Employment Opportunities

Ka Pou Nui, the Chief Operating Officer, will have overall strategic and operational responsibility for all Nā Paia programs and will manage a group of Nā Poukihi, Division Directors. Ka Pou Nui will provide leadership to the execution of the Office of Hawaiian Affairs’ (OHA) strategic plan and oversee the execution of all directives in a manner that aligns people, knowledge, and financial resources efficiently and effectively.

Ka Pou Nui is also responsible for supporting and encouraging internal and external collaboration, driving internal sharing of information and knowledge, and developing new organizational performance models and systems.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Strategic Planning and Execution

1. Works with Ka Pouhana, the Chief Executive Officer, and Ke Kaupoku, the Board of Trustees, on the formulation of the Strategic Plan, all related components and updates. Develops optimal organizational structures and integrated management systems in order to fully implement the Strategic Plan as directed by Ka Pouhana.
2. Develops and implements organizational development strategies, change management methodologies, to ensure implementation of strategic direction and priorities across all programs. Ensures comprehensive alignment to advocacy initiatives and Ka Pouhana directives. Subsequently reviews all products and content and makes recommendations to Ka Pouhana.
3. Provides strategic analysis to Ka Pouhana regarding aggregate issues and trends in the political, business, economic, and social environment in which OHA is operating and proactively recommends appropriate organizational strategies and actions.
4. Works with OHA’s Chief Technology Officer on the formulation and execution of technology projects. Ensures that IT activities are aligned with OHA’s strategic priorities.
5. Assists Ka Pouhana in positioning advocacy initiatives on the public stage

Executive Team Membership

1. Creates and sustains the optimal organizational culture to implement the Strategic Plan and execute Ka Pouhana priorities, decisions, and directives.
2. Communicates to all Nā Paia (“Divisions”), and other members of the Ka ʻAha (“Executive Team”), information, decisions, and directives provided by Ka Pouhana and/or the Board of Trustees. Ensures that information and business workflow moves effectively through and across Divisions and Programs.
3. Ensures Executive Team members share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for Executive Team performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
4. Engages team members in After-Action reviews of all initiative implementations to create replicable successes and development of “best practices”.
5. Provides analysis to Ka Pouhana of issues, trends, and gaps related to execution of decisions and directives and recommends performance interventions as needed.

Operations

1. In General
   • Strategically organizes and aligns resource management, research, community engagement, and advocacy efforts to support change initiatives.
   • Works with Ka Pouhana and Ka Paia Managers and Directors in the development and administration of systems. Systems shall include, but may not be limited to: performance-based budgeting and accounting structures; employee and contractor performance management systems; data collection and data management systems; performance reporting systems; and performance evaluation systems.
   • Ensures that performance information is systematically, consistently, and appropriately used for strategic, operational, and tactical decision-making to continuously improve performance results.
   • Provides strategic analysis to Ka Pouhana regarding aggregate issues, trends, and ongoing professional observations about the organization, its operations, and its financial and operational performance. Proactively recommends appropriate organizational responses to prevent negative impact on capacity to achieve results.
2. Oversight of Divisional Executive Strategies

• Supervises the activities of the Nā Poukihi to ensure that the Executive Team and their respective operational groups comply with the values, principles, ethical standards, and performance standards set forth by Ka Pouhana and/or Ke Kaupoku while performing their duties.
• Ensures that all assets, business strategies, structure, and culture are aligned to and executed so that Strategic Plan priorities and results are achieved, according to the priorities articulated by Ka Pouhana.

     3. Direction and Leadership

• Provides strategic direction to ensure the use of collaborative practices and sharing of information, perspectives, and ideas across all Divisions and Programs, disciplines, and organizational levels to maximize return on investment in processes, relationships, and systems.
• Provides strategic management to ensure adaptation of processes and technology to ensure return on investment in technologies and new processes. Ensures that people and team management processes facilitate ongoing learning and innovation.

Human Resources Management

1. Makes hiring and other personnel recommendations to Ka Pouhana.
2. Ensures integration of Strategic Plan elements and performance measures into executive, management, employee, and contractor performance plans, mid-year performance feedback processes, and end-of-year performance evaluations.
3. Provides oversight and management to ensure successful delivery of executive level administrative support, calendar management, meeting logistics, office management and public appearances/events support services.
4. Performs, on behalf of Ka Pouhana and according to his input, supervisory tasks, such as leave time approvals, performance reviews, etc.

Ka Pou Nui must fully support in action, language, behavior and performance the priorities, decisions, and directives of Ka Pouhana.

Regular attendance on a daily basis is required for this position.

