OHA: Office of Hawaiian Affairs

Employment Opportunities

Employment Benefits

The Office of Hawaiian Affairs is an equal opportunity employer. To apply for any of the posted positions in the jobs listing below, download, complete and submit an application. Submit your completed application and resume to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or submit via email: ohahr@oha.org

In addition to the opportunity to work toward the betterment of the Native Hawaiian community, the Office of Hawaiian Affairs offers competitive compensation and excellent employee benefits. As a quasi-state agency, OHA provides the following state benefits:

  • Holidays: OHA observes 13 paid holidays per year and 14 during an election year
  • Vacation: You may earn 14 hours/month for a total of 21 days/year and may accumulate up to a maximum of 90 days.
  • Sick Leave: You may earn 14 hours/month for a total of 21 days/year with unlimited accumulation. Unused sick leave may increase your retirement benefits.
  • Other Leaves: Time off with pay may be provided for jury or witness duty, death in the family, military duty, and Blood Bank donation.
  • Health Care Insurance: A wide range of health care plans is offered to eligible employees and their families. The State pays for part of the premiums for these plans, which include Medical, Prescription Drug, Vision, and Dental. There is no waiting period for your initial enrollment which means immediate coverage.
  • Premium Conversion Plan: Participating employees can increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
  • Deferred Compensation Plan: Participating employees may decrease their taxable income by deferring an amount from their gross salary into this plan before payroll taxes are withheld.
  • Retirement Plan: Generally, all employees hired after June 30, 2012 are required to enroll in the Hybrid Plan. Employees with at least 10 years of service and who have reached 65 years of age, or have 30 years of service and are 60 years old, may retire and receive benefits.
  • Life Insurance: Term life insurance coverage is available to eligible employees at no cost. The State pays the full monthly premium for this benefit.

Jobs Listing (click to expand)

CHIEF EXECUTIVE OFFICER

The Office of Hawaiian Affairs (OHA) is guided by the vision and mission to ensure the perpetuation of the culture, to protect the entitlements of Native Hawaiians, and to build a strong and healthy Hawaiian people and nation.

The Board of Trustees (BOT) for the OHA seeks to hire a Chief Executive Officer (CEO) to implement the policies, rules, and directives adopted by the BOT. The CEO guides the organization’s operations within the parameters established by the BOT in response to the concerns of the OHA’s beneficiaries. The CEO manages the internal operations of the OHA by providing leadership, guidance, direction and executive oversight. Additionally, the CEO works with other agencies, public and private, that also serve Native Hawaiians consistent with the OHA’s mission of bettering the conditions for all Hawaiians.

The ideal candidate will possess the following competencies and qualifications:

Trustee Relations: The CEO is selected by the BOT as the principal executive of the OHA and is delegated the responsibility for the management of the OHA which includes developing and overseeing organizational structures, systems and procedures.

Leadership & Engagement: Establishes clear vision and direction for the OHA staff and ensures that the OHA’s mission, core values, and principles are understood and put into practice. Effectively mentors and empowers staff to create a healthy, positive, and culturally grounded environment.

Advocacy: The CEO serves as a legislative advocate on behalf of the BOT and the OHA.

Fiscal & Asset Responsibility & Compliance: The CEO is responsible for fiscal and budget oversight and carries out the management of the OHA’s Native Hawaiian Trust Fund (NHTF) in accordance with the NHTF Investment Policy adopted by the BOT.

Community Relations: Is an effective liaison between the BOT, the OHA and the Hawaiian community.

– At least ten (10) years experience as a senior executive for a non-profit or for-profit organization/company, public administration, and/or executive leadership experience required, of which the last five years must be at executive or leadership levels. Experience working closely with government, preferably at the state level.
– Graduate degree in public administration, political science, business administration, or related field; relevant experience may substitute for degree requirements.
– Experience in working with the Native Hawaiian community and organizations.
– Experience in working with legislative matters both at the state and federal levels.

Interested candidates should submit a resume and cover letter describing qualifications and interest in the position to Marie Kumabe at marie@kumabehr.com by September 30, 2019 for full consideration. Review of applications will begin immediately and will continue until the position is filled. The complete job description and qualifications are available at:

http://bit.ly/OHA-ChiefExecutiveOfficer
We are an Equal Opportunity Employer.
KUMABE HR
marie@kumabehr.com

INFORMATION TECHNOLOGY SPECIALIST

The Information Technology Specialist is responsible for assisting with the management, maintenance and development of the organization’s local and statewide computer information network.

