The Office of Hawaiian Affairs is undergoing a reorganization that prioritizes our beneficiaries, their needs, and the communities we serve. This includes a restructuring of staff and services. OHA is currently recruiting executive leaders, managers and other professional staff to serve the lāhui.
The Office of Hawaiian Affairs is an equal opportunity employer. To apply for any of the posted positions in the jobs listing below, download, complete and submit an application. Submit your completed application and resume to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or submit via email: ohahr@oha.org
In addition to the opportunity to work toward the betterment of the Native Hawaiian community, the Office of Hawaiian Affairs offers competitive compensation and excellent employee benefits. As a quasi-state agency, OHA provides the following state benefits:
The Accountant is responsible for preparing accurate and timely monthly financial statements; day-to-day processing and auditing of accounting transactions; maintaining accounting records in the administration of financial activities; financial record keeping procedures; interpreting and applying auditors’ instructions and management’s policies; and performing complex special projects.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Accounting Functions and Operations
a. Responsible for the preparation of all financial reports and schedules in an accurate and timely fashion.
b. Prepares necessary journal entries and posts all accounting ledgers.
c. Performs detailed reconciliation of internal records with the various ledgers and journals.
d. Performs bank reconciliations on cash and related accounts.
e. Verifies the accuracy of appropriations and expenditures, correcting any discrepancies through the appropriate financial journal within guidelines.
f. Records, controls and monitors cost plans for projects and ensures accurate project cost accounting data.
g. Reviews, analyzes, reconciles, and posts various journal entries as it relates to OHA’s commercial properties.
h. Responsible for the annual update of audit schedules and the secondary liaison during financial audits.
i. Maintains account and fund structure.
j. Reconciles the State of Hawai‘i’s Department of Accounting and General Services (DAGS) reports to the general ledger including the preparation of journal vouchers as required to complete reconciliation.
k. Monitors OHA’s operating cash balances and cash flow requirement.
l. Designs systems for the automation of financial management reports and maintains OHA’s financial management software and its associated modules.
m. Maintains all expense and income databases including coding of the databases for the production of financial reports.
n. Follows-up and implements post audit instructions.
o. Conducts monthly and fiscal year closing.
p. Designs and improves month-end and year-end accounting schedules and work papers.
q. Assists in the preparation of a variety of financial analysis techniques to produce a meaningful understanding to the financial situation both within OHA and outside of OHA.
r. Researches, plans, designs, and prepares various reports, spreadsheets, charts, tables, graphs for presentation, etc. as assigned.
s. Conducts annual physical inventory.
t. Reviews reconciliation of the Quarterly Trustee Sponsorship and Annual Allowance Fund prepared by the Accounting Assistant. Communicates with the BOT staff regarding discrepancies identified and missing documentation.
2. Fiscal Support and Operations
a. Ensures source documents are properly input into OHA’s financial management system.
b. Serves as primary liaison in fielding accounting related questions, verifying allocations and their proper distributions and use.
c. Maintains accessible and clearly marked files for all subsidiary and financial related reports.
d. Consults with colleagues ensuring open lines of communication and ensuring a clear understanding of financial reports produced.
e. Assists the Controller in ensuring that all financial operations are effectively managed and controlled.
f. Assists the Controller in maintaining the general accounting functions, including monitoring and internal fiscal control systems.
g. Ensures that all agency financial reporting requirements (internal and external) are met, including the preparation of monthly, quarterly, and annual reports in accordance with appropriate specifications.
h. Builds and maintains positive working relationships with co-workers, management and the public using principles of good customer service.
3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Accounting Manager, the Controller, the Director, Resources Management – Financial Assets Division, and/or the CEO.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Accounting Manager, the Controller, the Director, Resources Management – Financial Assets Division, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration or related field, with at least twenty-four (24) semester hours in accounting and/or auditing subjects.
2. Except for the substitutions provided elsewhere in this specification, applicants must have had progressively responsible experience of the kind and quality described in the paragraphs below.
a. General Experience. One and one-half (1 ½) years of professional accounting or auditing experience which included coordination and assigning work, evaluating performance, providing technical assistance in difficult and problem cases, and training of subordinate personnel.
b. Specialized Experience. Two (2) years specialized experience which involves professional accounting or auditing experience with supervisory responsibility. Such experience must have demonstrated a thorough knowledge of the theories, principles, practices and techniques of accounting and the ability to apply this knowledge to complex accounting problems; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.
c. At this level, supervisory aptitude, rather than actual supervisory experience, may be accepted. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments, which involve some supervisory responsibilities or aspects.
d. Substitution:
• A Certified Public Accountant (CPA) Certification may be substituted for General or Specialized Experience.
• A master’s degree from an accredited college or university may be substituted for General and one (1) year of the Specialized Experience Required.
• A master’s degree in accounting from an accredited college or university may be substituted for General or Specialized Experience.
• Excess Specialized or Supervisory Experience may be substituted for General Experience on a month-for-month basis.
e. Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Theories, principles, practices and techniques of public and private agency/business accounting and the ability to apply this knowledge to complex accounting problems
• Operating experience outside the accounting/finance function
• General business environment and structure
• Multiple communication techniques and the ability to communicate at all levels
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
a. Establish internal credibility across organizational lines
b. Understand day-to-day operations and add value in establishing business metrics
c. Develop solutions to complex and unprecedented situations
d. Prioritize business objective and provide discipline to implementation and reporting process
e. Apply project cost accounting principles to an existing automated accounting system
f. Skill in building and participating in a collaborative, team environment
g. Analyze systems, processes and practices and develop solutions for unusual problems
h. Recommend operational improvements
i. Present facts clearly both orally and in writing
j. Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
k. Function effectively in a team environment
l. Use of Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Accounting Assistant is responsible for the functional support of the day-to-day processing of accounts payable and accounts receivable transactions, including pre-audit of fiscal documents.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Pre-Audit/Accounts Payable Processing
a. Processes, opens and sorts incoming accounts payable invoices and forwards as applicable.
b. Time stamps and screens all accounts payable and cash disbursements for procurement and organizational compliance.
c. Reviews, verifies, receives/matches, and confirms account code and authorizations on purchase orders, vendor invoices, travel and per diem requests, purchase card documentation, and all other cash disbursement requests.
d. Tracks rush requests.
e. Informs internal requester of any changes made to account codes.
f. Accurately enters payment requests in OHA’s financial management software (e.g., Oracle Financials) for further batch processing.
g. Assists OHA Program staff with financial management accounts payable module, fiscal documents and account coding in Oracle Financials.
h. Forwards payment batches to Accounting Manager for review and approval.
2. Accounts Receivable Processing
a. Processes, opens and sorts incoming accounts receivable payments and forwards as applicable.
b. Batches payments received for deposit into proper bank accounts. Prepares Treasury Deposit Receipt to log deposits and to accurately apply credits to outstanding accounts in OHA’s financial management software (e.g., Oracle Financials).
c. Communicates with OHA program staff monitors on past due accounts and follows-up on missing and/or incomplete documentation.
3. Payment Processing
a. Opens and closes fiscal periods in OHA’s financial management software (e.g., Oracle Financials) and its associated modules.
b. Obtains appropriate authorization on payment batches before issuing checks and transmitting positive pay information to OHA’s financial institution
c. Prepares check transmittal receipts and obtains staff initials to confirm receipt of checks delivered in-house. Mails all other checks not delivered in-house.
d. Interfaces OHA’s system with the State of Hawai‘i’s FAMIS system to request reimbursement for general fund expenditure and issuance of ceded land revenue from various state departments.
e. Runs unposted invoices and payment sweep program to following month and close prior month once invoices are swept.
f. Creates and maintains supplier/vendor list in OHA’s financial management system including OHA W-9s, ACH Direct Deposit Agreement, determining tax classification, and confirming addresses as applicable.
4. Administrative and Operational Support
a. Maintains and reports inventory control records to the State of Hawai‘i’s Department of Accounting and General Services (DAGS) including working with the Accounting Manager to monitor and maintain the asset management system.
b. Prepares and reconciles quarterly/semi-annual expense reports (trustee allowance, travel report, etc.) as assigned.
c. Provides billing, payment, and other purchasing information to vendors, OHA personnel, and others as applicable.
d. Assists in the monthly and fiscal year end closing as assigned.
e. Tracks and follows-up with requesters, both internal and external, on missing and/or incomplete documents.
f. Maintains organized and accurate files.
g. Refers any questionable requests to the Accounting Manager for further guidance and instruction.
h. Maintains petty cash account for the OHA main office. Performs periodic review of reconciliation of petty cash accounts for OHA’s outreach offices located on outer Islands.
i. Investigates discrepancies in order to reconcile accounts.
j. Annually reviews, prepares, and mails IRS Form 1099-Misc to OHA vendors as required.
k. Organizes and distributes paystubs to employees for bi-monthly payroll.
l. Mails or distributes annual W-2s to employees.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Accounting Manager, Controller, the Accounting Manager, the Director, Resources Management – Financial Assets Division (functioning as the CFO), and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training And/or Experience
1. Graduation from high school, preferably graduating from an accredited two (2) year college or university with an Associate’s degree in accounting or a related field.
2. Except for the substitutions provided elsewhere in this specification, applicants must have had progressively responsible experience of the kind and quality described in the paragraphs below.
Six (6) months of general experience which demonstrated knowledge of arithmetic and spelling; knowledge of accounting and analytical problem solving; ability to follow oral and written directions; to write simply and directly and to observe differences in words and numbers quickly and accurately.
Three (3) years of specialized experience which involved work in coding and reconciling accounts and the upkeep of standard financial worksheet subsidiary ledgers, journals, and schedules; maintaining, financial accounting records and deriving reports therefrom. The specialized experience should have included at least one (1) year of supervisory experience involving the assignment, coordination, and evaluation of complex account and clerical work.
Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations; modern office procedures and method; basic principles and practices of accounting; arithmetic and basic mathematical calculations; department policies and procedures related to clerical accounting functions; and the ability to develop and maintain effective working relationships with others.
Substitution:
a. A bachelor’s degree in business administration (BBA) may be substituted for General or Specialized Experience.
b. Excess Specialized Experience may be substituted for Educational and/or Work Experience on a month-for-month basis.
Knowledge, Skills And Abilities
1. Must have working knowledge of:
• Basic principles and practices of accounting and the ability to apply this knowledge to day-to-day tasks
• Arithmetic and basic mathematical calculations, including decimals and percentages
• General business environment and structure
• Modern office procedures and methods, including standard filing, indexing, and cross-referencing
• Policies and procedures related to clerical accounting functions
• Multiple communication techniques and the ability to communicate at all levels
2. Must have demonstrated skills or ability to:
• Supervise, plan, and analyze
• Make mathematical calculations and perform detailed clerical work with speed and accuracy
• Intermittently, review and proof documents related to operations
• Observe, identify and problem solve office operations and procedures
• Learn to understand and explain OHA’s policies and procedures
• Process, balance and adjust a variety of fiscal transactions and accounting data
• Learn policies and procedures applicable to the processing and maintenance of accounting data
• Obtain information through questioning and deal firmly and courteously with the public
• Must also be able to understand and follow written and oral instructions
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Operate a personal computer in the performance of a variety of clerical accounting and statistical functions
• Type at a speed necessary for successful job performance
• Use of Oracle (or equivalent) and 10-key by touch
• Customer service skills are essential due to daily contact with end-users in various departments
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Accounting Manager is responsible for overseeing the professional accounting activities in the Financial Assets Program. This includes maintenance of accounting records; ensuring the integrity and accuracy of financial statements; preparation, analysis or interpretation of financial statements and other accounting reports; modification of prescribed systems to meet agency needs; and use of accounting media to solve management problems through advice or collaboration.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Resources Management – Financial Assets Division (“CFO”).
b. Communicates with the Controller and CFO regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
2. Operations
a. Assists Controller in formulating policies, procedures, guidelines, standards, templates and tools related to accounting programs.
b. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
c. Ensures the proper handling and maintenance of confidential, sensitive and/or proprietary information.
3. Accounting Services
a. Ensures the accuracy of the Accounts Receivable, Accounts Payable, and General Ledger processes to ensure the timely and accurate availability of financial data for monthly, quarterly, and annual financial statement reporting.
b. Serves as liaison during financial audits.
c. Directs the establishment and maintenance of accounting controls for budget execution within established policies and procedures.
d. Prepares financial statements and various other recurring and special financial reports, including required State reports.
e. Reports and interprets for management use the financial information produced by the accounting system.
f. Develops, recommends and implements changes in the accounting system and related procedures to accommodate new requirements or improve the utilization of data.
g. Drafts and recommends changes in fiscal policies, procedures and forms governing the accounting functions. Discusses objectives with the Controller and implements changes as directed. Interprets directives and/or new policies pertinent to the accounting office.
h. Conducts studies and estimates of revenue and operating costs, makes recommendations, and manages the allocation of funds to various programs or activities, as directed.
i. Analyzes legal and procedural requirements pertaining to fiscal matters; reports findings and makes recommendations to the Controller.
j. Directly responsible for reviewing and reconciling Trustee Allowances on a quarterly basis. Documents findings in writing and submits to the Controller for review and further disposition.
k. Assists with the creation, update and maintenance of accounting forms.
l. Prepares the semi-annual Trustee Travel Report.
m. Works with the Controller to establish or delete new cost units and general ledger accounts as needed.
n. Provides accounting data for budget workshops as needed.
o. Analyzes financial variance reports. Develops and implements methodologies to explain/communicate financial variances to appropriate stakeholders. Maintains effective working relationships with internal operating programs and external agencies.
p. Works with the CEO, the CFO, the Controller and the Financial & Reporting Analysts to devise expenditure reports as requested by beneficiaries, OHA Board of Trustees or other OHA personnel.
q. Promotes the use of financial data and measurements in planning and forecasting agency operations and in evaluating current and past performance.
r. Assists the Controller with special projects, which includes establishing requirements and expectations, working with stakeholders, establishing deadlines, tracking/communicating the status of each project and communicating results.
4. Management
a. Makes hiring and other personnel recommendations for the Accounting staff to the Controller.
b. Ensures that employees within Accounting share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Controller, CFO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Controller, CFO and/or CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four-year college or university with a bachelor’s degree in accounting, or a bachelor’s degree with accounting and/or auditing coursework equivalent to a major in accounting.
2. One and one-half (1-1/2) years of progressively responsible professional accounting or auditing experience.
3. Three (3) years of specialized work experience involving professional accounting, finance or auditing work assignments, which involved performing work regularly encompassing difficult and complex situations and problems. Such experience must have demonstrated a thorough knowledge of the theories, principles, practices and techniques of accounting and the ability to apply this knowledge to complex accounting problems; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.
• A Certified Public Accountant (CPA) Certification may be substituted for one and one-half years of Specialized Experience.
4. One (1) year of supervisory experience which included planning and directing the work of others, assigning and reviewing their work, advising them on difficult problem areas, timing and scheduling their work, and training and developing new employees.
5. Special Requirements: Applicants must possess a working knowledge and understanding of the following:
a. Principles of fund, financial and cost accounting, under standards prescribed by the American Institute of Certified Public Accountants (AICPA) and the Financial Accounting Standards Board (FASB);
b. Auditing standards as prescribed by the AICPA, and with those standards and procedures set forth in the AICPA State and Local Government Committee’s Audit and Accounting Guide;
c. Standards for financial audits set forth in the U.S. General Accounting Office’s Government Auditing Standards and the provisions of the Office of Management and Budget’s Compliance Supplement for Single Audits of State and Local Governments.
d. Generally Accepted Accounting Principles (GAAP).
e. A master’s degree in accounting or finance from an accredited college or university may be substituted for one and one-half years of Specialized Experience.
6. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting, performance based contracting, performance reporting, evaluation and decision making
• Theories, principles, practices and techniques of public and private agency/business accounting and the ability to apply this knowledge to complex accounting problems
• State appropriation and budget account procedures and reporting requirements
• General business environment and structure; general administrative principles and practices; the appropriate staffing level to support operations
• Structure and functions of the Office of Hawaiian Affairs
2. Must have demonstrated skills or ability to:
• Apply technical accounting theories, principles, practices and techniques to complex accounting problems
• Devise and modify accounting methods, techniques and procedures
• Quickly assess and understand day-to-day operations
• Coordinate fiscal activities with other phases of management
• Communicate with all levels of the organization
• Prioritize business objectives and provide disciplined implementation and reporting
• Develop solutions to complex and unprecedented situations
• Communicate, motivate, train and supervise staff in a professional manner
• Write clear and comprehensive reports and other documents
• Read and interpret complex written material
• Develop and maintain effective working relationships with others
• Solve complex problems logically and systematically
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Beneficiary Services Agent (“BSA”) under the direction of the Beneficiary Services Manager is responsible for knowing, understanding, applying, analyzing, evaluating and creating processes that collect, process, disseminate and manage information exchanges to enable beneficiary services and resourcing. BSAs also work with all OHA functions that operate out of the worksite and provide direct beneficiary services as programmed by OHA and/or assists beneficiaries in navigating through available community based services and resources. Neighbor Island BSAs also manage the OHA work site for OHA and beneficiary use, including but not limited to, coordinating daily operating staffing responsibilities of the work site with other OHA employees; communication and coordination with the 3rd party lessor and OHA centralized operations; and coordinated access to and use by beneficiaries and Native Hawaiian organizations. Beneficiary and community concerns and resolutions escalate to the Beneficiary Services Manager, the Director, Communications Division and the Chief Executive Officer (“CEO”).
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Beneficiary Services
a. Receives, collects, validates, and processes beneficiary collected information into established data system(s), determines eligibility (based on program parameters) and preliminarily recommends beneficiary aid award for OHA established direct service program(s).
b. Assists with Hawaiian Registry program activities at the respective work sites, including collection of documents, data verification and management of beneficiary data and related communication and interfaces with the beneficiary and Hawaiian Registry database.
c. Assists with genealogy, land and related research activities at the respective work sites including collection of documents, data verification and management of beneficiary data and related communication and interfaces, as directed.
d. Coordinates, monitors, and participates in community-based beneficiary activities, including grantee monitoring activities and OHA sponsored events and activities.
e. Intakes, processes, refers and/or distributes information to internal and external stakeholders, including notifying appropriate OHA personnel of intake priority and escalations as needed.
f. Establishes and maintains community and other networks for disseminating information and encourages support and participation in community coalition building and advocacy in collaboration with other OHA operating units.
g. Builds and strengthens and collaborates and participates in community network (e.g., professional associations, Hawaiian serving agencies and organizations, community associations) to promote and strengthen beneficiary and community coalition building and advocacy.
h. Collects pro-offered beneficiary and community provided data and escalates internally to further analyze and provide preliminarily reviews and evaluates and analyze recommendations on recommendations.
2. Communications
a. Monitors Board of Trustees meetings, community meetings, county and/or state meetings as well as other meetings as directed, providing post meeting insight and recommendations as needed.
b. Shares beneficiary and community organization activities (e.g., on e-mail lists, newsletter, annual reports) through established processes.
c. Attends and represents OHA at external meetings in collaboration with other OHA staff members as needed and as directed.
d. Communicates with the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO on matters of planning or policymaking as related to OHA beneficiary impacts.
3. Work Site Management – Neighbor Island
a. Manages the OHA work site, including operating hours, scheduling and availability of the work site for OHA business (e.g., office hours, public and beneficiary access and use, community meetings, Board or Committee meetings, on-island Trustee support).
b. Maintains inventory of all work site materials, supplies and equipment.
c. Functions as the point of contact for the work site for all OHA business related needs, including working with OHA facilities, operations, information technology, human resources, commercial property functions.
d. Supports the OHA business needs of on-Island Trustee, visiting Trustees and/or Administration staff as needed.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Beneficiary Services Manager, the Director, Communications Division, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma is required; Associate’s Degree or Bachelor’s Degree from an accredited institution of higher learning is preferred.
2. Five (5) years progressively responsible work experience in a community organization which involved the gathering and disseminating of information and related materials on a wide variety of social, cultural, historical and other similar topics; and working with individuals (e.g., clients, constituents, beneficiaries, customers) Seven (7) years of related experience is preferred.
3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• The operation and operational maintenance of various office appliances and equipment, including office duplicating, copying and fax machines, and computers
• Working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Organizations, groups and associations interested in working with and/or servicing Hawaiians
• Government and legislative framework
2. Must have demonstrated skills or ability to:
• Knowledge of Hawaiian protocol and customs
• Travel to off-site locations to assist with various outreach activities
• Interact with people from various parts of the community and from different cultural backgrounds
• Network and partner with other organizations
• Communicate both orally and in writing
• Deal tactfully with others
• Be self-directed, self-motivated
• Provide service and assistance to customers in an efficient and effective manner
• Critically analyze situations and make sound recommendations
• Focus on the objectives of the organization, deal objectively, and maintain composure in situations involving emotional discussions or other interpersonal conflicts.
• Use Microsoft Word, Excel and PowerPoint
• Possess a valid driver’s license.
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Beneficiary Services Manager (“BSM”) is responsible for managing the day-to-day activities of the Beneficiary Services Program (the “Program”). Management includes knowing, understanding, applying, analyzing, evaluating and creating processes that collect, process, disseminate and manage information exchanges to enable beneficiary services and resourcing. The BSM manages and oversees the Program and Beneficiary Services Agents (“BSA”) that manage OHA functions operating out of and the OHA worksites and provide direct beneficiary services as programmed by OHA and/or assists beneficiaries in navigating through available community based services and resources. Beneficiary and community concerns and resolutions escalate to the Director, Communications Division and the Chief Executive Officer (“CEO).
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic
a. Ensures that Program activities are aligned with strategic initiatives, strategic priorities, and directives of the Director, Communications Division and the CEO.
2. Operations
a. Oversees the receipt, collection, validation, and processing of beneficiary collected information into established data system(s), determines eligibility (based on program parameters) and preliminarily recommends beneficiary aid award for OHA established direct service program(s).
b. Oversees the Hawaiian Registry program activities at the respective work sites, including collection of documents, data verification and management of beneficiary data and related communication and interfaces with the beneficiary and Hawaiian Registry database.
c. Oversees research activities in providing genealogical, land and ancestry related beneficiary services, including oversight of the development and delivery of internal and external capacity building program and activities for genealogy, land and ancestry knowledge, skills and processes. Oversees and supports access to and utilization of genealogical, land and ancestry related technology resources, such as those housed currently in Hale Noelo.
d. Oversees the coordination, monitoring and participation in community-based beneficiary activities, including grantee monitoring activities and OHA sponsored events and activities.
e. Oversees the intake and referral processes including distribution of information to internal and external stakeholders, and notifying appropriate OHA personnel of intake priority and escalations as needed.
f. Oversees the establishment and maintenance of community and other networks for disseminating information and encourages support and participation in community coalition building and advocacy in collaboration with other OHA operating units.
g. Supports the building, strengthening, collaboration and participation in community network (e.g., professional associations, Hawaiian serving agencies and organizations, community associations) to promote and strengthen beneficiary and community coalition building and advocacy.
h. Establishes process that collects pro-offered beneficiary and community provided data and escalates internally to further analyze and provide preliminarily reviews and evaluates and analyze recommendations on recommendations.
3. Communications
a. Attends Board of Trustees meetings, community meetings, county and/or state meetings as well as other meetings as directed, providing post meeting insight and recommendations as needed.
b. Shares beneficiary and community organization activities (e.g., on e-mail lists, newsletter, annual reports) through established processes.
c. Attends and represents OHA at external meetings in collaboration with other OHA staff members as needed and as directed.
d. Communicates with the Director, Communications Division and/or the CEO on matters of planning or policy-making as related to OHA beneficiary impacts.
4. Work Site Management – Neighbor Island
a. Supervises the consistent management of the OHA work sites, including operating hours, scheduling and availability of the work site for OHA business (e.g., office hours, public and beneficiary access and use, community meetings, Board or Committee meetings, on-island Trustee support).
b. Supervises the consistent maintenance of inventory of all work site materials, supplies and equipment.
c. Supervises the work site functions for all OHA business related needs, including working with OHA facilities, operations, information technology, human resources, commercial property functions.
d. Coordinates the OHA business needs of on-Island Trustee, visiting Trustees and/or Administration staff as needed.
5. Management
a. Makes hiring and other personnel recommendations to the CEO. Ensures that the Program is staffed with skilled, knowledgeable and experienced individuals, who are knowledgeable about all relevant laws, policies and regulations, and understand their history and impact.
b. Works with OHA’s Human Resources Department to ensure professional development and staff training for Division personnel.
c. Ensures that employees within Division share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
d. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, and contractor performance reviews and improvement plans.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.
f. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
6. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
7. Fully support in action, language, behavior and performance the priorities, decisions, and directives of the Director, Communications Division, and/or the Chief Executive Officer (CEO).
8. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
1. Performs other duties and responsibilities as assigned by the Director, Communications Division and/or CEO.
2. Must be able to travel and have a valid driver license.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university.
2. Seven (7) years progressively responsible work experience in a community organization which involved the gathering and disseminating of information and related materials on a wide variety of social, cultural, historical and other similar topics; and working with individuals (e.g., clients, constituents, beneficiaries, customers) Ten (10) years of related experience is preferred.
3. Five (5) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.
4. Three (3) years of responsible experience in management and supervising others.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Community relations (including resources, networking, relationship management, and database management)
• Management practices and principles
• Team building techniques
• Hawaiian-based community development organizations and practices
• Government contracts and grants (procurement, selection, and management)
2. Must have general knowledge of:
• Native Hawaiian history and culture, and current Native Hawaiian social, cultural, educational, economic and political issues and trends
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors and the public
• Prepare and deliver oral and written reports and presentations
• Inspire confidence and to develop other’s skills and abilities
• Manage the design and delivery of advocacy and community development programs and services
• Use Microsoft Word, Excel and Powerpoint
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Communications Manager is responsible for managing the day-to-day activities of the Communications Program (“Program”). The Communications Manager is responsible for providing timely and relevant information to employees, beneficiaries, stakeholders and the media. This position is also responsible for event and media communication production services to the Native Hawaiian community so they can experience Native Hawaiian programming and be aware of current events and programs.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Communications
1. Strategic
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Director, Communications Division (“Public Relations Officer”), Chief Executive Officer (“CEO”), and the Chief Operating Officer (“COO”).
2. Operations
a. Works with Program staff to assess media and community trends and organizational issues in the context of organizational priorities and advocacy initiatives; develops plans for coordinated media production and communications.
b. Provides information and analysis to the Divisional team regarding status of Program implementation of advocacy initiatives and organizational priorities.
c. Prepares Program Work Plans, Budget Work Sheets, and related operational planning and administrative documents.
d. Monitors and manages expenditures within budget allocations.
3. Web Development
a. Implements website optimization plan to meet objectives. Works with Programs to implement improvements. Provides routine reports.
b. Ensures usage of emergent methods for website analytics. Proposes, and develops project plan for website optimization.
c. Develops an enterprise plan for utilization of emerging Web 2.0 communication technologies. Develops policies and procedures and ensures proper protocols and parameters are in place. Addresses and identifies issues of non-compliance.
4. Surveys and Analyses
a. Ensures that market and audience analyses are conducted. Identifies gaps in media market develops proposals, project plan and recommendations for addressing gaps.
b. Works with the Public Relations Officer to procure vendor contracts to conduct media and market surveys and analyses. Manages vendor contracts to conduct periodic community surveys. Works with the Director, Resources Management – Financial Assets Division (“CFO”) to ensure that all vendor contracts meet OHA procurement and performance based contracting guidelines and standards, where applicable.
5. Communications and Informational Campaigns
a. Works with the Public Relations Officer and the Beneficiary Services Manager as needed on the team’s media production strategy.
b. Designs, develops, writes, and/or provides oversight to development of products upon request, including but not limited to creative designs, graphics, photos, articles, website pages, brochures, posters, reports, briefings, press releases, presentations, blogs, other Web 2.0 items, talking points, notes, etc. Elicits feedback from users and makes appropriate modifications. May also take and/or obtain photos for communication purposes.
c. Provides logistics support, produces materials, assists in background intelligence gathering, design and production of materials, and practice preparations.
d. Manages internal and external events calendars and ensures that external communications are deployed in timely manner.
e. Ensures that OHA supported publications, events, or other sponsored programs identify OHA as a sponsor in a manner commensurate with sponsorship level.
f. Develops process for ongoing assessment of internal communications. Designs survey process to provide work group specific results so that communications can be targeted to address gaps.
g. Works with Communications Division Director to develop and implement Contacts Relationships Management (CRM) system to capture, track, and proactively manage all contacts. Uses and ensures others use system to track and manage all communications and relationships. Ensures continual updates and full utilization by all involved staff.
6. Media Production
a. Working with the Beneficiary Services Manager, procures and/or administers comprehensive economic, market, and audience analysis to determine viability of increased and significant presence in Native Hawaiian broadcasting space, with focus on exclusive use of Olelo Hawaiʻi.
b. Develops and implements comprehensive, multi-phased media production execution plan.
c. Ensures that media content meets OHA guidelines; ensures that media assets are either revenue neutral or revenue positive.
d. Ensures that media broadcasting and other media presentations are accessed, listened to, or viewed by intended target audiences; ensures that market ‘penetration’ is monitored and improved over time.
e. Ensures that stand-alone media productions, such as documentaries, meet OHA guidelines; ensures their distribution according to proposal for their development and production.
7. Management
a. Makes hiring and other personnel recommendations for the Program to the Communications Division Director.
b. Manages all professional and administrative staff within the Program.
c. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
d. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and performance improvement planning to close employee performance gaps.
e. Ensures integration of Strategic Plan elements and performance measures into management, employee, contractor and grantee performance reviews and improvement plans.
f. Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for Division.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Relations Officer and/or the CEO.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation, strategic planning, performance-based budgeting, performance-based contracting, performance reporting, evaluation and decision-making
• Principles, practices, and techniques of journalism
• Media communications
• A variety of writing styles and design
• Broadcast media and production
• Computer layout and design
• Hawaiian culture, values, community and issues
2. Must have demonstrated skills or ability to:
• Plan, organize, and execute a broad range of communication functions
• Evaluate different communication vehicles for the cost-effectiveness, creative and effective communications materials
• Write and edit press releases, announcements, advertisements, articles, scripts, reports, proceedings, speeches, and similar materials
• Understand and interpret the views and policies of OHA, its Board, and its Chief Executive Officer
• Work effectively in crisis situations
• Respond to multiple concurrent demands
• Speak simply and directly to individuals, groups, and the media in conveying information about OHA programs, activities and controversies
• Interact with individuals and agencies to establish effective working relationships
• Deal tactfully with others within and outside the agency in coordinating and executing communications functions
• Work as a team member with LOB managers and other staff
EDUCATION, TRAINING AND/OR EXPERIENCE
1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in communications, public relations, marketing, entrepreneurship, journalism, public administration, political science, public policy, law, business administration (BBA) or related field.
2. Seven (7) years of progressively responsible work experience in the design and implementation of strategies in planning, organizing, creating and conducting programs to disseminate information about an organization to the public or individuals directly or through a variety of media; and responding to in-house informational needs. Of the seven years of experience required at least four (4) years of administrative experience that involved managing staff.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Communications Strategist provides writing and editorial assistance and support for all Communications Program publications, brochures and products on television, Internet-based media, and radio productions, and assists program managers, and the Director, Communications Division to ensure consistency among all beneficiary-focused communications products. Assists with market research, promotional campaigns and coordination of public speaking engagements. Ghost writes for requested Executive Team and Board of Trustees (“BOT”) communications, as directed by Ka Pouhana. Coordinates workflow, production, and communications among Division staff to improve consistency and efficacy of messages communicated. Maintains consistent branding and messaging to create a professional image for all communications.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. OHA Publications & Productions
a. Under the direction of the Communications Manager, provides writing and editorial assistance for all Communications Program products. Oversees and coordinates the compilation of information necessary for publication.
b. Assists in the writing, editing, and formatting of the production of OHA-sponsored or produced radio programs and television broadcasts. Assists with coordinating and compiling information, scripts, talent, set design, promotional advertising, and other production related activities.
c. Assists with audiovisual/broadcasts media products and advertising created by OHA staff or contract vendors, as necessary.
d. Assists in the conceptualization, scripting and storyboarding of audiovisual/broadcast products and advertising.
e. Ensures that all content is free of factual, grammatical, typographical and/or compositional errors prior to submission and that any pre-produced or pre-recorded images, audio, and video files are relevant and appropriate prior to posting to the internet. Ensure that appropriate approvals of controversial or sensitive topics have been sought and gained prior to content development.
f. Develops and maintains professional work relationships with media vendors and associated professional public relations, broadcast and other media-related organizations.