 OTHER DUTIES/RESPONSIBILITIES

1. On behalf of Ka Pouhana, Ka Pou Nui may represent Ka Pouhana, communicate according to his wishes, represent OHA with external policy making entities and act in his stead when requested. Ka Pou Nui may also serve as Acting Ka Pouhana in his absence.
2. Performs other duties as assigned by Ka Pouhana.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1.  At least ten (10) years of progressively responsible senior/executive level experience in organizational/corporate management or public administration, of which the last five (5) years must be at executive or leadership
2. Graduate degree in public administration, political science, business administration, or related field; relevant experience may substitute for degree requirements.
3. Experience in organizational management with the ability to coach senior-level staff to manage and develop high-performance teams and develop and implement program
4. Demonstrated written and verbal communication skills in presenting persuasive and passionate
5. Experience in designing and/or successfully leading enterprise-wide change initiatives

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Legal Counsel is responsible for providing legal advice, guidance and assistance on a wide variety of issues and concerns to the Chief Executive Officer (“CEO”), the Senior Legal Counsel, and the Office of Hawaiian Affairs.

Essential Functions & Responsibilities

1. Legal Services
   1. Renders legal interpretations and drafts internal advisory memoranda and legal opinions as assigned.
   2. Conducts legal research on issues arising under trust and fiduciary law, standards of conduct and ethics laws, administrative law, legal compliance, legislation, collections, personnel and employment law, intellectual property, business and law of non-profit organizations, contract law, state and federal procurement codes, and other relevant areas as assigned. Recommends appropriate courses of actions to the Senior Legal Counsel and/or CEO as warranted.
   3. Reviews proposed policies, procedures, rules and regulations, court decisions and legal documents affecting OHA to ascertain legal impact and legal ramifications as assigned. Recommends appropriate courses of action to the Senior Legal Counsel and/or CEO as warranted.
   4. Reviews procurement actions for purchases of goods, services, and capital improvements for legal acceptability consistent with Chapters 103D and 103F, Hawai‘i Revised Statutes, companion Hawai‘i Administrative Rules, and OHA procurement policies established by the Chief Procurement Officer to safeguard the agency’s interest.
   5. Drafts pleadings and other legal documents and instruments for arbitration, administrative hearings, and court proceedings as necessary and makes appearances on behalf of OHA as assigned.
   6. Reviews proposed OHA legislation prepared by staff to determine the potential legal impact and implications on the agency and drafts testimony as assigned.
   7. Participates in the review and approval of OHA’s contracts, leases and other transactional documents and instruments which impose obligations, responsibilities, encumbrances, liens, or releases upon OHA.

2. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Senior Legal Counsel, the COO and/or the CEO.
3. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs confidential legal tasks, duties, activities, and special projects, as assigned by the Senior Legal Counsel.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from an accredited American law school.
2. Must be licensed to practice law in the State of Hawai‘i and a member in good standing with the Hawai‘i State Bar Association.
3. Six (6) years in the practice of law, which must have included at least three years of practice in the State of Hawai‘i involving the following experience:
   1. At least one (1) year of experience in applying Hawaiʻi procurement laws as set forth in Chapters 103D and 103F, Hawaiʻi Revised Statutes and Title 3, Subtitle 11, Hawaiʻi Administrative Rules.
   2. At least three (3) years of experience of drafting and reviewing (government) contracts, leases, agreements, other legal documents and instruments and amendments to these documents.
   3. Desired work experience shall also include the following: trust and fiduciary law; State of Hawaiʻi government budget and legislative processes; State of Hawaiʻi Ethics Code; public agency meetings and records; employment law, civil litigation experience before the courts of the State of Hawaiʻi and in the United States; administrative litigation before local boards and hearing officials; legal research and opinion writing.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

At the Office of Hawaiian Affairs (OHA), the Student Helper Program provides an opportunity for students to gain insight into the mission and programs of the agency and to become involved with our efforts towards bettering the conditions of native Hawaiians.

Learning Objectives

• To teach the student current business practices and office procedures.
• To expose the student to a real-life work environment.
• To develop the student’s professional skills.
• To allow the student to network with business professionals.

Minimum Qualifications

• Student must be eligible to work in the United States.
• Student must be in good academic standing in an accredited educational institution and be carrying a full-time course load.
  • An “educational institution” is defined as an organization or institution which is established for the purpose of educating individuals.
  • “Full-time course load” is defined as the number of credit hours which the educational institution requires as a minimum of its full-time students.
  • “Good academic standing” is defined as carrying a full-time course load and maintaining at least a 2.0 grade point average on a 4.0 scale.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter with salary history and requirements to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Grants Specialist V is responsible for developing and administering the OHA Grants Program and acts as the lead for all grant programs.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Grants Administration 

1. Drafts and prepares Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.
2. Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees, as directed, and issues notices of awards.
3. Negotiates, drafts, and executes grant agreements/contracts.
4. Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.
5. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.
6. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.
7. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.
8. Advertises and promotes the Community Grants Program in collaboration with Community Engagement (OHA website, Ka Wai Ola, social media, etc.).

Internal Support

1. Assists the Grants Manager by facilitating work flow among other OHA programs including, but not limited to, Financial Services, Advocacy, Community Engagement, Program Improvement, and Research.
2. Advises the Grants Manager and Chief Financial Officer (“CFO”) on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.
3. Participates in the design and implementation of the OHA strategic plan, program work plans, operational budget, programs and policies, as directed.
4. Provides grants updates to the OHA administration and Board of Trustees as directed.
5. Assists with training and development for program staff.
6. Manages the grants tracking system and on-line grants application system.

Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Manager, CFO, Chief Operating Officer and/or the Chief Executive Officer.

Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Perform other duties as assigned by the Grants Manager.

 MINIMUM QUALIFICATIONS

 Education, Training and/or Experience

1. Graduation from an accredited college or university with a bachelor’s degree in a social science, business administration, public administration, Hawaiian Studies or related field.
2. Four (4) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Records Management Specialist is responsible for arranging, describing, preserving and
providing access to OHA records with long-term, historical value; recommends and performs
records reformatting, indexing, and delivery solutions for permanent and inactive records; and
maintains record keeping systems, including a database catalog, as well as provides reference
services to OHA Divisions / Programs and the general public.

Essential Functions & Responsibilities

Records Management
a. Manages the OHA physical archives at on-site and off-site locations and the OHA
library. Assists the Legal Counsel’s office with the coordination of electronic
records management.

b. Manages sensitive information, the content of which frequently pertains to public
information. In addition to physical documentation, this also includes, but is not
limited to:
* BOT minutes, including the timely acquisition of original documentation
and submission of copies to the OHA Community Relations
Communications Program for posting to the OHA Web site.
* Uniform Information Practices Act (UIPA) requests, tracking and
responses, reporting record retention information to the OIP via web site,
and other administrative actions.
* Hawaiʻi State Act 10 statute compliance, monitoring, reporting and
assisting management in the event of a security breach, and other
administrative actions.

c. Applies appropriate judgment, discretion and adherence to a professional code of
ethics e.g., Society of American Archivists (SAA) and Association of Records
Managers and Administrators (ARMA) in all information managed. It also
requires an understanding of Hawaiʻi state statutes such as HRS Section 92F,
HRS Chapter 487J, 487N and 487R.

d. Assists the Legal Counsel’s office with designing, researching, documenting,
updating, maintaining and ensuring compliance with OHA’s general records
retention schedule. This includes, but is not limited to, audit compliance, state
compliance, federal compliance and other managerial and administrative actions.
Cross references records and their associated retention period with state and
federal statutes, and managerial and administrative actions.

e. Coordinates the implementation of records storage and indexing solutions.
Participates in the developing of system work sites, electronic libraries or other
information access systems.

f. Performs, documents, updates, and maintains inventories of active and inactive
record storage areas in a physical and electronic environment. This includes, but
is not limited to working with the Legal Counsel’s office and the Information
Systems Specialist on the definition or record types, metadata, listing of catalogs
and other components required to efficiently store, retrieve and dispose / destroy
records, both physically and electronically.

g. Ensures pertinent records are prepped, scanned, indexed and electronically stored,
submitted to other parties for posting e.g., OHA Web site and backed-up in a
current format.

h. Researches exceptions related to the scanning process.

i. Assists Legal Counsel’s office and the Information Systems Specialist in
implementing, maintaining and performing periodic reviews to ensure records are
reformatted and backed-up when appropriate e.g., microfilm, copy photography,
digital imaging; may also prepare records for reformatting, including creation of
targets, in accordance with Records Management Unit, International Standards
Organization (ISO) and Association for Information and Image Management
(AIIM) guidelines.

j. Regularly works with records custodians. Performs quality control and
compliance reviews and provides formal findings, recommendations or workaround
solutions to the Information Systems Specialist.

k. Works with Legal Counsel’s office and the Information Systems Specialist to
coordinate the scheduling of physical and electronic records disposition;
recommends active and inactive records storage periods in accordance with state,
local and other statutes, including collaborating with appropriate internal or
external parties.

l. Processes records according to archival principles and standards e.g., Dublin Core
Metadata Initiative, Society of American Archivists (SAA) and creates finding
aids and indexes for internal and external use.

m. Preserves records by identifying endangered materials and level of conservation
work needed; provides basic repair and preventive preservation for paper records.
Collaborates with internal and external parties to define the historical significance
of records and other materials.

n. Assists the Legal Counsel’s office and the Information Systems Specialist in
designing and presenting training material for OHA Trustees and staff.

o. Coordinates participation in Library of Congress’ National Union Catalog of
Manuscript Collections (NUCMUC), National Inventory of Documentary Sources
(NIDS) and other shared national/international systems, as they become available.

p. Maintains archival collections management information, including up-to-date
shelf list inventory, transfer and disposal/destruction records. Maintains data in
MARC-based database or equivalent, utilizing data for production of electronic
finding aids.

q. Assists with researching, planning, developing, and implementing short and longrange
goals for the archives and records center in coordination with the
Information Systems Specialists and other internal and/or external parties. This
includes compliance with OHA business and work plans.

r. Drafts policies and procedures related to records management for review by Legal
Counsel and approval by the Chief Executive Officer.

s. Assists the Legal Counsel’s office and the Information Systems Specialist with
contributing data for the program budget, researches new purchases and other
costs; including involvement with procurement, purchasing and payment
processes.