1. Technical Responsibilities

    1. Responds to internal and external customer technical support helpdesk requests for computer workstation hardware and software, telephone, network, operating system, printing, and Internet access problems. Logs, monitors and tracks end-user requests, suspected policy and security violations and/or other issues identified by end-users.
    2. Investigates user problems and identifies their source; determines possible solutions; tests and implements solutions. Closes requests after the solution is resolved or implemented and it is determined that requestor is satisfied.
    3. Performs installations, upgrades, moves, and changes for computer workstation hardware and software, printers and other peripheral devices.
    4. Monitors server conditions to ensure that servers are operating at optimum levels, and to ensure the integrity of OHA information systems.
    5. Plans, evaluates and implements changes and improvements to the information network to ensure reliable and consistent service.
    6. Works with vendor representatives/engineers to determine causes of system failures, resolves performance issues, and arranges for preventative maintenance and other required services.
    7. Assists the Information Systems Specialist (“ISS”) with back-ups and recoveries. Performs regularly scheduled restorations of media back-ups to test the capability of the restoration process. Restoration testing will be performed with live production back-up data on the test systems in the test environment.
    8. Assists the ISS in evaluating applicable products and projects. Researches and evaluates new technologies, methods, products and performance tools.
    9. Collaborates with user departments and teams to develop and implement automated operations, security and communication; network design and management; custom application analysis, design and development; and network integration and connectivity to other LAN and mainframe systems. Maintains the list of applications and information owners.
    10. Trains and oversees program student helpers as assigned.

2. Network Administration

    1. Serves as back-up System Administrator for OHA’s general ledger system including set-up and management of user accounts and application hierarchies.
    2. Resets passwords in the event that they are forgotten by the user.
    3. Diagnoses and resolves communication and networking problems. This includes the monitoring, tracking and documentation of this process.
    4. Manages and maintains network resource, which includes switches, firewalls and web filters. This includes the maintenance of logs and other appropriate documents.
    5. Plans and coordinates installation and maintenance tasks. This includes the maintenance of logs and other appropriate documents.
    6. Installs and maintains communications related software products.
    7. Assists in removing viruses from the network.

3. Administrative and Operations

a.   Assists in the maintenance, repair, relocation and acquisition of computer related equipment, software, development tools and third party-purchased IT equipment inventory.

b.  Works with Financial Services to add, transfer or dispose hardware, software and other IT-related assets. This includes the preparation of appropriate forms and re-confirmation of                                results per internally or externally-generated inventory reports.

c.    Maintains logs that indicate IT equipment that is borrowed and returned. Tracks unreturned items to ensure they are returned in a timely manner.

d.  Procures and reviews all computer related purchases. Serves as a Purchase Requisition representative for the Program.

e. Wipes data contained on portable media that is no longer required, prior to removal from site.

f.  Assists Program Manager with developing and reviewing proposals relating to information technology.

g.  Assists Program Manager with reports and other appropriate documents, which include but are not limited to:

    1. Risk management reports
    2. Incident reports
    3. Change management forms
    4. Represents the agency at information technology meetings, as assigned.
  1. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Information Technology Manager, Chief Technology Officer (“CTO”), Chief Operating Officer (“COO”) and/or Chief Executive Officer.
  2. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Information Technology Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in computer science or related field.
2. Two (2) years of specialized experience in computer systems analysis which involved the analysis and design of systems of electronic processing of data; stored computer programming experience which included participation in systems analysis; or project management experience which involved systems design and project implementation of PC LAN system, which included responsibility for LAN systems installation, operation, maintenance, problem resolution and troubleshooting support in a PC environment, and analyzing situations and other pertinent information required to solve problems and/or to determine and recommend appropriate courses of action. CompTIA Security+ or CCNA (Cisco Certified Network Associate) Certificate may be substituted for work experience.

3. Experience must also have involved an attention to detail, strict adherence to procedures, prudent judgment in the face of unforeseen problems, and the timely execution of tasks when deadlines are present.

4. Combined Education and Experience: An equivalent combination of education and experience may be accepted by OHA as a substitute for Education, Training and/or Experience requirements.

 

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

TRAVEL PROCUREMENT SPECIALIST

The Travel Procurement Specialist is responsible for procurement and purchasing activities including coordinating agency-wide travel arrangements for the Trustees and Staff of the Office of Hawaiian Affairs (“OHA”). This position performs a variety of administrative support functions and comes in contact with a variety of materials and documents of a confidential and complex nature.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Travel Services
a. Coordinates OHA travel services and activities including purchasing of air, hotel and car reservations. Receives, reviews and processes travel requests to ensure completeness, accuracy, and compliance with all laws, rules, regulations, directives and policies relating to the governing authority for intra- and out-of-state travel procedures.
b. Provides consultation and assistance to OHA staff at all levels for arranging and securing travel requests.
c. Conducts pertinent research and services as a technical resource. Provides recommendations regarding travel requirements and arrangements for OHA staff.
d. Utilizes the State of Hawai‘i pCard (“pCard”) for all travel purchases. All pCard purchases shall be conducted in compliance with the State of Hawai‘i Purchasing Card Program and its procedures.
e. Reconciles pCard travel purchases and billing statements. Statement reconciliations shall be completed and submitted within the deadlines established by the OHA accounting program.
f. Develops, coordinates and maintains effective relationships with various travel agencies, commercial airlines, hotels and car rental agencies to complete travel requests.
g. Reviews and prepares travel itinerary based on travel order and confirmation information.
h. Collects and compiles statistical, financial and other information for monthly, special and periodic travel reports.
i. Submits purchase requisitions and process purchase orders for travel arrangements as required.
2. Purchasing and Procurement Services
a. Monitors compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services.