2. Event Story Coverage: Serves on event teams and assists with the coordination, logistics, production and implementation of OHA lead or sponsored events, including but not limited to rallies, press conferences, marches, community meetings, and other similar functions, ensuring that OHA led or sponsored events receive appropriate coverage in KWO or other appropriate OHA or third-party media channels.
3. Media Coverage and Coordination:
a. Assists with identifying appropriate stories to disseminate to media through media releases, meetings with editorial boards, personal communications with media contacts to proactively seek positive media coverage for OHA, OHA collaborators and partners, and the larger Native Hawaiian community. Assists as well with efforts needed to place such identified stories in third-party media channels.
b. Develops and manages OHA’s social media posting calendar. Formats layout, proofs, revises and finalizes all social media content. Uses social media best practices to maximize post performance. Ensures that the content is free of grammatical, typographical and/or compositional errors prior to submission. Coordinates social media campaigns with appropriate organizations and individuals.
c. Creates messaging for mass e-mail blasts. Formats layout, proofs, revises and finalizes all e-blast content. Uses e-mail marketing best practices to maximize e-blast performance. Ensures that the content is free of grammatical, typographical and/or compositional errors prior to submission. Coordinates e-blast distribution and campaigns with appropriate organizations and individuals to extend the reach of OHAʻs
messaging.
4. Communications Program Administration
a. Assists Communications Manager and other leaders within the Communications Division to ensure consistency and collaboration among all program efforts within the Communications Division and across the agency.
b. Assists Communications Manager and other program managers in preparing vendor solicitations, coordinating procurement, and overseeing the implementation of contracts related to work and functions of the Communications Program.
c. Contributes relevant contacts to internal contact lists to ensure completeness, consistency and accuracy of information.
d. As necessary and as directed, directly interacts with other OHA managers and staff in coordinating the production and dissemination of Communications Program products and publications.
e. Assists the Communications Manager in preparing reports and recommendations related to public issues, information, program operations, supplies, equipment needs and program expenditures.
f. Evaluates and presents recommendations regarding improved communications products to the Communications Manager.
5. Public Relations Communications
a. Conducts and reviews research on community issues and trends, demographics, stakeholder issues, divergent and/or opponent positions, and other trends that may have bearing on message development. Reports findings to Communications Manager.
b. Conducts market research studies and surveys to identify promotional opportunities, and analyzes and reports the results to Communications Manager. Plans and implements promotional activities, including news releases, press conferences, speaking engagements, and community services programs.
c. Coordinates promotional and marketing campaigns.
d. Assists in the development and implementation of a comprehensive project plan for developing, acquiring and securing a range of public appearance engagements at local, state and national levels.
e. Assists in the development of proposals for public speaking engagements; develops speaker bios, presentation summaries, abstracts, etc., as required; provides technical assistance, design and content editing of PowerPoint presentations, etc., as needed.
f. Sets up speaking engagements, compiles advance preparations packets for speakers.
g. Assists in the development and implementation of a plan for developing internal capacity in public speaking, advocacy messaging, presentations, media contacts, interviews, etc.
h. Organizes press conferences between the media and key OHA personnel.
i. Assists in the development and implementation of protocols, templates, procedures and checklists for developing advance intelligence reports, preparation packets, press kits and related materials.
j. Establishes and maintains cooperative relationships with representatives of the community, public interest groups, media groups and others.
6. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Communications Manager, Communications Division Director (Public Relations Officer), and/or Chief Executive Officer.
7. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Communications Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a degree in Journalism, Public Relations, or related field that requires the use of skills described above.
2. Four (4) years of progressively responsible full-time experience in the communications field.
• A master’s degree in Journalism, Public Relations, or related field may be substituted for two years of experience.
3. Supervisory experience related to publications and advertisement production.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Principles, practices and techniques of journalism
• Internet-based media applications
• Broadcast media and production
• Printing and publishing
• Video and still photography production and composition
• Hawaiian culture, values, and community issues
• Graphic design, including use of typefaces; paper stocks and ink
• Hawaiian institutions, trusts, and formal and grassroots Hawaiian organizations
2. Must have demonstrated skills or ability to:
• Communicate effectively, orally and in writing
• Use desktop publishing and graphics software on Macintosh systems
• Deal effectively with news sources, OHA staff, Trustees, and beneficiaries
• Establish efficient workflows that produce materials, meeting all deadlines
• Work with facility and efficacy in Hawaiian cultural contexts and formal and grassroots Hawaiian community contexts
• Understand and communicate about Hawaiian issues and OHA programs and Hawaiian cultural and political topics
• Network among individuals within the Hawaiian community
• Develop short and long-term publication plans to forward high-level messaging goals
• Edit and proof news copy and other published materials
• Travel and have a valid Driver’s license
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
This position may be filled by either a regular full-time employee or an emergency hire employee. Please indicate if you have a preference when submitting your application materials. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.
An Equal Opportunity Employer
The Controller manages OHA’s financial infrastructure, including OHA’s performance based budget, forecasting, and accounting services. The Controller also provides internal and external financial reports, financial forecasts, financial analyses, and financial statements.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction and Management
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Resources Management – Financial Assets Division (“CFO”).
b. Communicates with the CFO regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making. Provides financial analyses and forecasts.
2. Operations
a. Formulates financial and accounting procedures, guidelines, standards, templates and tools related to management systems. Communicates financial policies and procedures to maintain and ensure internal controls and fiscally responsible financial management.
b. Assists the CFO with the development and deployment of Performance Based Budgeting.
c. Ensures proper alignment of chart of accounts to match Division/Program/Services structure of Strategic Plan and Operational Plan. Ensures appropriate restatements of expenditures.
d. Develops and assigns object codes for all general ledger accounts. Assists and monitors the accounting software contractor.
e. Works with the CFO to ensure that Program Performance Budgets are formulated and executed properly. Approves Program budget proposals, adjustments, and/or budget realignments prior to submission to the CFO, COO and CEO. Coordinates and ensures production of published performance reports.
f. Develops and provides timely and effective business analysis, tracking systems, and reporting methods and procedures.
3. Fiscal Coordination and Control
a. Interprets financial policies, audits accounting practices, and ensures compliance.
b. Serves as primary liaison during financial audits. Provides post audit instructions and ensures organizational and program implementation of Auditor’s recommendations.
c. Accountable for the timely and accurate reporting of GAAP financial information and other reports as required, internally to senior management and externally to the required entities.
d. Works with the CFO to ensure timely and accurate fixed asset record-keeping and related State of Hawai‘i’s Department of Accounting and General Services (DAGS) reporting requirements.
4. Management
a. Makes hiring and other personnel recommendations for the Program to the CFO.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Program.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the CFO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education. Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration or related field. MACC, MBA, CPA, or equivalent degree is highly desirable.
• Financial, accounting, or analytical work experience providing knowledge, skills and abilities comparable to those acquired in completing a college or university may be substituted on a year-for-year basis, provided that the work experience was of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.
2. General Experience. Five (5) years of progressive accounting and financial experience which involved gathering, evaluating, and analyzing facts and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives and prepare clear and concise written reports and recommendations for action.
• A master’s degree from an accredited college or university may be substituted for one (1) year of the General Experience required.
• A Ph.D. degree from an accredited college or university may be substituted for Two (2) years of the General Experience required.
• Excess Specialized or Supervisory Experience may be substituted for General Experience on a month-for-month basis.
3. Specialized Experience. Two (2) years of specialized experience which involved the accounting for a wide variety of financial accounts, including those of a high degree of complexity and of a substantial amount.
• A Certified Public Accountant (CPA) Certification may be substituted for the Specialized Experience required.
• A master’s degree in accounting from an accredited college or university may be substituted for one (1) year of Specialized Experience required (but not for the one (1) year of experience, which must have involved accounting and financial experience).
• A Ph.D. degree in economics from an accredited college or university may be substituted for two (2) years of the Specialized Experience required (but not for the (1) year of experience, which must have involved accounting and financial experience).
4. Management Experience. Two (2) years of administrative experience that involved managing an accounting or financial control office; the ability to develop solutions to complex and unprecedented situations; and the ability to develop and maintain effective working relationships with others.
5. Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Implementation , strategic planning, performance-based budgeting, performance based contracting, performance reporting, evaluation and decision making
• Theories, principles, practices and techniques of public and private agency/business accounting and the ability to apply this knowledge to complex accounting problems
• Operating experience outside the accounting/finance function
• General business environment and structure; the appropriate staffing level to support fiscal operations
• Multiple communication techniques and the ability to communicate at all levels; and process improvement methodologies
2. Must have demonstrated skills or ability to:
• Establish internal credibility across organizational lines
• Quickly understand day-to-day operations and add value in establishing business metrics
• Develop logical and systematic solutions to complex and unprecedented situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Apply project cost accounting principles to an existing automated accounting system
• Build and participate in a collaborative, team environment and leading and managing change.
• Analyze systems, processes and practices and develop solutions for unusual problems
• Recommend operational improvements
• Present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Use Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch.
• Write clear and comprehensive reports and other documents
• Read and interpret complex written material
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Director, Community Engagement Division (“Director”) leads the Community Engagement Division of the Office of Hawaiian Affairs (“OHA” or “Agency”) and is responsible for leading and supporting public policy development, implementation, compliance and monitoring activities, with an emphasis on county and community contexts and settings. The Director also oversees, via Program leadership, statewide policy compliance and monitoring activities. The Director works closely with the Chief Operating Officer (“COO”) and the Directors of the Advocacy, Research and Land Divisions, in particular, to implement OHAʻs strategic, tactical and operational plans and activities, in alignment with Board and Administration policy positions. The Director works closely with the Director, Advocacy Division, particularly, to collaborate and advance aligned public policy development, implementation, compliance and monitoring to protect Native Hawaiian interests and rights. The Director is responsible for statewide policy compliance and monitoring activities, and contributing to social, cultural and natural resources policy(ies) development. The Director is also responsible for working with the Director, Advocacy Division (“Chief Advocate), the Chief Executive Officer (“CEO”), the Board Chair and his / her / their staff, and OHAʻs Washington, D.C. Bureau to connect federal policy development with more effective state, county and community implementation, including compliance and monitoring.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Planning and Execution
a. Collaborates and contributes to organization wide strategic analyses for the COO and CEO on issues and trends in the political, business, economic and social environment in which OHA is operating, and in concert with the Chief Advocate, proactively recommends appropriate county and community-focused strategies and actions.
b. Works with the Director, Advocacy Division, COO, CEO and the Board of Trustees (“Board”) on the formulation of OHA’s Strategic Plan, including all related components and updates.
c. Briefs the COO and/or CEO on both internal and external issues, trends, and developments which may have bearing on strategic and operational decision making.
2. Operations
a. Oversees the work of the Community Engagement Division. Monitors federal, state and local legislation, regulations, and other government policies, with an emphasis on county and community contexts, implementation, monitoring and evaluation. In coordination with Advocacy Division and the Chief Advocate, advocates before legislative and other governing bodies on laws, policies, and practices to create broad-based sustainable change, while monitoring to ensure continued enforcement.
b. Monitors administrative and court proceedings that may have an impact on interests of Native Hawaiian people in assigned context. Works with the Chief Advocate, COO, CEO, Board Counsel, Corporate Counsel and other Executive Staff to effect needed, approved, legal strategies.
c. Ensures that activities are developed, prioritized, and executed so that they result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.
d. Supervises the activities of the Community Engagement Division to ensure that the Program Managers and their respective operational groups comply with the values, principles, ethical standards, and performance standards required by law, as well as those set forth by the Board and/or the CEO. Also ensures Division programs, activities, and communications are aligned with OHA’s Strategic Plan and initiatives.
e. Ensures Program Managers have resources necessary to complete assignments.
f. Ensures that Division staff routinely collaborate to plan, make decisions, and solve problems with other OHA Divisions and Programs.
g. Ensures that Programs routinely collaborate to plan, make decisions, and solve problems within Programs and across all Divisions and Programs, disciplines, and organizational levels.
3. Management
a. Makes hiring and other personnel recommendations to the COO and CEO. Ensures that the Program is staffed with skilled, knowledgeable and experienced individuals, who are knowledgeable about all relevant laws, policies and regulations, and understand their history and impact.
b. Works with OHA’s COO, Human Resources Department, and the Directors of the Advocacy, Research and Land Divisions to ensure cross collaborative and collective professional development and staff training for personnel.
c. Ensures that employees within Divisions share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
d. Ensures integration of Strategic Plan elements and performance measures into Division management, employee, and contractor performance reviews and improvement plans.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, and related employment decisions for the Division.
4. The Director must fully support in action, language, behavior and performance the priorities, decisions, and directives of the COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the COO and/or CEO. Frequent travel is required for this position.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. Requires a graduate degree in political science, public administration, business administration, law, public policy, or in any social sciences field such as economics, health, education, or social work. A law degree is desirable, but not required. Related community building experiences may be substituted.
3. Must have at least 10 years of progressively responsible senior/executive level experience, of which the last five years must have been at the executive or senior level in the executive, legislative, or judicial branches of government. Administrative experience must be at the executive level.
4. Successful candidate will be able to demonstrate work results that achieved broad, sustainable systemic changes.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• History of Native Hawaiian lands and trusts, as well as legal issues and court decisions relevant to Native Hawaiian social, cultural, educational, economic and political issues and trends
• All relevant state and federal laws, regulations, policies, standards and practices
• Legislative proceedings, practices, and requirements
• Federal and state court legal proceedings, practices, and requirements
• Agency proceedings, practices and requirements
• Other organizations aligned to Native Hawaiian interests
• Relevant executive, court, legislative, and federal/state agency interpersonal dynamics
• Community development and building methods and approaches
2. Must have skills delivering or providing executive oversight in:
• Conducting complex analysis of community issues, positions, and trends
• Developing and executing legal strategies to achieve outcomes (including oversight of complex legal research and analysis, investigation and dissemination of findings, and litigation in federal and/or state courts)
• Developing and executing political strategies to achieve outcomes (including writing legislation and lobbying)
• Communicating, presenting, and defending advocacy initiatives to community stakeholders, constituencies, performance partners, and other groups
• Developing and leveraging community support strategies
• Developing community awareness and support of critical change issues (including developing, using, and leveraging coalitions built across broad spectrums)
• Writing/editing articles for professional journals and high-profile publications
• Negotiating favorable policy resolutions for recommendation to the COO, CEO and Board
• Speaking and presenting persuasively in public
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Finance and Operations Officer is responsible for financial reporting and administration of the Native Hawaiian Revolving Loan Fund (“NHRLF”), and interacts daily with banks, technical assistance providers, collection firms or attorneys, auditors, and other private sector entities in support of that responsibility. There is regular public contact with bank executives and other business leaders in Hawai`i, federal-level presidential appointees, and NHRLF Lending borrowers.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Financial Reporting and Analysis
a. Prepares complex quarterly financial reports (e.g. Financial Status Report and Federal Cash Requirements Report) required for federal funding agencies, management and staff on a timely basis.
b. Prepares financial reports for external auditors and evaluators, ad-hoc reports for internal inquiries, reconciliation of loan detailed reports to general ledger.
c. Prepares monthly financial statements and reports on the loan fund’s portfolio of borrowers required by OHA’s Administrative Services. Once completed, the report shall be shared with the NHRLF Lending staff so defaulted borrowers may be identified.
d. Prepares financial projections and provide financial analysis and guidance based on financial projections to be used for strategic planning purposes, developing NHRLF Lending’s business plan, and to fulfill requests by the NHRLF Lending Board of Directors, the OHA Board of Trustees and/or OHA’s Management and Administration.
e. Reports and manages loan balloon payments informing both NHRLF Lending Staff and borrower that a loan is nearing its end of term. Notification is to be completed 90 days prior to end of term date.
2. Investments and Budget
a. Monitors, analyzes, and tracks the loan fund’s investments, working with contracted fund managers to invest funds in accordance with policies and regulations.
b. Responsible for any of the Fund’s investment transfer transactions and coordinating transfers with third party vendors.
c. Monitors and assesses the loan fund needs for surplus funds and develops a cash management system to ensure appropriate funds are available for loan disbursement while maximizing return on invested funds in accordance with prudent policies and regulations.
d. Oversees and prepares reports on status of invested funds for presentation to NHRLF Lending management.
e. Develops and establishes prudent guidelines and operating procedures to create a financial plan and investment strategy that will meet NHRLF Lending objectives and be consistent with all applicable laws and regulations of the OHA organization.
f. Prepares program budget and justifications, reviews monthly variance reports and reports on budget activities.
g. Assists Loan Manager in development of division strategic plans and implementation activities.