2. Other Technical Duties
a. Provides reference services to internal and external audiences by providing
access, interpreting finding aids, and providing instruction on the proper handling
of materials appropriate to the individual researcher’s needs. This position may
be required to respond in person, by phone, e-mail or fax, and may also refer
researchers to other resources.

b. Recruits, trains and supervises interns, and volunteers, as needed.

c. Researches new technologies, automation and new software and hardware for
physical archives and records center, as needed.

d. Exercises judgment and initiative in planning, organizing, directing and
performing the work of assigned areas of responsibility and must work in a
structured, team environment.

e. Authors and generates a variety of letters, memoranda, reports, and other
documents; answers the telephone and assists the general public as well as
internal customers.

3. Fully supports in action, language, behavior and performance the priorities, decisions,
and directives of the CEO, COO and the Chief Advocate.

4. Regular attendance on a daily basis is required for this position.

5. Performs other duties and responsibilities as assigned.

Minimum Qualifications

1. Graduation from an accredited college or university in archives management, library
science, or a related field. Master of Arts in Library or Information Science is preferred.

2. Three (3) years of progressively responsible work experience in archives or records
management programs or projects and/or information settings and computer technology.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Trustee Aide is responsible for providing day-to-day administrative support to a Trustee of
the Office of Hawaiian Affairs. The Trustee Aide handles a wide range of executive support
related tasks for the Trustee, with little or no supervision. The Trustee Aide must regularly resolve
complex administrative problems independently.

The Trustee Aide is also expected to conduct necessary research, data collection and analysis, and
develop complete recommendations for projects assigned by the Trustee.

Essential Functions & Responsibilities

1. Research Projects
a. Conducts preliminary research, fact-finding and analysis on subjects as assigned by
the Trustee. Prepares, compiles, extracts and analyzes data, and prepares reports,
documents and bulletins on research findings as directed.

b. Provides research and data support to program staff. Assists program staff in the
development and design of programs to advocate for and provide services to
beneficiaries.

2. Administrative Support for Trustee
a. Serves as the personal and confidential assistant to the Trustee, and administrative
support to the Trustee. As assigned, reviews award certificates, resolutions,
approval forms, etc. for accuracy and completeness before Trustee signs them.
Handles confidential information which may have an impact on OHA’s operations,
performance or reputation if shared beyond its intended audience.

b. Digests reports and legislation referred to Trustees. Drafts white papers, speeches,
statements, letters, memos, Action Items, BOT resolutions, and other written
materials requested by the Trustee.

c. Responsible for managing complex schedules and calendars of the Trustee.
Schedules and coordinates meetings, events, interviews, appointments and/or other
similar activities using discretion and independent judgment.

d. When the Trustee Aide works for a Trustee who serves as the Chair of the Board
of Trustees (BOT) or the Chair of a Committee, coordinates with OHA staff on the
assembly and preparation of Action Items, resolutions and testimony for Board or
Committee meetings, and committee reports, as assigned by the Committee Chair.
Completes and maintains a file of Board or Committee meetings.

3. Communications and Constituent Relations
a. Screens, prioritizes and directs the Trustee’s visitors and telephone calls. Serves as
the liaison between the Trustee and other staff, other offices and agencies.

b. Answers inquiries and provides assistance to the Trustee’s constituents.
Receives/follows-up on telephone inquiries or complaints focused upon matters
Trustee wished addressed directly, rather than referred to Administration.

c. Coordinates the Trustee’s public relations. Coordinates meetings, hearings and
field trips for the Trustee.

d. Prepares, as assigned, draft talking points, options, recommendations for Trustee’s
consideration in responding to community issues/concerns.

4. Accounting Activities
a. Manages Trustee’s allowance account. Prepares purchase requisitions, payment
of invoices, check requests and request for reimbursements.

b. Maintains adequate records and prepares reports required to be submitted to
Administration.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES
1. Performs other related duties as assigned by the Trustee.

2. Each Trustee Aide serves at the pleasure of the Trustee. Each Trustee is responsible for
selecting the Aide and determining who is best qualified for the job.

3. Travel on OHA business will be required for this position and have a valid driver license.

Minimum Qualifications

1. Graduation from an accredited college or university with a bachelor’s degree. Degree or
equivalent work experience required in Hawaiian culture, Hawaiian history, planning,
archeology, public policy, political science, public administration, social work, economics,
business, statistics, health, education, or another human services related field.
Equivalent work experience may be substituted for university or college education on a
year-for-year basis.

2. One and one-half (1-1/2) years of general experience that demonstrates possession of the
ability to read and comprehend complex materials, write reports, organize work, express
ideas orally and in writing, and use analytical methods and tools; and of knowledge of
human relations, English grammar, and research methodologies and techniques.