b. Assists with coordination of OHA purchasing operations and activities. Updates and maintains procurement forms on the contract management system.
c. Keeps abreast and ensures compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services. Implements any changes to the Public Procurement code, including usage of both the OHA and State electronic procurement websites.
d. Reviews purchasing on a pre- or post-audit basis and reviews purchases relative to propriety of procedures and to ensure the most cost-effective purchase.
e. Provides consultation and advice to program managers and staff at all levels regarding a wide range of purchasing issues ranging from the purchase of supplies and equipment to purchases for professional and research services.
f. Provides training and assistance to others to ensure proper use of OHA’s electronic purchasing process as well as ensuring all purchases are made in compliance with the Public Procurement Code.
g. Advises vendors on OHA’s purchasing procedures.
3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, CFO, COO and/or the CEO.
4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Procurement Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience
1. High school diploma required.
2. Two (2) years of progressive work experience in customer service and/or purchasing and procurement. Experience in airline and hotel industries is preferred.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

PROCUREMENT SPECIALIST SR-20

The Procurement Specialist is responsible for small purchasing activities and providing program support. This position works to ensure compliance with the Public Procurement Code, while assisting in promoting improvement and documentation of procurement policies, practices, processes and procedures.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Purchasing and Procurement Services

a. Assists with coordination of OHA purchasing activities including purchasing on a pre- and/or post-audit basis. Receives, reviews and processes procurement/purchasing requests to ensure completeness and accuracy, and compliance with Public Procurement Code.
b. Evaluates small purchase quotes based on the Hawaiʻi Revised Statutes (HRS) and the Hawaiʻi Administrative Rules (HAR). Conducts technical and cost reviews of quotes. Prepares, drafts, reviews, and modifies contracts, agreements, reports, correspondence, and any other written material relating to procurement/purchasing as assigned. Assists Procurement Manager and OHA Legal Counsel with the preparation and review of proposed contracts.
c. Develops and maintains contract files and other appropriate contractual records. Performs closing, termination, storage and archiving requirements of contract documents.
d. Advises vendors on OHA’s purchasing procedures. Provides consultation and advice to program managers and administrators at all levels regarding a wide range of purchasing issues ranging from the purchase of supplies and equipment to purchases for professional and research services.

e. Reviews open purchase requisitions and purchase orders to ensure timely and appropriate use of funds.
f. Assists with assessing OHA training needs and provides training and assistance to others for any purchasing/procurement activity, including to ensure the proper use of OHA’s electronic purchasing process as well as ensuring all purchases are made in compliance with the Public Procurement Code.
g. Keeps abreast and ensures compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services. Implements any changes to the Public Procurement code, including usage of both the OHA and State electronic procurement websites.
h. Participates in developing and maintaining agency-wide procedures for purchasing.
i. Assists with identifying any procurement operational deficiencies, periodic evaluation of OHA’s electronic purchasing functionality including planning, developing, analyzing and implementing new procedures designed to streamline purchasing processes by working with and understanding other OHA operational programs.
2. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, CFO, COO and/or the CEO.
3. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Procurement Manager.

MINIMUM QUALIFICATIONS

1. Graduation from an accredited college or university with an associate’s degree in a social science, business administration, public administration, Hawaiian Studies or related field.

• Work experience may be substituted for university or college education on a year-for-year basis, provided the overall work experience have been of the type, quality, scope, and responsibility as to conclusively demonstrate capability to perform the duties of the position.

2. Two (2) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

PROCUREMENT SPECIALIST SR-22

The Procurement Specialist is responsible for procurement and purchasing activities of OHA. This position works to ensure compliance with the Public Procurement Code, while assisting in promoting improvement and documentation of procurement policies, practices, processes and procedures.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Purchasing and Procurement Services

a. Coordinates OHA purchasing activities including purchasing on a pre- and/or post-audit basis. Recommends appropriate method of procurement, soliciting bids/quotes/proposals from potential vendors and assist with the selection process. Responsible for the development of specifications, scope of services and other requirements of contractual documents. Receives, reviews and processes procurement/purchasing requests to ensure completeness and accuracy, and compliance with Public Procurement Code.

b. Manages the Professional Services solicitation for OHA.

c. Evaluates bids/proposals based on the Hawaiʻi Revised Statutes (HRS) and the Hawaiʻi Administrative Rules (HAR). Conducts technical and cost reviews of bids/proposal. Prepares, drafts, reviews, and modifies contracts, agreements, reports, correspondence, and any other written material relating to procurement/purchasing as assigned. Assists Procurement Manager and OHA Legal Counsel with the preparation and review of proposed contracts.
d. Develops and maintains contract files and other appropriate contractual records. Performs closing, termination, storage and archiving requirements of contract documents.

e. Conducts pertinent research and serves as a technical resource. Advises vendors on OHA’s purchasing procedures. Provides consultation and advice to program managers and administrators at all levels regarding a wide range of purchasing issues ranging from the purchase of supplies and equipment to purchases for professional and research services.
f. Assists with assessing OHA training needs and provides training and assistance to others for any purchasing/procurement activity, including to ensure the proper use of OHA’s electronic purchasing process as well as ensuring all purchases are made in compliance with the Public Procurement Code.
g. Keeps abreast and ensures compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services. Implements any changes to the Public Procurement code, including usage of both the OHA and State electronic procurement websites.
h. Assists with identifying any procurement operational deficiencies, periodic evaluation of OHA’s electronic purchasing functionality including planning, developing, analyzing and implementing new procedures designed to streamline purchasing processes by working with and understanding other OHA operational programs.
2. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, CFO, COO and/or the CEO.
3. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Procurement Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in business administration or a related field.
2. Three (3) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

