The Office of Hawaiian Affairs is an equal opportunity employer. To apply for any of the posted positions in the jobs listing below, download, complete and submit an application. Submit your completed application and resume to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or submit via email: ohahr@oha.org
In addition to the opportunity to work toward the betterment of the Native Hawaiian community, the Office of Hawaiian Affairs offers competitive compensation and excellent employee benefits. As a quasi-state agency, OHA provides the following state benefits:
1. Board of Trustees
a. Works closely with the CEO to support Board of Trustees (BOT) related projects and work (e.g., project management, analysis, due diligence).
2. Strategy Implementation, Monitoring & Reporting
a. Works closely with the CEO to develop, prioritize, and execute organizational tactical strategies to achieve outcomes that result in organization and system-wide changes and advancement of the Strategic Plan and outcomes.
b. Develops, uses, and leverages collaborations, partnerships and coalitions built across broad spectrums. Works closely with the CEO and organization leadership to develop and execute tactical plans.
c. Under the guidance of the CEO, this position develops the organization wide initiative and/or project vetting, prioritization and program management processes.
d. Oversees the progress of the strategic and tactical plan implementation processes of the organization, including development and monitoring of indicators.
e. Oversees the design, implementation, monitoring of centralized repositories of information (e.g., database, data warehouse, systems) needed for organizational and strategic monitoring and reporting.
f. Oversees the organizational program improvement and project/program management functions and ensures the functions have the resources and tools required to successfully complete essential functions, including offering of consulting support to operating units, as requested or deemed necessary
g. Oversee the management of cross-functional projects to ensure each project is achieving its milestones, tasks, and aligns with the organization’s strategic goals and objectives
h. Ensures the organization (e.g. BOT, CEO) and beneficiaries are provided with regularly scheduled performance and quality updates as appropriate.
i. Develops and ensures execution of policies, procedures, processes, and metrics for the Systems and Performance Management Office
3. National and International Engagement
a. In conjunction with the CEO, coordinates the national and international engagement opportunities and continuing relationships (e.g., United Nations, Pacific and/or Asian forums, artifact repatriation, advocacy), including but not limited to cultural protocols, logistics, stakeholder engagement and preparation.
4. Communication
a. Creates and shares information and data visualization products to the BOT, CEO and organization. Ensures that information and business workflow move effectively through and across the organization
b. Champions OHA’s strategic and tactical plans throughout the organization, and in all public engagements. Works with the CEO and organization leadership to ensure consistent organization wide knowledge of and commitment to Strategic and Tactical plans.
5. Institutional, Systems Work
a. Leads the OHA’s institutional research projects, collaborations and efforts as aligned to its strategic, statutory and regulatory plans and responsibilities;
b. Leads the OHA’s institutional evaluation efforts, including but not limited to evaluation of programs, collaborations, systems, implementation and/or other identified evaluation(s);
c. Leads the OHA’s due diligence, including design and implementation of systemic collaborations;
6. Management
a. Leads, oversees and completes all management related elements including, but not limited to: employee performance planning, feedback, and performance evaluations at scheduled intervals; ongoing coaching and performance improvement planning to close performance gaps; supervision tasks, such as time and attendance, leave time approvals, performance reviews, training, discipline, hiring, separation and other related employment decisions for the Office; budget and financial management of resources for the Office.
b. Ensures the Systems Office collaborates with other paia share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
d. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the CEO.
e. Regular attendance on a daily basis is required for this position.
f. Occasional travel is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
Graduation from an accredited four (4) year college or university with a Bachelors degree in public or business administration, political science, law, economics or a related field; and a Masters degree in a related field.
Preferred education is a terminal degree (e.g., PhD, EdD, JD).
1. Ten (10) years of responsible professional work experience in which utilization of economics, statistics, cost-benefit analysis, quantitative and qualitative research concepts and methods, evaluations and meta-evaluations of programs and to understand the economic, social and physical relationships involved. The experience must have demonstrated skill, knowledge, and technical competence in the use of systemic, research and evaluation concepts and techniques or statistical and mathematical principles and tools in problem solving.
2. Seven (7) years of progressively responsible administrative responsibilities involving management of professional staff engaged in qualitative, quantitative analytical work and broad spectrum of projects; the ability to develop solutions to complex and unprecedented situations; the ability to develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and activities.