3. Three (3) years of experience working independently as an executive assistant,
administrator, researcher, analyst, planner or as a department manager or executive.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The organizational development and training specialist assists with facilitating and monitoring programs and initiatives for the development of OHA’s organizational culture and core values, management of change, employee engagement, leadership capability and employee development.

Essential Functions & Responsibilities

1. Organizational Development

a. Works closely with the Executive Office Leadership to plan and implement change projects and strategies in support of the organization’s strategic and operational plans, providing information, advise and services as required.

b. Establishes organization-wide processes that creates organization health and employee satisfaction.

c. Provides project management for organization-wide projects and initiatives as required, facilitating team efforts and helping to define project goals, timelines, resource requirements and planning to cope with challenges or stressor points in the plans.

d. Assesses risks associated with various change initiatives/projects and suggests and implements actions to manage unforeseen impacts.

e. Works with appropriate staff to ensure effective internal communication and to build staff engagement.

 

2.Training and Development

a. Consults with division directors, program managers and supervisors to assess training and professional development needs.

b. Proposes training and development programs for management and employees.  Selects and assigns instructors or vendors to conduct training when necessary. Obtains and /or develops effective training materials utilizing a variety of media including training manuals and online learning modules.

c. Develops and maintains new Trustee, employee and volunteer orientation program content in order to ensure all new employees and volunteers are aware of the expectations and benefits of being an OHA employee or volunteer, and introduce them to the culture, core values, policies and procedures of OHA.

d. Performs administrative tasks such as monitoring costs, scheduling classes, setting up systems and equipment, ordering supplies, managing training request forms and coordinating enrollment for employee development and training events.

e. Develops and maintains organizational communications such as display boards, email, and other appropriate notifications to ensure employees have knowledge of training and development events and resources.

f. Continually evaluates training progress and training procedures to monitor and analyze course effectiveness.  Conducts follow-up surveys of all completed training to evaluate and measure results.  Modifies training programs as needed.

g. Maintains training library in order to make quality training and educational materials available to employees and managers.

h. Maintains personnel training records.  Ensures all records and documents are maintained in accordance with OHA record retention policy.

i. Manages the program’s training and development accounting activities.  Prepares purchase requisitions, payment of invoices, check requests and other related activities.  Maintains records of expenditures.

3. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information

4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Human Resources Manager, Legal Counsel, COO and/or CEO.

5. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Human Resources Manager.

Minimum Qualifications

1. Graduation from an accredited four (4) year college or university with a bachelor’s degree in organization development, human resources, business administration or related field.

2. Four (4) years internal consultation and training experience working with management to improve work groups, teams and organizations. Experience should include organizational development, management and leadership training, learning needs assessment, coaching, technical training and/or related activities.

3. SHRM Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP) credential preferred.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Administrative Assistant is responsible for providing day-to-day administrative and clerical
support for the Program Manager and handling a wide range of administrative and clerical support
tasks for the Program, with limited supervision.

Essential Functions & Responsibilities

Administrative and Clerical Support
a. Provides administrative support to the Program. Handles confidential information
which may have an impact on the OHA’s operations, performance or reputation if
shared beyond its intended audience.

b. Assists in researching and compiling information. Prepares documents, matrices
and charts under the direction of the Program Manager.

c. Responsible for managing schedules and calendars of the Program Manager and
the Program. Schedules and coordinates meetings, events, interviews,
appointments and/or other similar activities using discretion and independent
judgment.

d. Screens, prioritizes and directs the Program Manager’s visitors and telephone calls.
Serves as the liaison between the Program Manager and other staff, other offices
and agencies.

e. Screens, prioritizes and directs the Program Manager’s mail and emails. Identifies
mail and email requiring personal response by Program Manager, and refers
remainder to appropriate OHA staff for response. Follows up on correspondence
to ensure a timely response. Assists Program Manager in preparing appropriate
response. Ensures that correspondence and materials are prepared and retained in
conformance with established policies and procedures.

f. Prepares and organizes materials for conferences/meetings. May attend
conferences/meetings to take notes and prepare summaries or minutes.

g. Requisitions supplies, equipment, printing, maintenance and other services for the
Program.

2. Program Responsibilities
a. Assists Program Manager in keeping track of projects, deadlines, work assignments
and work products of the Program Manager. On behalf of the Program Manager,
conducts inquiries and responds to inquiries pertaining to assigned work activities
or projects. Upon request, assists with project planning and development. Reports
status and/or problems to the Program Manager.

b. Ensures administrative and clerical tasks performed on behalf of Program Manager
comply with Program policies and procedures.

c. Provides information to others seeking information on programs and operations.
Refers detailed inquiries to the appropriate Program team member.

d. Reviews and checks records and forms for accuracy, completeness and
conformance with established OHA policies and procedures. Assists Program
Manager in coordinating updates of forms and records to meet requirements under
applicable federal, state and local laws.

3. Accounting Activities
a. Manages the Program Manager’s accounting activities. Prepares purchase
requisitions, payment of invoices, check requests and request for reimbursements.
Maintains records of expenditures.

b. Assists with the preparation of budgets and explanations on any budget variances.
Assists with collecting and compiling statistical, financial and other information for
monthly, special and periodic reports.