PROCUREMENT SPECIALIST SR-24

The Procurement Specialist is responsible for complex procurement and purchasing activities and acts as the lead for all procurement programs. This position works to ensure compliance with the Public Procurement Code, while assisting in promoting improvement and documentation of procurement policies, practices, processes and procedures.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Purchasing and Procurement Services

a. Coordinates complex purchasing activities including purchasing on a pre- and/or post-audit basis. Determines the appropriate method of procurement, soliciting bids/quotes/proposals from potential vendors and assist with the selection process. Responsible for the development of specifications, scope of services and other requirements of contractual documents. Receives, reviews and processes procurement/purchasing requests to ensure completeness and accuracy, and compliance with Public Procurement Code.

b. Evaluates bids/proposals based on the Hawaiʻi Revised Statutes (HRS) and the Hawaiʻi Administrative Rules (HAR). Conducts technical and cost reviews of bids/proposal. Prepares, drafts, reviews, and modifies contracts, agreements, reports, correspondence, and any other written material relating to procurement/purchasing as assigned. Assists Procurement Manager and OHA Legal Counsel with the preparation and review of proposed contracts.
c. Develops and maintains contract files and other appropriate contractual records. Performs closing, termination, storage and archiving requirements of contract documents.
d. Conducts pertinent research and serves as a technical resource. Advises vendors on OHA’s purchasing procedures. Provides consultation and advice to program managers and administrators at all levels regarding a wide range of purchasing issues ranging from the purchase of supplies and equipment to purchases for professional and research services.
e. Assists with assessing OHA training needs and provides training and assistance to others for any purchasing/procurement activity, including to ensure the proper use of OHA’s electronic purchasing process as well as ensuring all purchases are made in compliance with the Public Procurement Code.
f. Keeps abreast and ensures compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services. Implements any changes to the Public Procurement code, including usage of both the OHA and State electronic procurement websites.
g. Assists with drafting, developing and maintaining agency-wide procedures for purchasing and inventory management, in standard OHA format as required.
h. Assists with reviewing, assessing and amending the current procurement processes.
i. Assists with identifying any procurement operational deficiencies, periodic evaluation of OHA’s electronic purchasing functionality including planning, developing, analyzing and implementing new procedures designed to streamline purchasing and payable processes by working with and understanding other OHA operational programs.
j. Manages the procurement forms on the contract management system including electronic and paper documents.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, CFO, COO and/or the CEO.
4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Procurement Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in business administration or a related field.

2. Four (4) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

COMMERCIAL PROPERTY PLANNING AND DEVELOPMENT MANAGER

The Manager reports to the Land Assets Division Director (“Director”) and provides assistance with corporate and investment lands and real estate holdings. The Manager is responsible for planning and coordinating the acquisition, development, management and sale of corporate and investment lands.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Program Direction and Management
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer
(“COO”) and the Director.

b. Communicates with the Director and, on request, briefs the COO and/or CEO and/or the Trustees regarding internal and external issues, trends, and ongoing professional
observations which may bear on strategic and operational decision making.

2. Operations
a. Develops and/or ensures development of policies, procedures, guidelines, standards, templates and tools related to Commercial Property programs.
b. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports, program
work plans and program budget reports by established deadlines.

3. Commercial Property Management
a. Works closely with the Director, and, upon request, the COO and CEO, in the development of investment and commercial real estate acquisition and management policies for
consideration by the Board of Trustees. Ensures Program Work Plans and activities are consistent with Board policies regarding the acquisition, development and management of
programmatic and investment lands and real estate holdings.
b. Manages the review and analysis of investment and commercial real estate and property transactions. Works closely with the Director, CFO, COO, legal counsel, consultants and
other OHA staff to perform due diligence on proposed land and property acquisitions. Prepares reports analyzing proposed acquisitions and sales, and evaluating proposals in
relation to OHA’s land policies and strategic objectives. Under the direction of the CEO, COO and/or Director, oversees implementation of any decisions regarding the
acquisition or sale of real estate and property.
c. Manages the development of investment and commercial real estate. Works closely with COO, CFO, Director, other OHA staff, consultants, regulators and community groups with
regard to master planning, development and financing. Prepares reports analyzing proposed transactions and plans in relation to OHA’s land polices and strategic direction.
Under the direction of the CEO, COO and/or Director, oversees implementation of any decisions regarding the acquisition or sale of commercial real estate and property.
d. Oversees the ongoing management of investment and corporate real estate holdings. Ensures Program staff regularly evaluates operation of OHA properties, identifies and
minimizes risk, addresses issues and implements remedial actions when appropriate. Ensures that OHA commercial properties are properly managed and producing maximum returns on
OHA’s investment.
e. Works closely with the COO, CFO, Director, legal counsel, consultants and other OHA staff in negotiating, preparing and executing leases, licenses and other agreements
involving OHA commercial real estate. Ensures that Program staff properly administers and enforces leases, licenses and other agreements, including timely collection of any
income or proceeds from such lands.
f. Ensures Program activities are coordinated with the appropriate federal, state, and county agencies and private organizations. Upon request, serves as OHA liaison to
government agencies and private organizations on commercial land and property management issues.
g. Works with Division Directors, COO and CEO to disseminate information regarding OHA commercial land and property management activities to government agencies, beneficiaries and
the general public.
h. Supervises the Facilities Coordinator, who oversees the acquisition and maintenance of furniture, machinery and equipment (excluding computer equipment and devices) for all of
OHA’s corporate offices.
4. Management
a. Makes hiring and other personnel recommendations for the Program to the Director.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared
responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and performance improvement
planning to close performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, training and related employment decisions for the Program. Disseminates needed information to
staff in a timely manner.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
7. Occasional travel is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties and responsibilities as assigned by the Director.