3. The education and experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically. The education, experience and ability to supervise university and research and evaluation profession caliber personnel and produce related reports.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Procurement Specialist is responsible for small purchasing activities and providing program support. This position works to ensure compliance with the Public Procurement Code, while assisting in promoting improvement and documentation of procurement policies, practices, processes and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Purchasing and Procurement Services
a. Assists with coordination of OHA purchasing activities including purchasing on a pre- and/or post-audit basis. Receives, reviews and processes procurement/purchasing requests to ensure completeness and accuracy, and compliance with Public Procurement Code.
b. Evaluates small purchase quotes based on the Hawaiʻi Revised Statutes (HRS) and the Hawaiʻi Administrative Rules (HAR). Conducts technical and cost reviews of quotes. Prepares, drafts, reviews, and modifies contracts, agreements, reports, correspondence, and any other written material relating to procurement/purchasing as assigned. Assists Procurement Manager and OHA Legal Counsel with the preparation and review of proposed contracts.
c. Develops and maintains contract files and other appropriate contractual records. Performs closing, termination, storage and archiving requirements of contract documents.
d. Advises vendors on OHA’s purchasing procedures. Provides consultation and advice to program managers and administrators at all levels regarding a wide range of purchasing issues ranging from the purchase of supplies and equipment to purchases for professional and research services.
e. Reviews open purchase requisitions and purchase orders to ensure timely and appropriate use of funds.
f. Assists with assessing OHA training needs and provides training and assistance to others for any purchasing/procurement activity, including to ensure the proper use of OHA’s electronic purchasing process as well as ensuring all purchases are made in compliance with the Public Procurement Code.
g. Keeps abreast and ensures compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services. Implements any changes to the Public Procurement code, including usage of both the OHA and State electronic procurement websites.
h. Participates in developing and maintaining agency-wide procedures for purchasing.
i. Assists with identifying any procurement operational deficiencies, periodic evaluation of OHA’s electronic purchasing functionality including planning, developing, analyzing and implementing new procedures designed to streamline purchasing processes by working with and understanding other OHA operational programs.
2. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, CFO, COO and/or the CEO.
3. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Procurement Manager.
MINIMUM QUALIFICATIONS
1. Graduation from an accredited college or university with an associate’s degree in a social science, business administration, public administration, Hawaiian Studies or related field.
• Work experience may be substituted for university or college education on a year-for-year basis, provided the overall work experience have been of the type, quality, scope, and responsibility as to conclusively demonstrate capability to perform the duties of the position.
2. Two (2) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Procurement Specialist is responsible for complex procurement and purchasing activities and acts as the lead for all procurement programs. This position works to ensure compliance with the Public Procurement Code, while assisting in promoting improvement and documentation of procurement policies, practices, processes and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Purchasing and Procurement Services
a. Coordinates complex purchasing activities including purchasing on a pre- and/or post-audit basis. Determines the appropriate method of procurement, soliciting bids/quotes/proposals from potential vendors and assist with the selection process. Responsible for the development of specifications, scope of services and other requirements of contractual documents. Receives, reviews and processes procurement/purchasing requests to ensure completeness and accuracy, and compliance with Public Procurement Code.
b. Evaluates bids/proposals based on the Hawaiʻi Revised Statutes (HRS) and the Hawaiʻi Administrative Rules (HAR). Conducts technical and cost reviews of bids/proposal. Prepares, drafts, reviews, and modifies contracts, agreements, reports, correspondence, and any other written material relating to procurement/purchasing as assigned. Assists Procurement Manager and OHA Legal Counsel with the preparation and review of proposed contracts.
c. Develops and maintains contract files and other appropriate contractual records. Performs closing, termination, storage and archiving requirements of contract documents.
d. Conducts pertinent research and serves as a technical resource. Advises vendors on OHA’s purchasing procedures. Provides consultation and advice to program managers and administrators at all levels regarding a wide range of purchasing issues ranging from the purchase of supplies and equipment to purchases for professional and research services.
e. Assists with assessing OHA training needs and provides training and assistance to others for any purchasing/procurement activity, including to ensure the proper use of OHA’s electronic purchasing process as well as ensuring all purchases are made in compliance with the Public Procurement Code.
f. Keeps abreast and ensures compliance with all laws, rules, regulations, directives and policies relating to the procurement of goods and services. Implements any changes to the Public Procurement code, including usage of both the OHA and State electronic procurement websites.
g. Assists with drafting, developing and maintaining agency-wide procedures for purchasing and inventory management, in standard OHA format as required.
h. Assists with reviewing, assessing and amending the current procurement processes.
i. Assists with identifying any procurement operational deficiencies, periodic evaluation of OHA’s electronic purchasing functionality including planning, developing, analyzing and implementing new procedures designed to streamline purchasing and payable processes by working with and understanding other OHA operational programs.
j. Manages the procurement forms on the contract management system including electronic and paper documents.
3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, CFO, COO and/or the CEO.
4. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Procurement Manager.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in business administration or a related field.
2. Four (4) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Manager reports to the Land Assets Division Director (“Director”) and provides assistance with corporate and investment lands and real estate holdings. The Manager is responsible for planning and coordinating the acquisition, development, management and sale of corporate and investment lands.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Program Direction and Management
a. Ensures that Program activities are aligned with advocacy initiatives, strategic priorities, and directives of the Chief Executive Officer (“CEO”), the Chief Operating Officer
(“COO”) and the Director.
b. Communicates with the Director and, on request, briefs the COO and/or CEO and/or the Trustees regarding internal and external issues, trends, and ongoing professional
observations which may bear on strategic and operational decision making.