3. Loan System Administration and Operations
a. Administers, coordinates and monitors all NHRLF Lending related contracts to ensure compliance with the terms of the agreement. This includes but is not limited to preparation and submission of the purchase requisition forms to amendment contracts, issue request for proposals and other bid related contract notices, and/or fund monthly expenses. For any amendment and bid related contract notices, the scope of services required shall be completed by the lead person in that subject matter.
b. Processes payments for all NHRLF Lending related operating expenses in a timely manner.
c. Serves as Loan Manager in the Loan Manager’s absence. Must have the ability to resolve issues and matters while manager is not present
d. Drafts all necessary correspondences on behalf of NHRLF Lending for signature by Loan Manager or OHA’s Executive Team.
e. Determines entries and adjustments to record all loan transactions into centralized computer system, generates monthly billing statements accounts, and produces transactional reports on loan data.
f. Maintains confidential database of documents, statistics and proprietary business information on loan applicants and recipients.
g. Reviews collateral documents and disbursements, ensuring that terms and conditions are in accordance with the policies and procedures.
h. Oversees maintenance of loan and collateral files to ensure compliance with policies and regulations.
i. Assists Loan Processor with the origination of loans to include but not be limited to processing loan applications received, underwriting loans to make recommendations based on the NHRLF Lending’s Operational Guidelines, submitting application information to the NHRLF Lending BOD for final determination, processing documents for loan closure, preparing check or ACH process for loan disbursement, and closing a loan.
j. Assists the NHRLF Lending staff with the servicing of active loans to include but not be limited to processing loan repayments, issuing invoices/statements/demand letters, maintaining loan contact information, conducting loan analysis on defaulted borrowers to determine appropriate course of action, submitting analysis and recommendation for appropriate approval, and implementing appropriate actions for defaulted borrowers.
k. Submits Paid in Full information of borrowers to Loan Underwriter who will process release of mortgage (if secured) or will send loan documents back to borrower with paid in full indicated on the documents.
l. Assists Loan Underwriter and Collections Specialist with reporting defaulted loans to ANA.
m. Processes charged-off loans to include but not be limited to obtaining total charge-off amount from the loan software system or SLP, marking loan as a bad debt in the loan software system, and updating charged-off loan documents.
n. Participates in strategic development planning to ensure NHRLF Lending program is meeting the needs of the Native Hawaiian community.
o. Assists is in preparation for the NHRLF Lending BOD Meetings and other program related activities and/or events.
p. Assists in CMLP related activities when Loan Officer is absent or inundated with workload.
q. Provide and prepare Balance Statements for any requests by a loan beneficiary.
r. Complete all procurement projects in a timely manner.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Loan Manager, the CFO, and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Performs other duties as assigned by the Loan Manager, the CFO, and/or the CEO.
2. Attend a minimum of four (4) outreach events per year.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in Business Administration or related field with at least 12 semester hours in accounting and/or auditing subjects.
2. Work Experience:
a. General experience: 5 years professional accounting or auditing experience.
b. Specialized experience: 3-1/2 years of experience in preparation of financial reports, reconciliation of financial data, or lending institution experience.
c. Substitutions: The following types of experience may be substituted for education on a year-for-year basis: (1) Professional accounting or auditing experience; (2) Responsible experience which involved maintaining general journals and general ledger accounts and related books and accounts, and preparing balance sheets and profit and loss statements and related accounting and financial reports; and (3) Any combination of (1) and (2) above.
Substitution for experience and education: (1) possession of a bachelor’s degree from an accredited college or university with a minimum of 24 semester hours in accounting subjects may be substituted for ½ year of specialized experience; (2) Possession of a master’s degree from an accredited college or university in business administration or a related field may be substituted for general experience and 1 (one) year of specialized experience; or (3) a Certified Public Accountant (C.P.A.) certificate obtained through written examination may be substituted for general experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• English grammar, spelling and arithmetic;
• Basic organization of state government, and administrative principles and practices applicable to large organizations;
• Office practices and procedures, and operation of various office machines and equipment;
• Operation of the computer and software such as Excel, Access, Outlook, and Loan System Accounting;
• Pertinent laws, rules and regulations governing credit and financing of commercial loans;
• Report writing including reading and preparing financial statements (such as profit and loss, balance sheet, and cash flow statements) and software
reporting databases;
• Accounting principles, loan operations, database management and database reporting;
• Theories of credit risk analysis and good business management;
• Standard collection strategies, procedures and practices;
• Hawaiian community and culture; and
• Good public relations.
2. Must have demonstrated skills or ability to:
• Quickly understand day-to-day operations of the NHRLF Lending Office and its programs;
• Read and write varied and complex business letters and reports;
• Analyze and evaluate financial information;
• Prioritize business objectives, and provide discipline to implementation and reporting process;
• Develop solutions to complex and unprecedented situations;
• Plan, organize and carry out a broad range of administrative and financial functions in a timely manner;
• Work effectively under frequent emergencies and deadlines;
• Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs;
• Deal tactfully with others within and outside the organization in carrying out instructions and policies; and
• Direct the maintenance of confidential files and records.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Financial & Reporting Analyst is primarily responsible for analyzing and reporting on a breadth of quantitative cases, including review of Program and Division budgets, preparation of the overall budget for the Office of Hawaiian Affairs (“OHA”), research of market conditions to identify investment opportunities, analysis of financial data to forecast trends, monitor variances, and improve fiscal planning, preparation of projections, pro-forma financials and other analytical reports. The Financial & Reporting Analyst also assists the Resources Management – Financial Assets Director/Chief Financial Officer (“CFO”) and Controller with organization wide fiscal management projects including analyzing functions and processes to streamline and create efficiencies, improve internal controls and the internal control environment and improve internal and external reporting.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1 . Budget Preparation and Review
a. Enhances the understanding of OHA’s budgets by OHA personnel, in particular, by the Program managers in non-financial areas.
b. Prepares initial worksheets for budgets including budget worksheets and instructions; meets with Program managers in the preparation of their budgets; and compiles and presents final Program and organizational budget for review and approval.
c. Prepares, analyzes, and reviews OHA’s legislative budget request to the State of Hawai’i including the completion of legislative forms, working with the Legislature’s Budget Analyst, and attending legislative hearings.
d. Reviews programs, budget requests, proposed expenditure plans, personnel savings, manpower requests, and related materials from operating programs as assigned. Reviews budget requests and supportive data for arithmetic accuracy, conformance with instructions, appropriate methodology, conformance with previous expenditures, new initiatives, and strategic plan goals and strategies relating to the Program’s operations. Provides information and support to managers on their Program’s total operating budget and explains Financial Services budgetary guidelines and procedures.
g. Prepares variance reports and acts as a liaison with Program managers on variance analysis and monthly projection revisions.
h. Gathers additional data on budget requests, corrects funding errors in OHA’s general ledger system, and discusses budget discrepancies with supervisor. Reviews requests for funding availability including the verification of account codes and working with OHA staff regarding funding issues.
j. Compiles and consolidates budget requests and prepares preliminary recommendations on realignment total operating budgets, fiscal biennium budgets, legislative budgets, and other related projects.
k. Researches and analyzes financial results to prepare and present a full range of budget analysis both within OHA and outside of OHA. Develops financial models and budgets through financial modeling and the development of optimal budgets.
m. Conducts special studies as assigned and prepares budgetary and other reports (e.g., projections, proforma).
n. Serves as a resource, along with Controller, to the Division Directors at budget hearings, investment advisory committee, Board Committee and Board meetings.
2. Financial Analysis
a. Conducts and reports on market studies to identify investment opportunities for the organization.
b. Identifies financial status by comparing and analyzing actual results with budgets and forecasts.
c. Analyzes current and historical financial data to identify trends in performance.
d. Determines cost of operations by collecting, monitoring and studying operational data. Improves financial status by monitoring variances, identifying trends and making recommendations to management for optimization. Analyzes proposals, projects, initiatives, opportunities, business cases, concepts, etc.
g. Prepares, summarizes and presents reports of analysis and work.
3. Fiscal Administration and Operations
a. Assists the fiscal function with financial management projects, year-end closing activities, audit schedules and auditor requests, and other reports and activities as assigned.
b. Assists the fiscal function with the projection of future cash requirements which may include collecting expense projections, following up on outstanding departmental projections, consolidating projection data, and analyzing consolidated projection data as assigned.
c. Assists the fiscal function with evaluating internal processes, identifying areas for improvement and developing and implementing solutions.
d. Increases productivity by developing automated accounting applications and coordinating information requirements.
e. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
f. Participates in program planning activities relating to Financial Services operations and assists in other Financial Services projects and activities as assigned.
g. Establishes and maintains effective working relationships with internal operating programs and external agencies.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CFO, and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the CFO, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in business administration, accounting or a related field.
2. Five (5) years of responsible professional experience in accounting or a related filed. Experience must involve the performance of technical analytical work and/or financial analysis in the evaluation of operating programs to determine their effectiveness in achieving desired objectives. Technical analytical experience includes Program Analysis and Evaluation; Program Planning and/or Program Budgeting. Financial analysis experience includes examination of organizational and operating program results in relationship to milestones planned, including identification of problems or variances; projecting consequences and recommending corrective action; and monitoring compliance with generally accepted standards.
Knowledge, Skills and Abilities
1 . Must have working knowledge of:
• A practical working knowledge of the principles, methods, and techniques of budget and program evaluation analysis including capital budgeting, variance analysis, zero-base budgeting, performance-based budgeting, and project budgeting
• The policies, laws, and rules and regulations relating to budget and program evaluation process
• Report writing, statistical research methods, and techniques
• General business environment and structure
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
• Exercise judgment, tact, and discretion in applying and explaining instructions, and policies and procedures
• Apply knowledge of operating programs and functions as they relate to the budget and program planning process
• Present facts clearly both orally and in writing
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among employees and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, contractors and the public
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The General Counsel is the primary legal counsel to the Chief Executive Officer (“CEO”) and provides legal advice, guidance, and assistance on any and all matters relating to: the discharge of the CEO’s responsibilities and duties; compliance with federal, state, and local laws; and policies and procedures of the Board of Trustees (“BOT”).
The General Counsel, as directed by the CEO, may be assigned to assist the BOT and OHA staff relating to significant legal matters affecting the management and the operation of the agency, or its ability to fulfill OHA’s mission.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Legal Services to the Chief Executive Officer
a. Plans, develops and implements programs and projects which enhance the legal services provided to the CEO and protect the agency’s interests from a legal standpoint.
b. Provides legal counsel and guidance to the CEO on agency matters involving legal issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.
c. Makes recommendations to the CEO on organizational objectives and long-range plans to achieve agency growth relative to legal standing on various issues such as ceded lands, minimization of corporate liability, and related matters of a complex and controversial nature and scope.
d. Responsible for special projects and confidential assignments as directed by the CEO.
e. Develops and recommends corporate policies and procedures to the CEO and provides guidance and direction to senior management regarding best practices within the OHA Strategic Plan.
f. Prepares cases for arbitration, administrative, and court proceedings in contract, collections, and kuleana escheat matters, makes court appearances on behalf of the agency, and may represent agency on matters when directed to do so by the CEO.
2. Management of the Corporate Counsel Office
a. Supervises the legal staff assigned to the Corporate Counsel Office. Schedules assignments and evaluates the work products of the Legal Counsels and the Legal Office Administrator.
b. Drafts internal advisory memoranda and legal opinions on the agency’s legal position on various legal issues in light of the facts presented arising from policy, operational, and other administrative functions affecting the agency and having legal implications on the BOT, administration and staff.
c. Provides legal guidance and counsel to the CEO and the Chief Procurement Officer on procurement matters as requested.
d. Reviews and approves as to form and legal sufficiency on all OHA’s contracts, leases and other transactional documents and instruments which impose obligations, responsibilities, encumbrances, liens, or releases upon OHA to safeguard the agency’s interest.
e. Reviews and approves procurement actions for purchases of goods, services, and capital improvements for legal acceptability consistent with Chapters 103D and 103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules, and OHA procurement policies established by the Chief Procurement Officer to safeguard the agency’s interest.
f. Oversees all outsourced legal services contracts and coordinates all legal services rendered by outside counsel to the agency.
g. Oversees the maintenance of central files and the security of all original agency contracts.
h. Coordinates Americans with Disabilities Act accommodation requests for the agency.
3. Management of the Human Resources Department
a. Provides legal counsel and guidance to the Director, Human Resources Department on agency matters involving legal employment issues. Renders legal advice, counsel, and guidance on rules, regulations, court decisions, and legal documents affecting the agency.
b. Reviews and approves as to form and legal sufficiency all Human Resources actions which may impose obligations, responsibilities, and encumbrances on the agency.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the CEO.
MINIMUM QUALIFICATIONS
EDUCATION, TRAINING AND/OR EXPERIENCE
1. Education. Graduation from an accredited American law school.
2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.
3. Work Experience. Fifteen (15) years in the practice of law, which must have included at least ten years of practice in the State of Hawai‘i and eight years involving the following experience:
a. At least two years of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.
b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.
c. At least one year work experience in managing a law office, and supervising and evaluating the work activities of legal professionals and support staff.
d. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Transactions law to draft legal documents using computer software;
• Legal reference and research sources necessary for writing legal documents, opinions, and pleadings;
• Basic knowledge of Hawaiian language and in particular spelling, grammar, and pronunciations since many contracts and other legal documents contain Hawaiian words and names;
• Maintains knowledge of the current status and all developments in the laws that may have an impact on OHA, including: trust and fiduciary law, employment and personnel law, records access and information practices (Chapter 92F, HRS), intellectual property, kuleana escheat, business law, collections, law of non-profit organizations, parliamentary law, contracts, procurement, landlord-tenant code (Chapter 521, HRS), Hawai‘i Administrative Procedures Act and administrative regulations (Chapter 91, HRS).
• Working knowledge of legal processes, court proceedings, legal documents and instruments, and other related activities in order to effectively evaluate legal issues and cases, develop effective courses of action, and represent the Chief Executive Officer and the agency against legal challenges; and federal, state and local laws relating to the functions of the agency.
2. Must have demonstrated skills or ability to:
• Maintain a professional relationship and rapport with the persons the Corporate Counsel Office is supporting; demonstrate excellent work ethics;
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries; effectively participate in organizational planning, budget development, and operations of OHA; and
• Complement the mission of OHA and the functions of the Corporate Counsel Office.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Grants Officer works under the direction of the Grants Supervisor and is responsible for developing and administering the OHA Grants Program and acts as the lead for all grants programs.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Grants Program.
a. Plans: Drafts and posts Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.
b. Reviews & Recommends: Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees (“BOT”), as directed, and issues notices of awards.
c. Contracts: Negotiates, drafts, and executes grant agreements/contracts.
d. Monitors: Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.
e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.
f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.
g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.
h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement and Beneficiary Services (OHA website, Ka Wai Ola o OHA, social media, etc.).
2. Internal Support
a. Assists manager by facilitating work flow among Office of Operations, Advocacy, Community Engagement, Beneficiary Services and Research.
b. Advises the Grants Supervisor and Grants Manager on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.
c. Advises and participates in the design and implementation of the OHA strategic plan, work plans, operational budget, programs and policies, as directed.
d. Provides grants updates to the OHA administration and BOT.
e. Identifies and coordinates team building activities and professional development training.
3. Technical Support
a. Maintains a grants tracking system for long-term grants record-keeping.
b. Manages the on-line grants application system.
c. Maintains and updates the OHA Grants Program webpage.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Perform other duties as assigned by the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a Bachelor’s degree preferably in a social science, business administration, public administration, Hawaiian Studies or related field.
2. Four and one-half (4-1/2) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Such experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.
3. University or college education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian culture, values, community and issues
• Community based organizations, non-profit organizations, businesses and other resources (public and private) addressing health, social, education, income assistance, land, culture and/or other individual and family needs for members of the Native Hawaiian community
• Community based organizations, non-profit organizations, and businesses
• Public and private funding sources
• Essentials of grant management including funding, competition, award, agreements, budgeting, accounting, reporting and audits
• Handling of confidential data and records and understanding of Uniform Information Practices Act
• State Procurement Office processes
2. Must have demonstrated skills or ability to:
• Read and interpret complex written material
• Communicate effectively, orally and in writing
• Manage and maintain accurate program records
• Effectively use various electronic systems and software
• Apply established criteria in analyzing and evaluating projects and programs.
• Present information to individuals and groups about various technical and administrative aspects of a program.