4. Records Management Responsibilities
a. Prepares and maintains the Program Manager’s files in an organized manner.

b. Assists in retention and maintenance of Program office records. Ensures all records
and documents are maintained in accordance with OHA record retention policy.

c. When directed, assists in the gathering of all documents, files, and computer data
in the Program office needed to respond to complaints, government agency audits
and/or litigation proceedings.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the Program Manager, Director, COO and/or the CEO.

6. Regular attendance on a daily basis is required for this position.

7. Performs other duties as assigned by the Program Manager.

Minimum Qualifications

1. High school diploma required.

2. Three (3) years of professional work experience in providing administrative support.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Community Outreach Advocate works under the direction of the Community Outreach
Manager as the primary liaison between Community Outreach and Advocacy staff. This position
is responsible for coordinating, developing, initiating, implementing and executing strategies as
they relate to mobilizing community, and addressing community concerns, in collaboration and
coordination with Community Engagement Division leadership facets of Public Policy and
Compliance matters.

Essential Functions & Responsibilities

Community Advocacy
a. Serves as the coordinator for the creation, development, implementation and
execution of strategies for Hawaiian advocacy issues to internally aggregate,
organize, synthesize, analyze, and share information that should be disseminated to
Community Outreach staff and Native Hawaiian communities, relative to OHA
advocacy efforts. Such sharing of information will involve drafting language to
translate in layman’s terms appropriate advocacy-related content.

b. Plans for and develops key messaging to the community regarding OHA’s “bigpicture,”
long-term OHA advocacy efforts.

c. Establishes and maintains community and other networks for disseminating
information and encourages support and participation in community coalition
building and advocacy.

d. Advocates on behalf of Native Hawaiians on State and Federal legislation, as
directed.

e. Attends and represents OHA at Community and County Council Meetings.

f. Builds and maintains professional relationships between OHA key leadership and
the Hawaiian community to promote and support community coalition building and
advocacy.

g. Organizes and facilitates community events and other meetings on Hawaiian issues,
community coalition building and specific OHA goals relative to new or ongoing
OHA advocacy efforts, as directed.

h. Evaluates and analyzes data gathered or received from community groups and other
sources to develop effective recommendations to Community Outreach Manager
on community outreach plans, projects, resources, opportunities and related
activities, relative to OHA advocacy efforts.

i. Assists the Community Outreach Manager and/or Community Outreach Assistant
Manager on matters of planning or policy-making as related to community outreach
and advocacy issues, in consultation with Public Policy and Compliance.

2. Administrative Support
a. Disseminates information regarding a wide variety of social, cultural, historical and
community issues directed toward the formation, recognition and sustenance of a
sovereign Hawaiian governing entity.

b. Drafts and finalizes, upon approval by the Community Outreach Manager,
substantive material to educate and engage Hawaiians, non-Hawaiians, elected
representatives, and government officials on Hawaiian advocacy issues.

c. Assists in the preparation of contracts, plans, reports, and other administrative
activities necessary to achieve the goals and objectives of the Community Outreach
Program.

d. Tracks, monitors, and analyzes legislative activity impacting Native Hawaiians.
Serves as the resource person for the Community Outreach staff regarding policyrelated
issues and legislative activities.

e. Prepares plans, reports, and conducts other administrative activities necessary to
achieve the goals and objectives of the Community Outreach Program, especially
as it relates to OHA advocacy efforts.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the Community Outreach Manager, Community Engagement Director, Chief
Operating Officer and/or Chief Executive Officer.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Community Outreach Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a bachelor’s degree in political
science, communications, government, social sciences or related field.

2. Three and one-half (3 ½) years progressively responsible work experience in community
development or advocacy projects related to social improvements. Experience in social or
political advocacy and/or community activism, and/or public planning is preferred.

3. Experience and knowledge of laws affecting Native Hawaiians as well as expertise in
governmental processes, policy making, judicial matters, private and public-sector
advocacy efforts, specific topics of advocacy interest (e.g., water issues, ceded lands,
traditional and customary rights, burial matters, etc.), and the roles and individuals
involved in such endeavors.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Public Policy Advocate IV provides technical review for Public Policy Program work product and participates in the planning and implementation of OHA’s statewide public policy advocacy program. Activities include interaction with government agencies at the state and county, and to a limited extent, federal, levels; promoting the participation of Hawaiians in governmental processes; and coordinating OHA’s legislative efforts.

Essential Functions & Responsibilities

1. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions considered by state and county, and to a limited extent, federal, legislatures and administrations, including boards and commissions, that have the potential of impacting OHA and/or its beneficiaries. Prepares testimonies and testifies on, state and county legislative and administrative issues, and to a limited extent federal issues, as necessary.

2. Promotes advocacy efforts to include the protection of traditional and customary rights of Hawaiians, as well as assuring that state and county resources, and to a limited extent federal resources, are proportionately directed to Hawaiian needs.