2. Operations
a. Develops and/or ensures development of policies, procedures, guidelines, standards, templates and tools related to Commercial Property programs.
b. Ensures work performed is aligned to organizational priorities. Monitors and manages expenditures within budget allocations. Prepares and submits performance reports, program
work plans and program budget reports by established deadlines.
3. Commercial Property Management
a. Works closely with the Director, and, upon request, the COO and CEO, in the development of investment and commercial real estate acquisition and management policies for
consideration by the Board of Trustees. Ensures Program Work Plans and activities are consistent with Board policies regarding the acquisition, development and management of
programmatic and investment lands and real estate holdings.
b. Manages the review and analysis of investment and commercial real estate and property transactions. Works closely with the Director, CFO, COO, legal counsel, consultants and
other OHA staff to perform due diligence on proposed land and property acquisitions. Prepares reports analyzing proposed acquisitions and sales, and evaluating proposals in
relation to OHA’s land policies and strategic objectives. Under the direction of the CEO, COO and/or Director, oversees implementation of any decisions regarding the
acquisition or sale of real estate and property.
c. Manages the development of investment and commercial real estate. Works closely with COO, CFO, Director, other OHA staff, consultants, regulators and community groups with
regard to master planning, development and financing. Prepares reports analyzing proposed transactions and plans in relation to OHA’s land polices and strategic direction.
Under the direction of the CEO, COO and/or Director, oversees implementation of any decisions regarding the acquisition or sale of commercial real estate and property.
d. Oversees the ongoing management of investment and corporate real estate holdings. Ensures Program staff regularly evaluates operation of OHA properties, identifies and
minimizes risk, addresses issues and implements remedial actions when appropriate. Ensures that OHA commercial properties are properly managed and producing maximum returns on
OHA’s investment.
e. Works closely with the COO, CFO, Director, legal counsel, consultants and other OHA staff in negotiating, preparing and executing leases, licenses and other agreements
involving OHA commercial real estate. Ensures that Program staff properly administers and enforces leases, licenses and other agreements, including timely collection of any
income or proceeds from such lands.
f. Ensures Program activities are coordinated with the appropriate federal, state, and county agencies and private organizations. Upon request, serves as OHA liaison to
government agencies and private organizations on commercial land and property management issues.
g. Works with Division Directors, COO and CEO to disseminate information regarding OHA commercial land and property management activities to government agencies, beneficiaries and
the general public.
h. Supervises the Facilities Coordinator, who oversees the acquisition and maintenance of furniture, machinery and equipment (excluding computer equipment and devices) for all of
OHA’s corporate offices.
4. Management
a. Makes hiring and other personnel recommendations for the Program to the Director.
b. Ensures that employees within the Program share information and insights, use collaboration as needed to explore issues and/or solve problems, and demonstrate shared
responsibility for program performance. Takes whatever actions are required to positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and performance evaluations at scheduled intervals. Engages in ongoing coaching and performance improvement
planning to close performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential, sensitive and/or proprietary information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews, training and related employment decisions for the Program. Disseminates needed information to
staff in a timely manner.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers OHA’s mission and core values when making decisions.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Director, COO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
7. Occasional travel is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties and responsibilities as assigned by the Director.
MINIMUM QUALIFICATIONS:
Education, Training and/or Experience
1. Graduation from an accredited college or university with a bachelor’s degree in architecture, land use planning, business administration or related field. A master’s degree is
preferred.
2. Four (4) years of progressively responsible work experience in development and construction, commercial real estate transactions (acquisitions, sales, and leases) and/or property
management. Experience preferred in acquisition, master planning, development of investment and commercial real estate.
3. Three (3) years of administrative experience that involved management of professional staff; the ability to develop solutions to complex and unprecedented situations; the ability to
develop and maintain effective working relationships with others and major responsibility for the development, management, execution and coordination of program policies and
activities.
4. A law degree can substitute for three (3) years of relevant work and adminisrative experience. Employment at OHA can also be considered toward the minimum qualifications.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Public Policy Advocate III participates in the planning and implementation of OHA’s statewide public policy advocacy program. Activities include interaction with government agencies at the state and county, and to a limited extent, federal, levels; promoting the participation of Hawaiians in governmental processes; and coordinating OHA’s legislative efforts.
Performs other duties as assigned by the Senior Public Policy Advocate and/or the Public Policy Manager.
Education, Training and/or Experience
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Special Projects Research Analyst (“SP Research Analyst”) is expected to
independently recommend, conduct and present quality research projects within their
assigned topical area, collaboratively share their expertise as needed, and maintain
leadership roles in multiple related projects to meet research and or programmatic
initiatives.