MINIMUM QUALIFICATIONS:

Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in architecture, land use planning, business administration or related field. A master’s degree is
preferred.

2. Four (4) years of progressively responsible work experience in development and construction, commercial real estate transactions (acquisitions, sales, and leases) and/or property
management. Experience preferred in acquisition, master planning, development of investment and commercial real estate.

3. Three (3) years of administrative experience that involved management of professional staff; the ability to develop solutions to complex and unprecedented situations; the ability to
develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and
activities.

4. A law degree can substitute for three (3) years of relevant work and adminisrative experience. Employment at OHA can also be considered toward the minimum qualifications.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

PUBLIC POLICY ADVOCATE III

The Public Policy Advocate III participates in the planning and implementation of OHA’s statewide public policy advocacy program. Activities include interaction with government agencies at the state and county, and to a limited extent, federal, levels; promoting the participation of Hawaiians in governmental processes; and coordinating OHA’s legislative efforts.

Essential Functions & Responsibilities

  1. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by state and county, and to a limited extent, federal, legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on state and county legislative and administrative issues, and to a limited extent federal issues, as necessary.
  2. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that state and county resources, and to a limited extent federal resources, are proportionately directed to Hawaiian needs.
  3. Serves as a technical resource person providing professional research and technical support on data and analysis required for OHA on policy-related issues of importance to the Hawaiian community.
  4. Attends legislative, government and community hearings and meetings in relation to issues of importance to Hawaiians.
  5. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts. Encourages and supports new programs, activities and services that address the needs of Hawaiians.
  6. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, state and county officials and staff, subject matter experts, and to a more limited extent, Hawai’i’s congressional delegation staff and the community, for the purposes of informing OHA positions, as well as, providing or obtaining information or support for OHA’s positions on issues.
  7. Recognizes protocols and deals effectively with sensitive and confidential issues.
  8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Senior Public Policy Advocate, Public Policy Manager, Chief Advocate, Chief Operating Officer and/or Chief Executive Officer.
  9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Senior Public Policy Advocate and/or the Public Policy Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

  1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences, sciences, Hawaiian studies or language, indigenous studies or language, or related field.
  2. Three (3) years of progressively responsible work experience in social or political advocacy; policy review, research, analysis or writing; community organizing or activism; governmental legislative, administrative or legal affairs community.
    • A law degree from an accredited school of law may be substituted for three years of work experience.
    • A Ph.D. degree from an accredited college or university in business, administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for three years of work experience.
    • A master’s degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for two years of work experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

SPECIAL PROJECTS RESEARCH ANALYST

The Special Projects Research Analyst (“SP Research Analyst”) is expected to
independently recommend, conduct and present quality research projects within their
assigned topical area, collaboratively share their expertise as needed, and maintain
leadership roles in multiple related projects to meet research and or programmatic
initiatives.

The SP Research Analyst will support all program efforts, and may be required, from
time to time, to assist in training or supporting the completion of priority departmental or
organizational projects.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

  1. Conducts research on education, economic self-sufficiency, housing, human services, beneficiary advocacy issues, programs and/or related fields as directed.
  2. Plans, designs and conducts fact-finding and analysis.
  3. Prepares, compiles, extracts and completes independent statistical and qualitative analysis and provides reports on research findings as directed.
  4. Provides research and data support to program staff in conducting program feasibility and evaluation studies.
  5. Assists program staff in the development and design of programs to advocate for and provide services to beneficiaries.
  6. Develops and maintains statistics and databases needed for the efficient operation of OHA programs and activities.
  7. Reviews Requests for Proposals (RFP) and Professional Service applications to secure research and data management resources under the direction of the Research Director and/or SP Research Manager.
  8. Participates in the design and implementation of OHA’s Strategic Plan, program work plans, operational budgets, programs and policies as directed.
  9. Under the direction of the Research Division Director and/or SP Research Manager, prepares program documents, statistical publications, and reports.
  10. Prepares presentations for the SP Research Manager, Research Division Director, Chief Operating Officer (“COO”) and/or the Chief Executive Officer (“CEO”) as directed.
  11. Establishes and maintains effective working relationships with OHA staff, individuals, agency representatives, and community groups in research and contract or grant monitoring matters.
  12. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the SP Research Manager, Research Division Director, COO and/or the CEO.
  13. Performs other duties as assigned by the SP Research Manager, and/or the Research Division Director.