3. Serves as a technical resource person providing professional research and technical support on data and analysis required for OHA on policy-related issues of importance to the Hawaiian community.

4. Attends legislative, government and community hearings and meetings in relation to issues of importance to Hawaiians.

5. Develops and implements plans and strategies regarding new or proposed legislation, policies, programs and liaison activities to improve or increase advocacy efforts. Encourages and supports new programs, activities and services that address the needs of Hawaiians.

6. Conducts a technical review, including editing, proofreading and an accuracy review, of all work product developed by Public Policy Program staff, including legislation, administrative rules, testimony, letters and memos.

7. Provides technical and strategic advice to the Public Policy Program on the legislative and administrative rule-making processes as well as on other issues.

8. Coordinates and attends meetings with government officials, including legislators, and beneficiary groups as required. Maintains good relationships with legislators, state and county officials and staff, subject matter experts, and to a more limited extent, Hawaiʻi’s congressional delegation staff and the community, for the purposes of informing OHA positions, as well as, providing or obtaining information or support for OHA’s positions on issues.

9. Recognizes protocols and deals effectively with sensitive and confidential issues.

10. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Senior Public Policy Advocate, Public Policy Manager, Chief Advocate, Chief Operating Officer and/or Chief Executive Officer.

11. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Senior Public Policy Advocate and/or the Public Policy Manager.

Minimum Qualifications

1. Graduation from an accredited college or university with a bachelor’s degree in political science, communications, business administration, social sciences, sciences, Hawaiian studies or language, indigenous studies or language, or related field.

2. Four (4) years of progressively responsible work experience in social or political advocacy; policy review, research, analysis or writing; community organizing or activism; governmental legislative, administrative or legal affairs community.
• A law degree from an accredited school of law may be substituted for three years of work experience.
• A Ph.D. degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for three years of work experience.
• A master’s degree from an accredited college or university in business administration, communications, public policy, political science, sciences, planning, social sciences, Hawaiian studies or language, indigenous studies or language, or any field with a significant policy component may be substituted for two years of work experience.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Facilities Coordinator coordinates the planning, construction and maintenance of office
equipment, furniture, buildings and other facilities. This position assists with budgeting and
scheduling facility modifications, including estimates on equipment, labor materials and other
related costs. The Facilities Coordinator assists with the acquisition and maintenance of office
furniture, machinery and equipment (excluding computer equipment and devices) and is often the
first responder to requests from OHA staff.

Essential Functions & Responsibilities

1. Facilities Inspection and Maintenance
a. Responds to requests from internal staff for building space allocations, office relocation,
modifications to facilities and/or maintenance and other requests in a courteous,
professional manner. Inspects facilities in response to such requests to determine the
appropriate remedial actions to be taken and prepares recommendations for approval.

b. Assists the Commercial Property Manager and other Program staff with minor
construction modifications and repair (no building permit required). Drafts and maintains
schedules, and serves as a lead for all parties involved (vendors, staff, etc.).

c. Assists the Commercial Property Manager and other Program staff with regular
inspections and maintenance of OHA’s facilities. Maintains OHA offices and works with
others to ensure a safe and suitable work environment as directed.

2. Acquisition and Maintenance of Furniture, Machinery and Equipment
a. Oversees all office equipment and furniture (non-IT equipment) including the
maintenance, repair, relocation and acquisition of equipment and furniture. Works with
Financial Services to maintain DAGS Inventory compliance for all State properly and
ensures compliance with the State Procurement Office guidelines.

b. Works with Commercial Property and other Program staff on office improvements,
renovations, and relocation projects involving equipment, furniture, boxes, supplies and
inventories.

3. Administrative Support
a. Communicates frequently with other OHA departments regarding their facilities needs
in a courteous, professional manner. Communicates constantly with the Commercial
Property Manager and other Program staff to assess facility needs and changes required to
accommodate new OHA facilities or meet the needs of existing facilities.

b. Assists the Commercial Property Manager and other Program staff with the preparation
of OHA budgets, funding requests, contracts, purchase requisitions and other documents
used to fund and purchase all Facilities related goods and services.

c. Assists the Commercial Property Manager and other Program staff with coordinating,
scheduling and overseeing the work of consultants, contractors and vendors.

d. Assists with the monitoring of contracts, vendor agreements, and overall vendor/client
relations.

4. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the Commercial Property Manager, Land Assets Director, Chief Operating
Officer and Chief Executive Officer.

5. Regular attendance on a daily basis is required for this position.

6. Performs other duties as assigned by the Commercial Property Manager.

Minimum Qualifications

1. High school diploma required.

2. Three (3) years work experience that involved planning, organizing and coordinating
facilities and supply management activities.

* Additional education beyond a high school degree may be substituted for work
experience on a year-for-year basis.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer

The Community Outreach Manager is responsible for managing the day-today activities of the
Community Outreach Program (the ‘Program”). The Community Outreach Manager is responsible
for providing community coalition building and advocacy services to the Chief Executive Officer
(‘CEO”) and OHA managers so they can build strong community action networks in support of
OHA’s advocacy positions. The Community Outreach Manager is also responsible for monitoring
providers retained by OHA to provide transitional assistance services to Native Hawaiian
individuals and families.

