation and analysis of all financial information necessary for an accurate accounting of business results for internal/external financial, operational, statutory and regulatory reporting. Develops, recommends and implements budget, accounting and financial policies and procedures. Ensures that all accounting and related systems, processes, controls and users are operating effectively, offers recommendations for improvements and implements new processes, systems and controls. Assesses and strengthens internal control structures, processes and practices.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction

a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the CFO / Resource Management Financial Assets Division Manager (“CFO”).

b. Ensures timely closing of the monthly, quarterly and annual financial periods in order to provide timely, accurate and complete financial statements and reports for OHA.

2. Operations

a. Plans, directs and coordinates all accounting operational functions to ensure reporting and processing are maintained on an on-going basis with efficiency, integrity and accuracy. Formulates financial and accounting procedures, guidelines, standards, templates and tools related to management systems. Communicates financial policies and procedures to maintain and ensure internal controls and fiscally responsible financial management.

b. Manages the accumulation and consolidation of all financial data necessary for the accurate, complete and timely preparation of financial statements, footnotes, schedules, reports and analyses for both internal/external financials, operational and regulatory reporting purposes under applicable reporting standards or requirements such as U.S. GASB and GAAP, regulatory bodies and management.

c. Supports and assists in budgeting. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Provides management with information vital to the decision-making process. Performs financial modeling and analysis.

d. Works with the CFO to ensure that Program budgets are formulated and executed properly. Approves Program budget proposals, adjustments, and/or realignments prior to submission to the CFO, COO and CEO. Coordinates and ensures production of published performance reports.

e. Responds promptly and accurately to inquiries relating to the accounting operations, transactions and system processes. Provides ad hoc reports when requested. Assists the CFO and, if required, assumes temporary responsibilities in the CFO’s absence.

3. Fiscal Coordination and Control

a. Interprets financial policies, audits accounting practices, and ensures compliance.

b. Serves as primary liaison during financial audits. Provides post audit instructions and ensures organizational and program implementation of Auditor’s recommendations.

c. Accountable for the timely and accurate reporting of GASB and GAAP financial information and other reports as required.

4. Management

a. Makes hiring and other personnel recommendations for the Program to the CFO.

b. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and performance improvement planning to close performance gaps.

c. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

d. Performs supervisory tasks, such as leave time approvals, performance reviews, training, coaching, training and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.

e. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

f. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, COO and the CEO.

OTHER DUTIES/RESPONSIBILITIES

Perform other duties as assigned by the CFO.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a Bachelor degree in Accounting, Finance, Business Administration or related field.

2. At least 10 years of accounting-related experience in a mid-sized company with at least 5 years supervisory experience. A CPA certification may be substituted for 2 years of accounting-related experience.

3. Strong working knowledge of GAAP, as well as the latest accounting standards and requirements. Ability to manage the preparation of reports for internal/external financial, operational and regulatory reporting.

4. Supervisory experience in delegating, guiding, directing, counseling and evaluating subordinates. Ability to collaborate with other departments to accomplish common objectives.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

ACCOUNTING MANAGER

The Accounting Manager is responsible for overseeing the professional accounting activities in the Financial Services Program. This includes maintenance of accounting records; ensuring the integrity and accuracy of financial statements; preparation, analysis or interpretation of financial statements and other accounting reports; modification of prescribed systems to meet agency needs; and use of accounting media to solve management problems through advice or collaboration.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction

a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Chief Financial Officer/Resource Management-Financial Assets Division Director (“CFO”).

b. Communicates with the Controller and CFO regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.

2. Operations

a. Assists Controller in formulating policies, procedures, guidelines, standards, templates and tools related to accounting programs.

b. Assists Controller with the preparation of operational planning and administrative documents.

c. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations.

3. Accounting Services

a. Ensures the accuracy of the Accounts Receivable, Accounts Payable, and General Ledger processes to ensure the timely and accurate availability of financial data for monthly, quarterly, and annual financial statement reporting.

b. Serves as liaison during financial audits.

c. Directs the establishment and maintenance of accounting controls for budget execution within established policies and procedures.

d. Prepares financial statements and various other recurring and special financial reports, including required State reports.

e. Reports and interprets for management use the financial information produced by the accounting system.

f. Develops, recommends and implements changes in the accounting system and related procedures to accommodate new requirements or improve the utilization of data.

g. Drafts and recommends changes in fiscal policies, procedures and forms governing the accounting functions. Discusses objectives with the Controller and implements changes as directed. Interprets directives and/or new policies pertinent to the accounting office.

h. Conducts studies and estimates of revenue and operating costs, makes recommendations, and manages the allocation of funds to various programs or activities, as directed.

i. Analyzes legal and procedural requirements pertaining to fiscal matters; reports findings and makes recommendations to the Controller.