Minimum Qualifications

Education, Training and/or Experience

  1.  Graduation from an accredited college or university with a bachelor’s degree in, planning, public policy, economics, statistics, health, education, or another human services related field.
  2. Three (3) years of progressively responsible professional experience in conducting research in such areas as culture and history, demographics, education, housing, human services, and/or other related fields.
  • A Master’s degree in planning, public policy, economics, statistics, health, education, or another human services related field may be substituted for two years of experience if deemed equivalent in research quality to work experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

STUDENT HELPER

At the Office of Hawaiian Affairs (OHA), the Student Helper Program provides an opportunity for students to gain insight into the mission and programs of the agency and to become involved with our efforts towards bettering the conditions of native Hawaiians.

Learning Objectives

  • To teach the student current business practices and office procedures.
  • To expose the student to a real-life work environment.
  • To develop the student’s professional skills.
  • To allow the student to network with business professionals.

Minimum Qualifications

  • Student must be eligible to work in the United States.
  • Student must be in good academic standing in an accredited educational institution and be carrying a full-time course load.
    • An “educational institution” is defined as an organization or institution which is established for the purpose of educating individuals.
    • “Full-time course load” is defined as the number of credit hours which the educational institution requires as a minimum of its full-time students.
    • “Good academic standing” is defined as carrying a full-time course load and maintaining at least a 2.0 grade point average on a 4.0 scale.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

COMMUNITY OUTREACH ADVOCATE
The Community Outreach Advocate works under the direction of the Community Outreach
Manager as the primary liaison between Community Outreach and Advocacy staff. This position
is responsible for coordinating, developing, initiating, implementing and executing strategies as
they relate to mobilizing community, and addressing community concerns, in collaboration and
coordination with Community Engagement Division leadership facets of Public Policy and
Compliance matters.

Essential Functions & Responsibilities

Community Advocacy
a. Serves as the coordinator for the creation, development, implementation and
execution of strategies for Hawaiian advocacy issues to internally aggregate,
organize, synthesize, analyze, and share information that should be disseminated to
Community Outreach staff and Native Hawaiian communities, relative to OHA
advocacy efforts. Such sharing of information will involve drafting language to
translate in layman’s terms appropriate advocacy-related content.

b. Plans for and develops key messaging to the community regarding OHA’s “bigpicture,”
long-term OHA advocacy efforts.

c. Establishes and maintains community and other networks for disseminating
information and encourages support and participation in community coalition
building and advocacy.

d. Advocates on behalf of Native Hawaiians on State and Federal legislation, as
directed.

e. Attends and represents OHA at Community and County Council Meetings.

f. Builds and maintains professional relationships between OHA key leadership and
the Hawaiian community to promote and support community coalition building and
advocacy.

g. Organizes and facilitates community events and other meetings on Hawaiian issues,
community coalition building and specific OHA goals relative to new or ongoing
OHA advocacy efforts, as directed.

h. Evaluates and analyzes data gathered or received from community groups and other
sources to develop effective recommendations to Community Outreach Manager
on community outreach plans, projects, resources, opportunities and related
activities, relative to OHA advocacy efforts.

i. Assists the Community Outreach Manager and/or Community Outreach Assistant
Manager on matters of planning or policy-making as related to community outreach
and advocacy issues, in consultation with Public Policy and Compliance.

2. Administrative Support
a. Disseminates information regarding a wide variety of social, cultural, historical and
community issues directed toward the formation, recognition and sustenance of a
sovereign Hawaiian governing entity.

b. Drafts and finalizes, upon approval by the Community Outreach Manager,
substantive material to educate and engage Hawaiians, non-Hawaiians, elected
representatives, and government officials on Hawaiian advocacy issues.

c. Assists in the preparation of contracts, plans, reports, and other administrative
activities necessary to achieve the goals and objectives of the Community Outreach
Program.

d. Tracks, monitors, and analyzes legislative activity impacting Native Hawaiians.
Serves as the resource person for the Community Outreach staff regarding policyrelated
issues and legislative activities.

e. Prepares plans, reports, and conducts other administrative activities necessary to
achieve the goals and objectives of the Community Outreach Program, especially
as it relates to OHA advocacy efforts.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the Community Outreach Manager, Community Engagement Director, Chief
Operating Officer and/or Chief Executive Officer.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Community Outreach Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a bachelor’s degree in political
science, communications, government, social sciences or related field.

2. Three and one-half (3 ½) years progressively responsible work experience in community
development or advocacy projects related to social improvements. Experience in social or
political advocacy and/or community activism, and/or public planning is preferred.

3. Experience and knowledge of laws affecting Native Hawaiians as well as expertise in
governmental processes, policy making, judicial matters, private and public-sector
advocacy efforts, specific topics of advocacy interest (e.g., water issues, ceded lands,
traditional and customary rights, burial matters, etc.), and the roles and individuals
involved in such endeavors.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

PUBLIC POLICY ADVOCATE IV
The Public Policy Advocate IV provides technical review for Public Policy Program work product
and participates in the planning and implementation of OHA’s statewide public policy advocacy
program. Activities include interaction with government agencies at the federal, state and county
levels; promoting the participation of Hawaiians in governmental processes; and coordinating
OHA’s legislative efforts.