• Develop and maintain effective working relationships with government agencies, businesses, nonprofit organizations, community groups. Native Hawaiian organizations and individuals
• Prioritize work objectives in planning, organizing, coordinating, executing and monitoring multiple projects simultaneously
• Develop and implement strategic plans for overall program operations and budget.
• Maintain financial and operational records for grant programs
• Maintain accurate and current information on SharePoint or similar project monitoring and reporting software and in contracts administration
• Evaluate financial and operational performance of projects
• Prepare clear, concise and comprehensive proposals and reports
• Prioritize work objectives, and provide support to the implementation and reports process • Speak simply and directly to individuals and groups in conveying information about various technical and administrative aspects of the programs
• Plan, organize, coordinate, execute and monitor multiple projects and initiatives simultaneously
• Facilitate group planning processes and problem solving efforts
• Work as a team member with OHA staff, service providers, and grant recipients
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
This position may be filled by either a regular full-time employee or an emergency hire employee. Please indicate if you have a preference when submitting your application materials. Candidates should be aware that while the recruitment process is typically less rigorous for an emergency hire candidate, emergency hire employees are not eligible for any of the Employment Benefits listed on oha.org/jobs.
An Equal Opportunity Employer
The HLID Project Coordinator is responsible for overall coordination and management of the Halawa-Luluku Interpretive Development Project (the “Project”). The Project’s purpose is to mitigate the adverse impacts to the natural and cultural resources caused in association with the construction of Interstate H-3.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Data Collection
a. Compiles, analyzes, and interprets historic, environmental, planning, and other project related information; including any contractor/consultant submittals.
b. Effectively records, communicates, and exchanges information with community members and other stakeholders through discussions, interviews and meetings that may occur in public, semi-public and private forums.
c. Conducts project related research as needed.
2. Project Management
a. Responsible for the overall management and successful delivery of any contract including but not limited to contracts for design, construction, professional, and other services associated with the Project.
b. Responsible for the overall creation and successful implementation of any procurement related issues for the Project with stakeholders and within OHA.
c. Responsible for the overall creation and successful implementation of any Project work plans, budget work sheets, project schedule, and related operational planning and administrative documents in conformance with Federal, State and OHA policies, procedures, regulations and compliance related issues.
d. Responsible for the overall development of a Stewardship Management Plan(s) for the individual project sites on properties owned by the State of Hawaiʻi under the management of the HDOT. Collaboration with HDOT, Federal Highway Administration, selected Stewards, the Office of Hawaiian Affairs (“OHA”), and other stakeholders is required.
e. Responsible for the overall development of Preservation Plans, Site Assessments and any other project deliverable due to the HDOT pursuant to the HDOT Cooperative Agreement.
f. Understands and is responsible for the overall development and implementation of best risk management practices including but not limited to financial, fiscal, and other risk management issues; to minimize their impact on the Project, its stakeholders, or the OHA.
g. Responsible for the overall strategic development of plans, documents, worksheets, etc. as needed to enable Project completion.
h. Responsible for the overall compliance with the HLID Safety & Health Plan and any updates that may be required, and completion of required safety trainings and protocols for any fieldwork performed. Report job hazards and update safety protocols as needed.
i. Responsible for the overall interpretation and explanation of any contract terms and technical matters to the contractors, subcontractors, administrative staff, and any other stakeholder in a clear, respectful, and comprehensive manner.
j. Responsible for the overall planning and conducting meetings with a wide variety of public, private, government, and stakeholder groups or individuals which include a diverse Hawaiian community constituency.
k. Responsible for the overall communication with stakeholders, community members, other agencies, and private entities when needed to facilitate Project tasks and Project related issues.
l. Responsible for maintaining and improving relationships with all Project stakeholders such that each relationship enables efficient progress.
m. Responsible for ensuring that information and business workflow moves effectively through the Project once priorities and decisions are communicated.
n. Responsible for the preparation of oral and written presentations and briefings as needed.
o. Responsible for assuring that all elements of the project is coordinated with the OHA Compliance division with historic and environmental compliance issues related to the Project.
p. Responsible for the overall strategic, financial, and operational aspects of Project, ensuring projects are completed on time, to specification and within budget through effective plan implementation.
3. Technical Expertise
a. Ability to read, evaluate and provide recommendations on design and construction drawings, specifications and other relevant technical information, including report and maps (design, archaeological, physical, road, cadastral).
b. Understands and ensures all necessary processes for preserving, protecting, rehabilitating, and reconstructing significant archaeological and cultural sites.
4. Administrative
a. Responsible for the overall management of the budget and accounting for all funds received through the Cooperative Agreement (CA) with the State of Hawaiʻi, Department of Transportation and Federal Highway Administration.
b. Responsible for the overall technological aspects of the Project; ensuring projects are completed on time, to specification and within budget through effective plan implementation.
c. Responsible for drafting and finalizing formal letters to stakeholders, community members, other agencies and private entities when needed to facilitate project tasks.
d. Responsible for the management of any contracts and the management of related payments for consultant services by reviewing work for satisfactory completion and processing invoices.
e. Responsible for ensuring that all Project related issues are managed such that they are aligned an in conformance with OHA interdepartmental procedures, accounting and fiscal reporting.
f. Responsible for the overall project related guidance to staff, as required, including oral and written presentations and briefings. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance.
g. Responsible for the overall management of the budget and accounting for all funds received through the CA with the Department of Transportation for the State of Hawaiʻi.
h. Responsible for the overall supervision of staff and Intern(s) to provide management and supervisory training and prepare for succession planning.
i. Responsible for providing project updates to OHA managers, directors, and Administration. Disseminates needed information to staff in a timely manner.
j. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
k. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Integrated Assets Manager, Resource Management -Land Assets Division Director, Chief Operating Officer (“COO”), and/or Chief Executive Officer (“CEO”).
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Integrated Assets Manager..
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Bachelor’s degree, technical degree, or certification in Project Management, Construction Management, Architecture, Business, Environmental Science, Urban and Regional Planning, Civil Engineering or any other field or discipline related to the job tasks to be performed.
2. Four (4) years of progressively responsible professional experience in stewardship management and/or project management including writing of project plans, progress reports and the creation of necessary instruments and contracts.
PREFERRED QUALIFICATIONS
1. Intensive knowledge and experience in construction management, contract management, cultural resources management, and/or natural resources management.
2. Work experience with the Federal Highway Administration; State of Hawaiʻi Departments (i.e., Transportation, Health, and Hawaiian Home Lands); and/or the Office of Hawaiian Affairs.
3. Knowledge of one or more of the following fields/industries: construction (especially Design-Build projects), landscaping services, nursery management, farming and food production, and/or aquaponics.
Knowledge, Skills and Abilities
The following communicates the types of knowledge, skills, and abilities that are applied in the related position including, but not limited to:
•Compliance with State and Federal laws concerning environmental protection, historic preservation and protecting the rights and entitlements of native peoples.
•Knowledge of environmental, cultural and historic preservation issues.
•Processes and procedures for preserving significant archaeological and cultural sites.
•Interpretive planning for: Interpretive centers; trails systems; signage; demonstration exhibits; and Polynesian introduced, native, and invasive species educational materials.
•Understanding Federal, State and OHA procurement processes, procedures, and policies required for the project.
•Implementation of all required procurement and contract management processes.
•Think strategically about broad, long-term goals
•Lead and manage change initiatives
•Influence others towards achieving outcomes
•Facilitate collaboration among subordinates and to work collaboratively with other managers
•Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
•Function effectively in a team environment
•Communicate effectively (in writing and orally) with management, peers, subordinates, contractors and the public
•Prepare and deliver oral and written reports and presentations
•Inspire confidence and to develop other’s skills and abilities
•Ability to interpret natural and cultural resource related information.
•Administer and manage a budget, account for project funds, and set and operate within timelines and schedules
•Read and interpret complex written material
•Write technical reports
•Use computers, with a working knowledge of Microsoft programs (Word, Excel, PowerPoint, Project, Adobe Programs (Acrobat and Photoshop), and Mind Mapping Software.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Legal Services
a. Renders legal interpretations and drafts internal advisory memoranda and
legal opinions as assigned.
b. Conducts legal research on issues arising under trust and fiduciary law,
standards of conduct and ethics laws, administrative law, legal compliance,
legislation, collections, personnel and employment law, intellectual
property, business and law of non-profit organizations, contract law, state
and federal procurement codes, and other relevant areas as assigned.
Recommends appropriate courses of actions to the General Counsel and/or
CEO as warranted.
c. Reviews proposed policies, procedures, rules and regulations, court
decisions and legal documents affecting OHA to ascertain legal impact and
legal ramifications as assigned. Recommends appropriate courses of
action to the General Counsel and/or CEO as warranted.
d. Reviews procurement actions for purchases of goods, services, and capital
improvements for legal acceptability consistent with Chapters 103D and
103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules,
and OHA procurement policies established by the Chief Procurement
Officer to safeguard the agency’s interest.
e. Drafts pleadings and other legal documents and instruments for arbitration,
administrative hearings, and court proceedings as necessary and makes
appearances on behalf of OHA as assigned.
f. Reviews proposed OHA legislation prepared by staff to determine the
potential legal impact and implications on the agency and drafts testimony
as assigned.
g. Participates in the review and approval of OHA’s contracts, leases and other
transactional documents and instruments which impose obligations,
responsibilities, encumbrances, liens, or releases upon OHA.
2. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs confidential legal tasks, duties, activities, and special projects, as assigned by the General Counsel.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education. Graduation from an accredited American law school.
2. Licensure. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.
3. Work Experience. Six (6) years in the practice of law, which must have included at least three years of practice in the State of Hawai‘i and three years involving the following experience:
a. At least one year of experience in applying Hawaii procurement laws as set forth in Chapters 103D and 103F, Hawaii Revised Statutes and Title 3, Subtitle 11, Hawaii Administrative Rules.
b. At least three years of experience of drafting and reviewing public (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.
c. Work experience shall also have included trust law, State of Hawaii government budget and legislative processes; civil litigation experience before the courts of State of Hawaii and in the United States; administrative litigation before local boards and hearing officials; and conduct of legal research and opinion writing.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• State and federal laws, statutes, regulations, policies, practices and
standards applicable to OHA and its mission
• History of legal issues and legal decisions applicable to OHA
• Current and historical legal challenges to laws applicable to OHA
• Federal and state court legal proceedings, practices, and requirements
• Legislative proceedings, requirements, and protocols
• Relevant court, legislative, and federal/state agency interpersonal dynamics
• Negotiation, mediation, and conflict resolution
• Principles of risk management
• Nuanced understanding of corporate and administrative law
2. Must have demonstrated skills or ability to:
• Read and interpret complex written material
• Conduct complex legal research
• Write/edit pleadings, legal briefs, arguments, opinions, and position papers
• Negotiate favorable agreements
• Effectively participate in organizational planning, budget development, and operations
• Manage data and records
• Develop and maintain a professional relationship and rapport with others
• Maintain an excellent work ethic
• Make formal oral presentations and communicate effectively with a wide variety of audiences including OHA staff, Board of Trustees, and OHA beneficiaries
• Effectively use computer software (including Microsoft Office products) to draft legal documents, manage workloads and communicate with others
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Loan Underwriter performs financial loan underwriting and coordinates technical assistance services for potential and existing borrowers under limited supervision. There is regular public contact with mid- and upper-level bank executives in Hawai`i, contracted technical assistance providers, Native Hawaiian Revolving Loan Fund (“NHRLF”) borrowers and other private sector entities. This position requires banking knowledge and experience, familiarity with small business management, and the ability to communicate effectively.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Administrative
a. Serves as team leader for the loan process and provides direction and guidance as needed. Leads team in planning, budget preparation and grant proposal writing. Attends meetings assigned by the Loan Manager.
b. Coordinates selection and oversees training of technical assistance providers to the NHRLF. Responsible for developing contracts for new training activities and technical assistance.
c. Serves as primary contact for all contractors. Responsible for responding and resolving concerns, questions, disputes between the contractor and NHRLF. Ensures technical assistance providers comply with all aspects of existing contracts.
d. Coordinates and monitors all loan closings completed by NHRLF program. Responsible for constructing loan check disbursements and managing the disbursement check log report.
e. Enters information into an automated or manual accounting software system database. Maintains records, materials, and supplies.
f. Participates in the development and evaluation of the operating budget for the NHRLF Lending. Makes recommendations for the more effective use of funds allocated to various training projects, programs, and activities.
g. Serves as the primary contact between OHA/DHHL with monitoring of the mortgage assistance loans from OHA’s previous housing department by providing payoff notices, processing demand letters, release of mortgages, and loan guarantees.
h. Assists the Loan Manager with the development, revisions, implementation of the Operational Guidelines, Loan Disclosures and legal documents. Recommends organization or procedural changes affecting NHRLF Lending.
2. Collections
a. Monitors all Malama and Hua Kanu loan accounts, processing and sending out late notices and default letters on all delinquent accounts.
b. Responds to all inquiries, NHRLF Lending reporting requirements and the liquidation of defaulted loans to ANA and/or OHA Administration.
c. Prepares cash flow analysis and/or budget, loan modifications, and provides technical assistance and financial counseling to loan borrowers.
d. Monitors contract and assigns accounts to Aargon Collection Agency or Agency contracted by NHRLF Lending.
e. Monitor and file proof of claims for all borrowers that file bankruptcy under Chapter 7 and 13.
f. Monitor delinquent accounts that have been referred to OHA’s legal department for collections and/or liquidation.
g. Participates in training employees on collection practices and procedures; adhering to the Fair Debt Collection Practices Act; attends meetings.
3. Loan System Administration and Operations
a. Loan origination and underwriting; process loan applications, calculating debt-to-income ratio’s based on income document and information obtained through the borrower’s credit report; provide and submit loan recommendations to the NHRLF Lending BOD for final determination; process loan documents; prepare check for ACH process and/or loan disbursements; schedule and close loan.
b. Assists NHRLF Lending staff with the servicing of the NHRLF Lending’s Loans to include but not limited to: processing of loan repayments, issuing invoices, and processing paid-in-full loans.
c. Trains NHRLF Lending staff on underwriting procedures and guidelines, obtaining and analyzing credit reports, loan processing and loan closing.
d. Assists in reviewing collateral documents and disbursement ensuring that terms and conditions are in accordance with policies and procedures.
e. Participates, as a group, in strategic development planning to ensure the NHRLF Lending program is meeting the needs of the Native Hawaiian Community.
f. Assist in the preparations for the NHRLF Lending BOD meetings.
g. Assist the NHRLF Lending Program with loan repayments, application intake, and loan Processing and closing when the NHRLF Lending program Loan Officer is not available.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Loan Manager, the CFO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Performs other duties as assigned by the Loan Manager, the CFO, and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education: Bachelor’s required in finance, public admin or related field.
2. Substitution: Work experience may be substituted for university or college education on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.
3. Specialized Experience: Individual must have a minimum of three (3) years demonstrated mid- to senior management and leadership experience in a major bank environment, including full comprehension of bank and branch operations. Fully versed to assist with IT Solutions, audit, compliance, accounting and branch operations matters. This position will require travel. The ability to enhance NHRLF Lending’s business and community standing through best practices, and meeting performance objectives.
4. Knowledge of: English grammar, spelling and arithmetic; administrative principles and practices applicable to large organizations; basic organization of state government; report writing; office practices and procedures; operation and operational maintenance of various office machines and equipment; operation of the computer and software such as Excel, Access and Loan System Accounting; Hawaiian community and culture; and theories, principles, practices and techniques of accounting. Pertinent laws, rules and regulations governing credit and financing of commercial loans; standard collection strategies, procedures and practices; theories of good business management; theories of credit risk analysis; report writing; and good public relations.
5. Ability to: Plan, organize and carry out a broad range of administrative and financial functions; organize, assign, direct and review the work of others; develop a working knowledge of the NHRLF Lending; work effectively under frequent emergencies and deadlines; write varied and complex business letters and reports; speak simply an directly to individuals and groups in conveying information about various technical and administrative aspects of the programs; direct the maintenance of confidential files and records; deal tactfully with others within and outside the organization in carrying out instructions and policies; quickly understand day-to-day operations; prioritize business objectives, and provide discipline to implementation and reporting process; develop solutions to complex and unprecedented situations; and analyze and evaluate financial information.
Knowledge, Skills and Abilities
1. Must have working knowledge of: MS Office (Word, Excel), Outlook, Financial Statements (such as personal and business federal tax returns, profit and loss statements, balance sheet, cash flow statement, paystubs) and software database management.