j. Responsible for reviewing the Quarterly Trustee Sponsorship and Allowance Fund reconciliation prepared by Accounting Assistant. Communicates findings to the Controller and work with Accounting Assistant to resolve discrepancies.

k. Assists with the creation, update and maintenance of accounting forms.

l. Reviews the semi-annual Trustee Travel Report prepared by Accounting Assistant. Communicates to the Controller any discrepancies identified and work with staff to resolve findings.

m. Works with the Controller to establish or delete new cost units and general ledger accounts as needed.

n. Provides accounting data for budget workshops as needed.

o. Analyzes financial variance reports. Develops and implements methodologies to explain/communicate financial variances to appropriate stakeholders. Maintains effective working relationships with internal operating programs and external agencies.

p. Works with the CFO, Controller and Financial Analyst to devise expenditure reports as requested by beneficiaries, OHA Board of Trustees or other OHA personnel.

q. Promotes the use of financial data and measurements in planning and forecasting agency operations and in evaluating current and past performance.

r. Assists the Controller with special projects, which includes establishing requirements and expectations, working with stakeholders, establishing deadlines, tracking/communicating the status of each project and communicating results.

4. Management

a. Makes hiring and other personnel recommendations for the Accounting Program to the Controller.

b. Ensures that employees within Accounting share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.

c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.

d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.

f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Controller, CFO, COO and/or the CEO.

6. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Controller.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree in accounting or a related field.

2. Four (4) years of progressively responsible professional accounting or auditing
experience involving professional accounting, finance or auditing work assignments, which involved performing work regularly encompassing difficult and complex situations and problems.

• A master’s degree in accounting or finance from an accredited college or
university and/or a Certified Public Accountant (CPA) Certification may be
substituted for two (2) years of the work experience required.

3. One (1) year of administrative experience that involved management of professional staff; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

ACCOUNTANT

The Accountant is responsible for preparing accurate and timely monthly financial statements; day-to-day processing and auditing of accounting transactions; maintaining accounting records in the administration of financial activities; financial record keeping procedures; interpreting and applying auditors’ instructions and management’s policies; and performing complex special projects.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Accounting Functions and Operations

a. Responsible for the preparation of all financial reports and schedules in an accurate and timely fashion.

b. Prepares necessary journal entries and posts all accounting ledgers.

c. Performs detailed reconciliation of internal records with the various ledgers and journals.

d. Performs bank reconciliations on cash and related accounts.

e. Verifies the accuracy of appropriations and expenditures, correcting any discrepancies through the appropriate financial journal within guidelines.

f. Records, controls and monitors cost plans for projects and ensures accurate project cost accounting data.

g. Reviews, analyzes, reconciles, and posts various journal entries as it relates to OHA’s commercial properties.

h. Responsible for the annual update of audit schedules and the secondary liaison during financial audits.

i. Maintains account and fund structure.

j. Reconciles the State of Hawaii’s Department of Accounting and General Services (DAGS) reports to the general ledger including the preparation of journal vouchers as required to complete reconciliation.

k. Monitors OHA’s operating cash balances and cash flow requirements.

l. Designs systems for the automation of financial management reports and maintains OHA’s financial management software and its associated modules.

m. Maintains all expense and income databases including coding of the databases for the production of financial reports.

n. Follows-up and implements post audit instructions.

o. Conducts monthly and fiscal year closing.

p. Designs and improves month-end and year-end accounting schedules and work papers.

q. Assists in the preparation of a variety of financial analysis techniques to produce a meaningful understanding to the financial situation both within OHA and outside of OHA.

r. Researches, plans, designs, and prepares various reports, spreadsheets, charts, tables, graphs for presentation, etc. as assigned.

s. Conducts annual physical inventory.

2. Fiscal Support and Operations

a. Ensures source documents are properly input into OHA’s financial management system.

b. Serves as primary liaison in fielding accounting related questions, verifying allocations and their proper distributions and use.

c. Maintains accessible and clearly marked files for all subsidiary and financial related reports.

d. Consults with colleagues ensuring open lines of communication and ensuring a clear understanding of financial reports produced.

e. Assists the Accounting Manager in ensuring that all financial operations are effectively managed and controlled.

f. Assists the Accounting Manager in maintaining the general accounting functions, including monitoring and internal fiscal control systems.

g. Ensures that all agency financial reporting requirements (internal and external) are met, including the preparation of monthly, quarterly, and annual reports in accordance with appropriate specifications.

h. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.

i. Builds and maintains positive working relationships with co-workers, management and the public using principles of good customer service.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Accounting Manager, CFO, COO and/or the CEO.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Accounting Manager.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with a bachelor’s degree in business administration or related field, with at least twenty-four (24) semester hours in accounting and/or auditing subjects.