Essential Functions & Responsibilities

Program Direction
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities,
and directives of the CEO, COO and the Community Engagement Director (“Director”).

b. Communicates with the Director and on request, briefs the COO and/or CEO regarding
internal and external issues, trends, and ongoing professional observations which may bear
on strategic and operational decision making.

2. Operations
a. Information and Referral Services
(1) Analyzes demographic and other data as well as trend data from Information and Referral
activities to determine nature and extent of service gaps.

(2) Ensures the comprehensive compilation and documentation of available service providers
and other resources addressing legal representation, health, social, education, income
assistance, and/or other individual and family needs for members of the Native Hawaiian
community.

(3) Ensures community awareness of OHA’s Information and Referral services, including
procedures for becoming a listed resource and/or accessing services.

(4) Develops, implements and maintains policies and procedures governing delivery of
services. Ensures responsive customer service, accurate tracking of requests, and proper use
of case management procedures, tools, documentation and timely follow-up actions.

(5) Provides trend reports to the Director, COO and/or CEO and other Divisions, regarding
the nature and extent of requests, responses and resolutions, availability of services, capacity
of performance partners and provider organizations, and other information which may affect
strategic and operational decision-making.

b. Community Outreach
(1) Develops and/or ensures development of policies, procedures, guidelines, standards,
templates, and tools related to the Community Outreach programs.

(2) Ensures work performed is aligned to organizational priorities. Monitors and manages
expenditures within budget allocations. Prepares and submits program work plan and budget
reports by established deadlines.

(3) Participates in workflow mapping processes related to the initiation, design, and
development of advocacy initiatives. Ensures that community input gathered through
community outreach informs decisions at the right times.

(4) Provides outreach services and products. Listens to learn more about individual
experiences and concerns. Provides varied opportunities for community members to
deliberate with each other about their concerns, ideas, and proposals. Helps groups develop
strategies and tactics that make use of resources. Assists with meetings, logistics, scheduling;
provides meeting support. Helps groups collaborate with each other to build coalitions.

(5) Builds and sustains coalitions. Builds networks. Identifies opportunities for action.

(6) Creates links between communities and OHA. Continuously communicates with groups
on behalf of OHA to develop awareness and shared understanding of advocacy initiatives
and strategic results.

(7) Creates sustainable links between communities and performance partners, other advocacy
groups, think tanks, business groups, stakeholder groups, and others with shared goals.

(8) Uses traditional and non-traditional communication channels. Uses social media and
other Web 2.0 technologies.

(9) Coordinates and synthesizes information regarding the impact of community action
networks. Delivers increasingly effective community action campaigns that produce
measurable support by community members for advocacy initiatives.

(10) Establishes, ensures and maintains strong advocacy relationships with legislators,
administrative officials, and other officials who are empowered to enact laws and/or change
public policies of interest to OHA and the Native Hawaiian community. Establishes and
maintains strong indirect advocacy relationships with associations, performance partners,
advocacy groups, think tanks, community groups, media sources, and other persons and/or
groups capable of influencing public policy.

3. Management
a. Makes hiring and other personnel recommendations for the Program to the Director.

b. Ensures that employees within the Program share information and insights, use collaboration
as needed to explore issues and/or solve problems, and demonstrate shared responsibility for
program performance. Takes whatever actions are required to positively replace behaviors and/or
persons when necessary.

c. Ensures and engages in employee performance planning, feedback, and performance
evaluations at scheduled intervals. Engages in professional development, staff training, ongoing
coaching and performance improvement planning to close employee performance gaps.

d. Ensures without exception the proper handling and maintenance of confidential, sensitive
and/or proprietary information.

e. Performs supervisory tasks, such as leave time approvals, performance reviews, coaching,
training and related employment decisions for Program. Disseminates needed information to
staff in a timely manner.

f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s
mission and core values when making decisions.

4. Fully support in action, language, behavior and performance the priorities, decisions, and
directives of the Director, COO and/or the CEO.

5. Regular Attendance on a daily basis is required for this position.

OTHER DUTIES AND RESPONSIBILITIES
1. Performs other duties and responsibilities as assigned.

2. Must be able to travel and have a valid driver license.

Minimum Qualifications

1. Graduation from an accredited college or university with a bachelor’s degree in business
administration, public administration, Hawaiian Studies or related field.

2. Five (5) years of responsible professional work experience which involved community
relations (including resources, networking, relationship management, and database
management) and/or the management of stakeholders, beneficiary programs or services.

3. Three (3) years of administrative experience that involved management of professional staff;
the ability to develop solutions to complex and unprecedented situations; the ability to
develop and maintain effective working relationships with others and major responsibility for
the development, management, execution and coordination of program policies and
activities.

How To Apply

To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: ohahr@oha.org

An Equal Opportunity Employer