The SP Research Analyst will support all program efforts, and may be required, from
time to time, to assist in training or supporting the completion of priority departmental or
organizational projects.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
At the Office of Hawaiian Affairs (OHA), the Student Helper Program provides an opportunity for students to gain insight into the mission and programs of the agency and to become involved with our efforts towards bettering the conditions of native Hawaiians.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
1. Reviews, analyzes and monitors legislation, reports, plans, submittals and other actions
considered by federal, state and county legislatures and administrations, including boards
and commissions, that have the potential of impacting OHA and/or its beneficiaries.
Prepares testimonies and testifies on federal, state and county legislative and
administrative issues as necessary.
2. Promotes advocacy efforts to include the protection of traditional and customary rights of
Hawaiians, as well as assuring that federal, state and county resources are proportionately
directed to Hawaiian needs.
3. Serves as a technical resource person providing professional research and technical
support on data and analysis required for OHA on policy-related issues of importance to
the Hawaiian community.
4. Attends legislative, government and community hearings and meetings in relation to
issues of importance to Hawaiians.
5. Develops and implements plans and strategies regarding new or proposed legislation,
policies, programs and liaison activities to improve or increase advocacy efforts.
Encourages and supports new programs, activities and services that address the needs of
Hawaiians.
6. Conducts a technical review, including editing, proofreading and an accuracy review, of
all work product developed by Public Policy Program staff, including legislation,
administrative rules, testimony, letters and memos.
7. Provides technical and strategic advice to the Public Policy Program on the legislative
and administrative rule-making processes as well as on other issues.
8. Coordinates and attends meetings with government officials, including legislators, and
beneficiary groups as required. Maintains good relationships with legislators, Hawaiʻi’s
congressional delegation staff, state and county officials and staff, and the community for
the purposes of providing or obtaining information or support for OHA’s positions on
issues.
9. Recognizes protocols and deals effectively with sensitive and confidential issues.
10. Fully supports in action, language, behavior and performance the priorities, decisions,
and directives of the Senior Public Policy Advocate, Public Policy Manager, Chief
Advocate, Chief Operating Officer and/or Chief Executive Officer.
11. Regular attendance on a daily basis is required for this position.
12. Performs other duties as assigned by the Senior Public Policy Advocate and/or the Public
Policy Manager.
1. Graduation from an accredited college or university with a bachelor’s degree in political
science, communications, business administration, social sciences, sciences, Hawaiian
studies or language, indigenous studies or language, or related field.
2. Four (4) years of progressively responsible work experience in social or political
advocacy; policy review, research, analysis or writing; community organizing or
activism; governmental legislative, administrative or legal affairs community.
A law degree from an accredited school of law may be substituted for three years
of work experience.
A Ph.D. degree from an accredited college or university in business
administration, communications, public policy, political science, sciences,
planning, social sciences, Hawaiian studies or language, indigenous studies or
language, or any field with a significant policy component may be substituted for
three years of work experience.
A master’s degree from an accredited college or university in business
administration, communications, public policy, political science, sciences,
planning, social sciences, Hawaiian studies or language, indigenous studies or
language, or any field with a significant policy component may be substituted for
two years of work experience.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Digital Media Specialist assists and supports the Digital and Print Media Manager in the delivery and production of all services, products and events, developed and designed to manage the communication flow and content between OHA and the community. This position is responsible for creating content for OHA’s digital and print communications platforms in order to positively present OHA’s advocacy initiatives, community engagement efforts, and enhance the public’s perception of OHA as an organization.
1. Digital Marketing
a. Build and execute social media strategy through research, benchmarking, messaging, and audience identification.
b. Drafts, designs, and develops OHA’s internet and digital marketing content. Revises and finalizes product.
c. Manages OHA’s social media platforms by updating the accounts with relevant articles, videos and blogs, maintaining a consistent OHA voice throughout all communications and responding thoughtfully to inquiries or complaints that arise from social media correspondence.
d. Ensures that the content is free of grammatical, typographical and/or compositional errors and that any pre-produced or pre-recorded images, audio, and video files are relevant (if applicable) and appropriate prior to posting to the internet.
e. Analyze and report on web traffic, analytics, and engagement.
2. Video & Audio Production
a. Operates video cameras and other essential video/broadcast equipment. Assists other staff in the operation of video cameras and other essential audiovisual/broadcast equipment and software.
b. Assists in the conceptualization, scripting and storyboarding of audiovisual/broadcast products and advertising.
c. Operates audio equipment and other essential audio gear.
3. Leads cross-functional teams consisting of inter-departmental staff and contracted vendors on projects.
4. Manages projects and vendors contracted to produce video & audio products and digital media content for OHA.
5. Participates in the development and evaluation of the operating budget for the Program.
6. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to digital media communications.
7. Assists with the coordination, logistics, production and implementation of OHA led or OHA-sponsored events.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Digital and Print Media Manager, Community Engagement Director, Chief Operating Officer, and/or Chief Executive Officer.
9. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Digital and Print Media Manager.
1. Graduation from an accredited college or university with a degree in marketing, communications or related field.
2. Three (3) years of progressively responsible full-time experience in digital marketing, communications or related field.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Administrative Assistant is responsible for providing day-to-day administrative and clerical support for the Program Manager and handling a wide range of administrative and clerical support tasks for the Program, with limited supervision.
1. Administrative and Clerical Support
a. Provides administrative support to the Program. Handles confidential information which may have an impact on the OHA’s operations, performance or reputation if shared beyond its intended audience.
b. Assists in researching and compiling information. Prepares documents, matrices and charts under the direction of the Program Manager.
c. Responsible for managing schedules and calendars of the Program Manager and the Program. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities using discretion and independent judgment.
d. Screens, prioritizes and directs the Program Manager’s visitors and telephone calls. Serves as the liaison between the Program Manager and other staff, other offices and agencies.
e. Screens, prioritizes and directs the Program Manager’s mail and emails. Identifies mail and email requiring personal response by Program Manager, and refers remainder to appropriate OHA staff for response. Follows up on correspondence to ensure a timely response. Assists Program Manager in preparing appropriate response. Ensures that correspondence and materials are prepared and retained in conformance with established policies and procedures.
f. Prepares and organizes materials for conferences/meetings. May attend conferences/meetings to take notes and prepare summaries or minutes.
g. Requisitions supplies, equipment, printing, maintenance and other services for the Program.
2. Program Responsibilities
a. Assists Program Manager in keeping track of projects, deadlines, work assignments and work products of the Program Manager. On behalf of the Program Manager, conducts inquiries and responds to inquiries pertaining to assigned work activities or projects. Upon request, assists with project planning and development. Reports status and/or problems to the Program Manager.
b. Ensures administrative and clerical tasks performed on behalf of Program Manager comply with Program policies and procedures.
c. Provides information to others seeking information on programs and operations. Refers detailed inquiries to the appropriate Program team member.
d. Reviews and checks records and forms for accuracy, completeness and conformance with established OHA policies and procedures. Assists Program Manager in coordinating updates of forms and records to meet requirements under applicable federal, state and local laws.
3. Accounting Activities
a. Manages the Program Manager’s accounting activities. Prepares purchase requisitions, payment of invoices, check requests and request for reimbursements. Maintains records of expenditures.
b. Assists with the preparation of budgets and explanations on any budget variances. Assists with collecting and compiling statistical, financial and other information for monthly, special and periodic reports.
4. Records Management Responsibilities
a. Prepares and maintains the Program Manager’s files in an organized manner.
b. Assists in retention and maintenance of Program office records. Ensures all records and documents are maintained in accordance with OHA record retention policy.
c. When directed, assists in the gathering of all documents, files, and computer data in the Program office needed to respond to complaints, government agency audits and/or litigation proceedings.
5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Program Manager, Director, COO and/or the CEO.
6. Regular attendance on a daily basis is required for this position.
7. Performs other duties as assigned by the Program Manager.
1. High school diploma required.
2. Three (3) years of professional work experience in providing administrative support.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Compliance Officer ensures the Office of Hawaiian Affairs (OHA) complies with external
and internal statutory, regulatory and legal requirements, policies and bylaws. This position
reports to the CEO. The Compliance Officer (CO) works with administration, management and
staff to identify and manage multiple risk contexts (e.g., regulatory, legal, statutory, process). The
CO conducts risk assessments and monitors progress of organization and program performance
metrics and processes. This position ensures proper training and communication occurs
throughout the organization.
1. Risk Assessment
a. Identifies, and assesses multiple risk contexts, dimensions and implementation (e.g.,
people, policy, process, practice, statutory, regulatory, legal, business, political).
b. Works with management to address and manage identified risks, including assisting
with risk mitigation controls or processes.
c. Conducts risk assessments when changes (e.g., employee turnover, rapid growth, new
services, functions and/or capabilities, processes) are made.
d. Performs regular assessments in areas of identified high inherent risk (e.g., complex
programs or activities, areas where services may be delegated to sub-recipients or
vendors, high volume transaction areas, cash or P-card handling, areas where prior
compliance issues have been identified.).
e. Creates and updates risk assessment maps.
f. Ensures management understands implicit and explicit risks as a result of management
decisions.
2. Control Activities
a. Maps and aids management’s implementation of structure, policies procedures and
practices necessary to ensure identified risks are mitigated, reduced, minimized or
eliminated.
b. Ensures the organization’s internal control environment (e.g., functions, mechanisms,
points) is documented, monitored and addressed for any areas of improvement.
c. Ensures the organization is compliant with its policies, procedures, processes and
practices related to internal control environment, functions and mechanisms.
d. Develops and executes audit(s) conduct fieldwork, document findings in work papers,
develop time budgets, coordinate resolution of problems encountered, and report
outcomes of the audit(s).