2. Three (3) years of professional accounting or auditing experience. Experience must have demonstrated a thorough knowledge of the theories, principles, practices and techniques of accounting and the ability to apply this knowledge to complex accounting problems; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.

• A master’s degree in accounting or finance from an accredited college or university and/or a Certified Public Accountant (CPA) Certification may be substituted for two (2) years of the work experience required.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

LEAD GRANTS SPECIALIST

The Lead Grants Specialist is responsible for coordinating the day-to-day work of the Program staff and providing administrative and technical support in the planning and implementation of OHA’s Grants Program.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Grants Administration

a. Drafts and prepares Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.

b. Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees, as directed, and issues notices of awards.

c. Negotiates, drafts, and executes grant agreements/contracts.

d. Conducts and provides management oversight for desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.

e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.

f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.

g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.

h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement (OHA website, Ka Wai Ola, social media, etc.).

2. Internal Support

a. Assists the Grants Manager by facilitating and coordinating work flow among other OHA programs including, but not limited to, Financial Services, Advocacy, Community Engagement, Program Improvement, and Research.

b. Researches and prepares reports, memos and other correspondence.

c. Manages and supervises grant staff as delegated by the Grants Manager.

d. Advises the Grants Manager and Chief Financial Officer (“CFO”) on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.

e. Participates in the design and implementation of the OHA strategic plan, program work plans, operational budget, programs and policies, as directed.

f. Provides and presents grants updates to the OHA administration Board of Trustees and external settings as directed.

g. Assists with training and development for program staff and external/3rd party participants (e.g., grant reviewers).

3. Fully supports in action, language, behavior and performance the strategic priorities, decisions, and directives of the Grants Manager, CEO, Chief Operating Officer and/or the Chief Executive Officer.

4. Regular attendance on a daily basis is required for this position and occasional on and/or inter-island travel.

OTHER DUTIES/RESPONSIBILITIES

Perform other duties as assigned by the Grants Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in a social science, business administration, public administration, Hawaiian Studies or related field.

2. Four (4) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.

3. One (1) year of supervisory experience which included planning and directing the work of others, assigning and reviewing their work, advising them on difficult problem areas, timing and scheduling their work, and training and developing new employees.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

ADMINISTRATIVE ASSISTANT - LAND

This position will be filled as an Emergency (89-Day) Hire and will report to the Land Assets Division Director.

The Administrative Assistant is responsible for providing day-to-day administrative and clerical support for the Program Manager and handling a wide range of administrative and clerical support tasks for the Program, with limited supervision.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Administrative and Clerical Support

a. Provides administrative support to the Program. Handles confidential information which may have an impact on the OHA’s operations, performance or reputation if shared beyond its intended audience.

b. Assists in researching and compiling information. Prepares documents, matrices and charts under the direction of the Program Manager.

c. Responsible for managing schedules and calendars of the Program Manager and the Program. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities using discretion and independent judgment.

d. Screens, prioritizes and directs the Program Manager’s visitors and telephone calls. Serves as the liaison between the Program Manager and other staff, other offices and agencies.

e. Screens, prioritizes and directs the Program Manager’s mail and emails. Identifies mail and email requiring personal response by Program Manager, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Assists Program Manager in preparing appropriate response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.

f. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings to take notes and prepare summaries or minutes.

g. Requisitions supplies, equipment, printing, maintenance and other services for the Program.

2. Program Responsibilities

a. Assists Program Manager in keeping track of projects, deadlines, work assignments and work products of the Program Manager. On behalf of the Program Manager, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the Program Manager.

b. Ensures administrative and clerical tasks performed on behalf of Program Manager comply with Program policies and procedures.

c. Provides information to others seeking information on programs and operations. Refers detailed inquiries to the appropriate Program team member.

d. Reviews and checks records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists Program Manager in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.

3. Accounting Activities

a. Manages the Program Manager’s accounting activities. Prepares purchase requisitions, payment of invoices, check requests and request for reimbursements. Maintains records of expenditures.

b. Assists with the preparation of budgets and explanations on any budget variances. Assists with collecting and compiling statistical, financial and other information for monthly, special and periodic reports.

4. Records Management Responsibilities

a. Prepares and maintains the Program Manager’s files in an organized manner.

b. Assists in retention and maintenance of Program office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.

c. When directed, assists in the gathering of all documents, files, and computer data in the Program office needed to respond to complaints, government agency audits and/or litigation proceedings.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Program Manager, Director, COO and/or the CEO.

6. Regular attendance on a daily basis is required for this position.

7. Performs other duties as assigned by the Program Manager.

MINIMUM QUALIFICATIONS

1. High school diploma required.

2. Three (3) years of professional work experience in providing administrative support.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

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