2. Must have general knowledge of: Pertinent laws, rules and regulations governing loan collection; credit and financing of consumer loans; procedures and practices; credit risk analysis, and good public relations.
3. Must have demonstrated skills or ability to: Read and write effectively; use a calculator; perform mathematical calculations and perform complex statistical financial analysis.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction
a. Ensures that Program activities are aligned with OHA’s strategic framework and directives of the Director, Office of Strategy Management (“Director”) and the Chief Operating Officer (“COO”), Chief Executive Officer (“CEO”).
b. Communicates with the Director regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making.
2. Operations
a. Ensures work performed by Program is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
b. Advocates, describes, and explains OHA’s strategic framework and advocacy positions in communications with staff, contractors, grantees, or the public.
c. Develops policies, processes, procedures, guidelines, standards, templates and tools related to the Strategy Management Program.
3. Strategy Formation Function
a. Oversight of strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.
b. Recommends changes to implementation of OHA strategies and tactics, based on findings.
4. Strategy Implementation Function
a. Coordinates planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.
b. Advises on, and facilitates, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.
c. Conducts OHA internal systems, policy, process, or procedure reviews as scheduled or by request from the Director, CEO and/or COO.
d. Develops, maintains, and continually improves OHA’s Project Management and Portfolio Management policies, processes, and procedures.
e. Coordinates a team to train OHA directors, managers, and staff on the implementation of OHA’s Project Management and Portfolio Management policies, processes, and procedures.
f. Coordinates OHA enterprise-level portfolio reporting, including communicating with directors and managers on progress and performance, reporting to the Director, and advising on necessary changes to the OHA enterprise-level portfolio.
g. Provides or assists in procurement of consultation services to resolve organizational issues contributing to poor project or portfolio performance and/or lack of accurate, reliable, and valid performance data and performance reporting practices.
5. Process Evaluation Function and Responsibilities
a. Oversight of OHA’s process evaluation projects in collaboration with the Strategy Management Analysts, the Director, and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
6. Impact Evaluation Function and Responsibilities
a. Oversight of OHA’s impact evaluation projects in collaboration with the Director and all divisions and programs of OHA, to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads design, development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.
c. Oversight of OHA evaluation data collection procedures and tools; qualitative, quantitative, and statistical data analysis; and reporting to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians
d. Recommends pivot points or areas of opportunity for tactical change to maximize strategic impact.
e. Responsible for written reports and presentations on OHA evaluation findings and related recommendations
7. Management
a. Makes hiring and other personnel recommendations for the Program to the Director.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for Program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for the Program. Disseminates needed information to staff in a timely manner.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO, and the CEO.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field.
2. Seven (7) years of responsible professional work experience which involved utilization of quantitative and qualitative analysis or institutional research concepts and methods to conduct evaluations of on-going programs and internal processes to understand the systems involved. The experience must have demonstrated skill, knowledge, and technical competence in the collection, analysis, assessment, interpretation and reporting of institutional data and information.
• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of professional work experience
3. Three (3) years of administrative experience that involved management of professional staff engaged in evaluation or analytical work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.
4. Three (3) years of administrative experience that involved managing projects
and portfolios from concept to completion.
5. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Evaluation principles, practices, and techniques
• Effective report writing
• Governmental agencies and/ or Hawaiian-based community development organizations and practices
• Development, maintenance, and continuous improvement of organization or institutional-level policies, processes, and procedures
• Organizational development issues
• Principles and practices of institutional research and evaluation methods
• Project Management
• Portfolio Management
• Hawaiian culture, history, and current events
2. Must have general knowledge of:
• Human resources management
• Office management
3. Must have demonstrated skills or ability to:
• Written and oral communication, presentations, and training
• Build and participate in a collaborative, team environment and leading and managing change
• Conduct evaluate and report results to high-level audiences
• Research and analyze policies, processes, procedures, and practices and to develop solutions for identified problems.
• Facilitate internal problem/issue discussion groups related to systems, processes, procedures and practices
• Must be able to evaluate performance of projects, portfolios, and assigned staff
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Lead and implement data-informed decision-making practices in difficult or complicated situations
• Prioritize business objectives and provide discipline to the implementation and reporting processes
• Set goals and achieve desired results, and a demonstrated ability to impart a results-oriented approach to others in the organization
• Facilitate collaboration among subordinates and to work collaboratively with other managers
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, consultants and the public
• Inspire confidence and to develop others’ skills and abilities
• Function effectively in a team environment
• Prepare clear and concise written and oral reports and proposals
• Must be able to maintain confidentiality with all assignments and tasks
• Must be able to knowledgeably explain each of OHA’s strategic results and the related issues and barriers, and to define and refine Program objectives accordingly.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Operations Office Manager (OOM) oversees and is responsible for knowing, understanding, applying, analyzing, evaluating and creating the functions of the Operations Office, including the day-to-day operational activities of the Office of Hawaiian Affairs (“OHA”) work site(s), with the safety and security of the OHA employees, facilities and visitors, including beneficiaries, to the OHA work site(s) space(s), a primary objective. The Manager also supports the management of building assets. The Manager also sets and implements policies, procedures and practices for risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support. Additionally, this position is responsible for overseeing the procurement, installation, repair, maintenance, and management functions of all office furniture, operating machinery and equipment (excluding computer equipment and devices). This position is responsible for supervising and the assignment and distribution of work to the Facilities Agent(s) and Operations Support Supervisor.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Facilities Management
a. Plans, organizes and directs the maintenance and repair of all of OHA’s offices, equipment and grounds statewide, and works with each of OHA’s programs to ensure a safe and suitable work environment.
b. Works with Resource Management – Financial Assets Division to ensure the OHA’s compliance with DAGS Inventory requirements for all State property.
c. Ensures compliance with the State Procurement Office guidelines.
d. Develops long and short-term maintenance plans and programs to ensure buildings, automobiles and equipment are in operational order.
e. Ensures preventive maintenance and repair of building, automobiles and equipment assets are conducted as scheduled (annually/monthly/etc.).
f. Periodically travels to OHA’s neighbor Island offices to inspect tenant spaces, conduct vendor and contract oversight and to assist in facilities related projects
g. Oversees the scheduling and coordination of repair/maintenance work for facilities as required.
h. Develops short, mid- and long-term plans in support of statewide tenant and OHA facility moves, as needed.
i. Oversees the regular property inspections and follow-up on necessary preventive maintenance works.
2. Management of Building Assets a. Coordinates with the Land Director to provide support in the development of property acquisition and management policies. Ensures the building assets’ work plans and activities are consistent with policies regarding the acquisition, development and management of buildings.
b. As directed by the Chief Operating Officer (COO) and guided by the Director, Land Division, supports the performance of due diligence on proposed property acquisitions. Works closely with Director, Land Division and staff to support the preparation of reports analyzing proposed building acquisitions and sales, and evaluating proposals in relation to OHA’s land policies and strategic objectives.
c. Support the ongoing management of building assets and properties being used by OHA, or leased by OHA to third parties, for programs that provide services to Hawaiians (“programmatic lands”). Ensures staff enforces standards guidelines and procedures established by OHA for use of programmatic lands and property specifically with building assets.
d. Coordinates with Land Director to provide support in negotiating, preparing and executing leases, licenses and other agreements involving OHA properties specifically with building assets within the public land trust. Ensures that staff properly administers and enforces leases, license and other agreements, including timely collection of any income or proceeds from such properties.
3.Safety and Security
a.Formulates policies,processes,procedures, guidelines, standards,template sand tools related to operations and facilities management, including emergency and evacuation procedures as part of safety and security measures for all OHA facilities and work site(s).
b.Oversees, monitors and executes all safety and security functions for the OHA’s facilities as part of facilities management responsibilities.
c.Conducts regular safety and security audits and drills.
d.Reports and addresses any and all safety compliance deficiencies to the Chief Operating Officer(“COO”).
4.Operations
a.Responsible for budgeting and managing the monthly, annual and biennium resources of the unit.
b.Monitors and manages expenditures within budget allocations.
c.Oversees and manages the vehicle fleet, coordinates with Corporate Counsel and Accounting to ensure proper registration and insurance coverages are maintained.
d.Oversees the procurement and inventory management of office,facilities,and operational supplies for all locations. Conducts regular inventory control audits.
e.Manages and coordinates event logistics for all OHA events (e.g., coordination with IT, hosting unit, setup, take down).
f.Oversees the parking function at Na Lama Kukui, including shuttle services, as needed.
5. Administrative Pool
a. Oversees and implements the policies, processes and procedures to implement administrative & clerical support, business travel services, unit fiscal processes and project, event coordination and support operational activities and needs of OHA.
b. Supervises the Operations Support Supervisor in scheduling of work assignments, setting priorities and directing the work of Operations Support Coordinator & Assistants, based upon their skills and abilities.
c. Evaluates and verifies performance of Operations Support Supervisor and the Operations Support Coordinator & Assistants through the review of completed work assignments, work techniques and feedback from internal and external stakeholders.
d. Ensures projects and assignments are completed accurately, thoroughly and in a timely manner.
6. Communications
a. Communicates frequently with third parties (e.g., property management, security, local law enforcement, contractors) as needed for safe, optimal facilities and work site(s)
b. Identifies, engages and maintains relationships with vendors, suppliers, and professionals skilled to consult with and/or provide specific services as requested/required for facilities and work site(s)
c. Coordinates and cascades communication from property management companies to internal OHA stakeholders.
d. Oversees the management of mail, courier and messenger functions.
7. Management
a. Makes hiring and other personnel recommendations for the Office to the COO.
b. Ensures that employees within the Office share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for the Office.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the COO and Chief Executive Officer.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Perfoms other duties as assigned by the COO and/or Chief Executive Officer.
2. Available for 24-hour emergency call service.
3. Occasional travel is required for this position.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High School graduate or equivalent;
a. Graduation from an accredited four (4) year college or university with a bachelor’s degree in engineering, real estate, business administration or related field preferred.
2. Ten (10) years of progressive work experience in commercial facilities management.
3. Five (5) years of administrative experience that involved management of staff.
4. Valid Hawaii driver’s license and clean driver’s abstract.
KNOWLEDGE, SKILLS AND ABILITIES
1. Must have working knowledge of:
• Facilities management, particularly inspection and maintenance procedures for all OHA Statewide Facilities, including electrical, mechanical and HVAC systems.
• Centralized purchasing methods, techniques and practices, State Procurement rules;
• Budgeting procedures and financial recordkeeping;
• Vehicle Fleet management; and
• Inventory and control procedures for physical assets.
7. Must have demonstrated skills or ability to:
• Read and understand complex electrical, mechanical and automation systems, including materials and safety data sheets;
• Manage multiple ongoing projects simultaneously with a high attention to detail;
• Analyze and conceptualize, and to work with a high degree of accuracy and with confidential information;
• Coordinate, schedule and evaluate the work of contractors, vendors and consultants;
• Quickly assess and understand day-to-day operational needs;
• Connect all day-to-day functions with long-term operations;
• Develop and maintain effective working relationships with the BOT/Executive Offices, other OHA departments and all staff on outer island Offices;
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization;
• Prioritize multiple requests, develop action plans and provide disciplined implementation and reporting to other OHA departments; and,
• Use Excel, Word, SharePoint, Outlook, Oracle (or equivalent), and 10-key by touch.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Operations Support Coordinator & Assistant (“OSCA”) assists the Operations Support Supervisor (“OSS”) in implementing administrative, operational activities in support of risk and safety, facilities, and fleet (auto) management, operational security, messenger, courier, mail, scheduling (e.g., conference room, meetings, calendar, records), travel services, unit fiscal processes, and project, event coordination and support activities for the Office of Hawaiian Affairs (“OHA”), with little or no supervision. With the OSS, the OSCA must regularly engage in resolving complex operational and administrative problems, independently and collectively. In addition, OSCA, under the direction of the OSS, provides executive level administrative support to the Office of Operations Manager (the “Manager”), the Chief Operating Officer (“COO”) and Chief Executive Officer (“CEO”).
The OSCA may assist, when assigned with developing recommendations for projects assigned by the Manager, COO and/or CEO.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Operations Office Responsibilities for Agency – General
a. Coordinates and performs daily mailroom, courier, receiving, inter-work site coordination, and other operational activities as identified and needed.
b. Coordinates and works with OHA procurement and purchasing function to requisition, receive, schedule and complete processes for central business supplies, equipment, printing, maintenance and other services for the Agency, as identified and needed.
c. Performs scheduling activities for conference rooms, meetings, events and coordinates inter-site activities with Beneficiary Services and work site(s) functions (e.g., installation, repair, maintnenance).
d. Performs parking function activities (e.g., assignment, cost, priorities, tags) at Na Lama Kukui, including arranging shuttle services, as needed.
e. Performs fleet (auto) management activities including coordination with various internal and external fleet (auto) management and related transportation activities including coordination with various internal and external entities (e.g., procurement, state of Hawaii entities, parking passes).
f. Assists OSS in tracking and coordinating organization wide projects, deadlines, work assignments and work products. On behalf of the OSS and Manager, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the OSS and Manager.
g. Utilizes internal and external systems to execute business operations (e.g., e-mail, network printing, e-signing, web based in house applications, third party services) efficiently and effectively, including participation in design and testing of systems used in operations.
h. Reviews organization wide operational practices and procedures to identify where improvements can be made. Makes recommendations to OSS to ensure efficient operations.
2. Operations Office Responsibilities for Agency – Fiscal Activities
a. Assists OSS in initiating and managing the assigned unit fiscal activities, including, but not limited to: preparation of purchase requisitions and purchase orders, payment of invoices, check requests, payment on contracts, request for reimbursements, budget adjustment request forms, etc.
b. Assists OSS in the support of Managers and Directors by following up, resolving and/or correcting financial information, when needed and identified (e.g., via budget variance reports, via vendors).
c. Under the direction of the OSS, assist with collecting and compiling of statistical, financial and other information for monthly, special and periodic reports (e.g., trend analysis, vendor analysis).
d. Under the direction of the OSS, coordinate with internal operating units (e.g., procurement, financial services), to review and check records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists the Manager and COO in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.
3. Business Travel Responsibilities
a. Implements OHA Business Travel policies, processes and procedures, beginning with the receipt and review of travel arrangement orders.
b. Coordinates with various travel agencies, commercial airlines, hotels and car rental agencies to complete travel requests.
c. Confirms air, hotel and car rental arrangements.
d. Reviews and prepares travel itinerary based on travel order and confirmation information.
e. Creates and maintains a database of transportation vendors, hotel accommodations and pertinent travel information.
f. Utilizes corporate credit card for travel-related purchases.
g. Prepares credit card statement reconciliations and related purchase requisitions.
h. Collects and compiles statistical, financial and other information for monthly, special and periodic travel reports.
i. Prepares payment requests for travel-related purchases and invoices.
j. Coordinates and processes procurement documents for related travel arrangements.
4. Administrative and Clerical Support for the Office of Operations, COO and CEO
a. Assists the OSS, in ensuring administrative and clerical tasks performed on behalf of the Manager, COO and/or CEO are in compliance with organization wide policies and procedures. Assists OSS in resolving specific administrative needs in the Operations Office and organization.
b. Assists the OSS in providing administrative support to the Manager, COO and/or CEO. As assigned, reviews internal and external correspondence, approval forms, and related materials for accuracy and completeness before the Manager, COO or CEO signs them. Handles confidential information which may have an impact on the OHA’s operations, performance or reputation if shared beyond its intended audience.
c. Assists the OSS in supporting the Manager, COO and CEO by researching and compiling information. Prepares documents, matrices, charts, presentations and reports.
d. Assists the OSS in managing complex schedules and calendars of the Manager, COO and/or CEO. Schedules and coordinates meetings, interviews, appointments, travel, and/or other similar activities using discretion and independent judgment.
e. Assists the OSS in coordinating and/or planning events, conferences, luncheons and/or other similar activities for committees, boards, and other meetings as assigned by the Manager for the COO and/or CEO.
f. Assists the OSS in preparing and organizing materials for conferences/meetings. May attend conferences/meetings with the Manager or on behalf of the OSS as directed.
g. Screens, prioritizes and directs the OSS, Manager and/or COO’s visitors, telephone calls, mail and emails. Identifies mail and email requiring personal response by OSS, Manager and/or COO, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.
h. Assists the OSS, as assigned, in drafting, editing and/or formatting correspondence including memos, letters, etc. on behalf of the Manager, COO and/or CEO.
i. Assists the OSS, Manager, COO and/or CEOin coordinating the assembly of Board, Committee or Ad-Hoc Committee meetings related materials (e.g., e-signing, action items, resolutions, testimony, or other reports) as assigned.