3. Information, Communication and Support
a. Regularly interacts with various internal (e.g., Administration, Board, Programs) and
external levels (e.g., Beneficiaries, Legislators, External Auditors, Executive Branch)
of organization governance and stakeholder groups and needed.
b. Communicates with internal and external stakeholders in multiple ways (e.g.,
presentations, speeches, panels, testimony).
c. Communicates opportunities for improvements to the appropriate level of management
regarding controls, policies, procedures identified during the audits or monitoring.
d. Supports operating units in developing program level risk assessment, control,
monitoring, reporting and improvement activities.
4. Risk Management and Monitoring
a. Regularly monitors the identified weaknesses to ensure issues are promptly corrected
by appropriate leadership.
b. Develops and implements a monitoring policy.
c. Monitors progress of performance metrics.
d. Conducts internal investigation of compliance issues.
e. Reviews and assesses effectiveness of resource procurement and utilization.
f. Reviews program design and implementation plans, objectives an
expected outcomes. When appropriate makes recommendations for
improvement.
5. Reporting
a. Reports infractions or non-compliance issues to appropriate Program leadership.
b. Provides status reports to the CEO, along with recommendations for improvement, as
appropriate.
c. Report on the adequacy and effectiveness of the OHA’s processes for controlling its
activities and managing its risks in the areas set forth under mission and scope of work.
d. Report significant issues related to the processes for controlling the activities of the
OHA, including potential improvements to those processes and provide information
concerning such issues through resolution.
e. Issues a report for all engagements, projects, analysis and/or special projects.
f. Leads and coordinates the OHA’s response to 3rd parties (e.g., Legislature, State
Auditor, independent financial auditor, other inquiries).
g. Works with internal communications, technology and other Programs to appropriately
respond to position/function related inquiries (e.g., testimony, press releases).
OTHER DUTIES/RESPONSIBILITIES
1. Performs other duties as assigned by the CEO.
2. Regular attendance on a daily basis is required for this position.
1. Bachelor’s degree in accounting, business, public administration or related field from an
accredited college or university, with at least 12 semester units of accounting, finance,
economics, or statistics.
2. Seven (7) years of professional performance auditing, analytical or similar work experience.
3. Three (3) of the seven (7) years of experience must include lead-auditor or similar experience
leading and directing professional staff; or, an equivalent combination of education and
experience sufficient to successfully perform the essential duties of the job such as those listed
above.
4. The ability to develop and maintain effective working relationships with others and major
responsibility for the development, management, execution of program policies and activities.
Preferred Qualifications
1. Licensing requirements: (A) Possession of a professional designation such as Certified Internal
Auditor, Certified Public Accountant, Certified Governmental Auditing Professional, Certified
Information Systems Analyst, Certified Government Finance Manager, or Certified Fraud
Examiner; and (B) Professional certification(s) and license(s) must be current and maintained.
2. Advanced degree or professional certification may be considered in lieu of experience.
3. Ten (10) + years related accounting and/or audit experience and/or Master’s degree in
accounting, business administration, public administration, or public policy is desirable.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Facilities Manager oversees the facilities management and maintenance of the Office of
Hawaiian Affairs (“OHA”) occupied buildings. This position is responsible for overseeing the
procurement, installation, repair, maintenance, and management functions of all office furniture,
operating machinery and equipment (excluding computer equipment and devices). The Facilities
Manager sets and implements policies, procedures and practices for the safety and security of the
OHA employees, facilities and visitors to the OHA statewide space(s). Including beneficiaries;
and oversees the operational functions, including operational security, messenger, courier, mail
and intake and referral functions.
1. Facilities Management
a. Oversees the facilities management function (plans, organizes and directs the
maintenance, repair of Oahu and outer island facilities for OHA occupied buildings,
equipment, and grounds.
b. Ensures the company assets are catalogued, maintained and in safe operating
condition.
c. Responsible for overseeing the cataloging, and preventive maintenance and repair
of building, automobile and equipment assets.
d. Develops long and short-term maintenance plans and programs to ensure buildings,
automobiles and equipment are in operational order.
e. Formulates policies, procedures, guidelines, standards, templates and tools related
to operations and facilities management, including emergency and evacuation
procedures as part of safety and security measures (see below).
f. Ensures work performed is aligned to organizational priorities, Monitors and
manages expenditures within budget allocations.
g. Oversees the parking function and shuttle services as Na Lama Kukui (OHA as
tenant).
h. Supports statewide OHA tenant facility moves, as needed.
i. Schedules and coordinates repair/maintenance work for facilities it oversees.
j. Conducts regular property inspections and follow-up on necessary preventive
maintenance works.
2. Safety and Security
a. Oversees, monitors and executes all safety and security functions for OHA facilities
as part of facilities management measures (see above).
b. Develops and implements policies, procedures and practices for safety and security
programs, for all OHA facilities.
c. Conducts regular safety and security audits and drills, manages, reports and
addresses safety compliance requirements.
d. Responsible for developing, monitoring and executing emergency and contingency
plans for all OHA facilities.