Essential Functions & Responsibilities

1. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions
considered by federal, state and county legislatures and administrations, including boards
and commissions, that have the potential of impacting OHA and/or its beneficiaries.
Prepares testimonies and testifies on federal, state and county legislative and
administrative issues as necessary.

2. Promotes advocacy efforts to include the protection of traditional and customary rights of
Hawaiians, as well as assuring that federal, state and county resources are proportionately
directed to Hawaiian needs.

3. Serves as a technical resource person providing professional research and technical
support on data and analysis required for OHA on policy-related issues of importance to
the Hawaiian community.

4. Attends legislative, government and community hearings and meetings in relation to
issues of importance to Hawaiians.

5. Develops and implements plans and strategies regarding new or proposed legislation,
policies, programs and liaison activities to improve or increase advocacy efforts.
Encourages and supports new programs, activities and services that address the needs of
Hawaiians.

6. Conducts a technical review, including editing, proofreading and an accuracy review, of
all work product developed by Public Policy Program staff, including legislation,
administrative rules, testimony, letters and memos.

7. Provides technical and strategic advice to the Public Policy Program on the legislative
and administrative rule-making processes as well as on other issues.

8. Coordinates and attends meetings with government officials, including legislators, and
beneficiary groups as required. Maintains good relationships with legislators, Hawaiʻi’s
congressional delegation staff, state and county officials and staff, and the community for
the purposes of providing or obtaining information or support for OHA’s positions on
issues.

9. Recognizes protocols and deals effectively with sensitive and confidential issues.

10. Fully supports in action, language, behavior and performance the priorities, decisions,
and directives of the Senior Public Policy Advocate, Public Policy Manager, Chief
Advocate, Chief Operating Officer and/or Chief Executive Officer.

11. Regular attendance on a daily basis is required for this position.

12. Performs other duties as assigned by the Senior Public Policy Advocate and/or the Public
Policy Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a bachelor’s degree in political
science, communications, business administration, social sciences, sciences, Hawaiian
studies or language, indigenous studies or language, or related field.

2. Four (4) years of progressively responsible work experience in social or political
advocacy; policy review, research, analysis or writing; community organizing or
activism; governmental legislative, administrative or legal affairs community.

 A law degree from an accredited school of law may be substituted for three years
of work experience.

 A Ph.D. degree from an accredited college or university in business
administration, communications, public policy, political science, sciences,
planning, social sciences, Hawaiian studies or language, indigenous studies or
language, or any field with a significant policy component may be substituted for
three years of work experience.

 A master’s degree from an accredited college or university in business
administration, communications, public policy, political science, sciences,
planning, social sciences, Hawaiian studies or language, indigenous studies or
language, or any field with a significant policy component may be substituted for
two years of work experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

COMMUNICATIONS SPECIALIST IV

The Communications Specialist IV serves as the editor of Ka Wai Ola (“KWO”) and its companion
digital website, E-KWO. The Communications Specialist IV provides writing and editorial
assistance and support for all Digital and Print Media products, and assists the Digital and Print
Media Manager to ensure consistency and collaboration among all of Community Engagement
communications.

Essential Functions & Responsibilities

1. OHA Publications & Productions
a. Under the direction of the Digital and Print Media Manager, serves as the editor of
KWO and e-KWO and provides writing and editorial assistance for all program
products. Oversees and coordinates the compilation of information necessary for
publication.

b. Ensures that all content is free of factual, grammatical, typographical and/or
compositional errors prior to submission. Ensure that appropriate approvals of
controversial or sensitive topics have been sought and gained prior to content
development. Editing of KWO and e-KWO further includes developmental editing
to ensure content is tailored to appeal to the Hawaiian audience, and that KWO
content demonstrates appropriate use of ‘ōlelo Hawaiʻi.

c. Develops and maintains professional work relationships with media vendors and
associated professional public relations, broadcast and other media-related
organizations.

d. Ensures that OHA led or sponsored events receive appropriate coverage in KWO
or other appropriate OHA or third-party media channels.

2. Program Administration
a. Manages the sales and marketing program for advertising space in KWO and eKWO.

b. Assists Digital and Print Media Manager in ensuring consistency and collaboration
among all program efforts within Community Engagement and across the agency.

c. Assists with preparing vendor solicitations, coordinating procurement, and
overseeing the implementation of contracts related to work and functions of the
program.

d. Contributes relevant contacts to internal contact lists to ensure completeness,
consistency and accuracy of information.

e. Interacts with other OHA managers and staff in coordinating the production and
dissemination of print products and publications.

f. Assists the Digital and Print Media Manager in preparing reports and
recommendations related to public issues, information, program operations,
supplies, equipment needs and program expenditures.

g. Evaluates and presents recommendations regarding improved print products to the
Digital and Print Media Manager.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the Digital and Print Media Manager, Community Engagement Director,
Chief Operating Officer, and/or Chief Executive Officer.