5. Records Management Responsibilities a. Assists the OSS in preparation and maintenance of the files of the Manager, COO and CEO, in an organized manner.
b. Assists the OSS in the retention and maintenance of Manager COO, and CEOʻs office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.
c. When directed by OHAʻs Corporate Counsel, assists in the gathering of all documents, files, and computer data in the Operations Office needed to respond to subpoenas, complaints, government agency audits and/or litigation proceedings.
6. Participates in training and professional development activities as needed.
7. Fully supports in action, language, behavior and performance, the priorities, decisions, and directives of the OSS, Manager, COO and CEO.
8. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the OSS, Manager, COO and CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma required. A degree from an accredited university or community college, business or technical school is preferred.
2. Four (4) years of secretarial or clerical experience with demonstrated proficiency in English grammar, spelling and arithmetic; the ability to read and understand oral and written instructions; and speak and write effectively.
3. Two (2) years of experience with working with established data system(s), including data entry, document and data validation, running reports, making needed correction, applying programmatic criteria, making preliminary program decisions, executing in system tasks, etc.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• OHA’s policies and procedures
• OHA’s business operations and processes
2. Must have demonstrated skills and abilities in:
• Working in data system(s), including data entry, document and data validation, running of reports, making needed correction(s), etc. to perform assigned operational activities
• Administrative, clerical and executive office support
• Use and knowledge of e-mail, word processing and presentation software
• Project management (including planning, organizing, scheduling, and prioritizing)
• Effective listening, communication (oral and written) and interpersonal collaboration skills
• Basic budgeting procedures and financial recordkeeping
• Documentation and records management
• Creation, handling and maintenance of sensitive and confidential information
• Basic research and data analysis
• Collaboration and problem solving
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Procurement Agent is responsible for procurement and purchasing activities of OHA. The position works closely with the Procurement Manager and Corporate Counsel to ensure compliance with the Public Procurement Code. Other responsibilities include maintaining records in the administration of procurement activities, and performing recordkeeping, reviews and reconciliations in accordance with prescribed State and OHA policies and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Purchasing and Procurement
a. Manages the inventory, procurement and allocation of office supplies for the agency including preparation of purchase requisitions and purchase orders.
b. Assists with coordination of OHA purchasing operations and activities.
c. Selects and monitors all supplies to ensure delivery, quality and technical requirements are achieved.
d. Actively searches for improved supplies, techniques and materials at competitive costs.
e. Ensures material shortages are minimized and when they do occur are resolved promptly.
f. Ensures purchasing is conducted in compliance with the Public Procurement Code.
g. Advises vendors on OHA’s purchasing procedures.
2. Administrative Support
a. Performs mailing duties, including routine postage meter recharging.
b. Performs delivery services.
3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from high school.
2. Two (2) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.
Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Public Procurement Code, types of purchasing specifications with varying purchasing requirements and a various bid evaluation methods
• Centralized purchasing methods, techniques and practices
• General business environment and structure • Multiple communication techniques and the ability to communicate at all levels
• Process improvement methodologies
2. Must have demonstrated skills or ability to:
• Plan, organize, supervise and coordinate day-to-day purchasing activities
• Review and control purchasing transactions and records
• Interpret, apply and explain laws, rules, regulations and statutes governing governmental purchasing
• Review contracts, specifications and purchasing agreements for propriety
• Express ideas logically
• Analyze systems, processes and practices and develop solutions for unusual problems
• Recommend operational improvements; present facts clearly both orally and in writing
• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public
• Function effectively in a team environment
• Use of Excel, Word, SharePoint, Oracle (or equivalent)
• 10-key by touch
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Provides technical assistance to the Public Policy Supervisor and Public Policy Manager.
2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.
3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Supervisor and Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.
4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by state and county legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on state and county legislative issues and administrative issues as necessary.
5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.
6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.
7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the Hawaiian community.
8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed , including white papers, legislation, administrative rules, testimony, letters and memos.
9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.
10. Attends legislative, government and community hearings and meetings in relation to prioritized issues
11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.
12. Recognizes protocols and deals effectively with sensitive and confidential issues.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Supervisor, Public Policy Manager, Chief Advocate, Chief Operating Officer and the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Supervisor and/or Public Policy Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.
4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Provides technical assistance to the Public Policy Manager.
2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.
3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.
4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by county legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on county legislative issues and administrative issues as necessary.
5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.
6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.
7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the Hawaiian community.
8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed, including white papers, legislation, administrative rules, testimony, letters and memos.
9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.
10. Attends legislative, government and community hearings and meetings in relation to prioritized issues
11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.
12. Recognizes protocols and deals effectively with sensitive and confidential issues.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Public Policy Manager, the Director, Community Engagement Division, the Chief Operating Officer and the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Public Policy Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.
4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Public Policy Advocate is responsible for knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians. Activities include interaction with government agencies at the federal, state and county levels as well as other policy constructs (e.g., boards, commissions); promoting and facilitating the participation of beneficiaries and communities in governmental processes; and coordinating and facilitating community, legislative and efforts.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Provides technical assistance to the Washington D.C. Bureau Chief.
2. Participates in the development and execution of legal and political strategies to achieve advocacy outcomes.
3. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts, and makes recommendations to the Public Policy Supervisor and Manager. Encourages and supports new programs, activities and services that address the needs of beneficiaries and communities.
4. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by U.S. Congress and federal departments and agencies and non-Governmental entities including connections to and with , state and county legislatures and administrations, including national boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on primarily federal legislative and administrative issues as necessary, including the support of state and county issues, as needed.
5. Provides technical and strategic advice on the legislative and administrative rule-making processes, as well as on other issues.
6. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that federal, state and county resources are proportionately directed to beneficiary needs.
7. Serves as a technical resource person providing professional research and technical support on data and analysis required OHA on policy-related issues of importance to the beneficiary community.
8. Conducts a technical review, including editing, proofreading and an accuracy review (i.e., fact checking), of all work products developed , including white papers, legislation, administrative rules, testimony, letters and memos.
9. Coordinates with various individuals, departments, agency representatives, community leaders and others at federal, state and county levels in resolving issues relating to administrative actions and compliance review.
10. Attends legislative, government and community hearings and meetings in relation to prioritized issues
11. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, Hawaii’s congressional delegation staff, state and county officials and staff, and the community for the purposes of providing or obtaining information or support for OHA’s positions on issues.
12. Recognizes protocols and deals effectively with sensitive and confidential issues.
13. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Washington, D.C. Bureau Chief, the Chief Operating Officer and the Chief Executive Officer.
14. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Washington, D.C. Bureau Chief or Chief Executive Officer.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences or related field.
2. One and one-half (1-1/2) years of progressively responsible work experience in social or political advocacy and/or community activism; community, environmental or planning programs; and/or legislative affairs.
3. Three (3) years of specialized professional work in legislative research and/or analysis, government affairs, or community engagement, facilitation, or a combination of the two, which result in the capabilities to perform the described duties.
4. One (1) year of collaboration and facilitation experiences which included planning, coordinating and facilitating the work of others (e.g., beneficiaries, communities, associations, clubs), reviewing their work, advising them on difficult problem areas, timing and scheduling of their work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Hawaiian community and related issues and concerns
• Hawaiian culture and customs
• Applicable state and federal statutes, rules, regulations, policies, procedures, and directives
• Laws and regulations relating to environmental, historical, cultural, spiritual, and economic resources of Hawaiians
• Government and legislative processes
Effective report writing
• Office practices and procedures
2. Must have demonstrated skills or ability to:
• Coordinate and monitor the work of program staff
• Analyze and integrate facts, trends, data, issues and related matters, and derive sound conclusions on which to base recommendations
• Plan, organize, coordinate, implement and evaluate activities which encourage communication and cooperative working relationships between OHA, beneficiary groups, governmental and private agencies, and the general community
• Deal effectively with elected officials and their staffs, government agency employees, members of commissions and boards, OHA staff and the general public
• Influence others toward specific outcomes
• Write clear and concise reports and correspondence
• Communicate effectively orally and in writing
• Work effectively under frequent emergencies and short deadlines
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Public Policy Manager is responsible for managing the day-to-day activities of the
Public Policy Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Advocacy Division, functioning as the Chief Advocate, (“CA”).
b. Communicates and collaborates with the CA, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.
2. Operations
a. Assists the CA, COO and CEO in developing, prioritizing, and executing legal and political strategies to achieve advocacy outcomes that result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.
b. Ensures that policy development, implementation, compliance monitoring and evaluation trends analyses are available at appropriate decision junctures and proposes processes to ensure quality, quantity, and flow of information.
c. Develops, uses, and leverages partnerships, collaborations and coalitions built across broad spectrums. Coordinates and collaborates with associations, think tanks, performance partners, other advocacy organizations for information and analysis.
d. Works closely with Community Engagement and Communications functions to develop and execute policy campaigns (e.g., advocacy briefings, community building, etc.).
e. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by internal and external sources.
f. Assists the CA, COO and CEO in coordinating and conducting policy, legislative, and regulatory reviews. Performs legal analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates county, state and federal statutes, rules, regulations, case law, opinions, and other legal materials. Provides internal analyses and opinions upon request.
g. Monitors political news and developments, debates, news conferences and press releases, political campaigns, platforms, statements, and other occurrences, as they relate to public policy issues.
h. Gathers and provides analysis on public governance structures (e.g., state legislature, county councils, boards, commissions), including composition, newly elected officials, appointees.
i. Monitors formal and informal policy, political and community-based information networks (e.g., print, news, community information networks, social media, etc.).
j. Establishes, cultivates, and maintains working relationships with executive and legislative branches of government (City & County of Honolulu and State of Hawaii) and boards and commission who are empowered to change laws and policies to better conditions of Native Hawaiians.
k. Establishes and maintains relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.
l. Organizes advocacy efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, messaging, presentations, and materials appropriate to advocacy and lobbying activities.
m. Prepares, reviews and/or coordinates development of comments for submission in county, state and federal regulatory proceedings. Develops testimony for participation in government hearings and/or legislative, regulatory, and policy-making proceedings. Prepares witnesses for and/or testifies in such proceedings.
n. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation.
o. Drafts articles, op-eds, presents at conferences, on panels and other collaborative advocacy efforts.
p. Develops and/or oversees the development of policies, procedures, guidelines, standards, templates, and tools related to Public Policy programs.
q. Participates in workflow mapping processes related to the initiation, design, and development of advocacy initiatives.
3. Management
a. Makes hiring and other personnel recommendations for the Program.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for staff.
d. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
4. Fully supports, in action, language, behavior, and performance, the priorities, decisions, and directives of the CA, COO and CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the CA, COO and CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. A master’s degree or other advanced degree in business administration, public policy, or any field with a significant policy component. A law degree is preferred.
3. Five (5) years of responsible professional work experience which involved public policy advocacy through either the legal or legislative processes, especially in areas of current interest to OHA, such Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.
4. Three (3) years of responsible experience in supervising others engaged in public policy advocacy work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Community relations (including resources, networking, relationship management, and database management)
• Team building techniques
• Hawaiian-based community development organizations and practices
• Existing laws and policies relating to Native Hawaiians
• Government contracts and grants
• Federal and state legislative and legal processes
• The current political landscape of Hawai’i
• Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic, and political issues and trends
2. Must have general knowledge of:
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Conduct investigations, prepare legal analyses and assessments, and formulate strategies for remedial actions
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors, government officials, courts, and the public
• Prepare and deliver oral and written reports and presentations
• Manage the design and delivery of advocacy programs and services
• Understand and negotiate federal and state legislative, regulatory and court processes
• Network and coordinate with key allies and partners
• Work closely with the Chief Advocate
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Public Policy Manager is responsible for managing the day-to-day activities of the Public Policy Program (the “Program”). Management includes knowing, understanding, applying, analyzing, developing, implementing, monitoring, evaluating and advocating for public policy that betters the conditions of Native Hawaiians.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategic Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and the Director, Community Engagement Division, (“Director”).
b. Communicates and collaborates with the Director, COO and CEO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and tactical and decision making and activities.
2. Operations
a. Assists the Director, COO and CEO in developing, prioritizing, and executing legal and political strategies to achieve advocacy outcomes that result in legal precedents, new regulations, policy changes, or changes in laws which achieve systemic changes for the Native Hawaiian people.
b. Ensures that policy development, implementation, compliance monitoring and evaluation trends analyses are available at appropriate decision junctures and proposes processes to ensure quality, quantity, and flow of information. c. Develops, uses, and leverages partnerships, collaborations and coalitions built across broad spectrums. Coordinates and collaborates with associations, think tanks, performance partners, other advocacy organizations for information and analysis.
d. Works closely with Advocacy and Communications functions to develop and execute policy campaigns (e.g., advocacy briefings, community building, etc.).
e. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by internal and external sources.
f. Assists the Director, COO and CEO in coordinating and conducting policy, legislative, and regulatory reviews. Performs legal analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates county, state and federal statutes, rules, regulations, case law, opinions, and other legal materials. Provides internal analyses and opinions upon request.
g. Monitors political news and developments, debates, news conferences and press releases, political campaigns, platforms, statements, and other occurrences, as they relate to public policy issues.
h. Gathers and provides analysis on public governance structures (e.g., state legislature, county councils, boards, commissions), including composition, newly elected officials, appointees.
i. Monitors formal and informal policy, political and community-based information networks (e.g., print, news, community information networks, social media, etc.).
j. Establishes, cultivates, and maintains working relationships with executive and legislative branches of county government and boards and commission who are empowered to change laws and policies to better conditions of Native Hawaiians.
k. Establishes and maintains relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest. l. Organizes advocacy efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, messaging, presentations, and materials appropriate to advocacy and lobbying activities.
m. Prepares, reviews and/or coordinates development of comments for submission in county, state and federal regulatory proceedings. Develops testimony for participation in government hearings and/or legislative, regulatory, and policy-making proceedings. Prepares witnesses for and/or testifies in such proceedings.
n. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation.
o. Drafts articles, op-eds, presents at conferences, on panels and other collaborative advocacy efforts.
p. Develops and/or oversees the development of policies, procedures, guidelines, standards, templates, and tools related to Public Policy programs.
q. Participates in workflow mapping processes related to the initiation, design, and development of advocacy initiatives.
3. Management
a. Makes hiring and other personnel recommendations for the Program.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training, and related employment decisions for staff.
d. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports.
4. Fully supports, in action, language, behavior, and performance, the priorities, decisions, and directives of the Director, COO and CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the Director, COO and CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. A master’s degree or other advanced degree in business administration, public policy, or any field with a significant policy component. A law degree is preferred.
3. Five (5) years of responsible professional work experience which involved public policy advocacy through either the legal or legislative processes, especially in areas of current interest to OHA, such Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.
4. Three (3) years of responsible experience in supervising others engaged in public policy advocacy work.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Community relations (including resources, networking, relationship management, and database management)
• Team building techniques
• Hawaiian-based community development organizations and practices
• Existing laws and policies relating to Native Hawaiians
• Government contracts and grants
• Federal and state legislative and legal processes
• The current political landscape of Hawai’i
• Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic, and political issues and trends
2. Must have general knowledge of:
• Human resources management
• Office management
• Data and records management
3. Must have demonstrated skills or ability to:
• Think strategically about broad, long-term goals
• Influence others towards achieving outcomes
• Conduct investigations, prepare legal analyses and assessments, and formulate strategies for remedial actions
• Communicate effectively (in writing and orally) with upper management, peers, subordinates, contractors, government officials, courts, and the public
• Prepare and deliver oral and written reports and presentations
• Manage the design and delivery of advocacy programs and services
• Understand and negotiate federal and state legislative, regulatory and court processes
• Network and coordinate with key allies and partners
• Work closely with the Chief Advocate
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Research Analyst conducts independent, specialized, and/or assigned research topics, including but not limited to Hawaiʻi’s land, culture and history, strategic foundations and/or directions (e.g., education, economic, housing, health). This position is expected to identify, recommend and initiate and/or be assigned research, develop work outlines within the parameters determined by the Director, Research Division or Research Manager, complete necessary research, data collection and analysis, and develop comprehensive recommendations for assigned projects.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Conducts research on education, economy, housing, health, and Hawaiʻi’s land culture and history, and/or related fields, as directed.