3. Communications
a. Oversees and manages mail, intake and referral process at Na Lama Kukui.
b. Oversees courier & messenger function (may be outsourced on as needed basis).
c. Maintains relationships with COO, other departments, staff.
d. Manages the relationship with Property Management Company at Na Lama Kukui.
e. Maintains relationships with vendors suppliers, professionals servicing Locations
clients’ properties.
4. Operations
a. Develops policies, procedures, processes for Operations functions (SOPs) in
compliance with applicable State, Federal and other regulatory parameters.
b. Responsible for budgeting and managing the monthly, annual and biennium
resources of the unit.
c. Oversees and manages the vehicle fleet, coordinates corporate counsel and
accounting to ensure proper registration and insurance coverages are maintained.
d. Oversees the procurement and inventory management of office, facilities, and
operational supplies for all locations. Conducts regular inventory control audits.
e. Manages and coordinates event logistics for all OHA events (e.g., coordination with
IT, hosting unit, set up, take down).
5. Management
a. Makes hiring and other personnel recommendations for the Program to the Chief
Operating Officer.
b. Ensures that employees within the unit shares information and insights, operates
collaboratively to explore issues and/or solve problems, and demonstrate shared
responsibility for program performance. Takes whatever actions are required to
positively replace behaviors and/or persons when necessary.
c. Ensures and engages in employee performance planning, feedback, and
performance evaluations at scheduled intervals. Engages in ongoing coaching and
performance improvement planning to close performance gaps.
d. Ensures without exception the proper handling and maintenance of confidential,
sensitive and/or propriety information.
e. Performs supervisory tasks, such as leave time approvals, performance reviews,
training and related employment decisions for the Program. Disseminates needed
information to staff in a timely manner.
f. Performs job duties in accordance with OHA’s policies and procedures. Considers
OHA’s mission and core values when making decisions.
OTHER DUTIES/RESPONSIBILITIES
a. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the COO and/or the CEO.
b. Available for 24-hour emergency call service. Takes care of property management
emergencies, regardless of the time of day.
c. Regular attendance on a daily basis is required for this position.
d. Occasional travel is required for this position.
e. Performs other duties as assigned by COO.
1. High School graduate or equivalent; graduation from an accredited four (4) year college
or university with a bachelor’s degree in engineering, real estate, business administration
or related field preferred.
2. Seven (7) years of progressive work experience commercial facilities management.
3. Three years (3) of administrative experience that involved management of staff.
4. Valid Hawaii driver’s license and clean driver’s abstract.
Must have general working knowledge of:
a. Electrical, mechanical, and HVAC systems
b. Intake and referral, mail, messenger, courier, safety and security processes
Must have demonstrated skills of ability to:
a. Read and understand complex electrical, mechanical and automation systems, including
materials and safety data sheets
b. Facilitate collaboration among subordinates and to work collaboratively with other
managers
c. Must be able to evaluate performance of projects, contractors, and assigned staff
d. Communicate effectively (in writing and orally) with upper management, peers,
subordinates, consultants and the public
e. Research and analyze systems, processes and practices and to develop solutions for
identified problems.
f. Possesses services-oriented skills
g. Managing and maintaining a vehicle fleet
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Administrative and Clerical Support
a. Answers primary OHA telephone line and responds to caller in a courteous and professional manner. Directs calls to appropriate OHA personnel, Division, program area or external organization. Follows up to ensure a timely response.
b. Greets and directs beneficiaries and visitors to the organization.
c. Processes inquiries from facsimile, email and other written communication. Receives, sorts and forwards incoming and outgoing correspondence.
d. Provides information on OHA policies, procedures, rules, regulations, or standards to others (i.e. staff, applicants, beneficiaries, providers, vendors, public, public officials). Secures clarification of OHA policies and guidelines as appropriate.
e. Performs data entry and maintains an intake and referral information database.
f. Prepares a summary of written and oral complaints and incidents and refers to the appropriate OHA staff for further investigation.
g. Provides back-up clerical support as needed.
2. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Community Outreach Manager, Community Engagement Director, Chief Operating Officer and/or the Chief Executive Officer.
3. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the Community Outreach Manager and/or Community Engagement Director.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. High school diploma required.
2. Two (2) years of customer service/data entry experience in a not-for-profit organization or governmental agency environment.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
The Manager, who will be one of a board of three appointed managers, is expected to direct and oversee the Chief Operating Officer (“COO”) of Hi`ilei Aloha LLC (the “Company”), and oversee the Company’s business affairs, subject to limitations in the Company’s operating agreement (“Operating Agreement”) or by law. The Manager may be tasked with oversight of additional companies of which the Office of Hawaiian Affairs or the Company is a member (“Member”).