4. Regular attendance on a daily basis is required for this position.

5. Performs other duties as assigned by the Digital and Print Media Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a degree in journalism, public
relations, or related field.

2. Five (5) years of progressively responsible full-time experience in the communications
field. Experience must involve supervision of publications and advertisement production.
*A master’s degree in journalism, public relations, or related field may be substituted
for two years of experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

DIGITAL MEDIA SPECIALIST

The Digital Media Specialist assists and supports the Digital and Print Media Manager in the delivery and production of all services, products and events, developed and designed to manage the communication flow and content between OHA and the community. This position is responsible for creating content for OHA’s digital and print communications platforms in order to positively present OHA’s advocacy initiatives, community engagement efforts, and enhance the public’s perception of OHA as an organization.

Essential Functions & Responsibilities

1. Digital Marketing
a. Build and execute social media strategy through research, benchmarking, messaging, and audience identification.

b. Drafts, designs, and develops OHA’s internet and digital marketing content. Revises and finalizes product.

c. Manages OHA’s social media platforms by updating the accounts with relevant articles, videos and blogs, maintaining a consistent OHA voice throughout all communications and responding thoughtfully to inquiries or complaints that arise from social media correspondence.

d. Ensures that the content is free of grammatical, typographical and/or compositional errors and that any pre-produced or pre-recorded images, audio, and video files are relevant (if applicable) and appropriate prior to posting to the internet.

e. Analyze and report on web traffic, analytics, and engagement.

2. Video & Audio Production
a. Operates video cameras and other essential video/broadcast equipment. Assists other staff in the operation of video cameras and other essential audiovisual/broadcast equipment and software.

b. Assists in the conceptualization, scripting and storyboarding of audiovisual/broadcast products and advertising.

c. Operates audio equipment and other essential audio gear.

3. Leads cross-functional teams consisting of inter-departmental staff and contracted vendors on projects.

4. Manages projects and vendors contracted to produce video & audio products and digital media content for OHA.

5. Participates in the development and evaluation of the operating budget for the Program.

6. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to digital media communications.

7. Assists with the coordination, logistics, production and implementation of OHA led or OHA-sponsored events.

8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Digital and Print Media Manager, Community Engagement Director, Chief Operating Officer, and/or Chief Executive Officer.

9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Digital and Print Media Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a degree in marketing, communications or related field.

2. Three (3) years of progressively responsible full-time experience in digital marketing, communications or related field.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

ADMINISTRATIVE ASSISTANT - PUBLIC POLICY

The Administrative Assistant is responsible for providing day-to-day administrative and clerical support for the Program Manager and handling a wide range of administrative and clerical support tasks for the Program, with limited supervision.

Essential Functions & Responsibilities

1. Administrative and Clerical Support
a. Provides administrative support to the Program. Handles confidential information which may have an impact on the OHA’s operations, performance or reputation if shared beyond its intended audience.

b. Assists in researching and compiling information. Prepares documents, matrices and charts under the direction of the Program Manager.

c. Responsible for managing schedules and calendars of the Program Manager and the Program. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities using discretion and independent judgment.

d. Screens, prioritizes and directs the Program Manager’s visitors and telephone calls. Serves as the liaison between the Program Manager and other staff, other offices and agencies.

e. Screens, prioritizes and directs the Program Manager’s mail and emails. Identifies mail and email requiring personal response by Program Manager, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Assists Program Manager in preparing appropriate response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.

f. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings to take notes and prepare summaries or minutes.

g. Requisitions supplies, equipment, printing, maintenance and other services for the Program.

2. Program Responsibilities
a. Assists Program Manager in keeping track of projects, deadlines, work assignments and work products of the Program Manager. On behalf of the Program Manager, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the Program Manager.

b. Ensures administrative and clerical tasks performed on behalf of Program Manager comply with Program policies and procedures.

c. Provides information to others seeking information on programs and operations. Refers detailed inquiries to the appropriate Program team member.

d. Reviews and checks records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists Program Manager in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.

3. Accounting Activities
a. Manages the Program Manager’s accounting activities. Prepares purchase requisitions, payment of invoices, check requests and request for reimbursements. Maintains records of expenditures.

b. Assists with the preparation of budgets and explanations on any budget variances. Assists with collecting and compiling statistical, financial and other information for monthly, special and periodic reports.

4. Records Management Responsibilities
a. Prepares and maintains the Program Manager’s files in an organized manner.

b. Assists in retention and maintenance of Program office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.

c. When directed, assists in the gathering of all documents, files, and computer data in the Program office needed to respond to complaints, government agency audits and/or litigation proceedings.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Program Manager, Director, COO and/or the CEO.

6. Regular attendance on a daily basis is required for this position.

7. Performs other duties as assigned by the Program Manager.

Minimum Qualifications

1. High school diploma required.

2. Three (3) years of professional work experience in providing administrative support.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

LATEST NEWS

More
charter parachute

OHA Board approves $3 million in grant funding for Hawaiian-focused charter schools

More

OHA statement on native tree planting

More

OHA seeks nonprofit to administer $1.1 million grant for higher education scholarships

More

OHA Board of Trustees to meet on Hawaiʻi Island

More

OHA seeks nonprofit to administer $1.66-million emergency financial assistance grant

More