2. Plans, designs and conducts fact-finding and analysis in collaboration with the Research Manager.
3. Assists in the quality control vetting process for different types of analysis (e.g. inter-rater checking for qualitative analysis, independent source and data checking for quantitative analysis).
4. Prepares, compiles, extracts and analyzes data, and prepares reports, documents and bulletins on research findings as directed.
5. Provides research and data support to program staff in conducting program feasibility studies.
6. Assists program staff in developing or reframing research questions, developing and designing methods for the implementation of projects, as well as, providing assistance and content expertise in the development of surveys that focus on improving advocacy for beneficiaries.
7. Develops and maintains statistics, addresses, and service provider databases needed for the efficient operation of OHA programs and activities.
8. Reviews Requests for Proposals (RFP) to secure research and data management resources under the direction of the Director, Research Division and/or Research Manager.
9. Under the direction of the Director, Research Division and/or Research Manager, prepares program documents, statistical publications, and reports.
10. Prepares presentations for the Director, Research Division and/or the Chief Executive Officer as directed.
11. Prepares presentations for community partners (including but not limited to neighborhood groups, academics, and associations).
12. Participates, when assigned, in the design and implementation of program work plans, operational budgets, programs and policies as directed.
13. Establishes, maintains effective working relationships, and collaborations with OHA staff, Trustees, individuals, agency representatives, and community groups to support and facilitate research project partnerships or initiatives with an alignment to the OHA Strategic Plan as well as provide support and oversight on contract and RFP monitoring matters.
14. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Research Manager, Director, Research Division, Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
15. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
1. Performs other duties as assigned by the Research Manager or Director, Research Division.
2. Travel and have a valid driver license.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field.
2. Three (3) years of progressively responsible professional experience in conducting research in such areas as education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field, and a demonstrated skill in conducting community development and advocacy-related research and program development.
• A Master’s degree in education, economics, urban and regional planning, health, statistics, public policy, social work, Hawaiian Studies, archeology, or another human services related field may be substituted for experience for two years of experience.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Research principles and practices and report writing
• General research sources and sources of socio-economic information
• Hawaiian based community development organizations and practices
• Hawaiian culture, history, and current events
• Governmental organization, programs and functions
2. Must have demonstrated skills or ability to:
• Gather, compile, analyze, and record data to identify and explore strengths, needs, and disparities of Native Hawaiians to inform OHA’s decisionmaking and support community research and data needs
• Plan, organize and conduct research projects
• Analyze and review documents, statistics, and contracts; design instruments and conduct surveys
• Document research findings
• Create databases
• Prepare oral and written reports and make presentations
• Communicate effectively (in writing and orally) with management, peers, contractors, and the public.
• Work collaboratively and as a team member, establishing and maintaining effective working relationships with management and staff
• Independently complete statistical, qualitative, and comparative analysis
• Use Microsoft Word, Excel, Access and PowerPoint
• Travel to off-site locations, which may include the outer islands, to conduct research
• Possess a valid driver license
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Strategy Management Analyst performs assigned strategic environmental assessments on the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics); assists in aligning OHA activities to OHA strategy; assists in developing internal policies, processes, and reporting; supports OHA project and portfolio management (PPM) activities; conducts process and impact evaluation, and assists the Office of Strategy Management Manager (the “Manager”) in executing the work of the Office of Strategy Management. Work is performed in accordance with standard qualitative, quantitative, and statistical analysis methods.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Strategy Formation Function:
a. Conducts strategic environmental assessments and reviews of current research on issues relating to the conditions of Native Hawaiians (ʻohana, moʻomeheu, ʻāina, education, health, housing, economics), including needs and strengths, to inform implementation of OHA strategies.
2. Strategy Implementation Function:
a. Assists in various planning activities to support the alignment of OHA tactics, initiatives, and activities to OHA’s Strategic Plan.
b. Assists the Manager with advising on, and facilitating, internal OHA policy, process, and procedure development with directors, managers, staff, and General Counsel.
c. Provides technical assistance and support to OHA programs, including assisting in Project and Portfolio Management (PPM) policy, processes, and procedure development; participating on a team to train OHA employees in PPM; consultation with employees; monitoring compliance; and assisting in coordination of enterprise level reporting.
3. Process Evaluation Function:
a. Plans, designs, and executes OHA’s process evaluation projects in collaboration with the Manager and all divisions and programs of OHA; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Leads, plans, and performs process analysis and evaluation of established programs’ objectives, costs, and measures of effectiveness. Analyzes, interprets, and reports findings of the process evaluations; participates with the Manager in identifying and reporting on pivot points or areas of opportunity for internal process change for maximum impact.
4. Impact Evaluation Function:
a. Plans, designs, and executes OHA’s impact evaluation projects in collaboration with the Manager and all divisions and programs of OHA, analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians; develops, coordinates, and monitors related evaluation contracts and deliverables as needed.
b. Designs and develops data collection procedures and tools to measure outputs and outcomes of OHA tactics, initiatives, and activities, in collaboration with the Manager and all divisions and programs of OHA.
c. Assists the Manager in the development and management of the OHA’s database to track tactical, initiative, and activity outputs and outcomes data to ensure a continuous flow of quality data from divisions and programs to the Office of Strategy Management.
d. Performs qualitative, quantitative, and statistical data analysis to evaluate the impact of OHA tactics, initiatives, and activities on the conditions of Native Hawaiians.
e. Recommends improvements in outputs, outcomes, measures, data sources, data collection methods, and reporting.
f. Participates with the Manager in identifying and reporting on pivot points or areas of opportunity for tactical change to maximize strategic impact.
g. Prepares written reports and presentations on OHA evaluation findings and related recommendations.
OTHER DUTIES / RESPONSIBILITIES
a. Drafts technical memoranda and correspondence.
b. Prepares and delivers presentations to a variety of audiences.
c. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Manager, the Director, Office of Strategy Management (“Director”), the Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”).
d. Regular attendance on a daily basis is required for this position.
e. Performs other duties as assigned by the Manager and Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university.
2. Three years of general work experience that demonstrates possession of the ability to read and comprehend complex materials, write reports, organize work, express ideas orally and in writing; and of knowledge of human relations, English grammar, statistics, and evaluation methodologies and techniques.
3. Three years of progressively responsible professional work experience which involved the use of quantitative and qualitative analysis or statistics or institutional research concepts and methods to conduct evaluations of ongoing programs and internal processes and/or three years of progressively responsible professional work experience which involved project management, planning, monitoring, and reporting. Further, the experience must have demonstrated skill, knowledge, and technical competence in the use of research, evaluation, project management, statistical or mathematical principles and tools in problem solving.
• A Master’s degree in evaluation, public policy, Hawaiian studies, social science, political science, law, economics, business or a related field may be substituted for two years of the professional work experience and two years of general work experience.
4. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to work with university and research/evaluation profession caliber personnel and student interns to apply research and evaluation professional methodologies and produce related reports.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
• Evaluation principles, practices, and techniques
• Effective report writing
• Development, maintenance and continuous improvement of policies, processes, and procedures
• Governmental agencies and/or Hawaiian-based community development organizations and practices
• Hawaiian culture, history, and current events
2. Must have demonstrated skills or ability to:
• Understand organizational structure and related administrative policies and procedures
• Analyze and review program policies, processes, and procedures
• Apply program evaluation principles, methods and techniques to various types of assignments
• Design and administer data collection instruments and analyze collected data
• Determine data needs, conduct interviews, do other fact-finding and derive sound conclusions
• Exercise judgment, tact, and discretion in securing and providing information to a wide variety of individuals or groups
• Prepare oral and written reports, and make presentations
• Communicate effectively (in writing and orally) with management, peers, and the public
• Work collaboratively with other employees
• Develop and maintain effective working relationships with other employees, external agencies and their representatives and with the general public
• Perform work in an independent manner
• Use Microsoft Word, Excel and PowerPoint
(MORE THAN ONE POSITION MAY BE FILLED WITH THIS ANNOUNCEMENT)
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Washington, D.C. Bureau Chief oversees the worksite, staff and professional and organizational activities of the Washington, D.C. Bureau (the “Bureau”) and is responsible for providing policy, legislative, lobbying, and other advocacy services to advance positive systemic change for Native Hawaiians.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction
a. Ensures that Bureau activities are aligned with OHA’s strategic priorities, and the directives of Chief Executive Officer (“CEO”), the Chief Operating Officer (“COO”) and in collaboration with the Board Chair, Chief of Staff, the Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement Division.
b. Coordinates with the Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement Division on direction from the CEO and/or COO, regarding internal and external issues, trends, and ongoing professional observations which may bear on strategic and operational decision making
c. Represents the Office of Hawaiian Affairs in Washington, D.C. directing and working collaboratively, effectively and efficiently with federal, national, native, indigenous, tribal communities, members of Congress and their staff, federal agencies, non-government organizations for effective federal policy development, implementation, monitoring and evaluation.
d. Understands, navigates, leads and participates in federal processes and activities, including but not limited to drafting of federal legislation and bills; rules promulgation, listening sessions, public comment, presentations, forums, conferences, panels, workshops and other advocacy settings and contexts.
2. Operations
a. Develops and/or ensures development of policies, procedures, guidelines, standards, templates, and tools related to the Bureau’s work.
b. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits program work plans and budget reports by established deadlines.
c. Designs, implements and participates in processes related to policy development, implementation, monitoring and evaluation in the context of national, federal advocacy.
d. Manages the federal matrix of legislation, presenting, discussing, providing updates, and recommendations for policy positions, changes, and updates before the Committee on Beneficiary Advocacy and Empowerment Committee as directed by the Administrator (functioning as the Chief Executive Officer).
3. Federal Advocacy Services
a. Works closely with the CEO, COO, Director, Advocacy (functioning as the Chief Advocate) and Director, Community Engagement Division to develop, prioritize, and execute strategies to achieve advocacy outcomes that result in positive law and policy developments that advance systemic changes for the Native Hawaiian people. Develops, uses, and leverages partnerships and coalitions built across broad spectrums and communities. Works closely with Director, Communications to develop and execute policy advocacy campaigns.
b. Works closely with congressional delegation staff, working with Committees (e.g., Senate Committee on Indian Affairs, Senate Appropriations Committee and 12 Sub-Committees, House Appropriations and its 12 Sub-Committees), working with tribal organizations (e.g., National Congress of American Indians), working across multiple federal Departments (e.g., Education, Health and Human Services, Interior, Housing and Urban Development) on legislation drafting, review and editing; navigating through rules promulgation and related processes; and drafting letters, testimony and comments for hearings, listening sessions, panels, speeches for CEO or Board Chair delivery.
c. Coordinates, compiles, reviews, and synthesizes impact analyses, regulatory and legislative analyses, and other input provided by OHA programs, and/or outside resources. As needed, coordinates with associations, think tanks, performance partners, and other advocacy organizations for information and analysis.
d. Works with the Chief Advocate and Director, Community Engagement Division and other public policymanagers to coordinate and conduct policy, legislative, and regulatory reviews. Performs analysis and assessments of specific transactions, occurrences, laws, and regulations. Researches and locates state and federal statutes, rules, regulations, case law, opinions, relevant international law, policy and norms, and other materials. Provides internal analyses and opinions upon request.
e. Ensures ongoing monitoring of political news and developments, debates, news conferences and press releases, and other occurrences. Maintains a watchful stance over the federal political arena.
f. Ensures ongoing monitoring of political campaigns, platforms, and statements. Ensures, collects, and/or provides intelligence on newly elected officials, appointees, and other key influencers new in the public arena.
g. Ensures ongoing monitoring of informal political news.
h. Together with the CEO, Board Chair, Trustees, Chief of Staff, COO, Director, Advocacy Division (functioning as the Chief Advocate) and Director, Community Engagement, establishes and maintains strong relationships with legislators, administrative officials, and other officials who are empowered to change how laws and policies of interest to OHA and the Native Hawaiian community are promulgated, implemented, enforced, and/or practiced. Also establishes and maintains strong relationships with associations, performance partners, advocacy groups, other lobbyists, think tanks, community groups, media sources, and other persons and/or groups capable of influencing issues of interest.
i. Coordinates, communicates and works with community groups and networks, CEO, Board Chair, Chief of Staff and other Administration functions and staff to more effectively develop, implement, monitor and evaluate federal policy.
j. In coordination with the Director, Advocacy Division (functioning as the Chief Advocate), Director, Community Engagement and Public Policy Managers, advocate to influence opinions and strengthen OHA’s public profile. In coordination with Community Engagement, organizes lobbying efforts with other groups with interests and positions aligned to those of OHA. Provides relevant information, presented in a persuasive format and manner. Tailors messaging and/or presentations to the individual and/or group. Provides materials packaged appropriately to lobbying activities.
k. Provides sufficient follow-up and relationship management with a wide range of communities, including but not limited to—native, indigenous, geographic, education, health, housing, economic development, language, cultural, environmental and natural resource management.
l. Prepares and coordinates development of correspondence, testimony, comments, etc. for submission in federal proceedings. Develops testimony for participation in legislative, regulatory, and other policy making proceedings. Prepares witnesses and/or testifies in such proceedings, aligned to the agency’s processes.
m. Coordinates, writes, and edits arguments, opinions, and position papers; provides input into drafting of legal briefs and other legal documents; prepares and coordinates development of draft legislation and written testimony on proposed legislation. Ensures proper preparation of all materials and documents.
n. Writes articles, presents at conferences, and engages in other public relations activities upon request and/or as coordinated with Director, Communications.
o. Coordinates with General Counsel to ensure proper procurement and management of outside counsel and/or legal consultants as it relates to Federal policy development, implementation, monitoring and/or evaluation.
p. Electronically tracks all Bureau projects that is fully accessible to the CEO and others as delegated.
4. Management
a. Makes hiring and other personnel recommendations for the Bureau to the Administrator, functioning as the Chief Executive Officer.
b. Ensures that Bureau employees share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in professional development, staff training, ongoing coaching and performance improvement planning to close employee performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching, training and related employment decisions for Program. Disseminates needed information to staff in a timely manner.
f. Supervises the operations of the Washington, D.C. office of the OHA, including management of contractors and related work site decisions (i.e., closure due to weather, political climate, local D.C. government declarations).
g. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CEO.
6. Regular attendance on a daily basis is required for this position.
OTHER DUTIES / RESPONSIBILITIES
Performs other duties as assigned by the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or university.
2. A juris doctorate from an accredited university.
3. Five (5) years of responsible professional work experience which involved public policy advocacy and/or implementation through either the legal or legislative processes, especially in areas of current interest to OHA, such as Native Hawaiian land rights, water rights, health, and education. The experience must have demonstrated public policy advocacy skills and knowledge in achieving measurable public policy outcomes.
4. Three (3) years of administrative experience that involved management of professional staff engaged in public policy advocacy work; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.
5. A thorough knowledge of one or more of the following:
a. Federal legislative and rules promulgation processes;
b. Administration and management of state and federal programs or activities; and/or
c. Development of state and federal policies for programs.
6. Position requires thorough knowledge, or a demonstrated ability to quickly acquire such knowledge of social, cultural, political rights of native people of Hawaii and the overall functions, policies, directives, and responsibilities of the Office of Hawaiian Affairs.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
a. Existing federal laws and policies relating to Native Hawaiians
b. Government contracts and grants
c. Federal legislative and legal processes
d. The current political landscape of Hawai’i and Washington, D.C.
e. Native Hawaiian history and culture, as well as current Native Hawaiian social, cultural, educational, economic and political issues and trends
2. Must have general knowledge of:
a. Human resources management
b. Office management
c. Data and records management
3. Must have demonstrated skills or ability to:
a. Build and participate in a collaborative, team environment and leading and managing change
b. Analyze systems, processes and practices and develop solutions for unusual problems; recommend operational improvements
c. Facilitate collaboration among subordinates and to work collaboratively with other managers
d. Think strategically about broad, long-term goals
e. Influence others towards achieving outcomes
f. Conduct investigations, prepare analyses and assessments, and formulate strategies for remedial actions
g. Communicate effectively (in writing and orally) with executive management, peers, subordinates, contractors, government officials, courts and the public
h. Inspire confidence and to develop others’ skills and abilities
i. Prepare and deliver oral and written reports and presentations
j. Manage the design and delivery of advocacy programs and services
k. Understand and operate within federal legislative, regulatory and court processes
l. Network and coordinate with key allies and partners
m. Work closely with the Chief Advocate and Advocacy Program Managers
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
560 Nimitz Hwy #200
Honolulu, HI 96817
© 2022 Office of Hawaiian Affairs