Except for situations in which approval of the Member is required by the Operating Agreement, the Manager will have authority, power and discretion to oversee the business, affairs and properties of the Company, to make all decisions regarding those matters, and to perform any and all other acts or activities customary or incident to the management of the Company’s business.
PART-TIME POSITION, TERM AND SERVICE WITHOUT REMUNERATION
This is a part-time position in which the Manager is expected to devote approximately 3-5 hours per month. Each Manager appointed by the Member shall serve staggered terms of approximately three (3) years, two (2) years, and one (1) year. The terms shall end on the day of the month in which the Manager takes office. Subsequently, the Member shall appoint each Manager to serve a new three (3) year term or the remainder of the unexpired three (3) year term. in accordance with the terms of the Operating Agreement.
The Manager shall serve without remuneration except the Company shall reimburse a Manager for ordinary, necessary, and reasonable direct expenses incurred by the Manager on behalf of the Company in carrying out the Company’s business activities.
1. Manager’s Authority: The Manager has the authority to manage and oversee the Company’s COO and the Company’s business. The Manager reviews the COO’s recommendations and makes decisions consistent with the Operating Agreement, the Company’s annual objectives, the approved budget and best practices.
2. Review of Operations: At least once a month, meets with the COO and executive staff to review overall Company operations to ensure the business is progressing in a culturally appropriate manner and in compliance with acceptable business practices. Oversees Company use and maintenance of facilities and property. Assigns projects and requests reports as needed.
3. Strategic Plan and Company Objectives: Reviews and approves Company’s Long Range and annual objectives, goals, policies and programs. Ensures compliance with Operating Agreement.
4. Budgeting and Finance: Reviews and approves operating and capital budgets. Monitors Company’s implementation of approved budgets. Reviews financial reports, including income statements, balance sheets, and reports, tax returns; and reports for government regulatory agencies or other compliance purposes. Oversees investment of Company funds and approves large Company expenditures.
5. Human Resources, Risk Management and Contracts: Oversees Company handling of human resources-related issues, risk management claims and liabilities and Company contractor utilization.
6. Performs other duties as assigned by the Member.
1. Must possess a bachelor’s degree or equivalent work experience.
2. Experience in business administration is desirable.
3. Five years of administrative experience that involved management and oversight of professional staff and responsibility for the development, management, execution and coordination of program policies and activities. Administrative experience shall include but not limited to oversight of staff and work performance, budget planning and development, project management, understanding of contract management, risk management, human resources processes and procedures, high level strategic planning, collaboration with subordinates to develop professional development plans, and experience engaging various stakeholders of the professional, academic and Native Hawaiian communities.
4. Three years of administrative or executive level experience in non-profit organization governance and management of non-profit organizations.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
1. Analyzes and assesses the policies and practices of other governmental agencies and
private entities, and evaluates the impact of those policies and practices on Native
Hawaiians.
2. Promotes advocacy efforts to include the protection of traditional and customary rights of
Native Hawaiians, as well as assuring that federal, state, and county resources are
proportionately directed to Native Hawaiian needs.
3. Serves as a technical resource person, providing analytical support for the agency on
compliance issues as they affect the Native Hawaiian community.
4. Conducts appropriate research and investigations to secure important and relevant data and
materials as directed. Coordinates and prepares reports on findings and recommendations.
5. Recognizes protocols and deals effectively with sensitive and confidential issues.
6. Coordinates meetings with government officials, beneficiary groups, and stakeholders, as
required. Maintains effective working relationships with legislators, executive branch
officials and stakeholders.
7. Works to develop and grow relationships with Native Hawaiian beneficiaries, and
organizations to build a network for acquiring information helpful in addressing emergent
issues in the Native Hawaiian community.
8. Fully supports in action, language, behavior and performance the priorities, decisions, and
directives of the Lead Compliance Specialist, Compliance Enforcement Manager, Chief
Advocate, Chief Operating Officer and/or the Chief Executive Officer.
9. Regular attendance on a daily basis is required for this position.
10. Performs other duties as assigned by the Lead Compliance Specialist and/or the
Compliance Enforcement Manager.
1. Graduation from an accredited college or university with a bachelor’s degree in business
administration, law, public policy, or in any social sciences field such as economics, health,
education, political science or social work.
2. Three (3) years of specialized work experience which involved the conduct of governmental
and/or legislative research, planning and analysis, and activities relating to government
affairs. In addition, the work experience must have included a working knowledge of
Federal, State and local governments, and their functions and structures; issues and problems
relating to Native Hawaiians; programs and services for Native Hawaiians; and related areas.
* A master’s or other advanced degree from an accredited college or university in
business administration, public policy or any related field may be substituted for two
years of work experience.
To apply for this position, Download, complete and submit this fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Or via email: ohahr@oha.org
An Equal Opportunity Employer
© 2019 Office of Hawaiian Affairs
© 2019 Office of Hawaiian Affairs